CHAPTER 24 – SORT AND SEND
CONTENTS
1
Sort and send ............................................................................................................................ ... . 1
1.1
Before you begin .................................................................................................... ................1
1.2
Receiving voting place supplies at your headquarters ................................... .. ....................1
1.3
Key tasks .................................................................................................. ... .........................2
1.4
Checklist .......................................................................................... .. ..................................3
2
Receiving materials at HQ ............................................................ .. ............................................. 5
2.1
Overview .................................................................... . ... .....................................................5
2.2
Resources ............................................................. .. ..............................................................5
2.3
Process for returned materials ................. .. .. .......................................................................5
2.4
Receiving Materials into EMS on E+1 ... ................................................................................6
2.5
Returning shared electorate materials to their home electorate HQ .....................................7
2.6
Receiving materials from another HQ .....................................................................................8
2.7
Searching for ‘missing’ materials .......................................................................................... 10
3
Sending and receiving special votes .............................................................................................. 11
3.1
Sorting special votes by electorate ...................................................................................... 11
under the Official Information Act 1982
3.2
Check and count all special vote envelopes ......................................................................... 11
3.3
Initial load of special votes into EMS .................................................................................... 12
3.4
Checking special votes before sending ................................................................................ 16
3.5
Sending special votes to other electorates .......................................................................... 18
Released
3.6
Receiving your special votes back from other electorates................................................... 20
3.7
Special votes received in error ............................................................................................. 21
3.8
Special vote reports .............................................................................................................. 22
3.9
Checking special votes were received on time .................................................................... 24
Chapter 24 – Sort and send
3.10 Votes received late at HQ ..................................................................................................... 24
under the Official Information Act 1982
Released
Chapter 24 – Sort and send
1.3
KEY TASKS
The sort and send process starts on Sunday E+1 and includes:
• checking that all returned ballot boxes contain the correct voting materials
• scanning all key voting materials into the Election Management System (EMS) as part of
materials tracking, and ensuring all of these materials have the status of ‘returned’
• preparing shared general electorate ballot boxes to be sent back to their home electorates
• completing the initial load of special votes in EMS
• preparing other electorates’ special votes to be sent back to their home electorates
• preparing home general ordinary and home Māori ordinary voting materials for post-election
processing.
under the Official Information Act 1982
Released
2
Chapter 24 – Sort and send
