Minutes of Board of Trustees
Monday 15 February 2021
Meeting commenced: 5.25pm with a whakatauaki from Piripi.
Present: Derek Slatter (Chair), Hayley Read, Eden Rogers, Phi Wilson (Secretary), Johnny Kumitau, Piripi
Burt
Apologies: Hiku Mackey
DECLARATIONS OF INTEREST: Derek confirmed that he is Deputy Chair of Tai Tokerau Education Trust.
MINUTES FROM PREVIOUS MEETING 30/11/2020:
Motion: That Minutes of 30/11/2020 be confirmed as a true and correct copy of the meeting.
Moved: Derek
Seconded: Hayley
Carried Unanimously
Business arising from Minutes
1. Nil not on the agenda
CORRESPONDENCE
1. Moved from the Chair that the correspondence, including emails, be received and confirmed.
GENERAL BUSINESS
1. Chairperson/Deputy Chairperson position
MOTION: That Derek Slatter be appointed as Chairperson of the BOT, 2021
Moved: Johnny
Seconded: Piripi Burt
Carried Unanimously
MOTION: That Piripi Burt be appointed as Deputy Chairperson of the BOT, 2021
Moved: Derek
Seconded: Johnny
Carried Unanimously
2. BOT hui dates 2021
BOT Meeting Calendar 2021
29
March
24
May
30
June
25
August
27
September
8
November
6
December
3. Selection
onto the BOT (Derek)
Both Derek and Eden mentioned some names and they wil email al names to Hayley and Derek for
consideration.
MOTION: That WIS proceed with selection process.
Moved: Derek
Seconded: Eden
Carried Unanimously
4. Ratifying appointments
Hanz Shanks - Permanent Scale A Teacher Ruma 22
Tom King - Permanent Scale A Teacher Explo
Debbie Graham - Fixed term Scale A Teacher 0.6 Library
Madeline Brooks - Fixed term Scale A Teacher 0.4 G.Suite Facilitation, Leadership release
Geneva Edmonds - Permanent Chromebook Contracts Co-ordinator/Office Assistant
MOTION: That the BOT ratify the appointment of staff
Moved: Derek
Seconded: Johnny
Carried Unanimously
5. Principal's Appraiser: Michael Leach
With the BOT's approval
Michael Leach has agreed to be Hayley Read's appraiser for 2021.
Michael has been endorsed by NZSTA
●
Principal of Tangaroa Col ege 1999-2005
●
Principal of Botany Downs Secondary Col ege 2005-2014
●
Headmaster of Kings Col ege 2014-2016
●
Beginning Principal’s Mentor 2008-2011
MOTION: That the BOT approve Michael Leach as the Principal's Appraiser for 2021
Moved: Derek
Seconded:
Johnny
Carried Unanimously
6. Ownership of Ruma 24 be transferred to the MOE (Hayley)
The MOE is planning to build 2 new classrooms replacing Ruma 23. As part of this programme, the MOE
have plans to refurbish Ruma 24 so it takes on a similar look as the new classrooms. We just need to
transfer ownership so the maintenance of the building going forward is covered. It is total y a win-win
situation as we no longer wil have to use BOT monies.
MOTION: That the ownership of Ruma 24 be transferred to the MOE to refurbish and maintain
Moved: Derek
Seconded: Piripi
Carried Unanimously
7.
Letter of complaint regarding old vs new uniform (Hayley)
Principal to deal with this to resolve the issue.
8. Te Whanau o Waimirirangi Haerenga to Otiria Marae (Hayley)
MOTION: That the BOT approve the application for Te Whanau o Waimirirangi haerenga to Otiria Marae
knowing that al documentation including rams forms wil be scrutinized by Wiremu Rankin, EOTC
Coordinator and approved by Hayley Read, Principal.
Moved: Derek
Seconded: Piripi
Carried Unanimously
PRINCIPAL’S REPORT:
Principal’s Report (taken as read)
Here are the highlights from her BOT report:
746 students = Yr 7: 373 , Yr 8: 373
Many thanks to the fol owing leaders for their comprehensive reports and contributions:
●
Lisa Barber - Financials and Personnel updates, EEO Report
●
Debbie Hedley - LSC/SENCo Report
●
Paul Botica - Property Report and Curriculum Action Plan 2021
●
Te Ringakaha Tia-Ward - Te Whanau o Waimirirangi Report and MLP Budget Breakdown
●
Christine Heke - Behaviour and Attendance analysis, Term 4, 2020 Attendance Breakdown
●
Wiremu Rankin - Enrichment, EOTC, Provision Registered Teachers programme
●
Beth Lamb - WIS Digital Immersion Development Plan 2021
●
Paul Botica, Te Ringakaha, Sue Botica, Geneva Edmonds, Sophia Stockwel and Lisa Barber for al
the incredible mahi they have managed to do around enrolments, specialist groups, chromebook
contracts and delivery and paying the bil s. Amazing job enormously wel done.
NEW CLASS
Due to the number of students on the rol , we have decided to make up a new class that wil be based
in the whare. Lisa Parsonage has agreed to be the classroom teacher. This class wil be attached to Te
Whānau o Tawatawhiti. Lisa's position wil be fixed term.
NEW LEADERSHIP RELEASE TEACHER
Madeleine Brooks wil be taking over Lisa Parsonage's position beginning tomorrow. Madeleine is super
excited about being involved in the classes associated with the release programme. As Madeleine wil
be the new Lisa, we wil not have any supporting G Suite on Thursdays at this stage. I wil speak with
Beth about a possible cunning plan. Madeleine's position wil be fixed term.
GOAL SETTING INTERVIEWS
On Wednesday 17 February and Thursday 18 February we wil be holding our Parent /Caregiver
/Teacher /Student Goal Setting evenings. The purpose of the interviews is for students to set goals for
themselves and for the parents to help them decide how best to achieve the goals. I wil include the
results of the participation of the parents to the meetings as a way to measure how effective we are
building our partnership between home and school.
SOD (Staff Only Days)
As part of our SOD 28/29 January we attended a presentation by Russel Bishop at Kamo High. Here are
the
notes that Eden took, with thanks. It was amazing to hear Russel speak about his research that we
have been implementing for the last 3 years. I think it would have been affirming for our staff to hear it
and know that the teaching practices that they have been focussing on, are heading them in the right
direction.
RESIGNATIONS
●
Michael Harrison has resigned to take a position at UoA as a lecturer. Michael had this plan in
mind but the opportunity came for him so much sooner than he expected. Not only wil be be
lecturing but he wil be able to complete his Masters at the same time which the UoA wil pay
for. We thank Michael for his 2 years tha a and t he spent teaching with us and wish him al the
success.
●
Tatiana Peita resigned from the office position last term. We thank Tatiana for her service in the
office and wish her wel in her next endeavour.
●
Donna Laurie (Learning Support Assistant) has also decided to resign as wel . Donna wil be with
us for another two weeks. Many thanks to Donna for the 3 years she spent working and
supporting our most vulnerable students. They were so lucky to have had her.
LEAVE WITHOUT PAY
Karen Hinge has taken a year's leave from her library position and wil be working for the Waitangi Treaty
Grounds as a digital facilitator. No doubt Karen wil return 2022 with even more skil s and experience to
share with our teachers and students.
SOCIAL SKILLS FOR CERTAIN STUDENTS
Please find in the Principal's meeting folder, the most up to date
information on attendance and
behaviour from Christine from Term 4, 2020 and behaviour information for this term, with thanks. 2021
we are trial ing a new approach for our students who would normal y attend school detention. This year
we are trial ing teaching these students social skil s based aroun
d Empathy. Whanau Leaders have
been brought in to run the programme from their own classroom.
CAMP KAI IWI UPDATE
As part of the school's EOTC goal to have students take part in an overnight EOTC (Education outside of
the classroom) experience, and to promote whanaungatanga, we wil be to taking students to Kai Iwi
Lakes, two whanau at a time, approximately 270 students or 9 classes at a time. We wil be taking Te
Whānau o Kauika and Te Whānau o Parihaka for two nights, 22-23rd Feb, returning 24 Feb and Te
Whānau o Waiarohia and Te Whānau o Tawatawhiti for two nights, 24-25 Feb, returning 26 Feb. Te
Whānau o Waimirirangi are organiSing their Haerenga March 29-April 1 to Otiria Marae and so their
overnighter wil happen at that time. Many thanks to Wiremu for al the mahi he has done in order to
create this new initiative. Fingers crossed for gorgeous weather.
Motion: That Principal’s Report be received.
Moved: Hayley
Seconded: Derek
Carried Unanimously
FINANCIAL REPORT
BANKED STAFFING
PP22 – 27/01/21 (End of 2020 teacher staffing year)
Entitlement:
40.08
Total YTD
1063.68
Usage:
38.22 Total YTD
1062.65 - smal credit wil be absorbed during balancing
period when additional new staff come on board.
IT● 211 new enrolments indicated purchase of TTET chromebooks. 178 responded to initialy
communication but only 132 have paid deposits and signed loan contracts.
●
Due to late receipt of documentation and pricing from TTET, we have been extremely busy
processing contracts and other documentation while onboarding for additional new enrolments
received over the past week.
●
100 chromebooks were set-up and distributed to students in week 1 with remainder distributed
during week 2. A big thank you Sophia and Geneva (while stil in training) who have worked
tirelessly on registering and setting up devices for students – a big piece of work at our already
busiest time of the year.
BOT MEETING FEES BREAKDOWN
Annual Budget $4,000
Spend to 31/12/2020 $3,055
●
BOT meetings $2835
●
Disciplinary meetings $110
●
Complaints meetings $350
FUNDING GRANT APPLICATIONS
●
Funding application to Oxford Sports trust was approved in ful for $15,000 for bus transport and
marquee hire for Kai Iwi Camp in 2021.
Visa statements were sighted by the chair.
Motion: That the January 2021 Financial Report as read be approved.
Moved: Derek
Seconded: Eden
Carried Unanimously
PROPERTY REPORT
Please find February Report/ in BOT Meeting folder from Paul Botica, with thanks. Both Paul and Zac
spent many hours getting the pool up and running after the painter had finished re-painting and the
new handrails were instal ed. Everyone did a stunning job under Paul supervision. The pool looks
beautiful. Many thanks to Paul and Zac.
CANOPY AND DRIVEWAY UPDATE
Avail plan to hold a pre start meeting around a month prior to the physical site possession. This is where
Avail go through the school access plan with the contractors and school. As part of this discussion Avail
look at al possible entrances, fencing requirements, delivery schedules and contractor parking
amongst other things. Avail has already started to frame up the possibilities around access for both
contractors as Avail acknowledge it’s a tight turnaround time. Avail put al this on the table with the
school and contractors for discussion and school approval. Avail wil be in touch later this month with
potential pre start dates.
ANOTHER LEAK
We have water leaks in school approximately 2.5-3 cubic metres every 24hrs. We know the rough
location of 2 leaks however do not know where the line is at al . Wil replace line out back of 17-22 and
to the drinking fountains in front. Paul has notified Christie Uffindel as we may need some emergency
funding.
Motion: That the Property Report be received.
Moved: Hayley`
Seconded: Derek
Carried Unanimously
NZSTA CONF - ROTORUA
Derek’s costs are half paid each by WIS and WBHS and NZSTA pays travel. Piripi would be interested in
attending.
Derek/Hiku
The Board of Trustees moved into the in-committee.
In terms of Section 47 of the Local Government Official Information and Meetings Act the public is
excluded from the next part of this meeting because the Board wishes to discuss matters which would
infringe on the privacy of a natural person under Section 9(2)(A) of the Official Information Act 1982.
Moved into in-Committee at 7.04pm Moved out of in-Committee at ….pm
Chair:………………………………………….
Date:………………….
Meeting closed with karakia from Eden at _6.15______pm.
Next BOT Hui: Monday _29th March 2021 at 5:15pm.
