CONFIRMED
MINUTES OF THE MEETING OF THE FAR NORTH DISTRICT COUNCIL HELD IN THE
COUNCIL CHAMBER, MEMORIAL AVENUE, KAIKOHE ON WEDNESDAY 26 MARCH
2014 COMMENCING AT 9.05 A.M.
PRESENT:
His Worship the Mayor John Carter
Deputy Mayor Tania McInnes
Councillors;
Dave Collard
Ann Court
Colin Kitchen
Sally Macauley
Di Maxwell
Mate Radich
John Vujcich
IN ATTENDANCE:
Lawrie Atkinson
Chairman: Te Hiku Community Board
John Schollum
Chairman: Kaikohe-Hokianga Community Board
Terry Greening
Chairman: Bay of Islands-Whangaroa Community Board)
Louis Toorenburg
Kaikohe-Hokianga Community Board
Wendy Robilliard
Northland Area Commander, New Zealand Police
Chris McLellan
Area Prevention Manager, New Zealand Police
Craig Brown
Councillor: Northland Regional Council
Ben Lee
Policy Specialist – Coastal, Northland Regional Council
Andy Nock
Chief Executive Officer, Far North Holdings Ltd
STAFF PRESENT:
Colin Dale
Acting Chief Executive
Graham Carman
Acting General Manager: Corporate Services (from 9:50 am)
Sue Thomas
Manager: Council Advisory Services
Janice Smith
Financial Controller
David Penny
General Manager: Infrastructure and Asset Management
Bill Lee
Community Development Analyst
Richard Edmondson
Communications Manager
Jacine Warmington
Manager: Customer and Community Services
Rob Koops
Property Officer
Sheryl Bainbridge
Advisory Services Officer
Mary Strawbridge
Advisory Services Support Officer
APOLOGIES AND DECLARATIONS OF INTEREST:
There was an apology from Councillor Willow-Jean Prime for lateness. Councillor Prime
joined the meeting at 9:11 am.
There were no declarations of interest.
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1.0
PRESENTATIONS
1.1
New Zealand Police
Item 3.0 of the agenda document number A1445648, a power point presentation.
Reason for the Resolution:
Northland Area Commander Wendy Robilliard and Area Prevention Manager
Chris McLellan attended the meeting to give a power point presentation entitled
“Building Trust and Confidence in our Far North Communities".
Resolved
Mayor Carter/Macauley
THAT the Council receive the quarterly report presentation from Inspector
Robilliard, Area Commander of the Far North, New Zealand Police.
Carried
1.2
Northland Regional Council
Item 3.0 of the agenda document number A1444955, a power point presentation.
Reason for the Resolution:
Councillor Craig Brown of the Northland Regional Council and Ben Lee, Northland
Regional Council Policy Specialist – Coastal, attended the meeting to give a
presentation on their “Moorings and Marina Strategy” for the Bay of Islands.
Resolved
Mayor Carter/Macauley
THAT the Council receive the presentation “Moorings and Marina Strategy”
from the Northland Regional Council.
Carried
Mayor Carter adjourned the meeting at 10:10 a.m.
The meeting resumed at 11:00 am.
2.0
PUBLIC EXCLUSION
Item 12.1 of the agenda Public Excluded item 4.0
Resolved
Mayor Carter/Kitchen
THAT the public be excluded from the meeting pursuant to Section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 on the
grounds that the public conduct of the proceedings would be likely to result
in the disclosure of information for which good reason for withholding
exists, while the matters listed below are being dealt with for the reasons as
set out :
Public Excluded item 4.0 - Far North Holdings Ltd Proposal to Purchase
Hokianga I-site Land
Reason: To enable the Council to carry on negotiations without prejudice or
disadvantage
Carried
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The public were readmitted to the meeting 12:30 pm and the meeting was then adjourned
for lunch.
The meeting resumed at 12:55 pm.
3.0
MAYORAL ANNOUNCMENTS
Mayor Carter informed the Council of those Community Board and Staff members’
who are experiencing health issues.
Mayor Carter said he would be attending his investiture to receive the QSO for
services as a Member of Parliament at Government House in Auckland.
The following congratulations were conveyed by the Mayor to:
Debbie Ryder from Mad Ideas for the New Zealand Marketing Award for
the Far North District Council’s Bay of Islands Wastewater Scheme
campaign. The Mayor thanked Ann Court for her assistance with this
campaign;
Council staff who won the inter-Council staff sports tournament, the first
time in ten years that a non-municipal Council has won this tournament,
resulting in the Council having the hosting rights for next year;
Kelly Morunga for her son’s appointment as Head Boy at Kaitaia College;
Nina Gobie for her son’s appointment as Head Boy at Abundant Life
College;
Katherine Te Haara-Atama and her family on the birth of their son, Tü-Ariki
Wiremu Atama.
4.0
MINUTES
4.1
Council Meeting – 27 February 2014
Item 5.1 of the agenda document number A1436949 pages 1-12 refers.
Reason for the Resolution:
To receive the minutes as a true and correct record of the Council meeting held on
Thursday 27 February 2014.
Resolved
Mayor Carter/Vujcich
THAT the minutes of the meeting of the Far North District Council held on
Thursday 27 February 2014 be confirmed as a true and correct record.
Carried
4.2
Matters Pending
Item 5.2 of the agenda document number A1443749 pages 13-18 refers.
Reason for the Resolution:
To receive the report entitled “Matters Pending”.
Resolved
Mayor Carter/Maxwell
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THAT the information regarding Matters Pending to 26 March 2014 be
received.
Carried
5.0
COMMITTEE MINUTES
5.1
Community Services and Development Committee Minutes
Item 6.1 of the agenda document number A1440909 pages 19-22 refers.
Reason for the Resolution:
To receive the minutes of the Community Services and Development Committee
and consider the Committee’s recommendations to Council.
Resolved
Macauley/Kitchen
THAT the minutes of the meeting of the Community Services and
Development Committee held on Tuesday 11 March 2014 be received.
Carried
5.1.1 Policy #2122 – Library Standards of Behaviour
Reason for the Resolution:
The policy provides guidance for staff when managing unacceptable behaviour in
libraries so that the library environment is safe and enjoyable for all users.
Resolved
Macauley/Deputy Mayor McInnes
THAT the Council adopt Policy #2122 – Library Standards of Behaviour.
Carried
5.1.2 Policy #2121 – Library Services
Reason for the Resolution:
To ensure that libraries are managed in a consistent manner and library users
have clarity in terms of their rights, responsibilities and obligations should they
borrow library resources.
Resolved
Macauley/Deputy Mayor McInnes
THAT the Council adopt Policy #2121 – Library Services.
Carried
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5.1.3 Policy #5180 – Encroachment onto Council Land
Reason for the Resolution:
The policy provides guidance for staff so that requests to encroach or formalise an
encroachment can be actioned in an objective, consistent and timely manner. It is
noted that the Infrastructure Committee has also resolved that the Council adopt
the policy.
Resolved
Macauley/Deputy Mayor McInnes
THAT the Council adopt Policy #5180 – Encroachment onto Council Land
subject to the following amendments within the policy:
“Manager of Infrastructure and Asset Management” be changed to “Acting
Chief Executive”, and “land administered by the Council” be changed to
“Council administered land” so that there is consistency within the policy
document.
Carried
5.2
Regulatory and Environment Committee Minutes
Item 6.2 of the agenda document number A1440443 pages 23-27 refers.
Reason for the Resolution:
To receive the minutes of the Regulatory and Environment Committee and
consider the Committee’s recommendations to Council.
Resolved
Court/Mayor Carter
THAT the minutes of the meeting of the Regulatory and Environment
Committee held on Thursday 6 March 2014 be received.
Carried
5.2.1 Policy #3117 – Gaming & TAB Venue Policy 2010
Reason for the Resolution:
Council's Policy #3117 has expired and must be reviewed under section 102 of the
Gambling Act 2003 (Included in Appendix 1). A new Gambling Amendment Act
means that Council needs to review the policy. The Council currently has a
capped policy.
Resolved
Mayor Carter/Deputy Mayor McInnes
THAT the Council requests that the Regulatory and Environment Committee
overviews the review of Policy #3117 – Gaming & TAB Venue Policy 2010;
Resolved
Mayor Carter/Maxwell
AND THAT the Council advises the Committee that its preferred position is a
‘sinking lid policy’ for gaming machines in the Far North District.
The resolution was put to a vote and carried.
Councillors Collard and Kitchen wished to have their votes against the resolution
recorded.
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5.2.2 Rolling Review of Plan Changes
Reason for the Resolution:
To consider a revision of the Rolling Review program and the status of “current”
plan changes. The time required to develop a plan change through from Concept
to Final Appeals to the Environment Court may take this process out to 2020 or
beyond. The Committee considers that the proposed delay to the timelines would
not support the legislative timeframes needed to support the 2015-2025 Long
Term Plan process.
Resolved
Court/Collard
THAT the Regulatory and Environment Committee receives the information
in regard to updates on various plan changes processes and that the
Regulatory and Environment Committee does not endorse the revised
timelines attributed to the various phases of the Rolling Review;
AND THAT the Regulatory and Environment Committee considers that the
timelines have been pushed out too far to achieve good outcomes for the
Far North District and that the matter be referred to a Council workshop for
consideration.
Carried
5.3
Infrastructure Committee Minutes
Item 6.3 of the agenda document number A1440706 pages 29-35 refers.
Reason for the Resolution:
To receive the minutes of the Infrastructure Committee and consider the
Committee’s recommendations to Council.
Resolved
Vujcich/Mayor Carter
THAT the minutes of the meeting of the Infrastructure Committee held on
Thursday 6 March 2014 be received.
Carried
5.3.1 Kerikeri and Paihia Wastewater Systems
Reason for the Resolution:
For Council to approve the process for the progression of the Kerikeri and Paihia
Wastewater Systems project (formerly the Bay of Islands Wastewater Project) in
the 2012-2022 Long Term Plan.
Resolved
Vujcich/Maxwell
THAT the Council confirms approval to progress the Kerikeri and Paihia
Wastewater Systems project using a staged strategy approach;
AND THAT the Council confirms approval to continue with the proposed
Paihia Sewerage Treatment Plant (STP) upgrade in response to the current
abatement notice;
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AND THAT the Council confirms approval to procure the Paihia STP upgrade
works with urgency using either an open tender method OR by selecting one
of the two identified suppliers under a performance based contract, subject
to an evaluation method agreed with the Infrastructure Committee;
AND THAT the Council considers the proposed staged options and confirms
approval to adopt option 3;
AND THAT the Council write to the Associate Minister of Health advising of
the proposed project strategy, and requests the Minister permit the terms of
the subsidy to be modified to support the scheme design outlined in option
3;
AND THAT staff provide a further report regarding a business plan on the
preferred
option
3,
the
report
to
include
project management,
communication strategy including Iwi and DoC and financial modelling to
secure option 3;
AND THAT following the Council’s April meeting, a deputation including the
Committee Chairperson and General Manager of Infrastructure and Asset
Management makes a presentation to the Ministry of Health seeking the
maximum subsidy available.
Carried
5.3.2 Submission on Funding Assisted Rate (FAR) Review
Reasons for the Resolution:
To confirm that the submission on the Funding Assisted Rate (FAR) as
recommended by the Infrastructure Committee is to be lodged with New Zealand
Transport Agency (NZTA).
Resolved
Vujcich/Deputy Mayor McInnes
THAT the Council supports the selection of Option 6 (to ensure that districts
with a greater need have a higher FAR while the overall FAR for all NZTA
subsidised work is kept within the 53% overall co-investment rate) as
representing the most appropriate Funding Assisted Rate (FAR) subsidy for
the Far North;
AND THAT the Council lodge its submission, as contained in the agenda for
the Infrastructure Committee meeting of 6 March 2014 (document A1434764)
on the FAR Review with the NZ Transport Authority on or before the closing
date of 28 March 2014.
Carried
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5.3.3 Te Kao Water Supply
Reasons for the Resolution:
The proposed recommendations are a pragmatic approach to resolving water
quality issues for the Te Kao community.
Resolved
Vujcich/Maxwell
THAT the Council apply to the Ministry of Health on to obtain funding that
will enable evaluation of options to upgrade the Te Kao water supply;
THAT Council provide resources in undertaking evaluation of options to
upgrade the Te Kao water supply;
AND THAT a Memorandum of Understanding is entered into with Te Aupouri
Maori Trust Board that defines each party’s roles and responsibilities in
resolving water quality issues for the Te Kao community.
Carried
5.3.4 Key Performance Indicator Targets for Waste to Landfill
Reason for the Resolution:
Council has set target KPIs in the annual plan process based on the 2011 Waste
Management and Minimisation Plan. While total tonnage to landfill has been
dropping, progress has been slow compared to the ambitious targets set. The
timing of targets need to be reviewed and consideration to funding is required if
targets are to be met.
Resolved
Mayor Carter/Macauley
THAT a recommendation is included in the 2014-15 Annual Plan and the
Long Term Plan process to change the current Key Performance Indicator
(KPI) targets for waste to landfill per head of population from the current
target of 200kg to the following targets, 260kg to 30 June 2014, 230kg to 30
June 2015, 200kg to 30 June 2016 and beyond, subject to statutory
requirements;
THAT additional rates funding be pursued to assist these targets to be met;
AND THAT a long term strategy be developed before tendering of waste
contracts later in the year.
Carried
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5.3.5 Policy #4114 Street Lighting
Reason for the Resolution:
To review the policy on street lighting to provide guidance for staff and Community
Boards when making decisions with regard to the desired outcome of the lighting
network design which will provide an appropriate level of traffic and pedestrian
safety and energy efficiency with the lowest practical life cycle cost and impact on
the environment.
Resolved
Mayor Carter/Deputy Mayor McInnes
THAT the Council refers Policy #4114 Street Lighting to Community Boards
for
feedback
before
the
Infrastructure
Committee
makes
any
recommendations to Council.
Carried
5.3.6 Stormwater – Foreshore Road, Ahipara
Reason for the Resolution:
To resolve the stormwater issues at 265 Foreshore Road with reference to Section
181 and Schedule 12 of the Local Government Act 2002.
Resolved
Mayor Carter/Deputy Mayor McInnes
THAT the Council refers appoints a subcommittee consisting of the Mayor,
Committee Chairperson and Councillor Collard to hear the objection
pursuant to Schedule 12, of the Local Government Act 2002, to the Council
laying a stormwater line through No.265 Foreshore Road;
AND THAT if no resolution is reached by means of the meeting with the
objector, subject to the objector’s right of appeal to the District Court under
Schedule 12 of the Local Government Act 2002, Council proceed to obtain
entry to the property at No.265 Foreshore Road under the Public Works Act
1981 to construct the line from the beach outfall point to the rear boundary
of No.265 proceed pursuant to Section 181of the Local Government Act
2002.
Carried
5.4
District Strategy and Growth Committee Minutes
Item 6.4 of the agenda tabled document number A144447 refers.
Reason for the Resolution:
To receive the minutes of the District Strategy and Growth Committee and
consider the Committee’s recommendations to Council.
Resolved
Deputy Mayor McInnes/Mayor Carter
THAT the minutes of the meeting of the District Strategy and Growth
Committee held on Thursday 20 March 2014 be received.
Carried
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5.4.1 Name of The Committee
Reason for the Resolution:
The name of the Committee should more appropriately reflect the values and
purpose of the Committee.
Resolved
Deputy Mayor McInnes/Collard
THAT the Council rename the District Strategy and Growth Committee to
Strategy and Governance Committee.
Carried
5.4.2 Committee Vision and Purpose
Reason for the Resolution:
To formalise the outcomes of the workshop and facilitate “the right debate” with
the Community.
Resolved
Deputy Mayor McInnes/Mayor Carter
THAT the Council adopt the Values – “Visionary, Inspiring, Brave,
Professional and Integrity” - and the Purpose – “Engage Communities to
dream and achieve great things” for the Strategy and Governance
Committee.
AND THAT further discussion on the Vision be held as part of the Strategic
Planning workshop.
Carried
5.4.3 Visioning Framework for the Far North District
Reason for the Resolution:
To ensure that the Visioning Framework is considered as part of the Strategic
Planning Framework.
Resolved
Deputy Mayor McInnes/Mayor Carter
THAT the Visioning Framework be referred to a workshop of the Elected
Members as a step in preparing a report on the Strategic Planning
Framework.
Carried
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5.4.4 Governance Arrangements – New Committees
Reason for the Resolution:
The Development Contributions Policy is a financial policy and should fall within
the scope of the Audit, Finance and Risk Committee.
Resolved
Deputy Mayor McInnes/Mayor Carter
THAT the Key Responsibility for the Development Contributions Policy be
included as a Key Responsibility of the Audit, Finance and Risk Committee.
Carried
Reason for the Resolution:
To provide Council Committees and Community Boards with terms of reference
and key responsibilities. All committees are required to make recommendations to
Council for decision making; therefore none of the committees have any specific
decision making delegations.
Resolved
Deputy Mayor McInnes/Mayor Carter
THAT this report, with the changes, is referred to the other Committees for
consideration;
AND THAT those Committees report back to the Strategy and Governance
Committee.
Carried
Reason for the Resolution:
To provide a set of guiding principles of the expectation of the Chair, how they
operate and the flow of information and decision making between the various tiers
of the governance structure.
Resolved
Deputy Mayor McInnes/Mayor Carter
THAT a set of Protocols, on how the relationships between Committees and
Council will be reported back, is formulated and adopted.
Carried
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5.4.5 Governance Meeting Calendar
Reason for the Resolution:
The Governance model Council has adopted with the introduction of committees
has made the flow of information from Community Boards to Committees to
Council impracticable using a four weekly meeting cycle.
Resolved
Deputy Mayor McInnes/Mayor Carter
THAT pursuant to clauses 19(6) and 21(5)(d) of the Local Government Act
2002, read together with the provisions of the Local Government Information
and Meetings Act 1987, the schedule of meetings of Council, Council
Committees and Community Boards be adopted with a review period of six
months (to October 2014), subject to the Economic Development Committee
meeting scheduled for April 10, 2014 remaining unchanged;
AND THAT any Committee may meet under urgency with the approval of the
appropriate Chairperson and the Acting Chief Executive; AND THAT Council meetings are to be scheduled to commence at 10:00am.
Carried
5.4.6 Long Term Plan 2015-2025
Reason for the Resolution:
To advise Council about the commencement of the Long Term Plan’s (LTP)
planning process and to allow Council to adopt the outlined process to ensure that
the Final LTP will be adopted before the end of June 2015 in accordance with the
statutory timeframes.
Resolved
Deputy Mayor McInnes/Mayor Carter
THAT the Council adopt the outlined process for the delivery of the 2015-
2025 Long Term Plan.
Carried
5.5
Audit Finance and Risk Committee Minutes
Item 6.5 of the agenda tabled document number A1444447 refers.
Reason for the Resolution:
To receive the minutes of the Audit Finance and Risk Committee and consider the
Committee’s recommendations to Council.
Resolved
Mayor Carter/Kitchen
THAT the minutes of the meeting of the Audit, Finance and Risk Committee
held on Wednesday 19 March 2014 be received.
Carried
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5.5.1 GST Change to Invoice Basis
Reason for the Resolution:
To advise Council of alternative methods of mitigating the financial impact of GST
and rates than a conference call with the Department of Internal Affairs.
Resolved
Mayor Carter/Deputy Mayor McInnes
THAT the Council decline the opportunity on this occasion to conference
call with the Department of Internal Affairs on the issue of GST and rates.
Carried
5.6
Creative Communities Funding Assessment Committee Minutes
Item 6.6 of the agenda document number A1436401 pages 37-41 refers.
Reason for the Resolution:
To receive the minutes of the Creative Communities Funding Assessment
Committee.
Resolved
Macauley/Mayor Carter
THAT the minutes of the meeting of the Creative Communities Funding
Assessment Committee held on Tuesday 4 March 2014 be received.
Carried
6.0
COMMUNITY BOARD MINUTES
6.1
Kaikohe-Hokianga Community Board Minutes
Item 7.1 of the agenda document number A1441154 pages 43-53 refers.
Community Board Chairman John Schollum presented the minutes.
Reason for the Resolution:
To receive the minutes of the Kaikohe-Hokianga Community Board and consider
the Board’s recommendations to Council.
Resolved
Mayor Carter/McInnes
THAT the minutes of the meeting of the Kaikohe-Hokianga Community Board
held on Friday 7 March 2014 be received.
Carried
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6.1.1 Tender Evaluation Committee – Hokianga Ferry Contract
Reason for the Resolution:
The Board requests that a Board Member is included on the Tender Evaluation
Committee.
Resolved
Mayor Carter/Vujcich
THAT the Council informs the Kaikohe-Hokianga Community Board that the
Tender Evaluation Committee for the Hokianga Ferry Contract will be
conducted at the Council level as the Hokianga Ferry is a district-wide
Council activity and is a management responsibility of the Acting Chief
Executive.
Carried
6.2
Te Hiku Community Board Minutes
Item 7.2 of the agenda document number A1439319 pages 55-64 refers.
Community Board Chairman Lawrie Atkinson presented the minutes.
Reason for the Resolution:
To receive the minutes of the Te Hiku Community Board and consider the Board’s
recommendations to Council.
Resolved
Mayor Carter/Deputy Mayor McInnes
THAT the minutes of the meeting of the Te Hiku Community Board held on
Wednesday 5 March 2014 be received.
Carried
6.2.1 Northern Drainage Area Advisory Committee
Reason for the Decision:
A formalised committee and an adopted management plan will enable the parties
to have a clear direction to best work with Council staff to prioritise works required
and propose rating levels for the Council’s approval.
Resolved
McInnes/Macauley
THAT the Council formally recognises the Northern Drainage Area Advisory
Committee as a committee of the Te Hiku Community Board subject to the
provisions of the Local Government Act 2002;
AND THAT an operational management plan is prepared with urgency to
facilitate the ongoing management of drainage in the Northern Drainage
area.
Carried
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6.3
Bay of Islands-Whangaroa Community Board Minutes
Item 7.3 of the agenda document number A1442049 pages 65-73 refers.
Community Board Chairman Terry Greening presented the minutes.
Mayor Carter advised that the Council had written a letter regarding the Local
Government Reorganisation Proposal but it had not been treated as a submission.
Mayor Carter asked the Community Board Chairman to inform the Community
Board of this.
Reason for the Resolution:
To receive the minutes of the Bay of Islands-Whangaroa Community Board.
Resolved
Mayor Carter/Court
THAT the minutes of the meeting of the Bay of Islands-Whangaroa
Community Board held on Wednesday 12 March 2014 be received.
Carried
7.0
CORPORATE SERVICES
7.1
Correspondence – Hon Chris Tremain
Item 8.1 of the agenda document number A1443100 pages 75-76 refers.
Resolved
Mayor Carter/Deputy Mayor McInnes
THAT the correspondence to Mayor Carter from the Honourable Chris
Tremain be received by the Council.
Carried
7.2
Travel Allowance for Elected Members
Item 8.2 of the agenda document A1442656 pages 77-79 refers
Reason for the Resolution:
The Council considers that the introduction of a travel time allowance as provided
for in the Remuneration Determination is appropriate.
Resolved
Mayor Carter/Deputy Mayor McInnes
THAT the Council considers that elected members’ positions are part time
and eligible for Travel Time allowance;
AND THAT the Council agrees to the allocation of $35 per hour for every
hour travelled in excess of one hour per day, capped at 10 hours per week
travel time allowance per Member;
AND THAT the Elected Members Allowances and Reimbursement Policy
#2115 be updated to include this provision and submitted to the
Remuneration Authority for approval;
AND THAT the allocation be reviewed in six months (October 2014).
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Carried
Councillor Court wished that her vote against the resolution be recorded
8.0
FINANCIAL REPORTING
8.1
Adoption of Summary Annual Report Document
Janice Smith, Financial Controller was in attendance.
Item 9.1 of the agenda document A1443241 pages 81-125 refers.
Resolved
Mayor Carter/Vujcich
THAT the Council receives the Summary Annual Report for 1 July 2012 – 30
June 2013 and authorises to the Acting Chief Executive to make the
document publicly available.
Carried
8.2
Long Term Plan Presentation to the Council
Item 9.2 of the agenda refers.
Resolved
Mayor Carter/Vujcich
THAT the Long Term Plan presentation be referred to a workshop.
Carried
9.0
BUSINESS PERFORMANCE
9.1
Chief Executive Reporting
Item 10.1 of the Agenda document number A1443527 pages 127-128 refers.
Resolved
Mayor Carter/Vujcich
THAT the report entitled “Chief Executive Reporting” be received by the
Council.
Carried
10.0
INFRASTRUCTURE
10.1
Drought Management Report: Kaitaia, Rawene, Opononi/Omapere
Item 11.1 of the agenda document number A1439217 pages 129-132 refers.
Resolved
Mayor Carter/Radich
THAT the report entitled “Drought Management Report: Kaitaia, Rawene,
Opononi/Omapere” be received by the Council.
Carried
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11.0
Venues for Council Meetings
Reason for the Decision:
To acknowledge and share the burden of travel to Council meetings experienced
by Elected Members.
Resolved
Mayor Carter/Deputy Mayor McInnes
THAT Council meetings are held on a rotational basis between Kaikohe,
Kerikeri and Kaitaia.
Carried
12.0
PUBLIC EXCLUSION
Item 12.1 of the agenda refers.
12.1
Resolution to Exclude the Public
Resolved
Mayor Carter/Kitchen
THAT the public be excluded from the meeting pursuant to Section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 on the
grounds that the public conduct of the proceedings would be likely to result
in the disclosure of information for which good reason for withholding
exists, while the matters listed below are being dealt with for the reasons as
set out :
Public excluded item 1.0 – Confirmation of Public Excluded minutes
Reasons: To protect the privacy of natural persons and to enable the
Council to carry on negotiations without prejudice or disadvantage.
Public excluded item 2.0 – Receipt of public excluded Infrastructure
Committee minutes.
Reason: to enable the Council to carry on negotiations without prejudice or
disadvantage.
Public Excluded item 3.0 – Far North Holdings Ltd - Appointment of
Directors
Reason: To protect the privacy of natural persons.
Carried
At the conclusion of the business of the meeting held with the public excluded, the
business of the Council resumed in open meeting.
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12.2
Confirmation of Resolution in Open Meeting
Resolved
Mayor Carter/Kitchen
THAT the Council confirms that the following decisions and information
contained in the part of the meeting held with the public excluded will be
restated in open meeting:
THAT Council extend the Contract 5/10/001 – Town Maintenance with
Recreational Services Ltd to 31 March 2015
AND THAT the tender document is rewritten to redefine the levels of
services and the aspirations of the community.
THAT Council refer the matter of the appointment of Directors for Far North
Holdings to the Audit Finance and Risk Committee for consideration
THAT the Council establish a working party consisting of His Worship the
Mayor, the Deputy Mayor, Councillors Maxwell, Prime, Vujcich, Kitchen and
the Acting Chief Executive to consider the Statement of Intent for Far North
Holdings Limited, having regard to expanding its focus from providing a
strictly financial return on assets to also provide outcomes for social,
environmental and economic benefits as considered appropriate.
Carried
13.0
CLOSE OF MEETING
The meeting closed at 4:17 p.m.
Mayor Carter
____/____/____
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