Te Kura Board of Trustees Meeting
Minutes of meeting held Wednesday 12 May 2021
L2, Rata and Pohutukawa Meeting Rooms

Present
Barbara Ala’alatoa (Chair), Maxine Moana Tuwhangai, Stuart Middleton, John Nisbet,
Ruma Karaitiana, Mele Wendt
In Attendance  Mike Hollings (Chief Executive), Regan Dooley (Chief Advisor, Strategy), Michael Tompson
(Deputy Chief Executive, Systems and Support), Te Rina Leonard (Deputy Chief Executive
Learning Delivery), Anne Coster (Deputy Chief Executive, Curriculum)
Scribe
Sandra Rekatsinas (Board-Executive Administrator).
Apologies

PROCEDURAL

Section
Subject

APOLOGIES

Noted the Board only session was held at 9:30am to discuss a range of matters.

Education Review Office
Guests Claire Douglas, Lead Reviewer ERO and col eague, Chris Gold joined the Board meeting at 10:00am
to discuss the next steps and key focus areas of the evaluation of Te Aho o Te Kura Pounmanu.
Received an update on progress and approach to the ERO evaluation as presented by handouts.

Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki tai
E hī ake ana te atakura
He tio, he huka, he hau hū
Tīhei mauri ora!

The Board Chair, Barbara Ala’alatoa declared the formal part of the Board meeting open at 1:07pm

STRATEGIC SESSION: Board’s Initial thinking on the 5-10 year goals and themes
Noted the strategic theme identified for discussion: Equitable access to Te Kura
Tabled a copy of the blended and distance education now and into the future state schooling system policy
framework provided for feedback.
Noted the background and first impressions, including a broader question about ensuring equitable access in
the education sector for those who needed it the most.
Noted that SLT were meeting with the Ministry of Education later in the week to discuss blended and
distance education now and in the future.
1
MEETING ADMINISTRATION
1.1
Conflict of Interest Register
Noted the Conflicts of Interest Register.
1.2
Agenda Review
Noted the Agenda as circulated.
1.3
Minutes of the Board meeting
The Board received the Minutes of the Meeting held on 10 March 2021 and approved them as a true and
accurate record.
Moved:
Mele Wendt
Seconded:       John Nisbet
1.4
Action items
Noted progress on the action points.
1.5
Board Meeting Schedule 2021
Noted the Board Meeting Schedule 2021 and that the next Board meeting wil  be held in Auckland. Further
details to be provided.
Agreed to the proposed date change for the upcoming Risk Assurance Committee to 21 May at 9:30am.
2
COMMITTEE REPORTING
2.1
Employer Committee Work Plan 2021

Section
Subject
Noted the Employer Committee Work Plan 2021 and that it wil  be finalised for noting at the next Board
meeting.
Noted matters considered by the Employer Committee:
•  The 2021 CE Performance Agreement and that there be an area of focus on Climate Change.
•  That, a comprehensive matrix of skil s for Board members wil  be done to guide future Board
appointments and wil  progress once there is a full Board composition.
•  That, the Employer Committee remain as a separate sub-committee due to the increase in Board
memberships imminent.
Noted the Board Membership list wil  be reviewed in once there is ful  Board composition. The
Board Chair, Barbara Ala’alatoa wil  gauge interest at the appropriate time.

Received the Minutes of the Employer Committee meeting held on December 2020.
Received the Minutes of the Employer Committee meeting held on March 2021.
Moved:       Maxine Moana-Tuwhangai
Seconded:  Mele Wendt

Final y, Members of the Employer Committee acknowledged the Chief Executive for his leadership and vision
from the previous year, 2020.

Requested action:
The CE Performance Agreement to be sent to Board members via Convene for noting.
2.2
Draft Risk Assurance Committee Minutes held on 25 March 2021
Received the draft Risk Assurance Committee Minutes held on 2021. Noting emphasis was placed on leave
liability, entitlements, the Annual Accounts and Financial Statements and the process for monthly reporting.
Provided comment that the auditors were complimentary of the work of Finance with no issues to report.
Received endorsement from auditors on the approach to the new financial reporting process.
Moved:   Maxine Moana-Tuwhangai
Seconded: Ruma Karaitiana
3.
CHIEF EXECUTIVE REPORTS
3.1
STRATEGIC
Noted this item.
3.2
Human Resources report
Noted the highlights from the Human Resources Report for March 2021 which is now incorporated with the
Health and Safety Dashboard.
Noted the dates for the flu vaccine have now been confirmed.  Management is asking kaimahi who work
remotely to come into the office for vaccinations unless an appropriate reason is given.
Provided comment that there is a higher proportion of kaimahi with more than 20 days annual leave - the
highest percentage coming from Specialist and Support kaimahi.
The Board noted the importance of Wel being and that kaimahi are encouraged to take leave based on
Wel being.
Requested action:  The Deputy Chief Executive, Systems and Support to clarify the timing of an incident
noted in the in-committee minutes.
Provided comment that there have been some guidelines released from larger Accounting firms giving
guidance to employers on its legal obligations on COVID-19 vaccinations.
3.3
Chief Executive Monthly Progress Report.
Highlights from the Chief Executive’s report reported:
•  Directive on private travel outside New Zealand during school holidays and beyond. Kaimahi need to be
aware they could face delays in returning to New Zealand and/or are required to enter a managed
isolation and quarantine facility on their return to New Zealand and if so, wil  not be entitled to Ministry
funded discretionary paid leave.
•  TPK400 interventions have been a positive outcome overall, with 60 akonga to return to Te Kura & the
rest transitioning to some form of education, employment or training. In addition, the additional money
for He Oranga Mahuru has been a highlight for Te Kura.
•  Education and Training Amendment Bil  (no 2). Te Kura wil  be making a submission, including its support
for changes to school elections.
•  Leaving to Learn is stil  an area in development and progressing with PLD. Objectives focus on every ful -
time akonga and young adults with more than three subjects to have a conversation about internships
and other Leaving to Learn opportunities to promote recognition of credits.
•  Student Journey has been mostly positive among Kaiako.

Section
Subject
•  Enrolments have increased in Auckland for te reo Maori and recruitment of additional te reo Maori
teachers is in the pipeline.
•  The design of the Nelson office model has progressed well with a smaller footprint and the set-up of hot
desks.
•  Finding huinga ako venues that are to Health Safety earthquake requirements of up to 77% is proving
difficult. A col ective korero on liability to be had at a future Board meeting.
•  Te Kura wil  be providing online practicums to support the 20 Hong Kong akonga at a distance and there
is potential in the future to draw other akonga to practicums.
•  Progress on Maori success wil  see an increase in resourcing and opportunities to support teachers of
Samoan who would like to access Te Kura courses.  Opportunities to promote NCEA L2 Samoan Language
in al  schools due to demand was also noted.
•  Whanau voice meetings held in Term 1 have general y been positive.
•  Weekly sessions with akonga in Tokelau and Rarotonga through partnership arrangements with Tokelau
Ministry of Education is very pleasing.  Work is stil  in progress with Niue.

Received the CE Board Monthly progress report.  Noting:
•  The Chief Executive has been invited to be a panelist for the Youth and Next Generation Learning
workshop at the Social Innovation New Zealand conference to be held in Auckland in August 2021.
•  Presentations at other conferences have increased – i.e. attendance at upcoming FLANZ and Fusion
conferences.
4.
FINANCE
4.1
Financial Reports

Received the February 2021 and March 2021 Financial Reports.

The Deputy Chief Executive, Systems and Support provided a YTD summary for February and March 2021 on
YTD progress as circulated in Convene.  In particular, noting that 2021 budgets exclude revenue and
expenditure arising from funding received late 2020 from the Ministry of Education for the TK400 and the
Enhanced Wel being Fund or the increase in the EFTS variable rate for 2021 that has been notified by the
Ministry auditors in the draft 2021 Resourcing Notice.
Noted there needs to be a clearer understanding to gauge the demand for Kaiako workloads and areas to be
adequately resourced to meet demand.
Provided comment that cash reserves wil  be monitored alongside a planned forecast spend over the next 2-
3 years. The impending new appointment of the Chief Information Officer wil  help with a road map on
investment strategies and engagement on TeKura’s systems and where best to invest.
Provided comment that Kaiako are working at ful  capacity. Work is underway to develop a formula that
anticipates indicators to manage increased demand and budget adjustments.

Clarification was sought on what has generated the 38% increase beyond this time of the year and theme.
Requested action:  An analysis of the 38% increase to identify the different cohorts, demographics, age
groups and number of referrals to be reported back to Board by the Deputy Chief Executive, Learning
Delivery.
4.2
Annual Report and Associated Documents
a)  Noted the receipt of the fol owing documents:
i.  School Annual Accrual Report Certification;
i .  Letter of Representation to the Deputy Chief Executive (DCE) Systems & Support and the Chief
Executive;
i i.  Representation Letter to Deloitte by the Chief Executive and the Chair of the Board;
iv.  Draft Independent auditor’s Report from Deloitte; and
v.  Report to the Risk Assurance committee for the year ended 31 December 2020 from Deloitte.
b)
Approved the 2020 Annual Report as presented for audit review.
c)
Noted the assurances provided in the Letter of Representation in the intention to sign by the DCE
Systems & Support and Chief Executive.
d)
Approved the signing the fol owing documents:
i.
School Annual Accrual Report Certification by the Chief Executive and the Chair of the Board;
i .
Representation Letter to Deloitte by the Chief Executive and the Chair of the Board
i i.
Statement of Responsibility included in the body of the Annual Report by the Chief Executive
and the Chair of the Board.
e)
Noted that the completion of these processes finalises the 2020 Annual Report for submission to the
Ministry of Education prior to the 31 May 2021 statutory deadline.

Section
Subject
Moved:      Barbara Ala’alatoa
Seconded:  Mele Wendt

The Deputy Chief Executive, Systems and Support provided the Board with assurance that the Annual Report,
including the Annual Financial Statements have been reviewed and endorsed for publication by our
appointed auditors.  He asked if any Board members had any final feedback or objections before the signing
ceremony takes place.

Noted the signing ceremony for the Board Chair, Chief Executive and Deputy Chief Executive, Systems and
Support was held fol owing an explanation given on receipt of documents.
5.
APPROVALS
5.1
2021 Monthly Reporting Schedule to Board and Risk Assurance Committee meetings.
a)  Noted that the report has been referred by the Risk Assurance Committee held on 25 March 2021 for
Board discussion.
b) Agreed to the new process for providing monthly financial reports to the Board and Risk Assurance
Committee.
Moved: Maxine Moana-Tuwhangai
Seconded: Mele Wendt
6
NOTING AND INFORMATION
6.1
Inwards Correspondence/Outwards Correspondence
Noted this item.
6.2
Enrolment Statistics

Noted the update on tracking of enrolment statistics.
Discussed the summation of verbal commentary that was shared with the Board wil  be provided as narrative
at future meetings.
6.3
May Progress Indicators Report against the 2021 Charter and Annual Plan
Noted the May progress indicators report against the 2021 Charter & Annual Plan.
Provided comment on explanation of engagement which recognizes learning across al  dimensions of Ara Ako
progress, conceptual understanding and working towards portfolio and projects, nature of work and keeps
within funding regulations.
Acknowledged the report as good and succinct explanations.
6.4
March 2021 Rol  Return
Noted this report and explanation of context as submitted to the Ministry of Education in March 2021.
Provided comment that there has been a higher number of enrolments in te reo Maori and trade academies
this year.  Also, there has been a higher number of akonga who have enrol ed in years 1-10 as at March this
year which automatical y gives a ful  FTE.
Noted the tables do not highlight any key differences from the Rol  Return presented last year (2020).
6.5
Whanau voice
Noted the schedule and the Board’s interest in attending some of the regional visits.
Provided comment that style of schedule to be changed for ease of reference.
6.6
Policies Status Register Assurance Statement
Noted this report and taken as read.
The Chief Advisor, Strategy drew attention to the review process of the Policy Framework that is underway, in
light of the introduction of National Education and Learning Priorities (NELP) and aligning with NZSTA
exemplar policy frameworks.
Provided comment that the new policy framework wil  be consulted with Unions in the first instance and
then kaimahi al  in Term 2. Noting, the framework wil  be lifted to become high-level and lesser detail,
refined and consolidated to raise engagement.
Noted the expected review timeframe for the Board to approve the updated consolidated Policy pack wil  be
towards the end of the year.
6.7
Te Kura Centenary 2022 update
Noted this report and summary of progress, including suggested ideas that have been recently received.
Provided comment, that:
•  The logo is now in use by kaimahi.
•  The offer by the Ministry of Education to co-design Centenary arrangements with Te Kura.
Next steps:
•  The Secretary for Education and Chief Executive to meet to discuss Centenary 2022 arrangements.
•  The set-up of a working party with a plan to co-opt members, as required.

Section
Subject
•  Working with Creative Services on a project work plan.
•  Education Gazette to do a story about Te Kura Centenary and how it has changed, including a
possible interview. Also, stories wil  feature in the Dominion Post and PPTA newsletter.
6.8
Summer School
Noted the summary of findings from the 2020/2021 Summer School report and next steps.
The Board acknowledged the report as excellent and it appreciated the work done primarily of the Project
Manager, Karen Pohio, the Data Analytics team and support given by the Regional Manager, Central North.
6.9
Te Ara Pounamu Curriculum Statement
Noted the paper which tel s the detail of the story of local curriculum and longer-term focus areas.
Noted Te Ara Pounamu is a living document and captures the way we deliver our Big Picture Curriculum
pedagogy.
Noted the intent of this document is for both internal and external audiences.
Provided comment that the Curriculum Statement wil  be reviewed regularly to identify whether there are
any further refinements to be made.
Acknowledged the work of Creative Services for its input into the design.
The Board acknowledged the Te Ara Pounamu Curriculum Statement as first grade.  It recommended
providing copies for the Centenary 2022 year.

Final y, the work of the National Leader of Learning, Wellbeing and the entire Curriculum team who have
been part of the review process were also acknowledged.
6.10
Board Assurance Statement
Noted and considered the Board Assurance Statement.
Noted that the timeframe from the Education Review Office (ERO) has been met and formal y signed by the
Board Chair, Barbara Ala’alatoa and the Chief Executive.
Received notification that the Education Review Office is happy with the statement and that it is very
comprehensive.
Moved:      Mele Wendt
Seconded:  Maxine Moana-Tuwhangai

CONVENE: RESOLUTION |REVIEW ROOM
Considerations:
Noted and agreed to the 2020 Annual Report Narrative as presented in the Resolution room, with a note to
include the passing of former Board member, John Chemis.
Noted the April 2021 CE Board Monthly Progress report and explanations in response to the comments
provided.
Noted the Health and Safety Dashboard – April 2021
Noted the Annual Report and Associated Documents and March 2021 Financial Report fol owing informal
catch-up with the Chair of the Risk Assurance Committee.

GENERAL BUSINESS

Noted there were no items of general business.

The Board moved into the In Committee part of the meeting.
7
NEXT MEETING

12 June 2021 (Regional Meeting to be held in Auckland)

I move that the public be excluded from the In Committee section of the Board’s agenda. This motion is made in
reliance of Section 48 (1) of the Local Government Information and Meetings Act 1987.

The general subject matter to be considered while the public is excluded, the reason for passing this resolution
in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of the resolution is:

General subject of each
Reason for passing this resolution in relation to each
Ground(s) under section 48(1)
matter to be considered
matter
for the reason for this resolution
CEO Matters and
Where the exclusion of public is necessary to protect the
s.48 (1) (a) (i )
Personnel/Staffing Matters    privacy of natural persons [OIA 1982 s.9 (2) (a) refers, and

also where necessary to avoid prejudice to the School’s
commercial activities [OIA1982 s.9 (2) (i) refers].
Sub-committee Reports
Avoid prejudice to commercial activities (OIA s.9(2)(i) refers)  s.48(1)(a)(i )
and
protect the privacy of a natural person (OIA s.9(2)(a) refers)

Stakeholder Matters and
Protect the privacy of a natural person (OIA s.9 (2)(a) refers) s.48(1)(a)(i )
Media Issues

I also move that, Mike Hollings, Regan Dooley and Michael Tompson, Anne Coster, Te Rina Leonard and Sandra
Rekatsinas as being permitted to remain at this meeting after the public has been excluded because of their
knowledge of these matters.

Moved: Barbara Ala’alatoa

Barbara Ala’alatoa
Date: 12 May 2021
Board Chair

Document Outline