From: Mary McLean
<[email address]>
Sent: Thursday, 22 October 2020 10:10 AM
To: Mary McLean
<[email address]>
Subject: Mary Davenport OIA - Costs of disposing of the National Library's Overseas Collections
ACT
From: Kevin Moffat
<[email address]>
Sent: Tuesday, 23 October 2018 9:55 AM
To: Mary McLean
<[email address]>; Rosie Perez
<[email address]>
Cc: Rob Stevens
<[email address]>
Subject: RE: Costs of disposing of the National Library's Overseas Collections
I believe that in the past there has been considerable negative feedback about any disposal of books
from the National Library (think headlines like “burning books” and associations with Nazi
Germany). We saw a similar thing recently with the closure of the Architecture School Library at the
University of Auckland. The National Library (and DIA) is very risk adverse in this space and the last
thing they want is for someone to find National Library books at the tip.
INFORMATION
Secure disposal is only one of the options going to NLLT this week.
Unfortunately many of the books have plastic covers which requires them to be separated from the
recycling stream.
Kevin
From: Mary McLean
Sent: Tuesday, 23 October 2018 9:30 AM
To: Kevin Moffat; Rosie Perez
OFFICIAL
Cc: Rob Stevens
Subject: RE: Costs of disposing of the National Library's Overseas Collections
Just wondering, these books don’t require confidential destruction, as another option could they be
THE
sent to a commercial paper recycler and not commercial storage company?
From: Kevin Moffat
Sent: Tuesday, 23 October 2018 9:14 AM
To: Mary McLean; Rosie Perez
Cc: Rob Stevens
Subject: RE: Costs of disposing of the National Library's Overseas Collections
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Mary,
As I understand it, both companies don’t have offices in Whanganui and would just pick-up the
material as their trucks go through.
They both do have offices in Wel ington and you can see how expensive it is to securely dispose of
the volume of items from Rugby House!
Kevin
From: Mary McLean
RELEASED
Sent: Tuesday, 23 October 2018 9:03 AM
To: Kevin Moffat; Rosie Perez
Page 1 of 2
Cc: Rob Stevens
Subject: RE: Costs of disposing of the National Library's Overseas Collections
Ouch! That’s nothing like the $60k in the business case….
ACT
Question – could we dispose of the Wairere House books in Whanganui and therefore won’t need to
pay to transport them to Wellington?
From: Kevin Moffat
Sent: Tuesday, 23 October 2018 8:05 AM
To: Mary McLean; Rosie Perez
Subject: Costs of disposing of the National Library's Overseas Collections
Mary/Rosie,
For your information - We’ve received an estimate and a quote for the costs of disposing of the
National Library Overseas Collections held in Rugby House and Wairere House, Whanganui. They
are:
Rugby House
Wairere House, Whanganui
INFORMATION
TIMG (quote)
$463,243.46
$155,302.16
Iron Mountain (estimate)
$155,000-$480,000*
Not priced
*Iron Mountain provided a range of options from just collection of bins ($155,000) to full service –
shelf to shred ($480,000). These are the minimum and maximum estimates; the untested variable is
the number of linear metres that can fit in a bin.
Cheers,
OFFICIAL
Kevin
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From: Mary McLean
<[email address]>
Sent: Thursday, 22 October 2020 10:16 AM
To: Mary McLean
<[email address]>
Subject: Mary Davenport OIA - Removal of National Library Fiction and Non-Fiction Collections from
Wairere House
ACT
From: Kevin Moffat
<[email address]>
Sent: Thursday, 26 April 2018 1:18 PM
To: Mary McLean
<[email address]>
Cc: Shobna Hil man
<[email address]>
Subject: Removal of National Library Fiction and Non-Fiction Collections from Wairere House
Mary,
I’ve reviewed our
Preserving the Nation’s Memory documentation (moves 19-20) and propose the
following to exit Wairere House.
INFORMATION
Objective
Remove National Library Fiction and Non-Fiction Collections from Wairere House.
Approach
Option A – Move New Zealand fiction component of the col ection (number yet to be determined) to
Rugby House and dispose of the remainder (fiction and non-fiction).
Task
Staff Time
Costs
Timeframe (including
OFFICIAL
($)
staff time)
Identify and move New Zealand fiction
4 weeks
0
4 weeks
component of the fiction col ection
Gain ministerial approval to dispose of the
1 week
0
6 months
THE
collections
Inform Library and Information Advisory
1 week
0
4 months
Commission Ngā Kaiwhakamarama i ngā
Kohikohinga Kōrero (LIAC);
Consult with/inform libraries
2 weeks
0
6 months
Disposal of items (includes estimate of secure
4 weeks
60,000
4 weeks
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disposal costs, employment of temporary staff,
and supervision by National Library staff which
will require staying in Whanganui)
Option B – Move New Zealand fiction component of the col ection (number yet to be determined) to
Rugby House and move the remainder (ca. 26,561 fiction items + 152,385 non-fiction items) to off-
site storage.
Task
Staff Time
Costs
Timeframe (including
($)
staff time)
RELEASED
Identify and move New Zealand fiction
4 weeks
0
4 weeks
component of the fiction col ection
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Move (would coordinate with move of ATL
?
?
?
material to off-site storage)
Is this the information you require?
ACT
Kevin Moffat | Manager Collection Business Services
National Library of New Zealand Te Puna Mātauranga o Aotearoa
PO Box 1467, Wellington 6140, New Zealand
Direct Dial: +64 4 819 8931 | Extn: 2531 | Mobile: +64 27 838 8802
| www.dia.govt.nz
The National Library of New Zealand is part of the Department of Internal Affairs
INFORMATION
OFFICIAL
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Document Outline
