Te Kura Board of Trustees Meeting
Minutes of meeting held Wednesday 11 August 2021
L2 Kauri Room, 11 Portland Crescent Thorndon
Present
Barbara Ala’alatoa (Chair), Maxine Moana Tuwhangai, Stuart Middleton, John Nisbet,
Ruma Karaitiana, Mele Wendt, Barbara Cavanagh, Simon Heath
In Attendance Mike Hollings (Chief Executive), Regan Dooley (Chief Advisor, Strategy), Michael Tompson
(Deputy Chief Executive, Systems and Support), Ella Tavernor (Acting Deputy Chief Executive
Learning Delivery), Te Rina Leonard (Acting Chief Executive)
Scribe
Sandra Rekatsinas (Board-Executive Administrator).
Apologies
Anne Coster
PROCEDURAL
Section
Subject
APOLOGIES
ERO review of Te Kura
Guest, Claire Douglas, Lead ERO Reviewer and Reviewer, Chris Gold joined the meeting at 11.00am.
Noted the presentation on ERO’s emerging findings of its evaluation of Te Kura.
Discussed the final ERO evaluation report is now undergoing internal quality assurance at ERO hence not
being provided in time for this meeting.
STRATEGIC SESSION: SYSTEMS CAPABILITY | CLIMATE CHANGE
The Data Governance Maturity Assessment report was presented to the Board after being referred to the
Board at the May Risk Assurance Committee meeting.
The Board canvassed matters relating to the complexities of data governance; potential systems and
capability scenario tools for leveraging and integrating data; an evolution plan and next steps.
Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki tai
E hī ake ana te atakura
He tio, he huka, he hau hū
Tīhei mauri ora!
The Board Chair, Barbara Ala’alatoa declared the formal part of the Board meeting open at 1:30pm.
1
MEETING ADMINISTRATION
1.1
Conflict of Interest Register
Noted the updated Conflicts of Interest Register.
Board member, Mele Wendt noted her new interest as member of the Toi Mai Workforce Development and
shared some background on the Workforce Development Council’s purpose and vision.
1.2
Agenda Review
Noted the Agenda as circulated.
1.3
Minutes of the Board meeting
The Board
received the Minutes of the Meeting held on 8 June 2021 and
approved them as a true and
accurate record, subject to some minor amendments:
• Item 3.3 – replace the name…
‘Pasifika’ with
‘Pacific’.
• Item 3.3 – replace the words…
‘unconscious bias’ with
‘bias’.
Moved:
Simon Heath
Seconded: Ruma Karaitiana
1.4
Action items
Noted progress on the action points.
Provided comment that the membership composition of sub-committee(s) wil be circulated by the Board
Chair, Barbara Ala’alatoa via email, fol owing having a discussion with individual members.
1.5
Board Meeting Schedule 2021
Noted the Board Meeting Schedule 2021. The September Board meeting wil be held through Zoom.
Section
Subject
2
COMMITTEE REPORTING
2.1
Employer Committee Work Plan 2021
Noted matters considered by the Employer Committee:
• Confirmation of the 19 April 2021 Minutes of the Employer Committee for noting at the next Board
meeting.
• The 2021 CE performance agreement mid-year review was noted as substantial and the format is
working very well.
Noted the suggestion that future papers for both sub-committee(s) be posted in Convene for non-sub-
committee members to view.
2.2
Draft Risk Assurance Committee Minutes held on 22 July 2021
Received the
draft Risk Assurance Committee Minutes held on 22 July 2021. Noting that some of the items
discussed had been referred to today’s Board meeting for consideration.
Moved: Maxine Moana-Tuwhangai
3.
CHIEF EXECUTIVE REPORTS
3.1
STRATEGIC
Noted this item.
3.2
Human Resources report
Noted the Human Resources Report for July 2021 with emphasis placed on tracking of sick leave days
compared to last year. Likewise, trends for staff turnover compared to last year.
Discussed that workload for te reo Māori has increased significantly nationwide and that finding te reo Māori
teaching staff is proving difficult.
3.3
Chief Executive Monthly Progress Report.
Highlights from the Chief Executive’s report reported:
• The Kaiako Matua review (consultation one) has gone smoothly, and that feedback has been pleasing.
• Work is underway on the auditing of NCEA Level 1 Review of Achievement Standards (RAS) and work is
underway to identify which of the standards require some fine-tuning.
• Funding for STAR wil be one of the priorities for 2022 Budget consideration.
• Several regional initiatives underway, including the latest project with Youth Justice for ākonga on
remand. Te Kura’s tender for the Whakatakapokai programme education provision in South Auckland is
pending outcome.
• Bilingual huinga ako is progressing wel . There has been a significant increase in Māori ākonga
attendance, which is very positive.
• Exploring the possibility of two new subjects in Niue and Tokelau and looking at possibilities for
developing NCEA courses.
• Progress on the Tokelau partnership arrangement to look at providing enhanced online provision and a
mentoring programme for curriculum support. Further work to be done on costings for different options
to build up systems and capability. The idea of making a connection between NZ and Tokelau ākonga
through an empathy building exercise was suggested to gain traction.
• A joint hui for Māori and Pacific staff was held to discuss te ao Māori/matauranga Māori – a coming
together of two spaces. Further hui on joining of whakapapa working together wil continue and grow
due to the rise in the numbers of Māori and Pacific staff.
Provided comment that there are benefits to having separate hui, in recognition of the differences
between Pacific and Māori as wel as shared forums.
Received the CE Monthly Board Report for August 2021. Noting:
• The launch of the ERO report on
Responding to the Covid-19 crisis: Supporting Auckland NCEA students
most at risk wil take place on Thursday 19 August 2021 and embargoed until then. The report was
acknowledged as a stunning result.
Provided comment that the increase in engagement is worthy of significant acknowledgment and
celebration of success. The idea of capitalising on Te Kura’s success stories such as informing the
Minister and sharing this good news through Nine to Noon interview was noted. (The report to be
shared with the Board).
• He Oranga Mahuru is continuing to get good results. The Board to receive an Evaluation report by the
end of this Term.
Moved:
Barbara Ala’alatoa
Seconded:
Maxine Moana-Tuwhangai
Section
Subject
4.
FINANCE
4.1
Financial Reports
Approved the May and June 2021 Financial Reports respectively.
The Deputy Chief Executive, Systems and Support introduced the paper and presented a summary of the
high-level numbers for month of June and YTD ful year forecast. Noting the results as favourable to budget
for both month, YTD, and the year-end forecast.
Provided comment that expenditure levels are unfavourable to budget. This is mainly driven by the increase
in revenue and ākonga, and the flow-on effects on year-end forecast result as teaching resources increase for
the remainder of the year.
Noted the 2021 graphical profile of revenue and expenditure levels to give an understanding of the
relationship between the revenue position and expenditure levels catching up with revenue in the last
quarter of the financial year.
Noted the engagement levels of offerings for YTD actuals, higher volumes of EFTS being achieved compared
to the prior two years. The combination of
additional volume and improved engagement is the driving factor
for increase in revenue.
Provided comment on the work underway in forecasting future teacher demand based on ākonga. A model
has been developed by Finance and we are working with Learning Delivery to be abe to better predict future
teacher demand.
Moved: Maxine Moana-Tuwhangai
Seconded: Barbara Ala’alatoa
5.
APPROVALS
5.1
Noted this item.
6
NOTING AND INFORMATION
6.1
Inwards Correspondence/Outwards Correspondence
Received letter dated 1 July 2021 from the Ministry of Education advising Te Kura is now eligible to opt into
the Donations Scheme from 2021
.
THAT, al board members agreed via the Convene Resolutions Room to opt-in to the donations scheme to
enable release of donation scheme funding.
Confirmed that Te Kura wil receive funding on 1 October 2021.
6.2
Enrolment Statistics
Noted the summary of progress on Enrolments since the last update received. Overal , there has been a
range of increases across al cohorts.
6.3
August Progress Indicators Report against the 2021 Charter and Annual Plan
Noted the August progress indicators report against the 2021 Charter & Annual Plan. Overal , there has been
considerable positive shifts in al areas and that Te Kura is moving into the right direction for Literacy and
Numeracy. Of note, there has been an increase in drop box submissions for the return of assessable work
through He Organa Mahuru.
6.4
July Roll Return
Noted this report.
Provided comment on whether Te Kura wil have a categorization section for gender data.
6.5
Te Kura Centenary 2022 update
Noted the progress update, including:
• Work is underway at Nga Taonga to scope out the extent of digital col ections for including into the
digital kiosk. It was noted that the audit is part of the Crown col ection and should be stored in Te Kura’s
archives due to its significance.
• NZ Post wil have Te Kura’s Centenary in its Stamp series.
• A digital kiosk to showcase Te Kura’s images.
• Detail on the Te Kura and Ministry of Education partnership is stil pending.
• A one-page advertorial wil feature in the Kia Ora Magazine – this wil also be passed on to the editorial
staff with the inclusion of a Quiz.
A demonstration of the Centennial branding col ateral was shared with the Board, including the latest LinkUp
magazine; Leaving to Learn brochures and ear buds.
An update on the recent Matariki Awards ceremony attended by the Board Chair, Barbara Ala’alatoa was also
provided as part of Tel ing our Story. Te Kura was sponsoring the rising star of Matariki.
6.6
Whanau voice
Noted this schedule of Huinga Ako visits and the Board’s interests.
6.7
KPMG Data Governance Maturity Assessment Report
Section
Subject
Noted the report and the work underway as discussed in the Strategic section of the meeting and
considerations to be made into the future.
CONVENE: RESOLUTION |REVIEW ROOM
Considerations:
Noted 2021 CE Performance Agreement
Noted the July 2021 CE Board report.
Noted the Human Resources Report.
Noted the Donations Scheme for Members to note and official y minute at the August Board meeting (refer
item 6.1).
CONVENE: RESOLUTION |REVIEW ROOM (RISK ASSURANCE COMMITTEE)
Noted the May Financial Report 2021 as accepted
Noted the School Audit Arrangements for the 2021-2023 Financial Years as accepted and referred the August
Board meeting (In Committee).
GENERAL BUSINESS
Noted there were no items of general business.
The Board moved into the In Committee part of the meeting.
7
NEXT MEETING
September 2021 (Zoom)
I move that the public be excluded from the
In Committee section of the Board’s agenda. This motion is made in
reliance of Section 48 (1) of the Local Government Information and Meetings Act 1987.
The general subject matter to be considered while the public is excluded, the reason for passing this resolution
in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of the resolution is:
General subject of each
Reason for passing this resolution in relation to each
Ground(s) under section 48(1)
matter to be considered
matter
for the reason for this resolution
CEO Matters and
Where the exclusion of public is necessary to protect the
s.48 (1) (a) (i )
Personnel/Staffing Matters privacy of natural persons [OIA 1982 s.9 (2) (a) refers, and
also where necessary to avoid prejudice to the School’s
commercial activities [OIA1982 s.9 (2) (i) refers].
Sub-committee Reports
Avoid prejudice to commercial activities (OIA s.9(2)(i) refers) s.48(1)(a)(i )
and
protect the privacy of a natural person (OIA s.9(2)(a) refers)
Stakeholder Matters and
Protect the privacy of a natural person (OIA s.9 (2)(a) refers) s.48(1)(a)(i )
Media Issues
I also move that, Mike Hollings, Regan Dooley and Michael Tompson, Ella Tavernor, Simon Heath,
Barbara Cavanagh and Sandra Rekatsinas as being permitted to remain at this meeting after the public has been
excluded because of their knowledge of these matters.
Moved: Barbara Ala’alatoa
Barbara Ala’alatoa
Date: 11 August 2021
Board Chair
Document Outline
