Marine Mammal
Incident Readiness and
Response SOP
Standard Operating Procedure
Marine Mammal Respons e and Readines s SOP - DOCDM-1171061 (002) Last printed 06/04/2020 11:37:00
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Cont e nt s
I.
Purpose
1
II.
Process
2
III. Requirements table
4
IV.
About this document
7
1.
Use of this SOP, roles and responsibilities
9
1.1
Introduction
9
1.2 How to use this SOP
10
2.
Managing Incidents
10
2.1 Develop Area Specific Operational Plans
10
2.2 Health and safety
10
2.3 Firearms Procedures
11
2.4 Animal Welfare
12
2.5 CIMS Structure
12
2.6 Volunteer Guidelines
18
2.7 Training
19
2.8 Protocols Regarding Key Contacts
20
2.9 Media plan
24
2.10 Use of boats
25
2.11 Temporary Restricted Airspace
26
2.12 Data collection and management
27
2.13 Establishing approved burial sites and procedures
27
2.14 Contingency fund
28
3.
"Toolbox" - Reference Section
29
3.1 Contacts lists
Error! Bookmark not defined.
3.2 Associated Protocols, Policy, Legislation
Error! Bookmark not defined.
3.3 Technical Documents
Error! Bookmark not defined.
3.4 Forms and spreadsheets
Error! Bookmark not defined.
3.5 Examples and Templates
Error! Bookmark not defined.
3.6 Links
Error! Bookmark not defined.
Marine Mammal Respons e and Readines s SOP - DOCDM-1171061 (002) Last printed 06/04/2020 11:37:00
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I. Purpose
This d ocu m ent p rovides adv ice on national re qu ire ments and key p rincip les for e nsuring
a st at e of re adine ss for Op e rations st aff who m ay b e involved in re sponding t o m arine
m am m al strandings and e mergencies. The p rinciple s ad dressed in t his d ocum ent work
t oward t he im plementation of a consist ent nat ional approach t o t he m anagement of
m arine m amm al e mergencies. This d ocument d oes not ad dre ss op e rational p roced ures for
at t e nding m arine m am mal incid ent s; t he se are d etailed in t he
'Operational Plan '. Local
are as (d ist ricts or fie ld b ases) are re sponsible for t he cre at ion of 'Op erat ional Plans' t o
ad d re ss t heir local v ariations and nee ds. This SOP cont ains inform at ion on t he following:
Marine Mam m al Incid ent Re adiness
Marine Mam m al Re sp onse Process
and Re sp onse SOP
De v e lop local Ope rational Plan, re view
Op e rat ional Plan
p e riod for Op e rational Plan, and
Toolb ox
ongoing t raining sched ule , u pd ate st aff
t raining and com petencies in
DOCLe arn
DOCLe arn
DOC Nat ional Cont acts
E xt e rnal Cont acts for St rand ing
Prot ocols
De v e lop a Coord inated Incid ent
CIMS form s
Manage ment St ru cture (CIMS),
e sp e cially at m ass st randings
De v e lop ade quat e health and safety
Risk Mana ge r Safet y Plan No. 5943
p lans
De v e lop and d ocum ent p rot ocols
Are a com m u nity re lations p lans
re gard ing ke y contacts
De v e lop a m e dia strategy
Are a m e d ia p lans, SOPs
Com p le t e op erat ions/ Wrapp ing u p
Annu al re port ing form
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II. Process
The d iagram b elow d escribes how t o re spond t o a m arine m am mal e mergency . This
d ocu m e nt is t o b e u sed b y all Op erations St aff who m ay b e re quired t o re spond t o
st rand ed or d istressed m arine wildlife, ot her t han d u ring an oil spill.
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The table below describes some of the new responsibilities and accountabilities for the roles involved
in this process.
Role
Responsi bili ti es
Accountabili ti es
Operations Manager
• Assess complexity of
• Ensure appropriate level
response
of response and manage
• Direct staff member to
process to its completion.
carry out response, or
• Ensure SOPs followed
• Activate Marine Mammal
Response plan
• Advise KKA & S&P
Marine
• Manage external
engagement
• Advise Partnerships
Manager if necessary
Pou Tairang ahau
• Manage all engagement
with whänau, hapü and
local iwi.
• Provide advice in
accordance with cultural
and tikanga values in
response to the plan e.g.
what samples can be
taken
S&P Marine
• Provide advice during
response
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III. Requirements table
Tie r 4 or highe r m anagers are au thorised t o app rove v ariation from SOP re qu irem ents and are accountable for t hose d ecisions. The y are
re qu ire d t o u se t heir p rofessional ju dgment and se ek advice or e scalate t o t he ne xt le vel u p when in d oubt. All d ecisions should b e
d ocu m e nt ed. It is e xpected t hat v ariat ions from re qu ire ments will b e t he e xcep tion rat her t han t he norm, and t hat legal (i.e. le gislation and
ju d ge m ad e laws), and health and safety re qu ire ments are e ffectively com pulsory. Com m on sense should p revail in t he case of e xcept ional
or e m e rgency field situ ations.
REQUIREMENTS
WHO IS
SUPPORT ROLE
WHY?/CONSEQUENCE
LINKS
COMPLETED /
ACCOUNTABLE
COMMENTS
FOR CARRYING
OUT THE
REQUIREMENT
Re vie wing the form at o f the Marine
Ope rations
S& P Marine
Marine m amm al inc idents are
Mam m al Inc ident Re adiness and
Manage r
a highly e m o tive and
Re spo nse SOP every two years,
public ised event. Constant
autho rising amendments and
re view o f best practice
c o m m unicating any c hanges to all
pro c edures will ensure the
Co nse rvancies and Areas.
De partment o f Conservatio n is
re spo nding to these events in a
safe , e thical, effic ient and
pro fessional m anner.
Co m m unic ating any changes to
Ope rations
S& P Marine
To e nsure consistent
Te am s
Manage r
applic atio n of national
appro ach to m arine m ammal
inc id ents around the c ountry.
Inform ing and t raining
Ope rations staff
S& P Marine
To e nsure Areas have the
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all Are a st aff ab out t he
appro priate capability to
SOP. Maint ain awareness
re spo nd to m arine m am mal
of t he Op erational Plan
inc id ents in a safe and
locat ion and init ial
e ffic ient m anner.
re sp onse p rocedu re –
e sp e cially with re cep tion
st aff and d u ty officers.
E nsu ring t hat staff within Ope rations
To e nsure a nationally
t he ir op e rational are as
Manage r
c o nsistent approach to
follow and im p lem ent t he
m anaging m arine m ammal
p roce d u res ou t line d in
inc id ents, whic h c an be highly
t his SOP and t he
e m o tive and publicised events.
Op e rat ional Plan .
E nsu ring t hat within
Ope rations
To e nsure an efficient and
t he ir op e rational are a an
Manage r
pro fessional response is
ap p rop riat e lev el of
c o nd ucted. This prevents the
re ad iness is m aintained.
public fro m attem pting a
re sc ue o n their o wn which puts
the m selves and the animals in
d anger.
Hav ing in p lace p rotocols Po u Tairangahau
To give e ffect to the principles
for t he inv olv ement of
o f the Treaty o f Waitangi. To
t angata whenu a in t he
e nsure appropriate
st rand ing re sp onse and
e ngagement is c o nducted and
d isp osal of d e ad m arine
tik anga is fo llo wed at m arine
m am m als.
m am m al inc idents.
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Fo llo wing and im plementing the
All staff
To e nsure a nationally
pro c edures o utlined in this SOP.
c o nsistent approach to
m anaging m arine m ammal
inc id ents.
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IV. About this document
Owner
DDG, Conse rv ation Se rv ices
Approved for use
DDG, Conse rv a tion Se rv ices
Signe d
Dat e
Amendments
AMENDMENT
AMENDMENT
DOCDM
AMENDED
DATE
DETAILS
VERSION
BY
Acknowledgements
The following DOC p e ople p layed significant role s in d ev elop ing t his stand ard:
hav e p rovided
v alu able input as we ll . Many ot hers have p rov id ed inpu t at v arious st ages of t he p rocess .
Thanks again for y ou r t ime, knowledge and e fforts – re gards
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Dedication
The re v ision of t his St and ard Ope rating Proced ure and associate d Op erat ional Plan for
At t e nding Marine Mam m al Incidents is d edicated t o t he m e mory of William Sam uel
Macrae . William was lost in a fire fighting accid ent i n 2011, and will b e m issed .
William 'MacGy ver', p erm anently joined t he De part ment of Conse rvation aft er a st int of
cont ract s in 1995. He b ecame v e ry active in m arine m amm al re sp onse , from re floating
and t ransporting st randed whales , helping t o d isentangle a hu mp back whale right
t hrou gh t o t he d ifficult job of e u t hanasia. His p assion for inv enting and b elieving t hat you
can alway s im prove how y ou d o somet hing, fou nd William d e velop ing sp ecial lifting
fram e s for safe ly m aneu vering whale s from t he b each onto a t ru ck. He was also working
on d e v e lop ing an alternat iv e m ethod for large whale e ut hanasia .
He was always willing t o help ou t ot hers arou nd t he Dep artm ent and was ke en t o share
his knowle dge and e xpe riences. A characteristic t hat st and s ou t t he m ost ab ou t William is
his focu s on a job and u nflap pab le natu re . No m at ter how new som ething was or what t he
p re ssu re he was cool calm and collected. He was a conscientious t eam p layer and
incre d ibly p rofessional .
Many p e op le t hroughout t he De partment have fond m em orie s and fu nny stories t o t e ll
ab ou t William, and are grat eful for his contributions t o conserv at ion, fire fighting, and of
cou rse , whale strand ing re sponse. His m em ory will alway s b e close t o ou r hearts, with a
sm ile ne ver far away.
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1. Use of this SOP, roles and
responsibilities
1.1
Introduction
Marine m am mal st randings are oft en highly p ub licised e vents t hat re quire t he
De p art ment t o p e rform in a qu ality way for ou r collective b enefit. This p lan set s ou t t he
st and ard s for m anaging m arine m ammal incidents, strand ings, and e mergencies.
All sp e cies of m arine m ammal occu rring within New Ze aland and Ne w Ze aland's fishe ries
wat e rs are ab solutely p rote ct ed u nder t he Marine Mamm als Prot ection Act 1978. The
De p art ment of Conse rvation is re sponsible for e nforcing t his Act .
At a st rand ing t he De partm ent is re sponsible for :
• the we lfare of the stranded animals,
• the disposal of any de ad marine mammals (including any part of a marine
m am m al),
• the he alth and safety of its staff and any volunteers un der its control, and the
p u b lic, and
• e nab ling any cultural protocols or actions .
From t he De p art ment of Conse rvat ion St at ement of Int e nt 2011 -2014 - 3. 1 Nat ural
He rit age t wo goals are:
Conse rv ing nationally t hre atened nat ive species t o e nsure t heir p ersistence, and
Maint aining and re storing t he native sp ecies t hat t he m ajority of Ne w Ze alanders
consid e r nationally iconic.
This v e rsion of t he SOP, along with t he Op erational Plan re places t he Nat ional Tem plate
for Marine Mam m al St randing Cont ingency Plans . It is t o b e u se d b y all st aff d e aling
wit h m arine m ammal incidents. In add it ion t o t he SOP and Op erat ional Plan a 'Toolbox'
of d ocu m e nts is available in t he final se ction of t his d ocum ent t hat includ es m ore
b ackgrou nd information on sp ecific t op ics, add itional p roce d ures, t echnical d ocum ent s
e t c. While t his SOP and t he Op erational Plan d o not d ire ct ly ad dre ss p roced ures at oil
sp ills , t he p rincip les add ressed within t his SOP and som e of t he p roced ures within t he
Op e rat ional Plan will b e app lied at an oil sp ill. For sp ecific p roce dure s re lating t o
"Oiled
Wild life Re sponse" t his can b e accessed t hrough t he Toolbox.
This SOP is will b e continu ally re v iewed and im prov ed b y t hose at t he front e nd of t he
work. If y ou can ad d im prove ments - p le ase let u s know
. m ailto: m [email address] .nz.
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1.2
How to use this SOP
The p rinciples addre ssed in t his d ocu ment work t oward t he im p lem entation of a
consist ent national app roach t o t he m anageme nt of m ar ine m amm al e mergencies. E nsure
all st aff are fam iliar with t his SOP. Follow t he Proce ss as laid ou t in se ct ion II and
e st ablish an Op erat ional Plan for y ou r local office.
2. Managing Incidents
2.1
Develop Area Specific Operational Plans
Follow t his link t o v iew t he t em plate for d e v eloping y our office
s Op erat ional Plan . Sav e
y ou r p lan with t he following name : [ Office abb reviation] Marine Mamm al Ope rational
Plan [YE AR] ont o DOCCM.
The Op e rational Plan cov ers t he sp ecific p roce du res, form s and checklist s nee ded for
m arine wildlife re sponses, as we ll as including e quipm ent lists and contact lists. T he
re gional comp onents of y ou r Ope rational Plan should b e u p dat ed annually p rior t o t he
‘st rand ing se ason’ and integrat ed with ot her e m erge ncy m anagem ent p rocedure s, for
e xam p le at t he sam e t im e as Fire and He alth and Safe ty Plans are u pdated . Du ty officer
kit s shou ld includ e t he u pdated p lan. The ke y areas t hat m u st b e u pd ated on a re gular
b asis are (b u t not lim it ed t o):
Local p rot ocol s with key contacts (p rotocols with t angata whenua, m ed ia p lan e t c. )
St aff t raining and cap ability re gister (re cord t rainings and cap abilities in DOCLearn
whe re ap propriate)
DOC Nat ional Cont acts
E xt e rnal Cont acts for St rand ing Protocols (appending t he u pdated National list, and
u p d at ing and ap pending t he local cont acts)
E qu ip m ent list
He alt h and Safe ty p lan
2.2 Health and safety
The re is a significant ra nge of hazards associat ed with m arine m ammal work. These range
from hazard s associated wit h contact with t he m arine m amm als t hemselve s, t o t he
e nv ironme nt, e quipme nt u sed onsite, as we ll as working with t he p u blic and v olunt eers.
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link to page 31
It is t he re sp onsibility of e ach office and all st aff t o e nsure t hat all hazards are id entified
and m anaged app ropriately. This shou ld b e d one b y d eveloping a Working with Marine
Mam m als Safety Plan t hrou gh t he Risk Manager Sy stem. A Nat ional Te m plate Safe ty Plan
for working wit h m arine m am mals has b e en cre ated in Risk Manager as a starting p oint.
To m od ify t his p lan for y ou r local cond it ions follow t hese st eps:
• Log on to Risk Manage r as normal
• Go to "All Safe ty Plans"
• In the se arch criteria e nter "5943" in the ID number fie ld (make sure you have
t icke d t he "All Safe ty Plans" b ox)
• Whe n the safety plan appears, click on the numerical hyperlink
• Whe n the plan opens, se lect "e dit details"
• Se le ct "Duplicate Plan", from he re you can change the title and any other field, and
choose y ou r own re porting line
• Se le ct "Add"
• From he re you can re move hazards that are not re levant to your Are a, add any that
are ne e d ed, and ap ply local controls if ne ed ed.
Once y ou have com p lete d t his e xercise y ou m u st e nsure t hat a cop y of y ou r safety p lan is
inclu d ed in y ou r Office’s Hazard Re gister, and in y our Op erat ional Plan.
Infection risk
The risk of b act e rial infection is significant (e sp ecially from seals) b u t is re du ced b y
t aking sensible p recau tions. Infection can b e t hrou gh flu ids, or airb orne t ransf er. Peop le
and d ogs can b e su sceptible t o infection. Pot entially infectious d isease s re port ed in Ne w
Ze aland m arine m amm als includ e t ube rcu losis, salmonella, b rucella and "se al finger" (a
v iru le nt necrotising b acteria). Re fe rences re lating t o seal finger a nd d iseases in st rande d
m arine m amm als are available from t h
e Toolbox at t he e nd of t his d ocu ment. It is
re com m e nd ed t hat anyone working with m arine m am mals ob tains and re ads t hese
p u b lications.
Cawt horn 1994
Du ignan 2003
2.3 Firearms Procedures
E ach office will ne ed t o e st ablish it s own fire arm p rocedure s and include t hem in it s Area
p lan. All p e rsonnel t hat hold or u se firearms m ust b e licensed b y t he NZ Police.
The p rincipal st at utory and re gu lat ory control s for fire arm s com e from t he Arm s Act 1983
and t he Arm s Re gulations 1992, which re strict t he ownership, storage, t ransp ort ation and
u se of fire arm s, and introd uce licensing p rov isions. The se p rov isions are sum marised in
t he Arm s Cod e (1996 e d ition), av ailable from t he NZ Police.
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For fu rt he r d et ail on t he d ep artm ent ’s p rotocol for fire arm p ossession, storage and u se
se e t he following d ocum ent
, Hazardous Su bstances: St andards for St orage and Disposal
of, p art icu larly se ctions 1 and 3. 1. 5.
2.4 Animal Welfare
Making we ll inform ed d ecisions t o p rotect t he welfare of m arine m amm als t hat are in
d ist re ss is p aramount t o t he su ccessful im ple mentat ion of an incid ent re sp onse. Incid ent
re sp onse t eams will cond uct all act ivities consistent with e thical and cu ltu ral stand ards
and e xp ectat ions u nder all situations and for t he d u ration of t he incide nt, includ ing
ne crop sy and b u rial, t o e nsure ap propriat e welfare and care of animals and t o
d e m onstrat e b est p ractice e thical b ehaviou r u nder se nsitive circu mstances.
De cisions on care, re lease or e u t hanasia of anim als will re quire asse ssm ent of t heir
cond it ion, t heir chance of su rv ival, t he d e gree of su ffe ring t hey will b e e xposed t o and
wid e r consequ ences includ ing conservat ion v alue, p op ulation he alth, p ublic healt h, and
cost s. Practical consid erat ions should includ e t he ind iv id ual scenario and t he e xperience
of t he t e am . In som e inst ances m arine m ammal v e terinary or scie nce ad vice m ay b e
re qu ire d for t his asse ssm ent.
2.5 CIMS Structure
Incident control : CIMS
The Ne w Ze aland Coord inated Incident Management Sy stem (CIMS) will b e u sed t o
m anage all e mergencies b y t he De part ment of Conse rvation, including t he m anagement of
m ass whale st randing incid ent s, and single st randings of high p u blic intere st.
The B lu e CIMS m anual1 p rov id es t he b asic st ructure of CIMS in NZ which is u sed b y all
E m e rge ncy Se rv ices. In ad dition t he Incide nt Managem ent Te am (IMT) role d escript ors
can b e fou nd in t he gre en Ru ral Fire Managem ent Handbook (Se ct ion 4) which can b e
fou nd on t he NRFA we bsite
; www. nrfa.org. nz , o
r CIMS role d e scriptors . It is
re com m e nd ed t hat a cop y of t he CIMS m anu al and/or t he Ru ral Fire Management
Hand b ook is ke pt with y ou r d ut y b ag for all e mergencies. CIMS form s are av ailable from
NRFA Incid e nt Management Form s .
A d iagram of t he key e lem ent s of t he CIMS st ru ct ure wit h ad ditional roles specific t o
whale st randings is includ ed b elow (Figu re 1).
1 The New Zealand Coordinated Incident Management System (CIMS): Teamwork in Emergency
Management. (1998) New Zealand Fire Service Commission, Wellington, New Zealand. ISBN 0-
908920-32-6
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Fig. 1: Co-ordinated Incident Management System (CIMS) Structure Diagram
Incident
Controller*
Pou Tairangahau
Agency Liaison
Information Officer
Safety Officer
Planning*
Operations*
Logistics*
Situation Unit
Deputy Operations
Supply
Specialist Unit
Disposal Unit
Transport Unit
Whale Rescue
Facilities
Crews
Advanced planning
Euthanasia
Burial
Boat
Aircraft
Whale rescue
Ground Support
specialists
Resources Unit
Data Collection
Crew 1
Catering
Support Unit
Crew 2
Medical
Information/Intel
Crew 3
Finance
Unit
Crew…
Communications
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The following is a b rief d escrip tion of ke y CIMS conce pts and roles and add it ional roles
sp e cific t o whale st randings t hat y ou m ight wish t o e mploy.
Control and Command
CIMS is d e signed t o e nable a m u lti -age ncy re sponse t o any incid ent. E ach agency is likely
t o com e wit h it s own com mand st ructu re and m ay b e assigned t o one or m ore fu nctional
are as. A Liaison Officer m ay b e assigned t o assist com mu nications b e twee n agencies,
allowing t he Incident Cont roller t o have control ov er t he m anagement of t he incident
wit hou t d isru pt ing individu al agency com mand st ructu res.
Incident Size
The nat u re of CIMS is t hat it is an e mergency m anage ment sy stem t hat will e xp and as
incid e nt size increases. For sm all whale st randings one p erson m ay well b e t he Incident
Cont rolle r, Planning Manager, Op erat ions Manager and Logistics Manager. As t he size
and com p lexity of t he st randing incre ases, t hese role s will b e d e legate d and aspects of t he
role s fu rt her d e legated .
Terms
Incid e nts will b e m anaged b y an Incident Management Te am (IMT) locat ed at an Incident
Cont rol Point (ICP). This m ay b e som e d istance from t he actu al st randing. The re is also
like ly t o b e an Assem bly Are a (AA) for re sou rces and p ossibly St aging Are as (SA). Som e
incid e nt s m ay re qu ire p e rim eter cont rol cord ons and t raffic control.
Incident Controller
This p e rson is re sponsible for t he ov erall control of t he incid ent , includ ing ap proval of
t he Incid ent Action Plan (IAP) and is likely t o ap poi nt a d epu ty t o assist . This p erson is
re sp onsib le for t he ov erall d irection of t he re sp onse activ it ies and re port s t o t he Director,
Op e rat ions.
Safety Officer
The fu nct ion of t his p erson is t o d evelop and re comm end m easure s for assuring p ersonnel
safe t y a nd t o assess /anticipat e hazard ous sit uat ions. The y p articipate in p lanning
m e e t ings and re p ort d irectly t o t he Incident Cont roller. The y can also work onsite t o
e nsu re com pliance.
Media/Information Officer
This p e rson d eals with t he m edia and e xternal agencies. He /she acts as a b u ffer and
re p ort s d irectly t o t he Incid ent Controller. The p erson m ay have assistants. In ad dition
he /she will sou rce m u ch informat ion from Planning.
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Planning
The Planning Manage r is re sponsible for t he acqu isition, analy sis and d issemination of
inform at ion. The y p red ict incident b ehaviour and p lan s how t o control t he incident. The y
are re sp onsible for t he p re paration of t he Incide nt Act ion Plan. Planning m ay b e d iv id ed
int o Sit u ation, Re sources, Manage ment Su p port and Inform at ion Unit s (which p rov id e
int e rnal information for t he incident m anagem ent t eam) . Planning m u st b e sup ported b y
an Ob se rv er onsite wit h com mu nications b ack t o t he Planning Manager, and m ay b e
su p p ort ed b y ad ditional sp ecialists, e .g. Whale Re scue, Science or Ve terinary ad vice. This
role is re sp onsible t o t he Incident Cont roller.
Operations
The Op e rations Manager is re sponsible for carry ing ou t t actical act iv ities in accord ance
wit h t he IAP. They d e term ine re sou rce re quirem ent s and op erational stru cture s. The
Op e rat ions Manager works onsite, b ut d oe s not b ecom e p hy sically involved wit h t he
re sp onse op eration. This p e rson will wear an Op erations Manager v e st for e asy
id e nt ification. They are re sp onsible t o t he Incident Cont roller. They m u st b e p repared t o
shu t d own an op e ration if re qu ired t o e nsure safety. The Op erat ions Manager also m akes
d e cisions on e uthanasia , and t herefore, will ne ed t o b e a warranted m arine m am mals
office r or hav e b e en au thorized b y t he Ministe r (s.18(1)(c) MMPA).
If t he op erat ions
m anager d oe s not hav e t his d e legation, t hey can se ek a d e cision from a warrant ed m arine
m am m als officer, re mem bering t he t his d ecision can b e e scalated if ne eded . They e nsu re
t hat all p rotocols are followed and are re sponsib le for safe ty of all p e rsonnel on site.
Logistics
The Logist ics Manager is re sponsible for t he p rovision of all se rvice s, m aterials and
su p p lie s. The y p rovide and m aint ain facilities. Und er t he Logistics Manage r t here m ay b e
Su p p ly , Facilit ies, Grou nd Su p port , Com m unicat ions, Cat ering, Me dical and
Finance /Accou nt ing Units. They are also re sponsible for m aintaining and u p dat ing t he
Incid e nt Log and p rov ide re gular u p dates t o t he Planning Manager, Ope rations Manage r,
and Incid ent Cont roller.
Ad d it ional roles are re com mended t hat are sp ecific t o m arine m am mal e vents. These are
d e scribe d b elow.
Marine Mammals Officer (under the Marine Mammals Protection
Act 1978)
Any warrant ed officer u nde r t he Conse rvat ion Act, any fisheries officer u nde r t he
Fishe ries Act and e ve ry const able, is also a Marine M am mals Officer u nde r t he Marine
Mam m als Prot ect ion Act 1978. A Marine Mam mals Officer has t he p ower t o d estroy or
d ire ct t he d estruction of any aged, sick, d ist ressed or t rou b lesome m arine m amm al
wit hou t sp ecific authorisat ion from t he Minister (see se ct ion 18(1)(c)of t he Act) . A Marine
Mam m als Officer also has t he p ower t o ad vise on t he d isposal of a d e ad m arine m amm al
wit hou t sp ecific authorisat ion from t he Minister. This includes b eing able t o re tain b y -
cau ght m arine m am mals on fishing b oats t o t ake b ack t o land for ne cropsy (see se ct ion
18(2) of t he Act ).
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Whale Rescue, Science, Veterinary Advice
The se sp ecialists p rim arily p rovide ad vice t o t he Planning Manager; however, scie nce
ad v isers in p art icular m ay also p rov id e sup port t o t he Inform ation offic er in d e aling wit h
m e d ia qu eries. These specialists m ay also su pp ort t he Op erations Manager, e it her in
assist ance wit h d ata collection and p roviding adv ice re levant t o t he t riage of st rand ed
anim als. De cisions su rrounding e uthanasia, or t he le vel of int erve ntion re m ain t he
re sp onsib ility of t he Op erations Manager althou gh t hey m ay call on e xp ert ad vice in
m aking a d e cision. This sp ecialist ad vice in some situ ations can b e av ailable locally, as
we ll as t hrough a national ne twork; se e t he e xternal contact s section of y ou r Op erational
Plan.
Data Collection Officer
The d at a collection officer e nsures t hat all re qu ired scie ntific d ata has b een collected
from e ach ind ividual. They will consu lt with a re p resent ative from t he Marine Sp ecies and
Thre at s t eam (National Office) t o d e term ine a sp ecific sam pling re gime and if any ot her
sam p les are re qu est ed b y p erm it holding scientists . They m ust e nsure t hat iwi have b e en
consu lt ed and any local p rot ocols have b een followed b efore sam ple s are collected for
re se arch p u rposes. They are re sponsible for ap prop riately collecting and re cording t he
d at a on e ach st randed individ ual (length, se x, m e asu reme nts, t issue samp les e tc), and
su b m itting t he d at a for inclusion in t he New Ze aland Whale and Dolphin St randing
Dat ab ase. The d ata collection officer re p orts t o t he Op erations Manager.
Euthanasia Personnel
The se st aff are re sponsible t o t he Op erations Manager.
De v e lop an Area Cont acts list for inclusion in y our Op erational Plan of st aff who are
e xp e rienced/t rained in m etho ds of hu m ane ce tace an e uthanasia. Only t hese staff will b e
p e rm it ted t o e uthanase whales at t he d irection of t he warrant ed m arine m amm als officer
or t he Op e rations Manage r (wit h au thorisation from t he Minister). As e u thanasia is
highly e motive it is im pera tiv e t hat t he p ersonnel cond ucting t his have t he app ropriate
e xp e rience. The y, alongside t he Op erat ions Manager, will b e aware of t he nu mb er of
asp e cts t hat nee d t o b e d ealt wit h in re lation t o e u thanasia (i. e. cou nseling
b y st anders/volunt eers , p ublic re lat ion issues , p ub lic safety and crowd cont rol). Not e t hat
t he re m ay b e t imes , su ch as whe n d ealing with a sick se al or a single st randed whale ,
whe re e u thanasia t ake s p lace ou tsid e a CIMS st ru cture . For m ore d et ails on e u thanasia
se e Se ct ion 4Op erat ional Pl an.
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Pou Tairangahau
The Pou Tairangahau re p ort s t o t he Incident Cont rollers and is t he le ad p e rsonnel
re sp onsib le for e nsuring t hat all asp ect s of consu ltation and e ngagem ent wit h whänau ,
hap ü and iwi have b ee n com plied with and are in accordance t o t he t i kanga and kawa of
t hat p articular rohe (are a) in re gards t o a m arine m ammal st randing re sp onse. The Po u ,
assist ed b y whänau , hapü and iwi will lead and e nsu re t hat cu ltural and cu stomary
p rot ocols are cap ture d in a p olicy fram ework where t rad it ional u se of m arine m ammal
m at e rial is re quested b y whänau, hap ü and iwi. The Pou will also e nsure t hat strict
p rot ocols and p rocedu res are in p lace b efore, d u ring and following t he re qu est for m arine
m am m al m ate rial for d at a collection b y a d ata collection officer, a nd will e nsure t he
re qu e st s are not ou tsid e any Tre at y Se tt lem ent agree ment or arrangement in re spects t o
whänau , hapü and iwi e ngagement/ involvem ent of m arine m amm al re sp onse as Kaitiaki.
Disposal Team Leader
This p e rson re ports t o t he CIMS Op e rations Manage r and , should b urial b e re qu ired , is
re sp onsib le for:
• ide ntifying appropriate sites in consultation with iwi , and Se nior He ritage Advisors
or He rit age Ne w Ze aland in accord ance wit h local p rotocols (ensu ring t hat
archae ological sites, e cologically se nsit ive sit es and/or waahi t apu sites will not b e
d am aged or d e stroy ed),
• ob taining landowner' s permission if on private land ,
• e nsuring that all scientific and cultural materials have b e en collected prior to b urial
• e nsuring the security of the site and specimens; and
• ove rse eing the safety of the disposal team and e nsuring all He alth and Safety
p rot ocols are followed, e g above MHWS, avoiding waterways, and op ening b od y
cav it ies of carcasses.
Not e t he op ening of carcasses should b e d one p rior t o b urial t o av oid e xplosion, and if t he
anim als are t o b e left t o d ecompose t o m inimise t he chance t hat t hey float and re strand
on anot he r b each.
The re are alternat iv es t o b u rial, for e xamp le, nat ural d ecomp osition, com post ing, or
sinking at se a. Conside r ot her op t ions t hat m ight b e suitab le on a case-by-case b asis. For
m ore d e t ail on t his se e Se ction 8 of t he Op erat ional Plan.
Oil spills
Marine Oil Sp ills are not t he De partm ent of Conserv ation’s re sponsibility t o m anage –
(u nle ss we hav e cause d a local t ier sp ill).
In e v e ry case, re port s of Marine Oil Sp ills m u st b e re port ed d irectly t o t he Re gional
Cou ncil re sp onsible. Oil Sp ills are m anage d u nder se parate Cont ingency Plans p rep ared
b y Re gional Cou ncils or t he Marit im e Safet y Au thority:
For a Local Tie r 1 sp ill, act ion is co-ord inat ed initially b y t he Sp iller
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For a Tie r 2 Re gional spill, act ion will b e co -ordinated b y y our Re gional Au thorit y u nder
t he ir Re gional Plan
For a Tie r 3 Nat ional Sp ill, a Nat ional Re sponse is initiated b y t he Maritim e Safet y
Au t hority (MSA) u nder t he National Mari ne Oil Sp ill Cont ingency Plan.
DOC has no au t onomy d uring an oil spill. The re habilitation of wildlife is m anaged b y
organisations cont racted t o MSA. DOC m ay b e re qu ired t o p lay role s in t his work .
Howe v er, t his will b e cont rolled v ia t he On Sce ne Com ma nd er, MSA, and p rocesses
id e nt ified in t he ap propriat e p lan. For m ore inform at ion see t he Oile d Wild life Re sp onse.
2.6 Volunteer Guidelines
Volu nt eers are a com m on and oft en v ital aspect of m arine m amm al call -outs, e specially
m ass st rand in gs. However, t hey can m ean ad ded risk and re sp onsibility for t he
De p art ment. Where p racticable, t reat v olunteers as if t he y are e m ploy ees in re lation t o
he alt h and safety re quireme nts.
He re are t he b asic act ions when working with v olu nt eers:
• Use the ap propriate voluntee r and staff check-in forms as per CIMS structure to
re cord t he names of all v olu nte ers as t hey check in t o work at m ass stranding
e v e nts.
• Be familiar with your Safe ty Plan and use the check-in process to b rief volunteers
and all st aff who at tend on all health and safet y issu es b efore t hey st art . This
m u st also include any specific hazards t hat hav e b een ide ntified, or hav e arisen, at
t he p art icular e v ent .
• Ensure that volunteers are familiar with, and trained in the use of, any e quipment
t he De p art ment m ight allow t hem t o u se.
• Take all practical steps in the circumstances to e liminate /isolate/minimise
hazard s.
• If a volunteer is ob se rved b e ing unsafe this must b e raised immediately with them,
or t he ir le ad er.
• Ensure that e ach volunte er is assigne d to a cre w le ader who is re sponsible for the
safe t y of t hat v olunteer.
If y ou are working wit h large num bers of v olunteers and are u nable t o m aint ain a
d e signated e ntry p oint and working zone , it can b e hard t o e nsure t hat e very one has
re ce iv ed safety b rie fings and checke d in. It is re comme nde d t hat in t hese instances y ou
u se a m arking sy st em for t hose v olunt eers who have b ee n b riefed. In ad dit ion, no m ore
t han8 v olunteers shou ld b e assigned t o one cre w lead er.
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If v olu nt eers are d erived from an o rganised grou p, suc h as Proje ct Jonah, t hen y ou should
u se t he ir le ade r t o u ndertake b rie fings and check in p roced ures, as p er y our instru ctions.
If y ou re gu larly work with v olu ntee rs it m ay b e u seful t o b ecom e fam iliar with t he
Volu nt eers for Conse rvation SOP .
Volunteers and ACC
Volu nt eers assisting at whale st randings d o not b ecome e m ployee s in t erm s of accid ent
insu rance – e v en if we p rovide su st enance at t he sit e, or re im burse d irect e xpenses. Any
accid e nt s are re garded as a non -work accident and cov erage is p rovided b y ACC. Of
cou rse t he De partme nt st ill has a re sponsibility t o act t o p rotect p u blic safe ty with
ap p rop riat e hazard m anageme nt p roced ures.
2.7 Training
As wit h any e mergency re sponse p rogram me, re lev ant t raining t o a high st andard is v ital
for safe and su ccessful op erations. It is re com mended t hat t wo t raining sessions p e r y ear
are carrie d ou t, wit h at least one p rior t o t he su mm er st randing season. These d o not have
t o b e sp e cific t o whale st randin gs b u t should incorp orate some of t he ke y skills and
p roce d u res. For e xamp le, one t raining se ssion p er y ear where CIMS, rad ios, 4WD
com p one nt s can b e re freshed while carry ing ou t ot her t raining su ch as fire .
A whale st randing re sponse t eam shou ld com pri se a com bination of st aff t hat have b een
t raine d in t he ke y skill areas re qu ire d:
The se m ay includ e:
CIMS t raining
Marine m am mal ID, b iology
Dise nt angle ment t raining (whale and seal)
St rand ing re sponse t raining, t his m ay include t raining with Proje ct Jonah
B oat handling
First Aid
E u t hanasia
B oning ou t
Pu b lic and m e dia re lations
Au t op sy/sampling
He alt h and Safe ty
Ad m inist rat ion .
It will not alway s b e p ossible t o have all of t he skill sets cov ered. St aff should b e aware of
t he ha zards and t heir t eam's ca pabilit ies and t herefore see k t he ap propriat e information,
e qu ip m ent and su pervision so t hat t he y can op erate safely.
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Op p ort u nities for t raining can inclu de b ut are not limited t o:
• National Marine Mammal Workshops
• National (e .g. cross-Region) or Inte rnational (e .g. Australia) opportunities
• Mock strandings organised b y Proje ct Jonah
• Inte grated e mergency re sponse training e .g. fire , e arthquake sce narios
• On the job training at wildlife and other incidents
• Instruction at local l evel (e .g. re freshers at Are a meetings)
• De b rie fs after an incide nt
• Brie fings when safe ty plans, operational plan is updated .
• Whe n undertaking e uthanasia use as a le arning e xperience for all staff including
p ract ising on alre ady d ead animals, and checking t he accuracy of t he shots e t c.
Re m e m ber t o se ek iwi ap prov al.
2.8 Protocols Regarding Key Contacts
Relationships with Tangata Whenua
You shou ld e nsure t hat y ou have consult ed y our local iwi in re sp ect t o p lanning for
m arine m amm al incidents and hav e d ocume nted any agreements or p rot ocols (e ither
writ t e n or ot he rwise ) t hat hav e b een e stablished and inclu de t hese in y ou r op erational
p lan. It is im portant t hat p roactive st eps are t ake n t o d ev elop a working re lationship
wit h t angata whenua re ga rding m arine m am mal st randings p rior t o an e vent occu rring.
You shou ld consu lt y ou r Pou Tairangahau in t he d e velop ment of t his se ct ion. Holding
re gu lar hu i t o d iscu ss t re nd s in st randings, find ings from ne crop sies, and facilit ating
scie nt ists t o p re sent t heir re search at t h e local m arae is e ncou rag ed. It is im port ant t o
not e t hat re lationships b e twee n t he De part ment of Conse rvation and t angata whe nua
(inclu d ing Ngai Tahu) are now b e ing condu cted at a range of le vels.
Se ct ion 50 (3) of t he t he Marine and Coastal Are a (Takutai Moana) Act 2011 p rov id es,
in t he e v ent of m arine m am mal st randings:
“Whe n m aking d ecisions ab out m anaging a st randed m arine m am mal, a m arine m am mals
office r m u st -
(a) e nsu re t hat t he we lfare of t he m arine m amm al and p ub lic safety a re t he p rimary
consid e rations, and
(b ) hav e p art icular re gard t o t he v iews of any affected iwi, hap u, or whanau e xpressed t o
t he office r.”
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The De p artm ent has
a p olicy on t he d isp osal of whale b one and m eat from st randed
whale s. The cu rrent p olicy is d ated 13 Se p tem ber 1996.
Ple ase also not e t hat t he following stateme nts are cont ained in t he Conserv ation Ge neral
Policy t hat was re v ised in 2007 :
4.4
Marine Spec ies, Habitats and Ecosystems
( h) ii. Tangata whenua, as k aitiaki, will be provided with ac cess to the remains o f dead marine
pro te cted species for c ustom ary use c onsistent with relevant legislation and agreed protoc ols.
( h) iii. Tangata whenua, as k aitiaki, will be provided with im mediate notification of strandings
whe re possible.
( h) iv. Tangata whenua, as k aitiaki, will be invo lved in the m anagement o f stranded m arine
m am m als, in ac cordance with agreed protocols.
Role of Te Papa
Te Pap a is an ap prov ed re s earch institut ion a nd p ublic m u seu m u nder t h e Marine
Mam m als Prot ect ion Act 1978 and as su ch are able t o re ceiv e, e xhib it, and stu dy
sp e cim ens collected u nd er section 4(5)(b) of t he Act . Te Papa d oes not cu rrently have
any one focu sing on m arine m ammal re s earch b ut will som etimes b e interested in ra re
sp e cim ens, as re cord ed in t h
e Sam ple and Pe rmit Re gister, cont act som eone in t he
Marine Sp e cies and Thre ats t eam t o d iscuss. As t he National m u seu m, Te Pap a will b e
p riorit ized for sp e cim en collection ov er re gional m useum s.
Role of the Wildbase Pathology
The scie ntists t hat com pris
e Wildbase Pat hology at Massey Universit y condu ct t heir own
fu nd am ental re se arch on t he b iology and p at hology of st rand ed m arine m amm als, as we ll
as p rov id ing adv ice, re search and v ete rinary services u nder cont ract t o t he D e part ment
(e . g. necropsy of He ctor’s and Māui d olp hins and NZ se a lions t o inform t he Threat
Manage ment Plans ; as we ll as ot her sp ecies on a case b y case b asis such as t o inve stigate
a com p liance issue). They m aint ain close links wit h ot her institu tions inv olved in m arine
m am m al re search.
is ou r p rimary contact with Wildbase, as we ll as
The m arine m am mal v ete rinary capacity within Ne w Ze aland is p rimarily focu sed at
Masse y Univ ersity t hrough Wildbase Pat hology and su it ably qu alified v ets m ight not
alway s b e available t o p rovide ad vice at t he t im e of a st randing. When u pdating re gional
cont act lists in y our Op erational Plan it is suggested t o d iscu ss with
p ossib le cont acts wit hin Wildbase Pat hology, ot her inst itu tions, or locally t hat wou ld
hav e t he app ropriate qu alifications t o p rovide ad vice in a m arine m ammal e m erge ncy,
shou ld t he p rim ary contact not b e av ailab le. This will also e nable fu rt her d e velopme nt of
v e t e rinary capacity nationwid e for m arine m ammal incidents and su pp ort t he
d e v e lopm ent of a m arin e m ammal v e t net work within Ne w Ze aland.
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Regional Museums
The De p artm ent will m ake m aterial available t o Te Papa, as t he Nat ional m useum , as a
first offe r. It shou ld b e m ade clear t o Re gional Mu se ums t hat t hey have access t o
m at e rial in Te Papa t hroug h st andard loan agreem ent s for e xhibition, re search and
e d u cation, including long t erm loans. Material t hat isn’t re quired b y Te Papa or ot he r
re se arche r institu tes m ay b e collected b y re gional m u seu ms p rovided iwi app rove and
t he y have t he re quired p ermit u nde r t he Marine Mam mals Prot e ct ion Act 1978. Det ails
ab ou t what sp ecie s a m u se um is inte rest ed in is re corded in t h
e Sam ple and Pe rmit
Re gist er.
Other Institutions and Groups
DOC su p p ort s t he u se b y ot her b ona fide institut ions of sam ples and inform at ion gaine d
from st rand e d m arine m ammals. You shou ld , wherever p ossible, su pport ot her
inst it utions such as u niversities in collecting or u sing information from st randings. If
y ou are not hap py abou t re lationships wit h t hese ot her inst itu tions, or are u nsu re abou t
how b ona fid e t hey are (or t he p e rson inv olve d is), t hen y ou should contact a
re p re sentativ e from t he Marine Sp e cies and Threats t e am for ad vice.
Auckland University
The Univ e rsity of Au ckland cu rates
a Ce t acean Tissue Archiv e which includes skin, b one,
b lu b ber, t eeth, b lood and ot her DNA sou rces. It conducts a v a rie ty of re search on m arine
m am m als from p op ulation st udies u sing genetic analysis, t o t he im pact of ship strike,
t ou rism and ot her anthrop ogenic influ ences on m arine m amm al p op ulations. A DNA
sam p le from all strand ed individu als goes t o Auckland Univ ersit y for analysis.
Occasionally ot her samp les m ay b e re quested
( Sam ple and Pe rmit Re gister 2011 ). The ke y
cont act is
Massey University -Albany
The Coast al - Marine Re search Grou p at Masse y University conducts re search on a wid e
range of sp e cie s and t opics. The y ru n t he New Ze aland Com m on Dolphin Project as well
as cond u ct ing re search on life history p aramet ers of ot her ce t aceans. Carcasses of
st rand ed d olphins are oft en re quested b y Massey Univers ity
(Sam ple and Perm it Re gist er
2011 ). The ke y contact is
also supe rvises stud ent s at AUT.
Otago University
A nu m b er of d iffe rent m arine m amm al re search p rogramm es are u nderway at Ot ago
Univ e rsit y within a v ariet y of d e partme nts. These range from ce tacean b ehaviour, life
hist ory and acoustics, p opu lation genetics stu dies of all m arine m amm al species, t o
anat om ical e volution of ce t aceans. The ke y cont act for Ot ago University is
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Project Jonah Assistance at Cetacean Strandings
A ‘Me m orandum of Und erstanding b etween Departm ent of Conserv at ion and Project
Jonah Ne w Ze aland Inc’ was m ade on t he 3rd of Se p t emb er 2008, wit h t he p rem is e “t hat
t he su rv iv al and e ffectiv e re habilitat ion of st randed or injure d m arine m amm als is
consid e rably e nhanced if a sp irit of m u t ual re sp ect and co -operation e xist s b et ween t he
t wo organisat ions.”
The following was writ ten and app roved b y t he Proje ct Jo nah B oard:
Proje ct Jonah (PJ) has worked alongside t he De partme nt for m any y ears, offe ring
assist ance at stranding e v ent s, and occasionally he lping with sick or inju red se als.
PJ is a Ne w Ze aland , non -profit organisat ion t hat is d edicated t o m arine m ammal we lfare
and p rot e ction.
It s inv olv ement in st randed ce tacean re scue has sp anned m ore t han t wo d e cades. It has
p ione e red re scu e t echniqu es and t echnology, and invented t he world’s first whale re scue
p ont oons in 1985. Since 1988 it has ru n whale re scu e t raining p rogram mes, in which
m e m b ers of t he p u blic are instructed in b asic ce tacean first aid and e ffectiv e re -float ing,
hold ing and re le ase strategies. Ove r t he y e ars it has t rained DOC st aff and ot her
Gov e rnm e nt agencies ov erseas.
Du ring PJ t raining se ssions it is e mphasised t hat DOC has t otal re sponsibility at t he
st rand ing site and t hat all m edics m u st ad he re t o t he comm and st ructu re e stablished at
t he sce ne.
Once v olu nt eers have comp let ed t heir t raining t he y are ad ded t o PJ’s national st randing
d at ab ase. Trained m e dics are av ailable around t he cou ntry , 24/7 and can b e called u pon
t o assist in single or m ass st randings e v ent s. Ple ase note:
PJ m e d ics offe r t he ir assist ance in a v olu ntary capa city t o work co-operatively with DOC
st rand ing control st aff at t he strand ing site .
PJ m e d ics have v arying d e gre es of skill and e xpert ise. De signate d senior m e dics d o have
a we alt h of knowled ge, acquired t hrough y ears of hand s on e xperience at strand ing s it es
arou nd t he cou ntry. All m ed ics have had a m inimu m of one d ay’s b asic t raining, and are
e ncou raged t o re fresh t heir skills e very t wo y ears.
PJ m e d ics are happ y t o p rovide su pp ort where it is m ost need ed. This includes p roviding
b asic first aid t o stra nd ed animals, p atrolling b eaches (t o look for ot her st randed
ce t aceans), re floating, hold ing and re leasing animals, assisting with crowd and t raffic
cont rol, and he lping with m easure ment, samp ling and d isposal.
PJ can p rov id e re scue e qu ipm ent, inclu ding d olphin lifting m at s, whale re scue p ontoons,
b u cke ts, sheets, shovels e tc.
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PJ can ru n sp e cific whale re scu e t raining for DOC st aff and will p rom ote and p rov id e
t raining t o t he p u blic and com munity grou ps in re gions t hat re quire ad ditional v olu nte er
su p p ort .
PJ is hap p y t o assist in t he m anagem ent of st randing e vents, in accord ance with DOC
p roce d u res, if e xperienced DOC p ersonnel are not im m ediately av ailable at t he t im e.
If PJ assist s d u ring a st rand ing y ou m ay wish t o inclu de it in y our d e brief session
aft e rwards.
De t ail any special arrangem ents t hat y our Are a has with ot her grou p s t hat m ight b e
inv olv ed wit h m arine m amm al e vents and include t hese as an ap pendix with y our
op e rat ional gu ide lines.
The se grou ps are here t o help, NOT t ake ov er, or act in d ependently at st randings.
PLE ASE not e t he following:
Any fe e d back, e ithe r p ositive, or ne gativ e, can b e re porte d t o y our re gion or Are a Office,
if y ou fe e l t hat m at ters shou ld b e t aken u p at a higher lev el wit h t he group involv ed, or
t he y are of nationa l significance. This is p articu larly im p ort ant with m at ters t hat re late
t o t he He alt h and Safe ty of DOC st aff, v olunteers and t he p ublic. Issues like t his m ight
arise ou t of d e briefing sessions.
Whale-Rescue.org
Whale -Rescue .org is a grou p of a sm all nu m ber o f p e ople with considerab le e xperience
wit h whale and d olp hin re scu e re sp onses who are av ailable t o p rov id e assistance in t he
e v e nt of a st randing. The y are d ifferent from Proje ct Jonah and Far Nort h Whale Re s cu e
in t hat t hey d o not t rain u p v olunteers t o b ecom e m arine m amm al m e d ics. They are a
sm all sp ecialised group t hat can assist t he De partm ent in a range of fu nct ions as ne eded.
The y can b e cont acted on 0800 SAVE WHALE.
2.9 Media plan
You m u st d e velop a b asic m e dia p lan t hat is approv ed b y y ou r re gion’s m edia ad visor. It
m u st b e able t o d eal with a m ass st randing e vent. It will d e tail t he ap propriate local
act ions and re sponses t o v ariou s m arine m amm al e vents and should b e in line with any
Me d ia Gu id elines or SOPs d e v eloped . It is suggested t hat a m e dia adv isor p rovides t he
b asic p lan t hat can b e stand ardise d for all Re gions. You r m e dia p lan shou ld b e include d
in y ou r local op e rational p lan and should includ e t ip s on b e ing inte rviewed and writing a
p re ss re lease.
The following is som e general adv ice on d e aling with m ed ia at significant m arine mammal
incid e nt s.
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Ad v ise t he ap propriat e leve ls of t he De part ment, d e pending on t he significance of t he
e v e nt, e .g. it m ay b e ne cessary t o not ify senior m anage ment.
The Minist er of Conse rvation's office should also b e ad vised of significant st randing
e v e nts (e. g. high nu mb ers or rare or p riorit y species) . This can b e d one t hrou gh t he NO
Me d ia Ad v ice Te am .
Ap p oint a st aff m em ber t o t he role of m e d ia officer/sp okesperson.
Consid e r whether t he m ed ia officer shou ld b e b ased on -site or at t he incident control
b ase . This will d e pend on t he scale and natu re of t he e v ent . If t here is a large on -site
m e d ia att end ance, t here will b e a re qu irem ent for a m e d ia officer t o liaise w it h m ed ia on -
sit e . The p refe rence of off-sit e m edia is ge nerally t o sp eak t o a m e dia officer on -sit e who
can p rov id e a first -hand account of what is occurring.
An on-sit e m edia officer will ne ed a ce llp hone t o t ake m e dia calls. E nsure t he NO Me d ia
Te am , incid ent control b ase and local office staff know t hat nu m ber and can p rovide it t o
m e d ia. If t he re is a re qu irem ent for a m e d ia officer on -site b u t no ce llphone cov erage, a
se cond p erson m ay ne ed t o t ake off-site m e dia calls.
An on-sit e m edia officer will p rim arily re ly on t he on -sit e Op erations Manager t o p rovide
accu rat e and u p -t o-d ate inform ation. For assist ance on ke y m essages se
e m arine m ammal
st rand ing m edia m e ssages.
Te le v ision m ed ia will oft en u se helicopt ers t o ge t t o a m ass stranding and t o fly ov er t he
st rand ing site t o film t he scene. The m e dia officer should liaise with t he Op erat ions
Manage r or Incid ent Cont roller on instructions t o give t o m ed ia u sing helic opt ers t o
e nsu re t heir actions d o not d istress whales or d isru pt re scue e fforts. This can includ e:
Not t o fly offshore in front of t he whales e spe cially when t hey are b e ing re floated .
To m aint ain a horizontal d istance of 150 m e tres from whales and not fl y b elow 500 fe et.
E nsu ring t hat t hey are following re gu lations 18 -20 of t he Marine Mam mal s Prot ection
Re gu lations 1992.
2.10 Use of boats
The De p artm ent has a range of inform ation re gard ing t he le gal re quirem ent s re lating t o
v e ssels op erations u nd er t he Maritime Op erator Safet y Sy stem (MOSS) and general
b oat ing safety . This can b e fou nd on t he intranet u nd e
r Vessel Op erations . De partmental
v e ssel op erations at a whale stranding m u st com ply with MOSS re qu ire ments and t he
d e p art ment’
s Maritime Transport Op erator Plan .
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2.11 Temporary Restricted Airspace
It is oft e n v e ry u s eful t o e st ablish a t e mporary re strict ed airspace ov er t he are a where a
st rand ing has occurre d. The Dep artm ent d o es have t he ab ilit y t o re quest (and b e granted)
t e m p orary re st ricted airsp ace b ut it m u st b e justified . Re quests are only likely t o b e
grant e d if t hey m eet t he crit eria laid ou t in t he CAA Ae ronautical Se rv ice Airspace Policy
t hat a conserv ation op eration (su ch as a m arine m am mal st randing) re qu ires t he
int ru sion of aircraft t o b e re st ricted d ue t o a m ajor and significantly adv erse e ffe ct on t he
op e rat ion. You can v iew t he fu l
l gu id elines for t he e stablishment of a t e m porary re stricted
airsp ace.
To p u t one in p lace follow t his p roce ss:
1. Ring:
(24 h ou rs) Civ il Av iation Au thority on (04) 560 -9400.
Du ring norm al office hours a sk for t he Aeronau tical Se rv ice Un it and t he Air Traffic
Se rv ice Officer.
2. Re qu e st t hat a t em porary re st ricted airspace is e stablished ov er t he site on a m arine
m am m al stranding:
3. Prov id e t hem with t he following d e tails:
Location (WGS84 Lat it u de and Longit ude in De grees, Minutes, Se cond s t o t wo d ecim al
p lace s)
Required radius (p re fer as sm all as p ossible)
Required heig ht
Period of time
Control l ing authority - This will b e DOC, an d allows u s t o aut horise aircraft t o e nt er
t he zone if ne cessary and as re qu ire d for ou r p u rp oses
Contact Informa tion - Phone nu mbe r e tc.
CAA will im m e diately issue a NOTAM (Not ice t o Airm en) t hat re stricts aircraft e nt ering
t his airspace.
CAA is v e ry st rict in t he ob serv ance of t e mporary re strict ed airspace and any
infringe ments shou ld b e noted if p ossible for l at er p ossible action. CAA t akes t his v ery
se riou sly .
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link to page 22
2.12 Data collection and management
In 1988 t he De p art ment e st ablished t he Ne w Zealand Whale a nd Dolphin St randing
Dat ab ase (NZWDSD), and d ev elop ed a st andard ised d ata she et
(Incide nt Form ) for
re cord ing whale strand ings. All st randing e vents re ported t o t he De partm ent are
re cord e d on t he NZWDSD. The information contained on t he NZWDSD is available u pon
re qu e st t o DOC st aff and scient ists for m anagem ent and re se arch p u rpose s, and
cont rib u tes t o Ne w Ze aland ’s annual re p ort t o t he International Whaling Com m ission
(IWC). The cont act t o re qu est d at a from t he NZWDSD is: Marine Sp e cies and Threat s
Te am , Nat ional Office.
2.13 Establishing approved burial sites and procedures
Disposal of cultural material
Whe n d isposing of m arine m ammal carcasse s, t he ap propriate d isposal of cu lt ural
m at e rial need s t o b e consid ered. Please e ns ure t hat y our iwi p rotocols e stablished as a
p art o
f "Re lat ionships wit h Tangata Whenua" cov er t his. Howe ver, iwi app roval t o b ury
carcasses at a location on Pu b lic Conserv at ion Land d oe s not re move t he De part ment’s
le gal re sp onsibilities for t he p rotection of he rit age sit es at t he location. The Dep art ment
re m ains legally liab le for any d amage t o or d e stru ct ion of archaeological or hist oric sites
cau se d b y m arine m am mal b urial p rocedu res.
Burial sites
Consu lt ation:
• Burial on site will re quire approval of the landowner.
• He ritage New Ze aland or a DOC Se nior He ritage Advisor should b e consulted to
av oid d isturb ance of archaeological/heritage sit es, if t he se sites hav e not already
b e e n id ent ified in y ou r Ope rational Plan re cently.
• Tangata whenua should b e consulted to e nsure waahi t apu and other culturally
significant sites are not d istu rbed, and t hat t ikanga is followe d where ap propriat e
and p ract ical.
• Se le ct ion of the b urial site shoul d also e nsure that it will not affe ct the habitat of
any t hre at ened species.
You shou ld includ e in y our office’s Operational Plan d e tails on ap propriate and app roved
b u rial sites and any inst ructions on seeking p erm ission for b u rials. Make sure y o u
inclu d e:
• Pre viously e stablishe d b uri al sites
• Available/preferred b urial sites
• Inform ation on RMA re quire ments – is it a pe rmitted activity?
• Re fe re nce any important Area s of Significant Value – ASCVs
• Ide ntify any Waahi tapu sites that should b e re spected
• Site s protected under the Historic Places Trust.
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Id e nt ified archaeological sites are available in DOCGIS and are b e ing ad ded t o My PM. A
DOCGIS lay e r of ap p roved b u rial sit es m ay b e cre at ed in t he fu tu re.
Good b u rial s ite s are :
In a good d ry su bstrate (sand is good , clay or b lue p u g is b ad)
Ab ov e e xt reme t id es
Away from st re am m ouths (t hey will shift a nd u ncover b u rials)
Away from e rosion
Ab ov e water t able s
Ou t of v and al range (d epth m ainly) .
Resource Management – District/Regional Plans
If whale carcasses ne ed t o b e b u ried with out p rior d ocum entation (or wit hou t b eing a
p e rm it ted activ ity ) y ou shou ld b e able t o u se e m ergency p rov isions o f y ou r District or
Re gional Plans. This will p rob ably re quire re t rospe ct ive au thorit y. It is wort h
inv e stigating gett ing b lanket app rovals for ce rt ain areas.
An e xam p le of re sou rce consent ap proval for b u rial of m ari ne m am mals i
s av ailable (DOC-6061259).
Historic Places
B e fore b u rying a whale, d olphin or se al, check t hat t he site is not p rot ected u nd er t he
Hist oric Place s Act 1993. It is an offe nce u nde r t his le gislation t o d e stroy , d am age or
m od ify an archaeological site whet her t he site is re corded or not . If any one wishes t o d o
so, t he n t he y need t o app ly t o t he Hist oric Places Tru st. In ad dition t here m ay b e sites of
cu lt u ral significance t hat are not list ed, consultat ion with iwi m ay help t o id ent ify t hese.
2.14 Contingency fund
In 2017 t he Whale St randing Cont inge ncy Fu nd was b aselined. Large st randings will now
b e t re ated t he sa m e as ot her u nforese en e ve nts in local op erat ions and ab sorbed into
re gional b udgets. For p articularly large -cost e vents, y ou should e scalat e t he m at ter t o
DDG Op e rations.
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3. "Toolbox" - Reference Section2
3.1
Contacts lists
E xt e rnal contacts list for m arine m am mal incide nts
- d ocdm -824399
DOC Nat ional St randing contact s
- d ocd m-1186392
Glob al Marine Mam m al St randing Organisations
- www.marinem amm alcenter. org/global
3.2 Associated Protocols, Policy, Legislation
Marine Mam m al Re sp onse and Re adiness SO
P d ocdm-1171061/
Are a Op e rational Plan for at t end ing m arine m amm al strand ing
s d ocd m-776969
Masse y Oiled Wild life Re spons
e d ocd m-713648
Su b m it ting specimens t o Masse y University
Volu nt eers for Conse rvation SO
P Int ranet link
De p art mental p olicy on t he d isp osal of whale b on
e oldd m-748163
Ne w Ze aland Fire arm s cod e, We llingt on 201
0 ht tp://www.police.gov t.nz
Me m orand um of Und erstanding b etween De partme nt of Conse rv ation and Proje ct Jonah
NZ Inc
d ocd m -353274
De p art ment of Conse rva tion and Proje ct Jonah Se rv ice Le vel Agreem en
t d oc-2213663
Crit e ria for se t ting u p a t e mp ora ry re stricted airspac
e ht tp://www.caa. govt .nz
Transp ort within Ne w Ze aland Animal We lfare Cod e of We lfare 2011 - Cod e
ht t p ://www. biosecurity.govt. nz
Transp ort within Ne w Ze aland Animal We lfare Cod e of We lfare 2011 - Re p ort
ht t p ://www. biosecurity.govt. nz
We st e rn Au stralian Whale Disentanglement Prot oco
l d ocdm -870368
Te m p orary Traffic Management (Gu ide lines
) DOC-625646
Marine m am mal carcass fre ight gu id anc
e DOC-3131307
3.3 Technical Documents
B ake r, A. N., 1999. Ne w Ze aland Whales and Dolphins. Vict oria Univ ersity Pre ss,
We llingt on. 133p
. ht tp://www.nzetc.org/
2 Also see DOCDM-1124455
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B arco, S. G. e t al. 2012. Collaborat iv e d evelopme nt of r e com m end ations for e u thanasia of
st rand ed cet aceans. VAQF Scientific Re port Volu me 2012 No. 06. Virginia Aqu ariu m and
Marine Scie nce Ce nt er Fou nd ation, Virginia. Pgs. 191
. d ocd m-1245946
Cawt hron, M. W. , 1994. Se al finger and m y cobact eri al infe ct ions of m an from m arine
m am m als occurre nce, infect ion and t reatment.
Conservat ion Advisory Science Not es No.
102, De p artm ent of Conse rvat ion , We llington. 15p
. http ://www.d oc.govt. nz/casn102.p df
Cou ghran, D.K. , St iles, I. , and Mawson, P. R. (2012) E u thanasia of b e ached hu mp back
whale s u sing e xplosives.
Journal of Cet acean Research Management 12(1): 137 -144.
d ocd m -1101962
Du ignan, P. J. , 2003. Disease inv est igations in strand ed m arine m amm als, 1999 -2002.
DO C Science Int ernal Series No. 104. De part ment of Conse rvation , We llingt on. 32p .
ht t p ://www. doc.govt .nz/DSIS104. pdf
Ge raci, J. R. , and V. J. Lou nsbu ry. 2005. Marine Mamm als Ashore : A Field Gu id e for
St rand ings, Se cond E dition. Nat ional Aqu arium in B altimore, B alt im ore, MD.
ht t p ://books.google .co.nz/
IFAW gu id e
: d ocdm -1181177 – Nat ional Office has p re-printed water p roof cop ies. E mail
m a rin e ma mmal@d oc .go vt.n z t o re qu est copi es for y ou r s tra n din g ki t .
Je ffe rson, T. A., S. Le atherwood, M. A., Web ber. 1993. FAO Sp ecies Id entification Gu ide:
Marine Mam m al Sp ecies of t he World. Food and Agricu ltu re Organization of t he United
Nat ions, Rom e . 320p
. ht tp://www.fao.org/
Moore , M. 2010. Ov e rview of e u t hanasia of large whales. Working p aper for IWC
workshop on: We lfare issues associate d with t he e ntangleme nt of large whales.
IWC/A10/E 1
. http ://iwcoffice. org/IWC-A10-E1Rev. pdf, o
r d ocd m -870024
Moore , M. e t al. 2013. Crit eria and case d e finit ions for se rious inju ry and d eath of
p innip eds and ce taceans cau sed b y a nthrop ogenic t rauma.
Diseases of Aqu at ic
O rganisms. 103:229-264
. d ocd m-1219823
Moore , K. a nd B arco, S. 2013. Hand book for re cognizing, e valuating, and d ocum ent ing
hu m an inte raction in st randed ce taceans and p innipeds . US De p art ment of Com m e rce ,
NOAA Te chnical Me morandu m, NOAA -TM-NMFS-SWFSC-510, 102p
. d ocdm -1219822
Moore , K. and B arco, S. 2013. Prot ocol for e xamining m arine m am mals for signs of
hu m an inte raction: e xam information a nd p rot ocols. 18p
. d ocdm-1219821
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Olav arria, C. (2012). Re mot e b iopsy samp ling of ce tace an sp ecies. Pre p ared for t he
De p art ment of Conse rvation, De cembe r 2012
. d ocdm -1223979
Pu gliares, K. R. e t al. 2007. Marine Mamm al Ne crop sy: an introd uctory gu id e for
st rand ing re sp onders and fie ld b iologis ts. Woods Hole Oceanographic Inst it ution. Wood s
Hole , MA. 133p
. d ocdm-283014
Rook, H. 1994. Sp e rm whale j aw re mov al and p reparation.
Conservat ion Ad visory
Science Not es No. 65, De p art ment of Conse rvation , We llingt on. 23p .
ht t p ://www. doc.govt .nz/casn65.p df
Schwe d er-Goad, C. M. (2008) Ge ographic re ferencing of t he Ne w Ze aland Whale
St rand ings Datab ase . Re port t o De partm ent of Conse rv ation, Wellington . 22p
. d ocd m-
319174
DOC. 2006. St rand e d whales and d olphins: how y ou can help. De part men t of
Conse rv ation, Wellington. B rochure
. ht tp://www. doc. govt .nz/st randed-whales-
d olp hins.pd f
DOC. 2007. The Se al De al: caring for ke keno t ogether. De partm ent of Conse rv ation,
We llingt on. B rochure
. http ://www.doc.govt.nz/seal -deal.pd f
DOC. 2007. Sharing ou r coasts with m arine m am mals. Dep artm ent of Conse rvat ion ,
We llingt on. B rochure
. http ://www.doc.govt.nz/marine-m am mal-regu lat ions-
su m m ary. pdf
Marine m am mal st randing m ed ia m e ssaging as agreed wit h Project Jona
h DOC-2598638
Pre se ntation at 2014 Marine Hu i b y Mike Ogle on m arine m am mal re spons
e d ocdm-
1512429
Not e on t e m porary m arking of whales and d olphins wit h a Paint sti
k d oc-2585613
3.4 Forms and spreadsheets
NOTE : t he se form s are likely t o b e am end ed with d at abase im prove ments. Not ification of
t he se changes will b e se nt ou t b y e m ail t o t he m arine m ammal e m ail list. B u t p lease check
b ack he re t o m ake su re y ou are u sing t he m ost re cent form .
CIMS form s:
d ocd m -788833
Sam p le and Pe rmit Re gister 201
1 d ocdm-855696
Annu al Re port Form
: d ocdm -892618
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Init ial Re sponse For
m d ocdm -870561
Whale and Dolphin Incident For
m d ocdm-870555
Se al and Se a lion For
m d ocdm -870560
Sight ing For
m d ocd m-870477
Mass st randing Me asurem ent s For
m d ocdm -1007957
Volu nt eer Che ck-in For
m d ocdm -1007942
Inst ru ct ions for su b mitting form s on d ocDM and d ocCM
: d ocdm -726673
Wild life su bmission form for Massey Univ ersity
3.5 Examples and Templates
Pe rm it t o d ispose of m arine m amm al m ate rial t em plate and e xam ple
s old dm-203254
E xam p le De brief from a whale st randing in Gold en B a
y d ocd m-914291
E xam p le St randing t railer and kit b ag cont ent s: Gold en B a
y old dm -613074
E xam p le St randing t railer and kit b ag cont ent s: Hauraki Are
a d ocdm -1104145
Te m p orary Che cked Se al Sign:
ht t p ://intrane t/Docum ent s/Marine/corflut e_sign_PRINT.pd f
Care Arou nd Se als sign – Nort h Island
: d ocdm -1490797
Care Arou nd Se als sign – Nat ional
: d ocdm -1490794
3.6 Links
Au ckland University - E cology and Anim al B ehaviou
r ht tp://www. eab.auckland. ac.nz
Ot ago Univ ersity - Ma rine Mamm al Re search Grou p
ht t p ://www. otago.ac.nz/m arinescience/mam mals/home. htm
Masse y Univ ersity - CME R
G ht t p ://www.coastalmarineresearchgroup .com/
Masse y Univ ersity - Ne w Ze aland Wildlife He alth Ce nt re
ht t p ://www. wild life.massey.ac. nz
Masse y O iled Wild life Re spons
e ht tp ://www.massey.ac. nz/oiled-wild life-
re sp onse_hom e.cfm
Au ckland Univers ity of Te chnolog
y ht tp://www.au t.ac. nz/app lied-conserv ation-research -
grou p
Mu se u m of Ne w Ze aland Te Papa Tongare wa
ht t p ://www. tepapa. govt .nz/pages/defau lt. aspx
Nat ional Ru ral Fire Au thorit
y htt p://www.nrfa. org.nz/Firenet /Regions/Rural/
Ne w Ze aland Polic
e htt p://www.p olice. govt .nz/
Civ il Av iation Au thorit y of Ne w Ze alan
d htt p://www.caa.gov t.nz/
Marit im e New Ze alan
d htt p://www.m aritimenz. govt .nz/
Proje ct Jonah Ne w Zealan
d ht tp ://www.projectjonah.org. nz/
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Oce anu s: t he sound of sona
r ht tp://www. whoi.ed u/oceanus/
The b e aked whale re sou rce
: http ://www.beakedwhaleresourc e.com
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