Minutes of Board of Trustees Meeting:
Tuesday 6 July 2021
Meeting commenced: 5.15pm with a karakia/whakatauaki from Hiku. Piripi chaired the meeting until
Derek arrived. Hayley introduced Jess to al those present including the members of staff:
Paul Botica, Wiremu Rankin and Te Ringakaha.
Present: Derek Slatter (Chair), Hayley Read, Eden Rogers, Phi Wilson (Secretary), Johnny Kumitau, Piripi
Burt (deputy Chair), Hiku Mackey and Jess Barnes
Apologies: Nil
DECLARATIONS OF INTEREST: Derek is now the Chair NZSTA Regional.
SPEAKING RIGHTS
That Te Ringakaha Tia-Ward be given speaking rights.
That Wiremu Rankin be given speaking rights.
That Paul Botica be given speaking rights.
Moved: Hayley
Seconded:
Hiku
Carried Unanimously
MINUTES FROM PREVIOUS MEETING :
Motion: That Minutes of 24/05/21 be confirmed as a true and correct copy of the meeting.
Moved: Hiku
Seconded:
Jess
Carried Unanimously
CORRESPONDENCE
1. Moved from the Chair that the correspondence, including emails, be received and confirmed.
2. Late inward correspondence from Tui McGeorge requesting a uniform change to al ow her daughter
to wear nose piercing. Board discussed this and confirmed that we wil not be changing our uniform
policy to accommodate this.
GENERAL BUSINESS
1. Mid Year Budget Review - Hayley
Motion: That the forecast year-ends financial report showing a surplus of $63K be accepted and that the
associated balance sheet forecast shows a working capital at the end of 2021 which equates to $591 per
pupil enrol ed. This is a good position for the school to be in.
Moved: Derek
Seconded:
Jess
Carried Unanimously
2. Purchasing of a new van - Wiremu spoke of the proposal to purchase another school van as the rol
has grown and the current van is in high demand. Another van would al eviate this problem.
Current van has approx 65K kilometers on the clock. New Ford Transit van supplied by Pacific Ford
would be 25% discounted if we purchase it through MIE.
Motion: That the SLT apply for funding through Grassroots Trust for $27K and Pub Charity Foundation Trust
for $27K for the purchase of this van. If the applications are declined that $60k be tagged from the
CAPEX budget as an additional Capex item in 2022 to fund this project.
Moved: Johnny
Seconded:
Derek
Carried Unanimously
3. BOT Contribution to the Bike Track - Paul told the meeting that Bike Nthld has $65K tagged for our
school because of our proximity to the Bike track. Previous site for bike track now proves unsuitable
due to possible flooding. He noted that a further $45K would be required to get it al underway.
Derek raised some concerns on the ongoing annual costs that would be incurred.
Motion: That $50K be tagged from the CAPEX budget as an additional Capex item in 2022 to fund this
project.
Moved: Derek
Seconded:
Piripi
Carried Unanimously
4.
MOE Professional Hui Minutes and Recommendations
WIS Response to recommendations
Hira Gage's Response 28/06/21
Te Ringakaha spoke to the BOT about what is happening in Te Whanau o Waimirirangi in regards to their
programme and involvement in PB4L. This is to continue in the years to come. The Board’s support has
been most appreciated as TWoW has navigated the early stages of emergence.
5. Disciplinary process and Standdowns/Suspensions/Exclusio
n data linked - Hiku queried the
percentage of students from TWoW as opposed to the whole school. Te Ringakaha was unable to
supply the stats on the spur of the moment. Hiku asked if the Board could be made aware of what
may be happening with our students and in particular with the numbers. Hayley explained that the
numbers are in her report. It was discussed that Derek would speak with Hira and invite her and her
team to attend our Board meeting.
6. Restraint Policy -
WIS Policy ,
NZSTA Policy -Hayley
Motion: That we retain our policy.
Moved: Derek
Seconded:
Piripi
Carried Unanimously
7.
YISH Competition -Request for support - Te Morena Peita A request a donation of monies to help
cover the cost of transporting and accommodation 12 students to compete in the National Youth
Singers In Harmony competition happening in September. We are the only intermediate school
competing at the senior competition. I am seeking a donation of $2000. We are planning to
fundraise for the extras that wil be required such as food, beverages and my relieving costs but need
to be able to secure flights as these increase daily.
Motion: That the Board grant a donation of $2000 towards WIS costs for this competition.
Moved: Jess
Seconded:
Johnny
Carried Unanimously
8. Request for Bandquest funding
Motion: That the Whangarei Intermediate School Board of Trustees approves the making of an
application to Oxford Sports Trust for $1699.20 funding for bus transport costs for 44 students to travel to
Auckland to compete in the regional Bandquest competition on 27 August 2021.
Moved: Hayley
Seconded: Derek
Carried Unanimously
9. Burger King student behaviours - Hayley has asked the Burger management to ban our students but
they wil not do this. Derek suggested that perhaps we should put an item in our newsletter or similar
to the effect that WIS has asked the children to be banned from Burger King, and they wil not.
Hayley wil speak once more to the Burger King management before we do this.
PRINCIPAL’S REPORT:
Principal’s Report (taken as read)
Here are the highlights from her BOT report:
751 students = Yr 7: 370, Yr 8: 381
Many thanks to the fol owing leaders for their comprehensive reports and contributions:
●
Lisa Barber - Financials and Personnel updates
●
Debbie Hedley - LSC/SENCo Report
●
Neke Adams - Te Whanau o Waimirirangi SENCO update
●
Paul Botica - Property Report, Curriculum and Cuture Counts update
●
Te Ringakaha Tia-Ward - Te Whanau o Waimirirangi Report
●
Christine Thomson- Behaviour and Attendance analysis, Term 1 Attendance Report
●
Wiremu Rankin - Enrichment, EOTC, Provision Registered Teachers programme
●
CoL Updates from Sam Robinson, Eden Rogers, Shannon Watson
●
Curriculum Reports from David Kel y, Danica Pevats, Tavis Hil
●
TTET Report - Beth Lamb
COL FOCI:
1. Transitions/Wel being – Lead teacher: Sam Robinson/Liz Seaton. Please find
Action Plan and Te
Whare Tapa Wha
review for WIS with thanks to Sam, Liz and Wiremu. Linked is Sam's
analysis of
Student Health and Wel being Survey for your persual. This information wil further inform our actions
going forward.
2. Oral/Written Language – Lead teacher: Shannon Watson - Shannon Watson is the Leader for
Written and Oral Language. In terms of Oral language, we have completed the Chitty Chats in
both English and Māori. This terms' science fair is going to have an oral language component.
Murray Gadd has come to do PLD in writing. He was able to work with 19 teachers. He model ed
his process after explaining it to teachers in smal groups. He then held a debrief in those smal
groups. Kendra Bradley the Across School Teacher was able to attend. Digital y across the school,
the teachers use a wide range of programmes, such as Education Perfect, Readworks, Read
Theory, and Online School Journals. However, we need to continue to improve our Digital Literacy
skil s to be real y digital y fluent. The PLD in this area with Beth needs to continue for the teachers.
3. Cultural Responsiveness – Lead teacher: Paul Botica/ Te Ringakaha Tia-Ward. Across school -Eden
Rogers. Please find Eden Rogers Across School teacher
report for term 2 with thanks. Great mahi
Eden. Linked is a
presentation Eden presented at our staff hui, Te Aka Puawai.
APPOINTMENTS OF NEW STAFF
●
Grant McMil an has been appointed to cleaning team.
●
Hinemoa Hopa, Harmony Ryder and Ramon Hemara have been appointed to additional
LSA/Kaiawhia positions funded by MOE’s Urgent Response Fund for teacher aide support. One
more position is yet to be fil ed along with another LSA vacancy in the learning support hub.
ECO WARRIORS
Danica Pevats is the ECO Warriors Coordinator. The Eco Warriors have just begun our journey of
becoming a Waste Wise school through Eco Solutions this term. Signing up to this initiative wil give us
access to which goes towards our Enviroschool rating and wil make WIS a recognised Waste Wise
School. The students just completed a Waste audit with Eco Solutions and we are currently waiting for
our report and to decide where to next. The students are also excited about Dr Di coming in next term
to provide training and support with rat trapping. This is an issue the students feel needs to be
addressed. The Eco Warriors have been hands on weeding and planning their winter garden for when
Garden to Table begins. Garden to Table wil support the initial setup of the garden and provide
guidance and resources for the students to sow, harvest and prepare the food. Many thanks to Danica
for leading this very important mahi that was started by Tom Peyton al those years ago.
MANDARIN LEARNING FOCUS CLASSES
Danica Pevats Rooms 10 and Tavis Hil Room 26 have enjoyed learning quite in depth about the
Chinese New Year last term. Each week, each class has a 50 minute whole class lesson. In addition, 40
students are currently studying towards their YCT exams. The Year 7 have created a Mandarin pei pei
ha in line with their pepeha. The students have also been learning how to introduce family members,
describe feelings and retel what their likes and dislikes are regarding food. The Year 8 students have
begun studying Hanzi and how the symbols come together producing words, and have practiced
writing Hanzi words using cal igraphy brushes. Our next steps wil be around money and purchasing
goods so we wil be refreshing our memories on counting and numbers as wel as asking how to make a
purchase, cooking traditional meals from China and introducing new art activities. Many thanks to
Danica for coordinating the Mandarin Programme alongside Hannah He, Mandarin Language
Assistant.
Motion: That Principal’s Report be received.
Moved: Hayley
Seconded: Eden
Carried Unanimously
FINANCIAL REPORT
FINANCE
●
Final instalments of wash-up funding for 2020 LSA pay equity and Support Staff salary settlements
have now been calculated – We received $20.1k on 1 January and final $8.7k to be paid out in 1
July operating grant instalment.
●
LSA pay equity settlement and Support Staff salary increases for 2021 have also now been
calculated. The BOT is required to meet the first 1.8% of Support Staff increases with the remainder
funded by MOE. We wil receive additional funding of $66k for 2021 to be paid out in 1 July and 1
October instalments with final wash-up payment on 1 April 2022.
●
Nel ie’s term report with dashboard and variance report for YTD 31/5/21 tabled.
●
Bank balance summary for period ending 31/5/21 is tabled.
●
Bank Reconciliation report for period ending 31/5/21 is tabled.
●
The 2021 budget has been recast on rol of 750 (with additional income streams and associated
expenditure forecast at year end) is tabled for approval by the BOT. Key changes are highlighted
in yel ow and additional income includes Urgent Response Funding, additional Teacher Aide
funding from Oranga Tamariki for Te Whanau o Waimirirangi student, additional salary funding for
LSA pay equity settlement, additional funding for al support staff col ective agreement increases
(includes admin, student support, Buzz Club staff, LSAs, enrichment tutors, cleaning team and
caretaker).
BANKED STAFFING
PP03 – 04/05/2021
●
Entitlement: 44.23
Total YTD
355.03
●
Usage: 43.71
Total YTD
354.04
●
2021 staffing entitlement has been corrected fol owing al outstanding adjustments being
processed by MOE. Stil awaiting staffing usage adjustments for overpaid staff.
BOT MEETING FEES BREAKDOWN
Annual Budget $4,000
Spend to 31/5/21 $1,235
●
BOT meetings $940
●
Disciplinary meetings $295
FUNDING GRANT APPLICATIONS
Funding grant application for $4,500 was approved in ful by Pub Charity for student participation fees
at Hil ary Outdoors Tongariro.
OTHER
We have completed reconciliation of property project expenditure and finalised closing documents for
those projects managed but not completed by ARTO. Invoices have now been submitted to MOE for
retentions and cost over-runs which have cleared property ledgers.
Visa statements were sighted by the chair.
Motion: That the Financial Report as read be approved.
Moved: Derek
Seconded: Eden
Carried Unanimously
PROPERTY REPORT
PROPOSED PROPERTY PROJECTS
Project
Status
1
SIPs Driveway Approved $115,000
July holidays/term 3
2
SIPs Shade Cover Approved $270,000
Completed
3
Leaky Buildings $1,509,630.23
Scheduled for 2022
4
10YPP/5YA $1,109,630.23
Approved
5
2018 Rol Growth Classrooms x 2 - Approved
October
2021 Rol Growth Classrooms x 2 - Approved
???
AVAIL
Reports updates received. Please thank Justine Lapper for her comprehensive, informative reports. We
look forward to her updates regarding the possibility of combining both rol growth projects into one
classroom block. Justine is currently pitching this concept idea to the MOE.
Thank you to Paul for his property management report.
Motion: That the Property Report be received.
Moved: Hayley`
Seconded: Piripi
Carried Unanimously
Chair:………………………………………….
Date:………………….
Meeting closed with karakia at 7.15pm.
Next BOT Hui: Wednesday 25th August at 5:15pm.
