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MINUTES OF A SPECIAL MEETING WITH THE AUDIT AND RISK COMMITTEE
HELD ON TUESDAY 22 NOVEMBER 2022 at 1PM
Location: Level 2 2-12 Allen Street, and via ZOOM
Ngā Mema Ka Tae Mai |
Hilary Poole (Chair) (HP) (online)
Members Present
John Ong (JO) (online)
Angela Abernathy (AA) (online)
Garth Gallaway (GG) (online)
Michael Prentice (MP) (online)
Ngā Whakapāha |
Apologies
Ane Tonga (AT)
Ngā Tūmau |
Stephen Wainwright (Chief Executive) (SW)
Staff Attendees
Gretchen La Roche (GLR) (Senior Manager, Arts Development
Services)
Paula Carr (PC) (Senior Manager, Māori Strategy & Partnerships)
1. PROCEDURAL ITEMS
1.1. Welcome
1. The meeting was opened at 1:03pm.
1.2. Apologies
2. Apologies were noted from Ane Tonga, and a late arrival was noted for Garth Gallaway.
2. DIGITAL AGENCY SERVICES & WE ARE INDIGO (WAI)
3. HP confirmed the purpose of the meeting was linked to the in-confidence paper entitled
‘Digital
Arts Commissioning and Capability Service: Risk Assessment and Mitigation Update’, referring to
the recommendations at page 3. The Committee is tasked with reviewing managements
response to the ist of questions.
4. HP praised the Chief Executive and his team for the paper and the due diligence work which has
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Conclusion
15. HP thanked members and management, and referred to the recommendations in he paper
(page 3), that the Committee, Arts Council Chair and Deputy Chair:
1)
note the issues as summarised regarding the allegations against We Are Indigo, and their
responses available to date (as of Thursday, 17 November 2022);
2)
note that Management is committed to the intention and principles of
Te Tākai Here,
the Partnership Agreement with Toi ki Tua (the new entity established by We Are Indigo
to deliver the digital services), including upholding the mana of all involved and
maintaining mutual respect, integrity, honesty and openness
(with respect to governors’
request under ‘c’ above, Management advises that this request is not consistent with
these values);
3)
note that after further consideration and reflection, Management’s recommendations
remain the same as in the paper prepared for Council’s October 2022 meeting (
Agenda
Item 2.6 refers);
4)
note the risk analysis and mitigations outlined by Management in this paper, including
that the strategies are based on managing and not preventing risk;
5)
note that Management intends to proceed with signing the Funding and Partnership
Agreements (provided no substantiated allegations subsequently emerge) at a date to
be agreed by the Chief Executives of CNZ and Toi ki Tua. Likely 1 December 2022; and
6)
note the term of the Agreements will be adjusted to reflect the new commencement
date and align with the timing of communications to the sector.
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16. HP summarised the key messaging for the Arts Council, ARC and management are:
• An excellent paper
• Thank you for the additional due diligence
• There is no need to further relitigate
• ARC is unanimous in supporting the initial recommendations
• HP to close the loop with a short note to the Arts Council chair from ARC - Action
•
Management can proceed with signing - Action
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Meeting conclusion
17. The meeting was closed at approximately 2:00pm.
