Minutes of Board of Trustees Meeting
24 May 2021
Meeting commenced: 5.15pm with a karakia/whakatauaki from Eden
Present: Hayley Read, Eden Rogers, Phi Wilson (Secretary), Johnny Kumitau, Piripi Burt (deputy Chair), Hiku
Mackey and Jess Barnes - newest member
Apologies: Derek Slatter
DECLARATIONS OF INTEREST:
SPEAKING RIGHTS
That Paul Botica be given speaking rights
Moved: Hayley
Seconded: Eden
Carried Unanimously
AURAKI BASELINE ASSESSMENT
●
Reading: Paul spoke to his STAR Reading report. He noted that there were large numbers in the 7
8 9 stanine areas. Not sure if the students understand or if they have chosen another option.
Using the drop down menu has proven a little difficult for them. There also were no instructions for
this online test. Paul has given feedback to NZCER re this.
●
Writing: Once again students using devices, which we think has been very beneficial. They had
to write about a Dog Running on the Beach and also A Moment in Time. Year 7 Boys and girls are
both weaker than their NZ cohorts. Girls slightly more advanced in Year 7 than the boys. Year 8
performances pretty much in line with their NZ cohorts. COL has provided some PLD funding so
we can get Murray Gadd back to teach our new teachers how to teach writing.
●
Maths: Year 8 - an adaptive test from NZCER provided. We appear to be quite similar across the
country. Breakdowns on the report for interesting reading. Paul also explained how the funding
from the BOT is used in the Maths area.
MINUTES FROM PREVIOUS MEETING :
Motion: That Minutes of 29/03/21 be confirmed as a true and correct copy of the meeting.
Moved: Piripi
Seconded: Hayley
Carried Unanimously
Business arising from Minutes
Baseline Achievement data - Paul Botica presenting to the BOT (as above).
CORRESPONDENCE
1. Moved from the Deputy Chair that the correspondence, including emails, be received and
confirmed.
2. EOTC application for 15 - 20th August for Hil ary Outdoors. Approved
3. EOTC Application for YSIH Arcopel a : 20/21 June. Approved.
GENERAL BUSINESS
1. BOT Hui June 30 - Hayley not able to attend. Date changed to Tuesday 6 July 5.15pm.
2. ERO Visit Tuesday 15 June - Hayley. They no longer attend as a team and offer no time of
completion. They are now known as evaluators.
3. Email of concern - Jodie Hannam. Letter tabled. The BOT secretary to respond to Jodi Hannam
thanking her for her email acknowledging the chal enges that schools are facing with students’
wel being and mental issues. However as it is the day to day running of the school, the Board
supports the SLT to make decisions that are in the best interest of the whole body of students. The
BOT has seen the reply by the Principal and feels that the questions have been answered. The BOT
understands that the school has resumed normal play and are confident that this wil continue to be
the status for the remainder of the year. The BOT encourages the SLT to employ PB4L strategies to
support students with their behaviours.
Moved: Eden
Seconded: Johnny
Carried Unanimously
4. NZSTA Governance policy 3: Trustee remuneration and expenses - Hayley
Moved: Hayley
Seconded: Johnny
Carried Unanimously
5. NZSTA conference report - Johnny reported on the Rotorua Conference and mentioned that he
facilitated the meeting for new Trustees.
PRINCIPAL’S REPORT:
Principal’s Report (taken as read)
Here are the highlights from her BOT report:
750 students = Yr 7: 370, Yr 8: 380
Many thanks to the fol owing leaders for their comprehensive reports and contributions:
●
Lisa Barber - Financials and Personnel updates
●
Debbie Hedley - LSC/SENCo Report
●
Paul Botica - Property Report/Curriculum and Cuture Counts update
●
Te Ringakaha Tia-Ward - Te Whanau o Waimirirangi Assessment baseline data
●
Christine Thomson- Behaviour and Attendance analysis, Term 1 Attendance Report
●
Wiremu Rankin - Enrichment, EOTC, Provision Registered Teachers programme
RESIGNATIONS
●
Susan McDiarmid resigned on 30th April effective immediately.
●
Liz Seaton won a position at KIS as a team leader. Liz Seaton finished at the end of term 1.
●
Due to il ness, Joy Lefever, Learning Support Assistant has resigned from her position effectively
APPOINTMENTS OF NEW STAFF
●
Rai Rakich - new teacher in Ruma 4 replacing Liz Seaton's role as classroom teacher. I want to take
this opportunity to thank Grant for setting up the class beautiful y during term 1 and teaching our
students with such commitment. The class is so settled and focused on positive learning outcomes
with al credit to Grant. Kia ora mai ra. Nga mihi nunui.
●
Monique Fisher for the Māori Performing arts position, Te Ao Haka beginning term 3
●
Miringa Silipa - has been appointed to take over Kathryn O'Brien's class Ruma 17 when she goes on
maternity leave at the end of this week.
●
Joseph Gare from Hardcore Dance Company wil continue to teach Hip Hop to our students for
term 2. The plan is to continue having Joseph teach Hip Hop on Fridays for the remainder of the
year.
●
Shannon Watson has agreed to be the new acting Whānau leader for Te Whānau o Kauika.
Congratulations to Shannon Watson. Our tamariki are in wonderful hands.
●
Katie Wilkinson has agreed to be the new PB4L coach for the school replacing Liz Seaton.
Congratulations to Katie. I know that she wil do a marvel ous job, highly organised and relatable
OTHER
Canteen contract with previous provider ended on last day of term 1 after company lost bid for
lunches in schools contract. We are fortunate to have Lisa Draisey (former canteen manager) take
over on same terms and commission structure (6% of gross turnover) and the canteen continues to be
extremely busy. Lisa has now introduced a breakfast menu before school including smoothies and hot
chocolate drinks which have been a real it with students and staff.
ATTENDANCE AND BEHAVIOUR
Please find in the Principal's meeting folder, the most up to date information on
attendance and
behaviour from Christine with thanks.
BEHAVIOR INTERVENTION STRATEGIES
Organised Play
During week 3 week we had organised play during the break times.
* whānau/team are al ocated an area of the school to play
* the staff associated with the team are on duty
* the staff associated on duty supervise and teach students how to play positively
* student leaders run games teaching students the rules of the game
* sports equipment is provided for the games
* our expectations are reinforced at every break
* our lunchtime clubs/activities wil not run during this week except for the school bands
* for those students who require quiet zones every whānau wil organise a space for these students
We wil be evaluating the success of the intervention by the behaviour in the playground going forward.
If the students revert back to non acceptable behaviour we wil have organised play once again. We
need the team of 745 to work together to make our playground a safe and enjoyable place for
everyone including our staff and students.
Motion: That Principal’s Report be received.
Moved: Hayley
Seconded:
Hiku
Carried Unanimously
FINANCIAL REPORT
FINANCE
●
Draft annual accounts have been forwarded to Auditor and audit visit took place on 19 April.
Audited accounts wil be filed before MOE deadline of 31 May. Johnny asked that the Board’s
thanks be given to the Finance team for their ongoing work for the school.
●
Beginning Teacher National Induction funding has now been received.
●
Wash-up funding for 2020 LSA pay equity and Support Staff salary settlements is currently being
calculated but wil not be paid until the October Operations grant drop. Approx 18k
●
BOT Management reports for month ending 30/4/21 are tabled.
●
Al income lines on track with Support Staff 2020 salary increase washup now paid out in 1 July
operations grant. Additional funding approved by Oranga Tamariki wil increase other
Government Grants income by around $15k
●
No significant overspends except for photocopying costs which have significantly increased. 2019
total spend was $14,316. 2020 impacted by lockdown. 2021 spend already at $9,745 in just over
one term – to be investigated.
●
R & M Electrical spend is close to budget however this is for essential repairs that cannot always be
anticipated or avoided.
●
Bank balance summary for period ending 30/4/21 is tabled.
●
Bank Reconciliation report for period ending 30/4/21 is tabled.
BANKED STAFFING
PP03 – 04/05/2021
●
Entitlement: 44.15
Total YTD
309.73
●
Usage: 42.65
Total YTD
311.59
2021 entitlement is actual y 44.35 – awaiting for adjustment for beginning teacher release al owance.
Usage wil reduce by 5.0 once adjustment has been processed. Have received written confirmation
from MOE that 2020 Banked staffing was balanced to zero at end of staffing year.
Visa statements were sighted by the deputy chair.
Motion: That the Financial Report as read be approved.
Moved: Hayley
Seconded: Jess
Carried Unanimously
PROPERTY REPORT
PROPERTY
Please find the
May Report from Paul Botica, with thanks.
NEW CLASSROOMS - MODULAR BUILD
Met with Linda Van Zyl and her team. A Line has won the contract. They wil be building during the
term 3 and hope to be completed by the end of October. They wil build two modular buildings with a
deck in front. The MOE wil also be refurbishing Ruma 24 to the same specifications. Not included are
toilets. I plan to ask what wil happen to those savings and wil they reappear in our property in some
fashion.
DRIVEWAY UPDATE
Wil be completed term 3 holidays.
SHADE COVERS
Wil be completed term 2, week 4.
WET WEATHER TIGHTNESS PROGRAMME
Wil begin during the christmas holidays. Wil take approximately 10 months to complete. Five
portacoms wil be placed on the school site alongside the turf fence. 5 classrooms rooves wil be
repitched and sealed at each time.
REFURBISHMENT PROGRAMME
Met with Justine Tapper, Avail. We discussed the 10YPP and both came to the conclusion that we stil
do not have enough money to refurbish and complete the programme from 2017 for Ruma 1-4. We
have decided that we should spend the money to complete the refurbishment for Ruma 1-4: lighting,
carpets, autex, painting, sound. The remaining funds wil go to refurbishing Ruma 9-10. Ruma 5-8 wil
have to wait until the next 10YYP 2025~2030.
Motion: That the Property Report be received.
Moved: Hayley`
Seconded: Piripi
Carried Unanimously
Piripi/Hiku
The Board of Trustees moved into the in-committee.
In terms of Section 47 of the Local Government Official Information and Meetings Act the public is
excluded from the next part of this meeting because the Board wishes to discuss matters which would
infringe on the privacy of a natural person under Section 9(2)(A) of the Official Information Act 1982.
Moved into in-Committee at 6.35pm Moved out of in-Committee at 6.45pm
Chair:………………………………………….
Date:………………….
Meeting closed with karakia at 6.45pm.
Next BOT Hui: Tuesday 6th July at 5:15pm.
