20220224 DOIA025 FINAL signed response.pdf

24 February 2022

John Luke
[FYI request #18344 email]

Talofa lava John

RESPONSE TO AN OFFICIAL INFORMATION ACT REQUEST

On 26 January 2022, you contacted the Ministry for Pacific Peoples (the Ministry) requesting,
under the Official Information Act 1982 (OIA), information regarding the Ministry’s nominations
process. I have interpreted your request as being for information for calendar year(s), however,
please note that for our reporting purposes we record and publish our statistics by financial year.

I have outlined your specific requests and my responses to each below.

May I ask how is your process of nominating people and how many people registered within your
registry.

The Ministry currently holds 288 registrations from individuals of Pacific decent in its Nominations
Governance Boards/Commit ees database. To be added to this database a registration form can
be submit ed via the  Ministry’s  website. The registration form can be viewed here:
www.mpp.govt.nz/programmes/nominations-service/nominations-service-registration.

Once registered, the Ministry’s nomination process is as follows:

•  The Ministry receives a request from an appointing agency.
•  The request is assessed on position details, competencies and eligibility criteria.
•  A database search for suitable candidates is undertaken
•  Regional Directors  are provided the list of suitable candidates for feedback and
recommendations.  Other Ministry senior leadership staff may be asked to assist at this
stage as needed.
•  The Ministry contacts nominees to discuss the opportunity and a potential interest in the
position and offer assistance with their application as needed.
•  A final list of candidates is provided to the appointing agency.
•  The final decision and approval sit with the relevant Minister and Cabinet Appointment
and Honours (APH) Committee.

Also, how many people you have successfully nominated to a position from the past two year
(2021 and 2020), may I have all the name of successful applicant and the position they have
been successful on.

Successful candidates are contacted directly by the appointing agency. The appointing agency
are not obligated to inform if or when candidates presented by the Ministry are successful.

While we could provide the number of candidates that we are aware of, this figure would not be
an accurate representation of successful nominees due to limitations related to gathering this
data such as our reliance on appointing agencies or candidates to notify the Ministry of  the

outcome. And while the Ministry also completes its own searches of online databases to find this
information, not all organisations publish their corporate and/or board memberships.

The information on our database is provided in confidence and is private. Therefore, the names
of the successful candidates we are aware of have been withheld under section 9(2)(a) of the
OIA, to protect the privacy of natural persons.

If possible, may I also get the list of positions that you have nominated people to from your registry
in the past two year.

I have appended to this letter Table 1 which outlines the list of State Sector Boards and
Commit ees the Ministry has nominated candidates to in 2020 and 2021 respectively.

Also, the org chart for your nomination service team too, please include the name and title.

The Ministry’s Nominations and Governance team consists of the following staff:

•  Kaliti Kolinisau – Manager
•  Ruta Lealamanua – Senior Advisor
•  Priscilla Solo – Advisor

In line with standard OIA practice, the Ministry proactively publishes its responses to OIA
requests. As such, this letter wil  be published on the Ministry for Pacific Peoples’ website. Your
personal details wil  be removed, and the Ministry wil  not publish any information that would
identify you or your company.

Should you wish to discuss this response with us, please feel free to contact the Ministry at:
[email address].

If you are dissatisfied with this response, you have the right, under section 28(3) of the OIA, to
seek an investigation and review by the Ombudsman. Information about how to make a complaint
is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

Ia manuia

Agnes Sefo
Deputy Secretary,
Office of the Secretary for Pacific Peoples

  Auckland
Wel ington (National Office)
Christchurch
  9 Ronwood Ave, Manukau
Level 1, ASB House
Level 1, BNZ Centre
  PO Box 97005, South Auckland Mail Centre 2240
101-103 The Terrace
120 Hereford St
  Phone: 09 265 3200
PO Box 833, Wel ington 6140
Private Bag 4741
  Fax: 09 265 3202
Phone: 04 473 4493
Christchurch 8011
Fax: 04 473 4301
Fax: 03 353 9499

Table 1: List of State Sector Boards and Committees and positions the Ministry for
Pacific Peoples has nominated candidates for in 2020
2020
1.  Airways Corporation of New Zealand Limited Board, Member
2.  Arts Council, Member
3.  AsureQuality Limited Board, Member
4.  Callaghan Innovation Board, Member
5.  Civil Aviation Authority Board, Member
6.  Christchurch International Airport Limited Board, Member
7.  ConCOVE Board, Member
8.  Community Trusts, Trustee
9.  Consumer Advocacy Council Board, Member
10. Council Controlled Organisations Board, Member
11. Criminal Cases Review Commission, Commissioner
12. Defence Capability Governance Board, Member
13. Defence Capability Project Board, Member
14. Dunedin International Airport Limited, Member
15. Electricity Authority Board, Member
16. Energy Ef iciency and Conservation Authority Board, Member
17. Energy Hardship Expert Panel, Member
18. Engineering Associates Registration Board, Member
19. Environmental Protection Authority Board, Member
20. Joint Accreditation System Australia – New Zealand
21. Kordia Group Limited Board, Member
22. Lottery Grants Board, Member
23. Meteorological Service of New Zealand Limited Board, Member
24. Ministry of Social Development - Audit and Risk Commit ee, Member
25. National Pacific Radio Trust, Member
26. New Zealand Battery Technical Reference Group, Member
27. New Zealand Institute of Skil s and Technology Board, Member
28. New Zealand Parole Board, Member
29. New Zealand Symphony Orchestra Board, Member
30. Ōhakea Infrastructure Programme Board, Member
31. Science Board, Member
32. Tamaki Redevelopment Company Limited Board, Member
33. Tertiary Education Commission, Commissioner
34. Winston Churchil  Memorial Trust, Member

  Auckland
Wel ington (National Office)
Christchurch
  9 Ronwood Ave, Manukau
Level 1, ASB House
Level 1, BNZ Centre
  PO Box 97005, South Auckland Mail Centre 2240
101-103 The Terrace
120 Hereford St
  Phone: 09 265 3200
PO Box 833, Wel ington 6140
Private Bag 4741
  Fax: 09 265 3202
Phone: 04 473 4493
Christchurch 8011
Fax: 04 473 4301
Fax: 03 353 9499

Table 2: List of State Sector Boards and Committees and positions the Ministry for
Pacific Peoples has nominated candidates for in 2021
2021
1.  Accident Compensation Corporation Board, Member
2.  Accreditation Council Board, Member
3.  Airways Corporation of New Zealand Board, Member
4.  AsureQuality Limited Board, Member
5.  Auckland War Memorial Museum Board, Member
6.  Charities Registration Board, Member
7.  Children's Commission, Commissioner
8.  Christchurch International Airport Limited Board, Member
9.  Civil Aviation Authority Board, Member
10. Community Trust Boards (x12), Trustee(s)
11. ConCOVE Advisory Group, Member
12. Consumer Advisory Council, Member
13. Digital Council for Aotearoa, Member
14. Earthquake Commission, Member
15. Electricity Authority Board, Member
16. Electricity Rulings Panel, Member
17. Energy Hardship Expert Panel, Member
18. Environmental Protection Authority Board, Member
19. External Reporting Board, Member
20. Dunedin International Airport Limited Board, Member
21. Financial Advice Code Commit ee, Member
22. Financial Advisers Disciplinary Committee, Member
23. Financial Markets Authority Board - Banking/Insurance role
24. Financial Markets Authority Board - Consumer representative
25. Fire and Emergency New Zealand Board, Member
26. Institute of Environmental Science and Research Board, Member
27. Institute of Geological Nuclear Sciences, Member
28. KiwiClass Board, Member
29. Landcare Research New Zealand Board, Member
30. Library and Information Advisory Commit ee, Member
31. Lottery Distribution Committees (x11), Member(s)
32. Meteorological Service of New Zealand Limited Board, Member
33. Motor Vehicle Disputes Tribunal (x4), Member
34. Ministerial Advisory Group for the Royal Commission of Inquiry into Terrorist Attacks,
Member
35. Ministerial Advisory Group for the Royal Commission of Inquiry into Terrorist Attacks
  Auckland
Wel ington (National Office)
Christchurch
  9 Ronwood Ave, Manukau
Level 1, ASB House
Level 1, BNZ Centre
  PO Box 97005, South Auckland Mail Centre 2240
101-103 The Terrace
120 Hereford St
  Phone: 09 265 3200
PO Box 833, Wel ington 6140
Private Bag 4741
  Fax: 09 265 3202
Phone: 04 473 4493
Christchurch 8011
Fax: 04 473 4301
Fax: 03 353 9499

2021
36. Ministry of Social Development - Audit and Risk Commit ee
37. Museum of Transport & Technology
38. National Institute of Water and Atmospheric Research
39. New Zealand Forest Research Institute
40. New Zealand Geographic Board
41. New Zealand Infrastructure Commission
42. New Zealand Institute of Plant and Food Research
43. New Zealand Meat Board
44. New Zealand Standards Approval Board
45. New Zealand Story Advisory Board
46. New Zealand Symphony Orchestra
47. New Zealand Trade and Enterprise Board, Chair and Member
48. Oranga Tamariki Grievance Panels, Member
49. Pacific Cooperation Foundation, Member
50. Pacific Development Conservation Trust, Member
51. PHARMAC Board, Member
52. PHARMAC Consumer Advisory Commit ee, Member
53. Public Trust, Member
54. Regional Leadership Skil s Groups, Member
55. Research Education Advanced Network, Director
56. Science Board, Member
57. Sustainable Food and Fibre Futures Investment Board, Member
58. Teaching Council – Pacific Education Steerage Group, Member
59. Tertiary Education Commission Board, Member
60. Trans-Tasman Occupations Tribunal, Member
61. Tourism New Zealand Board, Member
62. Tunuma Creative Board, Member
63. TVNZ Board, Member
64. University Councils (x7), Member(s)
65. Waka Kotahi - New Zealand Transport Agency Board, Member
66. Winston Churchil  Memorial Trust, Member
67. Workforce Development Councils (x4), Member

  Auckland
Wel ington (National Office)
Christchurch
  9 Ronwood Ave, Manukau
Level 1, ASB House
Level 1, BNZ Centre
  PO Box 97005, South Auckland Mail Centre 2240
101-103 The Terrace
120 Hereford St
  Phone: 09 265 3200
PO Box 833, Wel ington 6140
Private Bag 4741
  Fax: 09 265 3202
Phone: 04 473 4493
Christchurch 8011
Fax: 04 473 4301
Fax: 03 353 9499