Minutes of Board of Trustees
Monday 29 March 2021
Meeting commenced: 5.21pm with a whakatauaki from Piripi.
Present: Hayley Read, Eden Rogers, Phi Wilson (Secretary), Johnny Kumitau, Piripi Burt (deputy Chair),
Hiku Mackey.
Apologies: Derek Slatter
DECLARATIONS OF INTEREST: nil
MINUTES FROM PREVIOUS MEETING 15/02/2021:
Motion: That Minutes of 15/02/2021 be confirmed as a true and correct copy of the meeting.
Moved: Piripi
Seconded: Johnny
Carried Unanimously
Business arising from Minutes
1. Al dealt within Principal’s Report.
CORRESPONDENCE
1. Moved from the Deputy Chair that the correspondence, including emails, be received and
confirmed.
GENERAL BUSINESS
1. Final Budget 2021
MOTION: That the Whangarei Intermediate School Board of Trustees approve the 2021 OPEX (v2 -with
addition of $1500 for science fair/inquiry lines) and CAPEX budgets as tabled.
Moved: Hayley
Seconded: Hiku
Carried Unanimously
2. New BOT member : Hayley to make contact with Jessica Barnes and ask for her C.V. Ask her to
attend the next BOT meeting in May.
3. Operational policy 6: Health and safety to be reviewed.
NZSTA policy - Hayley
MOTION: That the BOT adopt the NZSTA Health and Safety policy replacing the existing WIS policy
Moved: Hayley
Seconded: Johnny
Carried Unanimously
4. Derek's responses in his absence:
●
Gratifying to see the energy visible in our kahui ako, and read about the great stuff Eden is
working on, being able to cross pol inate the good stuff WIS has been doing around other
schools - and no doubt learn from them as wel , is great and wil pay big dividends for
Whangarei. Eden was asking for a mentor or some more PLD, this is probably something the
Kahui ako can work on or is it something WIS can useful y do for Eden and others?
●
Also the mahi Deb and her team are doing around transitions, good to see.
●
Budget - happy with the smal change, and support the amended budget being approved.
●
Woolf Fisher/Taitokerau Education Trust research - interesting and thanks Paul. The acceleration
is good to see.
●
The acceleration plan is also good reading, nice use of data and qualitative inputs. It strikes me
that we (maybe just me?) are now not even having to think about the cultural y responsive
aspects of what we do, it has become second nature to think around these contexts, in our
local sense and as far as striving towards being better te Tiriti partners.
●
Finance - am I missing the Feb 21 accounts - as explained in Lisa's commentary these wil be sent
thereafter this meeting once the new budget figures have been approved, uploaded so we
can measure expense against actuals
●
Shame about the delay on the SIPS driveway project but we wil get there.....
●
The Tsunami review - thanks Paul, great info and highlights the learnings there. I feel this is a
management issue, and Hayley and her team wil resolve the issues.
PRINCIPAL’S REPORT:
Principal’s Report (taken as read)
Here are the highlights from her BOT report:
748 students = Yr 7: 372 , Yr 8: 376
Many thanks to the fol owing leaders for their comprehensive reports and contributions:
●
Lisa Barber - Financials and Personnel updates, EEO Report
●
Debbie Hedley - LSC/SENCo Report
●
Meri Taylor - RTLB Te Whanau o Waimirirangi Report
●
Len Rust- RTLB Auraki Report
●
Paul Botica - Property Report, Tsunami Review, Woolfe Fischer Commentary 2020, Accelerated
Achievement Programme 2021, Term 1 Baseline Assessment data, Parent/Teacher/Student Term 1
Interveiws Analysis
●
Te Ringakaha Tia-Ward - Te Whanau o Waimirirangi Assessment data report
●
Christine Heke - Behaviour and Attendance analysis
●
Wiremu Rankin - Enrichment, EOTC, Provision Registered Teachers programme
STUDENT ACHIEVEMENT/ASSESSMENT INFORMATION
Since the beginning of the year, the teachers have been gathering data on the core areas of the
curriculum. Please find the baseline data for:
●
Auraki Maths and Reading term 1 baseline data -
●
Te Whanau o Waimirirangi Pangarau and Panui term 1 baseline data.
●
Tuhituhi/ Writing wil be presented at the next BOT hui.
●
The latest results have been col ated by Paul and Te Ringakaha on behalf of the teachers.
●
Paul wil speak to the report at the BOT hui for 15 mins. Te Ringakaha wil speak at the next BOT hui
as he is attending Haerenga. Many thanks to Paul and Te Ringakaha for the time spent on data
entry and analysing the results for us to understand.
●
Please also find the
Woolfe Fischer commentary, comparative data for WIS eAsTTle results 2020 with
thanks to Paul.
●
Please also find the
Accelerated Achievement Plan 2021 for your perusal, with further thanks to Paul
COL2 CULTURAL RESPONSIVENESS
Lead teacher: Paul Botica/ Te Ringakaha Tia-Ward. Across school -Eden Rogers. Please find Eden
Rogers Across School teacher
report for term 1 with thanks. Great mahi Eden. Linked is a
presentation
Eden presented at our staff hui, Te Aka Puawai.
COL2 TRANSITIONS/WELLBEING
Lead teacher: Sam Robinson/Liz Seaton. Please find
Action Plan for WIS with thanks to Sam, Liz and
Wiremu.
GOAL SETTING INTERVIEWS
On Wednesday 17 February and Thursday 18 February we held our Parent /Caregiver /Teacher /Student
Goal Setting evenings. Bookings were very low initial y and teachers had to be proactive to encourage
parents to book. Overal this is a less than average result and indicates that teachers are having to
work very hard at building a home school relationship with staff making at least 148 phone cal s. For
every child’s parent or caregiver who did not attend, the teacher is expected to ring to introduce
themselves over the phone. There are a number of parents, 67, who after phone cal s, e-mails or wrong
contact details are proving hard to connect to.
SWIMMING CARNIVAL 2021
We recently held our annual swimming sports event. It was a great success with al thanks to Tavis Hil for
coordinating the day, Wiremu Rankin for MCing, Paul Botica and Zak Botica for making sure the pool
was ready for the day ran smoothly.
Hayley spoke of the wonderful day that saw students swimming for their Whanaus in their uniform as it is
a material that dries quickly and does not clog the pool filters.
PERSONNEL
●
Paul Calkin’s (caretaker) employment has now ended. Paul is now pursuing a gradual process
work injury claim with ACC. Zak, who has been doing a great job, wil continue in the role.
●
Hannah He has been employed as a Language Learning Assistant for Mandarin classes working at
WIS, Onerahi and Whangarei Primary Schools. Salary was to be funded by ALLIS fund with each
school contributing a pro-rata share.
Danica Pevats has now successful y applied for an
additional $2,500 from the Confucius Institute, UOA.
●
Application for Additional Relief funding has been made for a teacher caught up in COVID cluster
in Auckland as a casual plus contact – had to take two weeks and undergo 2 COVID tests.
APPOINTMENTS OF NEW STAFF
Ramon Natana - Ramon has been for 4 hours a day to support students with learning and also to
support those students who need the ability to have physical break times.
John Sadler - John has been employed for 2 days a week as a 'Reading Recovery teacher' working in
Ka Eke Tawera - The HUB for Auraki students.
Nicole Whareaitu - Nicole has been employed as a fixed term teacher in Te Whanau o Waimiriangi - Te
Piringa (Ruma 16). Nicole wil take over Neke Adams who has been released for 0.6 in the position of
SENCo for Te Whanau o Waimiriangi.
Joy Lefever - Joy is our newest LSA for Ka Eke Tāwera - The Hub.
Madeleine Brooks - has taken her maternity leave earlier as her wife is needing support with her health
issues. Madeleine wil return term 3 and wil continue in her release position. Whaea Maraina wil relieve
for Madeleine during this time.
TSUAMI EVACUATION
Please find attached the
review of the Tsunami evacuation that occurred on Friday 5 March. We wil
use this information to further inform our practice and procedures going forward. Thanks to Paul for
coordinating the review.
Board asked that Hayley report the Board’s appreciation of the school’s cultural ownership both by staff
and students.
Motion: That Principal’s Report be received.
Moved: Hayley
Seconded:
Piripi
Carried Unanimously
FINANCIAL REPORT
BANKED STAFFING
PP22 – 27/01/21 (End of 2020 teacher staffing year)
●
Entitlement: 40.08
Total YTD
1063.68
●
Usage: 38.22 Total YTD
1062.65 - smal credit has been absorbed during the
balancing period which brings balance to zero at year end.
BOT MEETING FEES BREAKDOWN
●
Annual Budget $4,000
Spend to 28/2/21 $535
●
BOT meetings $295
●
Disciplinary meetings $240
FINANCES
●
Draft annual accounts have been forwarded to Auditor. Draft accounts record surplus of
$315,021 and working capital remains wel -up at $503,000.
●
We have an audit visit booked for 19 April so wil have audited accounts available before the
MOE deadline of 31 May.
●
Final 2021 OPEX and CAPEX budgets are tabled for approval. Amendment was required on
OPEX budget - $1,500 addition for science fair and inquiry lines (not in version 1 final budget).
Points to note:
●
Beginning Teacher National Induction Grants (x2) have both been approved and funding now
received.
●
Increases to al Learning Support Assistant salaries wil be offset by additional TAPEC salary
funding (recorded in other MOE Grants income line).
●
Wash-up funding for 2020/21 LSA pay equity salary settlement payouts is currently being
calculated but not paid until next Operations grant drop.
●
BOT Management reports for month ending 31/3/21 wil be presented for next meeting once
approved budget has been loaded into Xero.
●
Bank balance summary for period ending 28/2/21 is tabled.
●
Bank Reconciliation report for period ending 28/2/21 is tabled.
Visa statements were sighted by the deputy chair.
Motion: That the Financial Report as read be approved.
Moved: Hayley
Seconded:
Johnny
Carried Unanimously
PROPERTY REPORT
PROPOSED PROPERTY PROJECTS
Project
Status
1
SIPs Driveway Approved
$115,000
July
2
SIPs Shade Cover $Approved
$270,000
April/May
3
Leaky Buildings $1,509,630.23
Waiting for the MOE
4
10YPP/5YA $1,109,630.23
Approved
5
Rol Growth Classrooms x 3 - Approved $????
October
PROPERTY
Please find
March Report from Paul Botica, with thanks.
Motion: That the Property Report be received.
Moved: Hayley`
Seconded:
Eden
Carried Unanimously
Piripi/Hiku
The Board of Trustees moved into the in-committee.
In terms of Section 47 of the Local Government Official Information and Meetings Act the public is
excluded from the next part of this meeting because the Board wishes to discuss matters which would
infringe on the privacy of a natural person under Section 9(2)(A) of the Official Information Act 1982.
Moved into in-Committee at 6.15pm Moved out of in-Committee at 6.24pm
Hayley asked for confirmation of Conference attendance. Johnny and Derek attending.
Chair:………………………………………….
Date:………………….
Meeting closed with karakia from Eden at 6.28pm.
Next BOT Hui: Monday 24 May 2021 at 5:15pm.
