Document 1
Data Sharing t 1982
Working Group
1 July 2016 – 30 June 2017
Year in Review
under the Official Information
Released
October 2017
1
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Data Sharing Working Group (DSWG)
Achievements
1 July 2016 – 30 June 2017
Year in Review
t 1982
Background
Out of Scope
under the Official Information
Released
2
Out of Scope
t 1982
under the Official Information
Released
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Out of Scope
Other
t 1982
Out of Scope
Out of Scope
Developments with Biographic Querying that led to pilots being conducted in
August 2017 and the findings are in the Biographic Querying Pilot Report
Out of Scope
under the Official Information
Released
4
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Biographic querying
During 2017, M5 Partners collaborated to identify Biographic Querying Pilot opportunities, discuss
issues that needed to be addressed and developed a Biographic Querying Pilot Brief. The brief was
subsequently used to inform bilateral arrangements and underpinned the Biographic Querying
Pilots.
t 1982
Out of scope
.
Out of Scope
Out of Scope
under the Official Information
Released
11
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Out of Scope
t 1982
under the Official Information
Released
Project Brief: Automated Information Sharing using Biographic Queries Document 2
t 1982
FCC DSWG
Automated Information
Sharing using Biographic
Queries
Project Brief– version 1.0
under the Official Information
Prepared by:
Data Sharing Working Group
Prepared for:
Heads of Delegation
Date:
15 August 2016
Version:
1.0
Released
Status:
Baselined - August 2016
i
Project Brief: Automated Information Sharing using Biographic Queries Document 2
DOCUMENT CONTROL
Document Information
Position
Document ID
FCC Automated Biographic Information Sharing
Document Owner
Immigration, Refugees and Citizenship Canada
Issue Date
October 2015
t 1982
15 August 2016
Last Saved Date
File Name
DSWG FCC Automated Biographic Information Sharing Project Brief v1.0.doc
Document History
Version
Issue Date
Changes
V0.1
Not published
Initial Draft
V0.2
October 2015
Following consultation with all countries, the format and content of this
document was agreed. Sent out for review. To be baselined.
V0.3
28 January 2016
Incorporated comments from other FCC partners
Incorporating comments based on discussions at DSWG teleconference of 31 May
V0.4
10 June 2016
2016; specifically, note ‘biographic-based’ information sharing, and define
potential ‘services’.
1.0
15 August
Baselined version 1.0
Document Sign-off
Role
Name
Sign-off Date
Chair DSWG
s9(2)(a)
15 August 2016
under the Official Information
Released
ii
link to page 28 link to page 28 link to page 28 link to page 28 link to page 29 link to page 30 link to page 30 link to page 30 link to page 32 link to page 33 link to page 34 link to page 34 link to page 35 link to page 35 link to page 37 link to page 37 link to page 37 link to page 37
Project Brief: Automated Information Sharing using Biographic Queries Document 2
Contents
DOCUMENT CONTROL .................................................................... ii
Document Information ............................................................................................. ii
Document History ................................................................................................... ii
Document Sign-off ................................................................................................... ii
Contents ................................................................................. iii
1. Background ........................................................................... 1
t 1982
2. Business Case ........................................................................ 1
2.1. Why Share Information using Biographic Queries (Benefits)? ......................................... 1
2.2. Feasibility .................................................................................................... 3
2.3. Proposal ...................................................................................................... 4
2.4. Scope .......................................................................................................... 5
3. Project Outcomes .................................................................... 5
4. Considerations ....................................................................... 6
4.1. Constraints ................................................................................................... 6
4.2. Costs .......................................................................................................... 8
4.3. Timelines ..................................................................................................... 8
5. Next Steps ............................................................................. 8
6. Recommendation ................................................................... 8
under the Official Information
Released
iii
Document 2
Project Brief: Automated Information Sharing using Biographic Queries
1. Background
Out of Scope
t 1982
.
s6(c)
beyond what FCC countries may have arranged
bilateral y, there is no current commitment for FCC countries to share
information based on biographic query matching (
e.g., name, date of birth,
passport) as part of the forward vision.
2. Business Case
2.1. Why Share Information using Biographic Queries (Benefits)?
Sharing information among FCC partners on the basis of a fingerprint match has
proven to be valuable; similar benefits could be gained by sharing information
on the basis of a biographic match. As explained further below, such initiative
could help advance three of the six objectives of the FCC 2020 Vision:
• Collaboration to identify and mitigate risk
• A friction-free, well-oiled information network
• A seamless experience for legitimate travelers.
Complementing biometric-based information querying: Fingerprints have
not historical y been (and in many cases are not currently) collected by most FCC
under the Official Information
countries from a majority of clients. As a result, immigration biometric holdings,
while invaluable, s6(b)(i), s6(c)
As a result, queries based only on fingerprints limit the pool of available
information to share, and as a result, limit the exchange of information that may
be helpful to inform immigration decisions.
Released
Conversely, biographic information has always been collected on applicants and
claimants, as it constitutes the most accessible way to record a person’s claimed
identity.s6(a), s6(c)
1
Document 2
Project Brief: Automated Information Sharing using Biographic Queries
s6(a), s6(c)
It is not suggested that biographic-based queries replace
biometric-based
queries as the mechanism for immigration information sharing. Rather,
biographic queries can supplement biometric query capacity by expanding the
pool of data that could be shared between FCC partners. Employing both
biometric and biographic queries could result in the sharing of a more complete
picture of an individual’s immigration history and identity information between
countries, driving towards the FCC 2020 vision strategic goal s6(b)(i)
t 1982
Travel facilitation: The importance and usefulness of biographic-based
information querying is not limited tos6(c)
It can also be used to facilitate
legitimate travel, including transit through FCC countries, further contributing to
the FCC 2020 vision, specifically the “cross-cutting known traveler benefits”
strategic goal.
Currently, the presence of a trusted partner’s visa in a traveler’s passport is used
in a variety of ways within FCC countries. In some cases, s6(b)(i)
.
under the Official Information
Visa fraud: Furthermore, even for cases where a physical visa is present, having
the capability to s6(c)
Beyond the application stage of the travel continuum, biographic-based
information querying could also be leveraged to provide further facilitation and
program integrity benefits to travelers and FCC countries. s6(c)
Released
2
Document 2
Project Brief: Automated Information Sharing using Biographic Queries
2.2. Feasibility
A number of biographic-based information sharing programs are already
underway among FCC partners, which provide a foundation for demonstrating
the feasibility of such initiatives.
Canada-U.S. biographic information
s6(b)(i)
Case study:
sharing:
Out of Scope
t 1982
under the Official Information
Released
3
Document 2
Project Brief: Automated Information Sharing using Biographic Queries
2.3. Proposal
Consultation amongst the FCC DSWG and CSIWG has revealed that while many
see the business value for exchanging information based on a biographic match,
precise uses and the extent of querying may vary by country due to differing
levels of s6(b)(i)
As a result, it is proposed that:
• Multilaterally, FCC countries endorse the utility of biographic-based
information querying, and establish a basic query-response structure.
• On a bilateral basis, countries address, as they negotiate how the tool t 1982
will be implemented, such considerations as whether tos6(c)
Biographic Matching: For the purposes of multilateral discussions, biographic
matching would be defined as an exchange of bilaterally decided biographic
(non-biometric) data element(s) that would be used to establish a record match.
s6(c)
To date, three potential biographic-based query ‘services’ have been identified
by FCC DSWG partners, of which two would incorporate s6(c)
s6(c)
under the Official Information
Released
4
Document 2
Project Brief: Automated Information Sharing using Biographic Queries
s6(c)
2.4. Scope
t 1982
Once countries have decided to participate, this project would include drafting
multilateral high level business requirements before bilateral y undertaking cost
benefits and establishing the technical capability and the legal instruments to
share information based on biographic queries amongst FCC partners,s6(c)
s6(c)
This would also include the negotiation of information sharing instruments to
ensure proper authority for automated biographic querying are in place. The
groundwork for these instruments has begun, with many countries having
concluded or currently negotiating an umbrella Agreement or Memorandum of
Understanding (MOU) to which implementing arrangements or annexes can be
added to facilitate an automated exchange. The newly concluded
Agreements/MOUs (and those currently under negotiation) have been drafted in
such a way as to make adding implementing arrangements/annexes for different
types of exchanges relatively seamless.
3. Project Outcomes
under the Official Information
The expected outcomes of this project include a concrete move towards meeting
the FCC 2020 Vision objectives, namely:
• Collaboration to identify and mitigate risk
• A friction-free, well-oiled information network
• A seamless experience for legitimate travelers
Specifically, the objectives of this project are numerous and are aimed at
Released
reaching the following goals:
• s6(b)(i)
;
5
Document 2
Project Brief: Automated Information Sharing using Biographic Queries
• Improved immigration decision-making in FCC partner countries by
sharing immigration- and identity-related data;
• Improved automation bringing more efficient processing, cost savings,
and improved client service;
• Improved immigration program integrity and legitimate traveller
facilitation through the verification of paperless visas and other future
travel facilitation tools;
• Increased cooperative relationships amongst FCC partner countries;
• Improved facilitation for low-risk, legitimate travellers; and,
t 1982
• Provision of an infrastructure for future data exchange enhancements.
Outcomes could be measured based on multilaterally established performance
indicators, reported on a quarterly basis. Additionally, to ensure that systems
and processes are functioning as mutually intended and decided, quality
assurance exercises could be undertaken periodically on a bilateral basis.
4. Considerations
4.1. Constraints
Resources
As with many new initiatives, a primary constraint would s6(b)(i)
needed to complete the work necessary for this
project. As each country has separate funding cycles and levels of approval that
must be sought prior to beginning new initiatives, countries may be ready to
begin building, negotiating, and testing at different times. Participating countries
also would be expected to ensure they have the necessary business-as-usual
resources to support biographic information querying.
Possible Mitigation:
• Ensure a detailed planning exercise is undertaken to explore when each
country would be in a position to negotiate implementing arrangements
or MOU annexes, build IT infrastructure, test IT connectivity and
exchanges, and operate/support the capability.
under the Official Information
• Countries could seek policy authority and necessary funding at an early
stage in the project cycle to ensure that the necessary resources are in
place.
• A phased implementation could be planned to ensure that timelines are
realistic and aligned for the countries that will be in a position to
implement at various times.
• Existing investments and instruments could be leveraged to the extent
possible to limit costs and resources needed to implement the initiative.
Released
Systems constraints
There are two main system constraints that may need to be mitigated in order to
implement this initiative. s6(c)
6
Document 2
Project Brief: Automated Information Sharing using Biographic Queries
s6(c)
t 1982
Inexact nature of biographic matching
s6(c)
under the Official Information
Released
7
Document 2
Project Brief: Automated Information Sharing using Biographic Queries
4.2. Costs
Costs will vary by country, and are dependent on the chosen option and amount
of technical and policy work that each country would need to complete.
Expected costs include:
• s9(2)(j)
t 1982
The general principle is that each party to the project would be responsible for
evaluating and meeting its own costs.
4.3. Timelines
Timeframes for implementation would likely vary by country, depending on the
availability of resources and the necessary time to seek authority to proceed.
Due to the multi-faceted and bilateral nature of the project, the timeframe
milestones would likely be addressed in separate bilateral documents, but would
also be helpful to include after consultation with all partners.
5. Next Steps
In order to move the project forward, important next steps would entail each
country independently assessing their respective interest in the project, based
on costs and benefits within their country.
Once countries reach consensus on the approach, each should examine whether
authority or funding needs to be sought, and establish reasonable timeframes for
when biographic information querying could be implemented.
Once done, a separate project timeline or schedule document would be
under the Official Information
developed that would outline key milestones and a multilateral implementation
timeline.
A governance model would be needed to ensure that progress against the
project milestones is monitored and can be reported on. It is suggested that
progress be reported on within the existing Data Sharing Working Group
(DSWG), with cross linkages to the Client Service Integration Working Group
(CSIWG).
Released
6. Recommendation
That Heads of Delegation agree to progress the initiative through the
development of pilot proposals and a formal project plan that will address the
above issues.
8
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Data Sharing Working Group – Vision and Strategy
Date:
October 2017
Working group / network: Data Sharing Working Group
t 1982
Data Sharing cooperation
Basis for the Data Sharing cooperation
1.
Out of Scope
Progress to-date
4.
Out of Scope under the Official Information
Released
1
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Out of Scope
8.
s6(b)(i)
:
Out of Scope
t 1982
s
6
9.
Out of Scope
(
a
)
,
under the Official Information
s
6
(
c
)
,
s
6
(
b
Released
)
(
i
)
2
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
11. The DSWG also commits to working with counterpart agencies under the Five Country
Ministerial (FCM) to increase the s6(a), s6(c)
13. The
Strategic Vision 2025 further details the information sharing objectives as follows: t 1982
To continue the trend towards active and deeper collaboration and action, heightened
information exchange will be required; for example, s6(a), s6(c)
under the Official Information
Released
3
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Future opportunities
14. Border management is seeing three major shifts or trends:
s6(a), s6(c)
t 1982
under the Official Information
Released
4
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Integrity/intention Assessment
19. s6(a), s6(c)
t 1982
s6(c)
under the Official Information
Released
5
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Broadening information content and sources
22. s6(a), s6(c)
t 1982
under the Official Information
Released
6
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Traveller facilitation
25. Biometric checking also assists with the facilitation of travel. s6(b)(i)
.
s6(c)
t 1982
under the Official Information
Released
7
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Transitioning to a multilateral model
26. s6(c)
s6(c), s9(2)(j)
t 1982
27. s6(c)
Expansion to other cohorts
28. There are a number of s6(b)(i), s9(2)(j)
. Out of Scope
.
29. s6(c), s9(2)(j)
under the Official Information
Released
8
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Connected countries, seamlessly managing migration
s6(c)
t 1982
under the Official Information
Released
9
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
DSWG Programme
Out of Scope
t 1982
DSWG Vision
32. The DSWG builds on the M5 vision of ‘s6(b)(i)
’ as well as the
aspirational statement of ‘s6(b)(i), s6(c)
33. The next stage for the DSWG is encompassed by the vision:
Networked Contemporary Knowledge
34. Out of Scope
under the Official Information
t).
DSWG Mission
37. The mission for the DSWG encompasses the following:
Released
Facilitating travel and maintaining integrity of immigration systems through innovative
border and identity solutions, comprehensive coverage of immigration information
and global cooperation to collectively strengthen our borders.
10
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
2025 Strategy Map
38. The balanced score card, below, documents the DSWG’s Vision and approach. It’s
supported by the Key Priorities and Key
Performance Indicators, which will manage the
delivery of work.
t 1982
s6(c)
under the Official Information
Released
11
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Current Work Programme
39. The current work program consists of four main areas:
1.
Out of Scope
4.
Biographic Based Querying.
t 1982
The following key priorities have been identified:
DSWG Key Priorities
Key Priorities
Key Deliverables
Measures
KPIs
Out of Scope
under the Official Information
Released
12
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Out of Scope
t 1982
Out of
Out of Scope
Out of Scope
Out of Scope
Scope
ar
Out of Scope
Progress in relation to the
implementation of
biographic querying
Biographic querying
Out of Scope
capability explored
)
Out of Scope
Out of Scope
Out of Scope
under the Official Information
Released
13
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Next steps
40. O
u
t
o
f
S
c
o
p
t 1982
e
under the Official Information
Released
14
Document 3
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Out of Scope
t 1982
under the Official Information
Released
15
Document 4
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
DSWG Biographic Querying Pilot Update t 1982
Date:
October 2017
Working group / network: Data Sharing Working Group
Purpose
The Data Sharing Working Group (DSWG) has conducted Biographic Querying Pilots. This paper
documents the approach, outcomes to-date, general observations, and proposed next steps.
Background
1.
s6(b)(i), s6(c)
2.
While biometric enabled information sharing has proved to be a sound basis for valuable
information sharing, not all clients are required to provide biometric information nor is all
immigration information biometrically anchored. As a result, queries based only on biometrics
limit the available information to share, and limits the exchange of information that may be
helpful to inform immigration decisions.
under the Official Information
3.
Biographic based information sharing seeks to address s6(c)
4.
6(b)(i)
Released
1
Document 4
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
s6(c)
5.
In 2016, to further explore this capability, the DSWG developed the high-level business case and
business requirements for bilateral biographic querying. In September 2016, the M5 Plenary
approved a briefing paper that called for the development of a biographic querying pilot as a next
step.
6.
Following several bilateral discussions (including ensuring that the case-by-case agreements
covered this type of data exchange and that privacy requirements continue to be met),
arrangements were put in place in August 2017 to conduct two pilots involving three partners on
s6(b)(i)
t 1982
the sharing of biographic information, between
Pilot Details
7.
The DSWG conducted two pilots in August/September 2017 (see Annex 1 for more details):
Out of Scope
Out of Scope
under the Official Information
Released
2
Document 4
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Statistical outcomes
s6(b)(i)
t 1982
s6(b)(i)
under the Official Information
Released
3
Document 4
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
General Observations
8.
s6(a), s6(b)(i), s6(c)
t 1982
under the Official Information
Released
4
Document 4
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Next steps
17. In light of the initial results of the pilots, the DSWG recommends the following next steps:
a.
Finalise the pilots and the insights they provide.
b.
Document the future for Biographic Querying. This step would include:
i.
Refine multilateral business requirements based on pilot findings
ii.
Identify the biographic data sharing needs of each partner
t 1982
iii.
Identify further questions that would need to be answered to enable bilateral
biographic querying arrangements, and to design further pilots to answer those
questions if needed
iv.
For M5 Partners ready to begin biographic data sharing, implementing bilateral
biographic querying arrangements, mirroring the current SRTP model.
Annexes
Annex 1: Biographic Querying Pilot Details
under the Official Information
Released
5
Document 4
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Annex 1: Biographic Querying Pilot Details
s6(b)(i), s6(c)
t 1982
under the Official Information
Released
6
Document 4
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Case Studies
s6(b)(i), s6(c)
t 1982
under the Official Information
Released
7
Document 4
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
s6(b)(i), s6(c)
t 1982
under the Official Information
Released
8
Document 4
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
s6(b)(i), s6(c)
t 1982
under the Official Information
Released
9
Document 4
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Learnings to-date
s6(c)
t 1982
under the Official Information
Released
10
22/07/2020
Document 5
Data Sharing Working Group
Face‐to‐Face Meeting ‐ October 2015
Automated Biographic
t 1982
Information Sharing
Project Brief Overview
Purpose
‐ Present an overview of the Project Brief on Automated Biographic
Information Sharing
under the Official Information
‐ Discuss next steps
Released
2
1
22/07/2020
Document 5
FCC 2020 vision
... And how it speaks to biographic information sharing
s6(c)
t 1982
Automated biographic information sharing also advances three of the six
objectives of the FCC 2020 Vision:
• Collaboration to identify and mitigate risk
• A friction‐free, well‐oiled information network
• A seamless experience for legitimate travelers
3
Automated Biographic
Information Sharing
Why share biographic information?
•
Complement biometric‐based information sharing: Existing SRTP is based
on fingerprint matching – but most FCC countries do not collect fingerprints
under the Official Information
from most of their clients. Biographic sharing can help to fill that gap and
improve program integrity
•
FCC visas are highly trusted:s6(c)
•
Risk assessment: s6(c)
y
•
Travel facilitation: Biographic information sharing could establish the
Released foundation for future travel facilitation measures that extend benefits to FCC
visa holders –s6(c)
4
2
22/07/2020
Document 5
Automated Biographic
Information Sharing
Why share biographic information?
• s6(c)
t 1982
•
Combatting visa fraud: s6(c)
•
Recommendation 7 (ART Report):s6(c)
5
Existing Biographic
Information Sharing
Canada‐United States
• 6(b)(i)
From December 2013 (launch)
to July 2015
under the Official Information
s6(b)(i)
• s6(b)(i), s6(c)
.
• Strengthens program integrity by providing decision makers with more
Released information more quickly to support immigration decisions and to enhance
our ability to s6(b)(i), s6(a)
6
3
22/07/2020
Document 5
Proposed Options
s6(c)
t 1982
7
Considerations
• Establishing the technical capability and legal authority to share
information based on biographic identity matching amongst FCC partners,
under the Official Information
s6(c)
• s6(c)
• s6(c)
Released •s6(c)
8
4
22/07/2020
Document 5
Potential constraints
s6(c)
t 1982
Next steps
• Discuss proposed options and decide on a way forward
under the Official Information
• Present the project brief to Heads of Delegation and Deputy Heads of
Delegation once agreement is reached among DSWG members
• Examine required authorities and reasonable timeframes for implementation
• Outline key milestones and multilateral implementation timeline in project
brief
Released
10
5
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
s6(a), s6(c), s6(b)(i)
t 1982
under the Official Information
Released
Document 7
Excerpt from Face to Face Meeting of Five Country Conference – October 2015
Scene Setting:
c. Identification of next steps on biographic data sharing, visa validation and visa refusal
information
Key Issues:
b. That there had been good outcomes to-date from SRTP with biographic data an
opportunity to further extend this work. A challenge for the group was to look broadly but to
also keep it to the core that we are responsible for and to make this happen before stepping
out Visa Validation and Biographic Data Sharing.
t 1982
Comments on proposal
Biographic data sharing was welcomed by all countries with the exception of the United
Kingdom. s6(b)(i)
r.
s6(b)(i)
There is a strong appetite for extending the SRTP query capability to biographic data
s6(b)(i)
as biometric data in some of the FCC countries is not
collected for a large proportion of visa applicants.
• The group agreed that we now need to expedite biographic data sharing as an SRTP
capability.
Partners committed to provide Canada with their comments on the draft project brief so that
it could be stamped ‘final’. Canada is also now developing a draft high-level business
requirements document to circulate to partners for comment as soon as possible, to facilitate
the subsequent development of technical specifications.
under the Official Information
Out of Scope
Released
Document 7
Excerpt from Data Sharing Working Group Agenda 27/28 January 2016
Agenda Item
1601.1 Secretariat to organise a call for biographic data sharing.
1601.3 Secretariat to write to all countries to ask who should be included in the biographic
data sharing call Out of Scope
.
t 1982
under the Official Information
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 24/25 February 2016
Agenda Item 4: Biographic data sharing
s9(2)(a) thanked the group for providing comments on the on the first draft of the Biographic
Data Sharing paper. She introduced the revised paper and explained the changes that have
been made.
She noted due to different legal and privacy issues in each country, a multilateral cost
benefit analysis would be hard to achieve. She suggested that each country would perform
their own cost benefit analysis.
t 1982
She explained that this document calls for a multilateral framework that allows for bilateral
connection to share biographic information as they see fit.
Feedback from the group was that the paper was ready for the ‘next step’. s9(2)(a) suggested
that this should be tabling with the DHoDs. It was also suggested that further consultation be
undertaken with the CSIWG to determine their level of involvement with this work
under the Official Information
Released
Document 7
Excerpt from Data Sharing Working Group Agenda Item Overview 5/6 September 2016
OUTCOMES SOUGHT / DECISIONS REQUIRED
• Out of Scope
t 1982
under the Official Information
Released
Document 7
Excerpt from Data Sharing Working Group Face to Face meeting September 2016
A number of areas were highlighted where progress needed to be reviewed , including:
c. Biographic data searching and what opportunities this capability could provide.
Additional items from the FCC Plenary relevant to the DSWG, included:
a. Specifying the legal and policy challenges and impediments for expansion into t 1982
biographic querying and also to s6(c)
b. Out of Scope
c. Endorsement of biographic sharing expansion
Biographic Information Sharing
s9(2)(a)
explained that the biographic data‐querying project brief is
baselined.
However, there were stil outstanding questions around the project and varying levels of
support from FCC partners. 6(b)(i)
s6(c)
6(b)(i)
s6(b)(i)
.
under the Official Information
s6(b)(i)
6(c)
, s6(c)
s6(b)(i)
Released
s6(c)
.
Document 7
s6(c)
It was also agreed that the draft High‐Level Business Requirements would be
revisited on the basis of the findings from the pilot(s).
t 1982
under the Official Information
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 18/19 January 2017
Biographic Data Querying
s9(2)(a)
noted that the Biographic Paper considered a pilot. There is potential interest
between Australia and Canada to conduct the pilot, however with s6(b)(i)
t 1982
s9(2)
advised that there is considerable interest at senior levels – s6(b)(i)
(a)
under the Official Information
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 22/23 February 2017
Biographic Data Querying
s9(2)(a) thanked New Zealand for their comments and advised that there had been a
teleconference between s9(2)(a)
to discuss pilot opportunities.
s9(2)(a) advised that there was a potential pilot opportunity between Australia and New
Zealand which was being explored.
s9(2) recommended as6(c)
(a)
t 1982
ACTION 1702.02: Canada, Australia and New Zealand to continue discussions on
pilot opportunities and develop a s6(c)
.
under the Official Information
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 26/27 April 2017
Biographic Data Querying
s9(2)(a)
noted that whilst countries are wil ing to progress this work, the focus is on
SRTP and wil be on the upcoming FCM. She also noted that the draft letter that s9(2)(a)
was proposing to submit to the ESG referenced the importance of
biographic sharing.
t 1982
under the Official Information
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 24/25 May 2017
Biographic Data Querying
s9(2)(a)
letter flagged to the FCM ESG the importance of
biographic sharing, and pressure to keep the project going.
s9(2) re-confirmed the importance of the Biographic Data sharing, that this needs to be
fur
(a) ther explored by all countries, and should be reported at 2017 Plenary.
DSWG should focus its efforts on exploring how SRTP can be used to share information on
t 1982
the basis of biographic queries; examining the feasibility of data retention; and exploring
access to and use of s6(c)
for immigration purposes.
under the Official Information
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 28/29 June 2017
Biographic Data Querying
s9(2)(a)
agreed with s9(2)(a) opening comments and that there would be potential, in the
coming weeks, to progress biographic querying. Australia has been in touch to discuss a
pilot opportunity with Canada and they wil provide a response next week.
s9(2)(a)recommended a teleconference be scheduled with the DSWG leads to progress this
work.
1982
ACTION ITEM 1706.01: Secretariat to schedule a biographic teleconference call for the
week of 3 July
Act
Information
Official
the
under
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 26/27 July 2017 Biographic Data Querying
s9(2)
advised Canada and Australia have in principle agreement for a biographic pilot and
(a)
are working towards reporting at the Plenary. The Letter of Intent is progressing well and
both countries are planning to share s6(c)
.
The multilateral biographic call has been scheduled for 2/3 August 2017.
1982
s9(2)(a), s6(b)(i)
Act
thanked everyone for their energy and work in this space noting that the future goal is
automated biographic queries.
s9(2)(a)
noted the other work that was happening:
• Out of Scope
Information
Australia and the United States – CBP are stil interested in a pilot and wil be in contact
Official
the
under
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 30/31 August 2017 Biographic Data Querying
s9(2) advised that Canada and Australia have now successfully exchanged pilot data and
ar
(a) e commencing the matching work. The target data of 8 September 2017 for the results of
this work is stil very achievable – despite the short timeframes.
1982
Australia and New Zealand are finalising the arrangements for their pilot and should be
exchanging data early next week.
Act
s6(c), s6(a)
Information
Official
the
under
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 11/12 October 2017
Biographic Data Querying
s9(2)(a)
thanked everyone for their input into the Plenary document. She stated the
document is very helpful in guiding the DSWG on to the next steps, which includes defining
each countries respective needs and documenting this in the Multi-lateral Blueprint.
s9(2)
apologised that, due to his leave, he has only just had time to review the Biographic
Q
(a) uerying paper for the Plenary. He thanked everyone for their work and acknowledged that
it was a good document, however he has a few minor suggestions. s9(2)(a) noted that the
1982
analysis of the pilots are stil being completed and future pilots are stil in train. He also noted
that biographic tells you s6(c)
He also raised the question of ‘what’s the
Act
problem we’re trying to solve’ and whether this should be s6(c)
s9(2)(a)
stated that two pilots have been conducted and the results shared, therefore
we want to be mindful of ensuring we acknowledge the work completed to date. She agreed
that over time there wil be more pilots.
s9(2) suggested the paper emphasis that most M5 partners s6(c)
(a)
With this in mind, biographic querying is a multi-lateral view which is aligned
with the DSWG vision of ‘networked knowledge’.
Information
It was agreed that the paper would be updated with s9(2)(a)
’ feedback
ACTION 1710.03 – s9(2)(a)
wil edit the Biographic Querying Pilot
Outcomes papers with s9(2)(a)
comments.
Official
the
under
Released
Document 7
Excerpt from 2017 Wel ington DSWG Face to Face Agenda 7/9 November 2017 17.
Biographic Querying
• Requirements/Business Need
• Impediments
• Overcoming barriers
• Opportunities/Business Case/Short-term &
• Medium-Long term
• Partnerships/Players
1982
• Expectations and Communications
• Implementation
• Next Steps/Ensuring Progress
Act
Information
Official
the
under
Released
Excerpt from DSWG 2017 Face to Face Meeting 7/9 November 2017
12. The direction from both the Plenary as well as the FCM, is for the DSWG and HIMMI to
work more closely together with an expectation of progress on our work plans
6(a), 6(c)
and biographic data querying) prior to
the 2018 FCM. Issues to be determined include who will do the analytic work, how we
operationalise this work, who do we task and how do we task.
Biographic Searching
1982
44. The two biographic querying pilots demonstrated good outcomes. Some additional work
to follow-up identified cases needs to be completed
Act
ACTION F2F17.19:
New Zealand to advise Australia 6(c)
All M5 partners expressed concern regarding the resource impact of manual processing.
Querying using a unique identifier such as s6(c)
was considered an
option, however any further follow-up on this would not be possible for another 4-6 months
Information
(and primarily between 6(c)
s6(c)
.
46. s6(c)
. Due to resource constraints, additional bilateral
pilots could not be undertaken until mid-2018
Official
48. The general consensus was that biographic querying through SRTP was not a
deliverable in the short term and that DHoDs (Deputy Heads of Delegation) should be
the
advised that this work will not be progressed until mid-2018
ACTION F2F17.20:
Formally advise DHoDs (through
9(2)(a)
that a multilateral biographic
querying project will not be progressed in the
under
next 12 months due to competing priorities
and resources already allocated to current
work plans.
49. There has also been some tasking around biographic searching from the 6(a),
6(c)
).
Released
Agenda Item 5
Further expansion of biographic data sharing, and report back to Heads on successes and
barriers to expanded sharing initiatives in advance of FCM 2018
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 30/31 May 2018 Biographic Querying wil complete the High Level Business Requirements, identify bilateral
opportunities which wil include the s6(a)
1982
Act
Information
Official
the
under
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 17/28 June 2018
s9(2)(a)
spoke to the Biographic Querying item noting that feedback on the High Level
Business Requirements (HLBR) had been received from everyone except the US (due at the
end of the week). The majority of the feedback was in relation to a new service for the
optional selectors.
1982
Act
Information
Official
the
under
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 25/26 July 2018
s9(2)
noted that Canada is progressing the inclusion of the feedback on the Biographic
Q
(a) uerying High Level Business Requirements (HLBR) and wil be finalising/baselining very
shortly.
1982
Act
Information
Official
the
under
Released
Document 7
Excerpt from Data Sharing Working Group Meeting minutes 10/11 October 2018
Biographic Querying
s9(2)(a)
noted that the biographic querying requirements were now baselined and
provided a blueprint for any future bilateral arrangements. She suggested that the project
could be flagged to HODs as completed, with the focus in the forward year on other
projects/priorities. Future biographic sharing would be dependent on bilateral arrangements,
and s6(a)
. This was agreed.
1982
Act
Information
Official
the
under
Released
s6(a), s6(c), s6(b)(i)
1982
Act
Information
Official
the
under
Released
s6(a), s6(c), s6(b)(i)
1982
Act
Information
Official
the
under
Released
s6(a), s6(c), s6(b)(i)
1982
Act
Information
Official
the
under
Released
s6(a), s6(c), s6(b)(i)
1982
Act
Information
Official
the
under
Released
s6(a), s6(c), s6(b)(i)
1982
Act
Information
Official
the
under
Released
s6(a), s6(c), s6(b)(i)
1982
Act
Information
Official
the
under
Released
s6(a), s6(c), s6(b)(i)
1982
Act
Information
Official
the
under
Released
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
1982
DSWG 2017 Face-to-Face Meeting Act
Meeting of
Data Sharing Working Group
Meeting date
7-9 November 2017
(with bi-lateral meetings 6 and 10 November 2017)
Co-chairs
s9(2)(a)
Background
Information
Out of Scope
Official
the
under
Released
.
1
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Out of Scope
1982
Act
Information
Official
the
under
Released
2
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Out of Scope
1982
Act
12. The direction from both the Plenary as well as the FCM, is for the DSWG and HIMMI to work
more closely together with an expectation of progress on our work plans s6(a), s6(c)
and biographic data querying) prior to the 2018
FCM. Issues to be determined include who will do the analytic work, how we operationalise this
work, who do we task and how do we task.
13. Out of Scope
Information
Official
.
the
Out of Scope
under
Released
3
Out of Scope
1982
Act
Information
Official
the
under
Released
s6(a), s6(c), s6(b)(i)
1982
Act
Information
Official
the
under
Released
s6(a), s6(c), s6(b)(i)
1982
Act
Information
Official
the
under
Released
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Out of Scope
1982
Act
.
Information
Biographic Searching
44. The two biographic querying pilots demonstrated good outcomes. Some additional work to
follow-up identified cases needs to be completed.
ACTION F2F17.19:
New Zealand to advise Australia on the s6(c)
Official
45. All M5 partners expressed concern regarding the resource impact of manual processing.
Querying using a unique identifier such ass6(c)
was considered an
the
option, however any further follow-up on this would not be possible for another 4-6 months (and
primarily between s6(c)
. Using biographic querying for ETA processing was considered. The ETA process is
‘real-time’ and any delays erode the inherent facilitation outcomes.
46. New Zealand expressed some support for another trial with the same cohort and broadening the
under
matching algorithms used. Due to resource constraints, additional bilateral pilots could not be
undertaken until mid-2018.
47. s6(b)(i)
48. The general consensus was that biographic querying through SRTP was not a deliverable in the
short term and that DHoDs (Deputy Heads of Delegation) should be advised that this work will
not be progressed until mid-2018.
Released
7
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
ACTION F2F17.20:
Formally advise DHoDs (through s9(2)(a)
) that a multilateral
biographic querying project will not be progressed in the next 12 months
due to competing priorities and resources already allocated to current
work plans.
49. There has also been some tasking around biographic searching from the s6(a), s6(c)
1982
Act
51. Out of Scope
Information
Official
Operations and Reporting
53. Out of Scope
the
under
Released
8
Out of Scope
1982
Act
Information
Official
the
under
Released
Out of Scope
Out of Scope
1982
Act
Information
Official
the
under
Released
Out of Scope
1982
Act
Information
Official
the
under
Released
Out of Scope
1982
Act
Information
Official
the
under
Released
Out of Scope
1982
Act
Information
Official
the
under
Released
Out of Scope
1982
Act
Information
Official
the
under
Released
Out of Scope
1982
Act
Information
Official
the
under
Released
Out of Scope
1982
Act
Information
Official
the
under
Released
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Annex 2: M5/B5 Meeting Outcomes
Migration Five Meeting Outcomes – 24-25 October 2017, Sydney
Out of Scope
1982
Act
Information
Official
the
Further expansion of biographic data sharing, and report back to Heads on successes and
barriers to expanded sharing initiatives in advance of FCM 2018.
under
Out of Scope
Released
17
Out of Scope
1982
Act
Information
Official
the
under
Released
Out of Scope
1982
Act
Information
Official
the
under
Released
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Joint Heads endorse the assessment of further expansion of biographic data sharing, and
report back to Heads on successes and barriers to expanded sharing initiatives in advance of
FCM 2018.
Out of Scope
1982
Act
Information
Official
the
under
Released
20
Out of Scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
DSWG Projects Report
1 July 2017 – 30 June 2018
1982
Biographic Querying
The Biographic Querying High Level Business Requirements were amended 6(c)
Act
The Requirements were then baselined in August 2018.
6(b)(i)
.
Out of scope
Information
Official
.
the
Out of scope
under
Out of scope
Released
3
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Out of scope
1982
Act
Greater depth of data to Out of scope
Out of scope
Out of scope
better inform the
integrity issue and to
supplement the identity
Information
information
More matches to
Progress in relation to
information that has not
the implementation of
had biometrics data
biographic querying
To increase data
collected/available.
Out of scope
‘reach’ to
Official
Biographic querying
a. Better
capability explored
distinguish
between “the
6(c)
the
good guys and
)
the bad guys”
b .To access
broader range of
data where
under
biometrics may
not have been
collected or
available
Released
12
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
Out of scope
1982
Act
Information
Official
the
under
Released
UNCLASSIFIED // FOR OFFICIAL USE ONLY // IN CONFIDENCE
Data Sharing Working Group –
Biographic Querying Supporting Paper
Overview
1982
While biometric enabled information sharing has proven to be invaluable; not all immigration
information is biometrically anchored. As a result, queries based only on biometrics limit
Act
information sharing 6(a)
The DSWG developed a business case and high-level business requirements for bilateral
biographic querying and conducted a number of pilots. 9(2)(b)(i)
.
Status
Information
The M5 Biographic Querying High Level Business Requirements were finalised and baselined in
2018.
6(c)
Official
Next Steps
the
Going forward, biographic information sharing may continue to be explored 6(a), 6(c)
.
under
Released
1
Document Outline