CONFIRMED
MINUTES OF A MEETING OF THE KAIKOHE-HOKIANGA COMMUNITY BOARD
HELD IN THE COUNCIL CHAMBER, MEMORIAL AVE, KAIKOHE ON TUESDAY
04 FEBRUARY 2014 COMMENCING AT 9.30A.M.
PRESENT:
J Schollum (Chairman), P Evans (Deputy Chairman), G Clarke, W Stephens, L
Toorenburg, K van Gaalen , Cr J Vujcich
IN ATTENDANCE:
Cr S Macauley, M Colebrook (Team Leader, District Facilities), M Obsborne (Asset
Engineer, Infrastructure & Asset Management), C Rosenthal (Advisory Services
Officer).
CONFLICT OF INTEREST:
Cr Vujcich declared an interest with regards to the funding application received from
the Kaikohe (Rau Marama) Community Trust – refer item 4.5. Cr Vujcich is the
Chairman of the Community Trust.
1.
SPEAKERS
1.1
Juen Duxfield – Age Concern Mid North
Mrs Duxfield informed the Board that the Age Concern (Kaikohe branch)
contract with operating out of the Kaikohe WINZ building has been withdrawn
and that has had a huge impact on its Kaikohe and surrounds clients. The taxi
service that assisted many of the groups clients has also ceased operation
and has resulted in many clients being “house bound”.
Mrs Duxfield advises that the group are in the process of submitting a funding
application to the Ministry of Social Development for a 3 year contract to
subsidise a Community Service Co-ordinator to provide their services in the
Kaikohe and surrounding areas. Age Concern Mid North would like the
Boards support.
Action: The Board to provide a letter of support for Age Concern Mid
North funding application
Action: The Board to investigate whether CBEC Kaitaia are prepared to
implement public transport in Kaikohe and surrounding area.
Action: The Board to send a letter to the Ministry of Education
requesting answers as to why funding of the taxi service was withdrawn
and explaining the effect it has on its users.
1.2
Laraine Knight – ACC Support Group Far North
Ms Knight circulated a document outlining her reasons for speaking to the
Board, they were as follows;
1) Ms Knight was concerned about intimidation and safety issues in the
community. Particularly the elderly or disabled members of the community
are feeling unsafe
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
2) Increase in disabled car parking in the Kaikohe CBD. Ms Knight requested
permission to present to the Board her proposal regarding an increase in
disabled car parking spaces in the CBD
3) ACC legislation regarding unpaid leave – Ms Knight informed the Board of
ACC legislation which stipulates that Employees are only paid up to 14
days after an accident or maternity and then are required to purchase
cover from ACC for the remainder of any leave
Actions:
The Board to approach the “Social Sector Trials (SST)” Advisory Group
to voice the concerns raised by Ms Knight
The Chairperson to forward an email from the SST group to Board
members
The Board agreed on a workshop involving MP Shane Jones and Hone
Harawira to workshop the SST Strategic Plan.
1.3
Shaun Reilly – Kaikohe matters
Mr Reilly would like Council to investigate storm water and lack of town
maintenance issues in and around Kaikohe. Mr Reilly reiterated his frustration
over his on-going maintenance requests not being addressed.
Action: The Board to submit Mr Reilly’s maintenance issues to the
relevant departments for resolution.
Mr Reilly proposed that Kaikohe is branded as the “Unicycle” hub of New
Zealand and presented the Board with a design of a town sculpture in form of
a large unicycle and a written quote for the materials required. Mr Reilly will
be presenting idea his idea to the Kaikohe Business Association.
Mr Reil y spoke about his letter to the Editor titled “Juveniles” which spoke of
the lack of parenting resulting in out of control minors. Mr Reilly believes the
easy access to alcohol contributes to the crime and behaviour in the
community and suggested that when licensed premises are renewed that
harsher rules are applied to licensed premises requirements under the sale
and supply of alcohol.
1.4
Mike Edmonds – Kaikohe Grandstand and Yun Jung Do
Mr Edmonds informed the Board that he had logged many official information
requests to Council, asking for clarification around ownership and
maintenance issues relating to the Kaikohe Rugby Grandstand. Mr Edmonds
believes that Council were responsible for maintenance of the grandstand
and that this has not taken place which has resulted in the deterioration of the
building.
M Colebrook, Team Leader District Facilities Operations responded to Mr
Edmonds and advised that the grandstand was for some reason unknown left
off Council’s asset register and therefore maintenance was not carried out.
However Mr Colebrook stated that an Engineer will be engaged to undertake
an inspection of the grandstand roof structure and building and that a copy of
the report will be provided to the Board as soon as it is completed.
Action: Kaikohe Rugby Grandstand Engineer report to be distributed to
Board members as soon as a report is completed.
Mr Edmonds then spoke to the Board about the increase in the fee to hire the
Kaikohe Memorial Hall for the Kaikohe Yun Jung Do group. Mr Edmonds
advises that the fee has increased from $20 per night to $50 per night and
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
that the cost increase is unaffordable for the group to continue and would like
the Board to investigate the increase or to at least support any future funding
applications from that the group that will be used to assist with this cost.
Action: The Board to investigate the cost increase with Council
Customer Services Department.
1.5
Lou Gill – Unaccompanied minors
Mr Gill supported what Ms Knight had spoken of and reiterated the need for
action to be taken in dealing with the many unaccompanied minors in Kaikohe
and the increase in criminal activities resulting in many, particularly elderly
feeling unsafe in their own homes.
1.6
John Maurice – Bank Bar Owner
Mr Maurice believes that the Kaikohe Hotel is an “eye sore” and would like
something done.
Action: The Board to send a letter to the owner of the Hotel (Te Runanga
A Iwi o Ngapuhi) to request that some improvements to the building and
site to improve its street appeal.
1.7
Mike Colebrook – District Facilities Update
Mr Colebrook provided an update on the Ward’s District Facilities to the
Board. It was noted;
-
Installation of cycle racks – a decision from the Board is needed as to the
location of the cycle racks in Kaikohe. There are two possible sites they
are the dress circle or the exit of the Marino Court walkway.
Reason for Recommendation:
The location for installing cycle racks is required.
Resolved
Schollum/van Gaalen
THAT the Kaikohe Hokianga Community Board agree to install a cycle
rack located in the dress circle, subject to land owner consent.
Carried
-
Kaikohe skatepark $50,000 renewals budget available. Money can only
be spent on replacing the ramp
-
Refuse and Recycling bins on the mainstreet – Mr Colebrook will be
discussing pricing and options with Contractor and will generate a written
report to the Board for consideration and a decision made. Cr Vujcich also
suggested that the matter is put to Council for further discussions with
Kaitaia CBEC who may have input in to options and suggestions.
Action: M Colebrook to provide a report to the Board on costings and
options for recycling bins in the mainstreet in Kaikohe.
-
Illegal occupation of an unformed legal road – Koutu Point Road. Mr
Colebrook and some Board members to arrange a meeting with occupiers
to discuss issue and come to a resolution
-
List of unmaintained assets or those that have not been captured to be
provided to the Board
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
Action: M Colebrook to provide a list of unmaintained assets to Board
members
-
Installation of bollards on Opononi beach to prevent vehicle access. Mr
Colebrook will meet with Members Clark, Evans and Toorenburg to
discuss options
Action: A site visit to discuss installation of bollards on Opononi beach
to be organised by M Colebrook to invite Members Clark, Evans and
Toorenburg
-
Mowing of Kaikohe Hotel
Action: A cost to mow the Kaikohe Hotel site to be provided to the
Board
-
Member van Gaalen gave photos depicting unsatisfactory footpath
standards in Kaikohe
Action: M Colebrook to investigate the standard of the footpaths in
Kaikohe
2.
KAIKOHE BUSINESS ASSOCIATION SUBMISSION TO ANNUAL PLAN
2013-2014
Item 8.0 of the agenda, document number A1427523 refers.
Steve Sangster, Chairman of the Kaikohe Business Association spoke to the
submission, it was noted;
-
The Kaikohe Business Association would like the Board to support its
following points raised in the submission;
Improvement to Kaikohe skatepark, public toilets and footpaths
Installation of street furniture
Kaikohe is made a “motor home friendly” town
Aquatic facilities in Kaikohe
District facilities and town maintenance improvements
Cycle trail completion
The Board are supportive of the above recommendations.
Actions:
Grant Harnish of Focus Paihia is invited to the next Kaikohe Business
Association meeting to speak about the Paihia project.
The Chairperson to liaise with the Kaikohe Business Association and
obtain the Associations priority list of projects.
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
Reason for Recommendation:
The Board to receive a copy of the Kaikohe Business Association submission
to the Far North District Council Annual Plan
2013-2014.
Resolved
Clarke/Stephens
THAT the Kaikohe Business Association submission to Councils Annual
Plan 2013-14 be received;
AND THAT the Board approaches the Kaikohe Business Association for
their priority list of projects;
AND THAT the Board’s priority is the renovation of the Marino Court
Public Toilet;
AND FURTHER THAT the Board supports improvements carried out the
Kaikohe Central Business District area.
Carried
3.
MINUTES & ACTION SHEET
3.1 Confirmation of Previous Minutes – 11 December 2013
Item 3.1 of the agenda, document number A1425314 refers.
Reason for Recommendation:
The Board to receive the minutes of the previous Kaikohe-Hokianga
Community Board meeting held on Monday 11 December 2013.
Resolved
Stephens/Vujcich
THAT the minutes of the meeting of the Kaikohe-Hokianga Community
Board held on 11 December 2013, be confirmed as a true and correct
record.
Carried
3.2 Minutes of the Far North District Council – 19 December 2013
Item 3.2 or the agenda, document number A1425315 refers.
Reason for Recommendation:
The Board to receive the minutes of the previous Council meeting held on
Thursday 19 December 2013.
Resolved
Stephens/Vujcich
THAT the minutes of the meeting of the Far North District Council held
on Thursday 19 December 2013 be received.
Carried
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
3.3 Action Sheet
Item 3.3 of the agenda, document number A1426843 refers.
During discussions it was noted;
-
Member Clarke would like the Rawene Domain lease document to be
circulated to the Board prior to the lease going out to tender
Action: Rawene Domain lease document to be circulated to Board
members prior to going out to tender
-
Member Toorenburg would like a key outlining what the staff name
abbreviations stand for
Action: A key of staff names to be added to the action sheet
Action: Add to action sheet that improvements to the Recreation Road
appearance is needed
-
Broadwood toilets, there is a proposal to move the toilets 100m south of
current location
-
Log Cabin toilet demolition – Tender closed on 31 January 2014, Ken
Rintoul awarded the contract and is donating the contract funds to assist
with future construction of a footbridge at the Punakitere Cemetary
-
Cr Vujcich to provide an update at the next Board meeting on the
Hokianga Ferry.
Reason for Recommendation:
The Kaikohe Hokianga Community Board to receive the action sheet.
Resolved
Clarke/Evans
THAT the information regarding matters pending to 4 February 2014 be
received.
Carried
4.
COMMUNITY FUNDING
4.1
Statement of Community Fund as at 30 November 2013
Item 4.1 of the agenda, document number A1426845 refers.
The Statement of Community Fund was not available at the time of the
meeting. Board members made decisions on funding applications based on
the information contained in the Statement of Community Fund to 30
November 2013 and noting the amounts of grants awarded at the December
meeting.
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
4.2
Project Report Forms
Item 4.2 of the agenda, document number A1427465 refers.
Reason for Recommendation:
A project report has been received from Hokianga Treks.
Resolved
Stephens/van Gaalen
THAT the project report from the Hokianga Treks 4 Kids be received.
Carried
4.3
Late funding applications
The Chairperson moved to table two funding applications received. As per
Standing Orders 3.7.5 the funding applications where not received in time to
be included in the Board agenda and that both events take place prior to the
March Board meeting.
Reason for Recommendation:
Two late funding applications were received. As per Standing Orders 3.7.5.
the Chairperson informed the Board that the funding applications were not
received in time and that the events take place prior to the March Board
meeting.
Resolved
Toorenburg/Clarke
THAT the Kaikohe Hokianga Community Board receive the late funding
applications received from Hokianga Treks 4 Kids and the Waimamaku
Wild Fest.
Carried
Reason for Recommendation:
The late funding application received from Hokianga Treks 4 Kids to be
considered by the Board.
Resolved
Toorenburg/Clarke
THAT the Kaikohe Hokianga Community Board, after considering the
matters set out within this report, and the provisions of Policy 3209-
Community Funds,
Authorises the sum of $2100 (plus GST if applicable) to be paid from the
Board’s Community Fund account to Hokianga Treks 4 Kids for the
purposes of costs involved with hosting the 4th Annual Brumbie Race
day on the 1 March 2014;
AND THAT the Board considers that the application for funding for the
purposes of costs involved with hosting such an event be regarded as
providing a vibrant and thriving economy and Council supports major
events that contribute to the economy of the district.
Carried
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
Reason for Recommendation:
The late funding application received from Waimamaku Wild Festival to be
considered by the Board.
Resolved
Toorenburg/Vujcich
THAT the Kaikohe Hokianga Community Board, after considering the
matters set out within this report, and the provisions of Policy 3209-
Community Funds,
Authorises the sum of $2127 (plus GST if applicable) to be paid from the
Board’s Community Fund account to Waimamaku Wild Festival for the
purposes of costs involved with hosting their annual event on the 22
February 2014;
AND THAT the Board considers that the application for funding for the
purposes of costs involved with hosting such an event be regarded as
providing a vibrant and thriving economy and Council supports major
events that contribute to the economy of the district
Member van Gaalen opposed both funding applications.
Action: The Board agree that it is not acceptable to receive funding
applications late and that a letter be sent to the applicants of the
Hokianga Treks 4 Kids and the Waimamaku Wild Fest to request the
following;
-
Future funding applications need to provide a balance sheet of
accounts
-
More strategic planning around how Board can assist with future
events
-
Suggest groups contact Far North Holdings who may be able to
assist with promotion of events
-
The Board has requested that both groups provide a project report
within one month of the event
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
4.4
Application for Funding – Kaikohe Gliding Club Inc
Item 4.3 of the agenda, document number A1426878 refers.
Reason for Recommendation:
The funding application received from Kaikohe Gliding Club to be considered
by the Board.
Resolved
Stephens/Evans
THAT the Kaikohe Hokianga Community Board, after considering the
matters set out within this report, and the provisions of Policy 3209-
Community Funds,
Authorises the sum of $1000 (plus GST if applicable) to be paid from the
Board’s Community Fund account to Kaikohe Gliding Club for the
purposes of costs involved with purchasing diesel to maintain the
Kaikohe airfield strip;
AND THAT the Board considers that the application for funding for the
purposes of costs involved with purchasing diesel be regarded as
providing
a
sustainable
a
liveable
environment
where
built
environments are attractive, well designed and safe.
Carried
4.4
Application for Funding – The Parenting Place
Item 4.4 of the agenda, document number A1427460 refers.
Reason for Recommendation:
The funding application received from The Parenting Place to be considered
by the Board.
Resolved
van Gaalen/Schollum
THAT the Kaikohe Hokianga Community Board, after considering the
matters set out within this report, and the provisions of Policy 3209-
Community Funds,
Authorises the sum of $784 (plus GST if applicable) to be paid from the
Board’s Community Fund account to The Parenting Place for the
purposes of costs involved with delivering health programmes to high
schools within the district;
AND THAT the Board considers that the application for funding for the
purposes of costs involved with delivering health programmes to high
schools within the district be regarded as providing a safe and healthy
district and that the district’s elderly, young and disabled citizens are
valued.
Action: The Board to send a letter to The Parenting Place requesting
clarification on the following;
Why Te Kura Taumata o Panguru and Opononi Area Schools were left
off the programme and can they be added to the programme
Can the Board be provided with success rate statistics of the
programme
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
4.5
Application for Funding – Kaikohe (Rau Marama) Community
Trust
Item 4.5 of the agenda, document number A1427600 refers.
Reason for Recommendation:
The funding application received from the Kaikohe (Rau Marama) Community
Trust to be considered by the Board.
Resolved
Clarke/Evans
THAT the Kaikohe Hokianga Community Board, after considering the
matters set out within this report, and the provisions of Policy 3209-
Community Funds,
Authorises the sum of $6500 (plus GST if applicable) to be paid from the
Board’s Community Fund account to the Kaikohe (Rau Marama)
Community Trust for the purposes of costs involved with removing
graffiti around Kaikohe;
AND THAT the Board considers that the application for funding for the
purposes of costs involved with removing graffiti be regarded as
providing a vibrant and thriving economy.
Carried
Cr Vujcich abstained from voting.
Action: The Board to send a letter to the Kaikohe (Rau Marama)
Community Trust requesting clarification around the level of support
received from the NZ Police by that group.
5.0
CORRESPONDENCE
Item 5.0 of the agenda, document number A1427484 refers.
Cr Macauley circulated a copy of the Top Energy Lindvart Park lighting
proposal.
Reason for Recommendation:
The Board receive the correspondence from Cr S Macauley and Kaikohe
Business Association.
Resolved
Schollum/Evans
THAT the correspondence from Councillor S Macauley and the Kaikohe
Business Association is received.
Carried
Reason for Recommendation:
The Board to consider a contingency fund to assist with media costs.
Resolved
Schollum/Clarke
THAT the Kaikohe Hokianga Community Board make provision to
allocate a contingency fund of $1000 to fund media costs if required by
Council Communication Department with regards to advertising of the
Top Energy Hockey Turf in Kaikohe.
Carried
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
Reason for Recommendation:
The Board to recommend to Council to support funding of the Lindvart Park
lighting proposal.
Resolved
Schollum/Stephens
THAT the Kaikohe Hokianga Community Board recommend to Council
that it support funding of the Lindvart Park lighting proposal.
Carried
6.0
22 JANUARY 2014 WORKSHOP UPDATE
Item 6.0 of the agenda, document number A1427505 refers.
Actions:
The Board would like a retrospective depreciation report on assets that
were not included on the District Facilities asset register
Member Toorenburg would like a comparison figure outlining the
differences between wards regarding the waste minimisation and
recycling statistics.
Reason for Recommendation:
The Board held a workshop on the 22 January 2014, the Board to confirm
topics that were discussed at the workshop.
Resolved
Stephens/Toorenburg
THAT the Kaikohe Hokianga Community Board confirms items
discussed at the 22 January 2014 workshop;
Each Board Member is responsible for holding a clinic in individual
ridings
Boards communication strategy
Board Members individual strategic priorities
Support of CBEC contract continuation and future possibilities
Meeting protocol
Unaccompanied minor bylaw
Use of Council vehicle for Kaikohe Community Watch Patrol
TAG off funding
Hokianga i-SITE
Rawene Public Toilet
Community Facilities
Cycleway
Member reports
Hokianga Ferry
Public transport particularly in Hokianga
Water tank bylaw
Carried
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
Reason for Recommendation:
The Board to recommend to Council that a waste minimisation and recycling
contract similar to that held in the Northern Ward is implemented in the
Western Ward.
Resolved
Stephens/Toorenburg
THAT the Kaikohe Hokianga Community Board recommend to Council
that it investigates the viability of a waste minimisation and recycling
contract be considered for the Southern Ward, similar to the contract
operating in the Northern Ward;
AND THAT the contract incorporates a Community Enterprise module.
Carried
7.0
BOARD MEETING VENUES 2014
Item 7.0 of the agenda, document number A1427513 refers.
Reason for Recommendation:
The Kaikohe Hokianga Community Board adopts the proposed 2014 meeting
schedule dates and venues.
Resolved
Clarke/Evans
THAT the following venues are adopted for the Board’s 2014 meetings;
4 February 2014 held in Kaikohe
4 March 2014 held in Rawene
1 April 2014 held in Okaihau
6 May 2014 held in Panguru
10 June 2014 held in Kaikohe
1 July 2014 held in Horeke
5 August 2014 held in Ohaeawai
2 September 2014 held in Omapere
7 October 2014 held in Kaikohe
4 November 2014 held in Kohukohu
2 December 2014 held in Kaikohe
AND THAT all meetings commence at 9.30am
AND THAT the NZ Police are invited to all Board meetings.
Carried
Action: The Chairperson and Member Stephens to contact the NZ Police
to request that a Police representative is present at all Board meetings.
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
8.0
KAIKOHE LIBRARY PUBLIC BLACKBOARD WALL
Item 9.0 of the agenda, document number A1427544 refers.
Reason for Recommendation:
The Board authorise funding to install a Public Blackboard Wall in the Marino
Court area in Kaikohe.
Resolved
Clarke/Schollum
THAT the Kaikohe Hokianga Community Board, after considering the
matters set out within this report, and the provisions of Policy 3209-
Community Funds,
Authorises the sum of $300 (plus GST if applicable) to be paid from the
Board’s Community Fund account to the Kaikohe Public Library for the
purposes of costs involved with purchasing materials to install a Public
Blackboard Wall situated in the Marino Courtyard
AND THAT the Board considers that the application for funding for the
purposes of costs involved with purchasing materials to install a Public
Blackboard Wall be regarded as providing a vibrant and thriving
economy as all Towns are encouraged and supported to develop town
centres that attract new business, and tourists; and which locals are
proud of.
Carried
Member van Gaalen abstained from voting.
Actions:
Member van Gaalen to investigate pricing for bench seating for outside
the library so that members of the public have seating options when
accessing the free Wi-Fi from the library.
The Board have also suggested that the Library take regular photos of
the artwork on display.
9.0
TRANSFER OF OPONONI COMMUNITY PLAN GROUP FUNDING
Item 10.0 of the agenda, document number A1427554 refers.
Reason for Recommendation:
A transfer of funding request has been received from the Opononi Community
Plan Group for the Board’s consideration.
Resolved
Toorenburg/Evans
THAT the Kaikohe Hokianga Community Board approve the transfer of
$2000 funding reallocated from the Opononi Omapere Community Plan
Group to the Opononi Omapere Residents & Ratepayers Association
Incorporated.
Carried
10.0
MINOR GRANTS CRITERIA AND CONDITIONS
Item 11.0 of the agenda refers.
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
The Chairperson requests that this item is added to the March agenda for
further discussion by the Board.
11.0
UNITARY AUTHORITY
Item 12.0 of the agenda refers.
Member Evans circulated a submission template to Board members and
advised of a Public Meeting that was held in Kohukohu to discuss the Unitary
Authority draft proposal released by the Local Government Commissioner.
Member Evans stated that the majority of the Hokianga residents were
opposed to the draft proposal.
Action: Member Evans will email a copy of feedback from the Kohukohu
Public meeting to Board members.
Member van Gaalen advised the Board that there will be a Kaikohe Public
meeting to discuss the Unitary Authority on the 13 February 2014 at 5.30pm.
Details will be confirmed.
Member Toorenburg circulated a copy of an email from Cr Willow-Jean Prime
outlining her view on Unitary Authority and feedback she is receiving from the
riding she represents.
12.0
DRINKING WATER FOUNTAIN – KAIKOHE MAINSTREET
Item 13.0 of the agenda refers.
Member van Gaalen has requested that the drinking water fountain located
on the mainstreet in Kaikohe (outside Green World) is to be removed and
installed on the dress circle in Kaikohe and that the street appearance of the
dress circle is improved accordingly.
Reason for Recommendation:
The drinking water fountain installed on mainstreet in Kaikohe is removed and
installed on the dress circle in Kaikohe.
Resolved
Schollum/Toorenburg
THAT the Kaikohe Hokianga Community Board request that the drinking
water fountain is removed from the present site situated outside of
Green World and installed on the dress circle, Kaikohe, subject to the
landowners approval;
AND THAT the improvements are made to the street appearance of the
dress circle, Kaikohe.
Carried
13.0
REVIEW OF COUNCIL CONTRACT POLICY
Item 14.0 of the agenda, document number A1427573 refers.
Reason for Recommendation:
The Board would like Council to review its Procurement Policy and
Procedures.
Resolved
Vujcich/Stephens
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
THAT the Kaikohe Hokianga Community Board request Council to
review its Procurement Policy and Procedures,
AND THAT Council ensures that the Policy incorporates the indirect,
direct cost to Council and the Community benefit and cost when
awarding contracts;
AND THAT a working party involving Elected Members and Council staff
review the Procurement Policy.
Carried
14.0
KOHUKOHU PENSIONER UNITS
Item 15.0 of the agenda refers.
The Chairperson has requested that this item is added to the March agenda
for further discussion by the Board.
Actions:
Kohukohu Pensioner Units added to March agenda
Seek clarification from Council as to whether it is possible for Council to
“gift” the land and buildings to a Kohukohu group who are prepared to
manage the units
15.0
CHAIRMAN & MEMBERS REPORTS
Item 16.0 of the agenda, document number A1427576 refers.
Member van Gaalen circulated two photographs, one highlighting the need for
some maintenance work to be undertaken along Ranai Road-Taheke Road,
Kaikohe and the second highlighting the need for minor maintenance required
at the front entrance of the Kaikohe Council Headquarters office.
Actions:
RFS3622755 created for the maintenance required along Ranai Road-
Taheke Road and a copy of the photograph highlighting maintenance to
front entrance has been emailed to the Department responsible for
building maintenance.
Reason for Recommendation:
A monthly report has been received from Members Evans and van Gaalen for
the Board’s consideration.
Resolved
Stephens/Vujcich
THAT the reports from Members Evans and van Gaalen be received.
Carried
Actions:
Member van Gaalen would like an improvement to the RFS system
(Request for Service) as it deters public from logging complaints or
issues.
Investigate possibility of a footpath along Rangihamama – Taheke Road
or at least mowing of the roadside in the interim
Document Number A1431155
Kaikohe-Hokianga Community Board
- 04 February 2014
Unsatisfactory mowing standard along Thorpe Road – RFS to be raised
16.0
RAWENE RUBGY CLUB ROOMS AND THE HOKIANGA SAILING TRUST
PROPOSAL
Item 17.0 of the agenda, document number A11428095 refers.
Rene de Vries and M Osborne (Asset Engineer, Infrastructure and Asset
Management) spoke to the report, it was noted;
-
Intention to start project in March 2014, subject to relevant consents
granted and finances available
-
Adjacent toilets to proposed club to be upgraded at the same time
The Board were appreciative of the project as it highlights a great example of
Community collaboration.
Reason for Recommendation:
Support from Board for the construction of a local boating facility in Rawene.
Resolved
Schollum/Clarke
THAT the Kaikohe Hokianga Community Board support the proposal to
construct a local boating facility on the site adjacent to the Rawene
rugby club and note funding of a maximum $89,000 being made
available.
Carried
17.0 CLOSE OF MEETING
The meeting closed at 5.00pm.
Chairman
____/____/____
Document Number A1431155
