CONCOVE BOARD MEETING MINUTES – 8 APRIL 2021
NEXT MEETING: THURSDAY 12 MAY, 9AM – 2.30PM, MICROSOFT TEAMS
WELCOME AND ADMIN
ATTENDEES:
Co Chairs
Graham Burke, Phil Hokianga
Board Members
Pamela Bel , Heather MacKay, Nick Clayton, Amos Kamo, David Fabish,
Honor Columbus, Martin Carrol , Craig West
General Manager
Bharti Raniga
In Attendance
Vanessa Nash (ConCOVE Executive Assistant)
Apologies
Martin Carrol (leaving early)
AGENDA:
Whakatau and Karakia Given by Phil
Administration
Introductions
Al
Register of Interests
Martin Carrol and Heather MacKay – Terri-Ann / Unitec conflict of interest
Minutes of last meeting
Confirmed by Graham Burke, seconded by Pamela Bel
Correspondence
None
Actions Table
Updated
Risk Register
Tweaked, risk added – that face to face meetings / events won’t happen
due to a pandemic.
Board-Only Time
This did not happen as we were over time.
Closing Karakia
Given by Phil
1. General Manager’s Monthly Report
a.
Finances
wil be provided to Board on 10th April, delay due to Easter Break.
b.
Activity
included in report
c.
Recruitment
included in report
d.
Projects
included in report
Training Initiatives
1.
We want to reach out to everyone that we can.
2.
If Board has any contacts for training initiatives / information sharing let us know.
3.
Heather to connect Bharti to Ara (construction research).
4.
Types of programmes we are looking to col aborate with are diverse - up and running initiatives that
align with us to build a relationship with; to share research and be part of; any community services.
Finances
1.
Budget has been re-forecasted, online meetings have helped.
2.
Note – although funding comes for 5 years, the deliverables as per the proposal are within 2 years.
These deliverables wil then evolve into more.
2. General Business
Charter - passed subject to final review by 4pm Friday 9th April 2021, and review by Kara at MIT legal.
Motion – Heather MacKay. Approved - Martin Carrol . Seconded – Pamela Bel . PASSED
Recruitment
1.
We are slightly behind, particularly with researchers not advertised yet.
2.
Vanessa picked up Events planning gap, Madeleine is doing marketing as a contractor. As projects
become live, it wil become more of an issue. Marketing / comms space – get someone in on a casual
basis to fil this gap in the meantime. Board to assist with suggestions.
3.
Terri Ann – terms of engagement being drafted up. Regarding IP, what belongs to ConCOVE. MIT HR is
involved. Meeting next week with Unitec to discuss further. Martin confirmed that this arrangement
is common, and suggests talk to Dahl at MIT about the contract.
4.
Pam can connect Bharti with Ruth Berry at BRANZ regarding experience on hosting.
5.
Release of information before we want it to be released – what the research group can publish, and
timelines around that, needs to be made very clear.
6.
Board wil be consulted on this arrangement.
Events - Face to face events cannot be cancel ed due to Covid – have a pandemic plan. Added to Risk Register.
Feedback on meetings / performance - Please provide feedback to Co-Chairs.
3. Advisory Group Update
Maori Advisory Group
27 applicants
Pasifika Advisory Group
17 applicants
Women’s Advisory Group
28 applicants
TOTAL APPLICATIONS
72 (as at 7 April 2021)
Board members discussed projects in detail (for more details see SharePoint Board Meetings folder) – actions as
fol ows: Advisory Group selection over to the Board. Advisory Groups wil have 12 members. Board to split into
three groups, with one Advisory Group each. The final candidates wil then be approved by the entire Board.
Members are limited to one Advisory Group per person. Members must represent the demographic of the
Advisory Group they are in. For Maori and Pasifika – be a range of ages, mix of gender, have a geographical
spread, different industries and a cross section of experience. For Women – a range of ages and ethnicities,
geographical spread, different industries, cross section of experience. These create diversity across the group, as
appropriate.
4. Project Descriptions
Board members discussed projects in detail (for more details see SharePoint Board Meetings folder) – actions as
follows:
1.
Board wil be given regular updates on al projects. Project Leads wil be bought into the meeting to
discuss their project. Board Member ‘project champions’ wil be cal ed on in the set up, getting the lift
off in the direction the Board intended.
2.
Disruption – title passed by majority vote. Description - need to add “Future disruptive
opportunities”. Benefits - needs to be updated to reflect - making visible what’s happening.
Flexibility, adaptability. Isn’t our scope to prepare industry training, not the industry?
3.
Entry – apprenticeships and pre-trades are included, but not limited to just these. We need to look at
al these entry pathways – are they better off coming in, being productive, having base knowledge, or
knowing nothing. “Entry” title passed. Description - first bul et point needs to be expanded to be
global, including Maori and Pasifika target groups. Efficient ways to bring people into the industry.
‘Emerging’ needs to be added. Less is more. Benefits - needs to be reframed. Less is more.
4.
Productivity - title rejected. Vote to change to “Career Progression” passed. Description – add
progression in? Benefits – add “progression and retention” rather than transition.
5.
Diversity - title passed. Description - redesign the workforce and workplace. Design a new learning
framework that fosters diversity, equity and inclusion. Growing and strengthening? Diversifying
distribution in the workforce. “Throughout the career journey” instead of list in second bul et point.
“Reimagining”? Benefits - needs to be reframed. Remove ‘hands on roles’. Once first line of description
is updated, the benefits wil fol ow suit.
6.
Sustainability - title passed. Description - Mātauranga Maori – add in. Leave open ended. Benefits –
passed.
