ConCOVE Board
Meeting Minutes
________________________________________________________________________________________________
DATE & TIME:
10.30am, Wednesday 10th February 2021
LOCATION:
Rm TP110, TechPark, Manukau
N.B. A powhiri was held (prior to the commencement of the Board Meeting) at the MIT Otara Campus
Marae to welcome our two newest Board Members: Amos Kamo and Honor Columbus and our new
Director, Bharti Kottaiya Raniga.
ATTENDEES:
Graham Burke (Co-Chair), Phil Hokianga (Co-Chair), Paul Hol ings (MIT Host Rep),
Craig West, Pamela Bel , Heather MacKay, David Fabish, Nick Clayton, Amos Kamo,
Honor Columbus, (Board Members), Bharti Kottaiya Raniga (Director), Carlene
Creighton (ConCOVE Project Manager).
IN ATTENDANCE:
Martin Carrol (EGM Academic & Provost, MIT & Unitec)
APOLOGIES:
None
ACTIONS TABLE: 8.03.2021
#
TASK
OWNER
DUE DATE
STATUS
2
Consider ‘re-naming’ the Diversity project ‘Opportunity’ or
Bharti
11 Mar 2021 In progress
‘Potential’. Is this stil the right approach?
23 Investigate if the MIT Marae could ‘gift’ ConCOVE a name
Phil
26 Feb 2021 In progress
28 Secure permission from the 91 ConCOVE Members that
Bharti &
11 March &
In progress
joined prior to 20.11.20 to have their names on website.
Carlene
1 April 2021
Send email to al Members introducing Bharti and our Board
and in this comms piece, provide the option to ‘opt-out’ of
having their names listed on the website.
29 Al Board Members to sign off the Charter document once
Board
11 Mar 2021 Not yet
the form and function of the Advisory Groups is agreed and
Members
commenced
the Charter updated to reflect these changes
33 Produce an FAQ sheet for Board Members and staff to refer Carlene
5 Mar 2021
In progress
to when discussing ConCOVE.
34 Correct typo’s in the Charter that Nick identified
Carlene
1 Mar 2021
Completed
35 Have press release ready for release – introduce Board
Carlene
5 Mar 2021
In progress
Members, New Pasifika Board Member and Director
36 Produce a 2021 reporting schedule that includes TEC, Te
Carlene
26 Feb 2021 Completed
Pukenga and MIT
& Martin
39 Secure a decision from TEC on funding tranche timing to
Martin
26 Feb 2021 In progress
enable project planning. Martin to provide Bharti with the
TEC contact’s details so that she can fol ow up.
40 Add an explanation on each of the projects to the FAQ doc
Carlene
5 Mar 2021
In progress
41 Get quotes on Diligent and Board Pro programmes. Would
Bharti
11 Mar 2021 In progress
TEAMS be suitable?
42 Create a Sharepoint site for the Board. Would TEAMS be
Bharti
26 Feb 2021 In progress
suitable?
46 Update Risk Register with new classifications and new risks
Carlene
26 Feb 2021 Completed
47 Work with Board Members and the MIT Finance Team to
Bharti
26 Feb 2021 Not yet
ensure Board Members are paid in a timely manner
commenced
48 Work with Bharti to ensure she has visibility of ConCOVE’s
Martin
26 Feb 2021 Completed
finances
49 Ensure Board Members receive monthly updates on
Bharti
11 Mar 2021 In progress
ConCOVE’s finances
50 Send a copy of the Project Lead Job Description to al Board
Bharti
26 Feb 2021 Completed
Members
51 Design a visual representing the ConCOVE ‘eco-system’ and
Bharti
11 Mar 2021 In progress
include this on the ConCOVE website
52 Change the next Board Meeting to a ful -day based at
Carlene
26 Feb 2021 Completed
TechPark. Include Advisory Groups and Project Lead Job
Description as topics for General Business
53 Contact Merran Davis from Te Pukenga and ask for
Bharti
26 Feb 2021 In progress
ConCOVE to be included in the Operating Model Reference
Group
54 Source a copy of Te Pae Tawhiti
Carlene
11 Mar 2021 Completed
55 Invite al Board Members to the official opening of TechPark Carlene
15 Feb 2021 Completed
on Friday 5th March, 9.30am-11.00am.
56 Circulate David and Paora’s powerpoint presentations to the Carlene
15 Feb 2021 Completed
Board
AGENDA
Whakatau and Karakia
Given by Phil
Administration
Apologies
None
Introductions
Al
Team Photo
Al
Register of Interests
None
Minutes of last meeting
Confirmed by Pamela Bel and Paul Hol ings
Correspondence
n/a
Actions Table
Updated
Reporting
Director’s Monthly Report – January 2021
a. Finances
nothing to update
b. Activity
included in report
i. Data Dashboard drafted and in use
i . Plan on a Page – drafted and in use
i i. Board Member interviews held and final appointment made – welcome Honor!😊
c. Recruitment
included in report
d. Projects
nothing to update
General Business
Recruitment
o Our new Director, Bharti Kottaiya Raniga has been appointed and commenced in the role
on the 2nd of February.
o MIT’s HR team have ‘set up’ the ConCOVE Marketing and Admin roles in the MIT system
and have identified potential y suitable candidates they interviewed 6 months ago.
Recruitment has not yet gone to market.
Risk Register
o Tweaked then agreed to by Board
o Two new Risks added
Finances
o Bharti is to liaise between the Board Members and the MIT Finance Team to a) pay any
outstanding fees and b) formalise a smooth payment process going forward
o Martin is to work with Bharti ensure she has visibility of the ConCOVE finances
o Bharti to ensure the Board receive monthly ConCOVE financials
Miscel aneous
o Bharti to send al Board Members a copy of the Project Lead Job Description
o Discussion on whether ConCOVE could ‘cut loose’ from MIT if MIT’s name/reputation were
brought into disrepute
o Design an updated ConCOVE ‘eco-system’ and include this on the ConCOVE website
o Discussion on inviting Board Members to take turns to present to the meeting on a topic of
interest/expertise
o Official opening of TechPark scheduled for Friday 5th March, 9.30am-11.00am and al Board
Members are invited
o The description of the roles and duties of the Advisory Groups provided in the Charter
document differs from the Board’s understanding and wishes. Document is to be reviewed
and recommended changes circulated to the Board.
o Agreement that next Board meeting would be a ful day held at TechPark and is to cover
the topics of a) the role of the Advisory Groups and b) how many Project Leads wil be
required/what their jobs wil involve
Board-only time
Karakia
Given by Phil
N.B.
Fol owing the Board Meeting, we had 2 speakers present to us for an hour each then had a
Vision/Mission workshop facilitated by Simon Casford.
The fol owing are actions that came out of these sessions:
David Strong, Director, RoVE
* Bharti to contact Merran from Te Pukenga and ask for ConCOVE to be part of the Operating Model
Reference Group
* David gave a talk and powerpoint presentation – Carlene to circulate this presentation
Paora Ammunsen, DCE Learner Success, TEC
* Source a copy of Te Pae Tawhiti (2020-2025)
* Paora gave a talk and powerpoint presentation – Carlene to circulate this presentation
Simon Casford - Vision/Mission workshop
