Senate
Date:
30 August 2023
Time:
12:15pm
Venue:
Council Chamber, First Floor, Clocktower Building
Note:
Items left open for discussion are indicated by ##
in the margin. To send your apology if you are
unable to attend the meeting or to receive the
Zoom login details, please email Academic
Committees and Services
([email address]) or contact
Matt Angel on 03 479 4852.
Agenda
Agenda
2
1. Karakia Timatanga
To open
the hui with a karakia.
2. Minutes
To confirm
the report of the Senate dated 26 July 2023.
• 20230726 Senate report
8
3. Intimations from Council
To note
that the Council, 8 August 2023, received Communications from the Senate dated 26 July 2023
and 28 July 2023 and approved the following:
a) Academic Proposals
• To introduce a new qualification, Diploma in Science (DipSc), including the following new
papers:
o PTWY 130 Mathematics for University Purposes
o PTWY 131 Introduction to the Human Body
o PTWY 132 Introduction to Plant Life
b) Scholarships and Prizes
New prizes
• Te Pae Takata Whakamānawa Māori Te Pae Tata - School of Arts Achievement Prize for First-
Year Tauira Māori
• Te Pae Takata Whakamānawa Māori Te Hāpai Ō - School of Arts Leadership Prize for
Second-Year Tauira Māori
• Te Pae Takata Whakamānawa Māori Te Pae Tawhiti - School of Arts Māori Research Prize for
Third-Year Students
• School of Arts Fonua Achievement Prize for First-Year Pacific Students
• School of Arts Tivaevae Leadership Prize for Second-Year Pacific Students
• School of Arts Faletufuga Research Prize for Third-Year Students
• The Luke Kypri Prize
New scholarship
• Āwhina Scholarship
Page 2 of 81
c) Limitations of Enrolment
Limitation of Enrolment requests for the 2024 academic year, including the following requests
recommended for approval by the Acting Vice-Chancellor on behalf of the Senate:
• That the Bachelor of Medicine and Bachelor of Surgery (MB ChB) have 322 places in 2024,
including 20 international places.
• That the Bachelor of Dental Surgery (BDS) have 100 places in 2024, including 40
international places, noting that not all places may be allocated in the initial intake year.
4. ## Librar y Strategy 2023-2028
To receive
a manatu from the University Librarian introducing the Library Strategy 2023-2028 and to raise
any queries the Senate may have regarding the Strategy.
• Library Strategy 2023-2028
13
5. ## Health Professional Programmes
To consider for approval
Standardised Terms of Reference for Health Professional Programmes Admission Committees, as
outlined in a manatu from the Associate Dean (Academic) for the Division of Health Sciences,
and
To receive
further updates regarding eligibility, admission, and selection for Health Professional
Programmes.
• Standardised ToR for Health Professional Programmes Admission Committees
18
• 20230821 Update on Health Professional Programmes eligibility, admission and selection
37
6. Academic Dates
To recommend
that the Dates for the Academic Year 2025 be approved, and
To endorse
the Provisional Dates for the Academic Year 2026.
• Dates for the Academic Year 2025
38
• Provisional Dates for the Academic Year 2026
39
7. University of Otago Quality Review Repor ts
Page 3 of 81
a) Recently Released Review Reports
To note
that the following Review Reports have been authorised for release and are available from
Megan Wilson of the Quality Advancement Unit (email: [email address]):
• Department of Chemistry, 12-14 October 2022
• Disability Information and Support, 7-9 November 2022
• Department of Food Science, 15-17 November 2022
• Genetics Teaching Programme, 28-30 November 2022
• Māori Centre, 28-30 September 2022
• School of Arts, 17-20 October 2022
• Employment-Related Processes, 5-8 December 2022 (Please contact the Office of the Vice-
Chancellor to request this Report.)
• Studholme College, 6-8 March 2023
• School of Social Sciences, 20-24 March 2023
• Department of Public Health, UOW, 23-25 May 2023
(Please note that these Reports are confidential to the University community and distribution
outside this group requires the approval of the Deputy Vice-Chancellor (Academic)).
b) Recently Completed and Upcoming Reviews
To note
that the following reviews have been recently completed, but have not yet released Review
Reports, or are schedule to take place over the listed dates:
Upcoming reviews
• Publications/Outputs Office/PBRF Office, 23-25 August 2023
• Ecology Programme, 2-4 October 2023
• Neuroscience Programme, 25-27 October 2023
• Quality Advancement Unit, 13-15 November 2023
Deferred reviews
• University College, rescheduled for 2024
• Communication Section, External Engagement, rescheduled for 2024
• Department of Zoology, rescheduled for 2024
• Department of Preventive and Social Medicine, DSM, rescheduled for 2024
• Department of Women's and Children's Health, DSM, rescheduled for 2024
• Department of Obstetrics, Gynaecology and Women’s Health, UOW, rescheduled for 2024
• Department of Obstetrics and Gynaecology, UOC, rescheduled for 2025
• ELM Programme, rescheduled for 2025
8. Research Committee
To receive
the minutes of a meeting of the Research Committee on 9 August 2023.
• 20230809 RC minutes
40
Page 4 of 81
9. Committee for the Advancement of Learning and Teaching
To receive
the minutes of a meeting of the Committee for the Advancement of Learning and Teaching on
27 July 2023.
• 20230727 CALT minutes
45
10. Scholarships and Prizes Committee
To receive
the minutes of a meeting of the Scholarships and Prizes Committee on 17 August 2023, and
To recommend
that the following new and disestablished scholarships be approved:
New scholarships
• Graduate Women Otago Centenary Award (Māori)
• Graduate Women Otago Centenary Award (Pacific)
• Maria Marsh Memorial Postgraduate Scholarship in Mental Health
• Northland Pharmacist Pathway Scholarship
Disestablished scholarship
• R & E Seelye Trust Master’s Scholarship
• 20230817 SaPC minutes
50
• 20230817 New and disestablished scholarships
58
11. Board of Undergraduate Studies
To receive
the minutes of a meeting of the Board of Undergraduate Studies on 2 August 2023, and
• 20230802 BUGS minutes
72
a) To approve
the following amended papers:
Amended papers
• BITC papers
Page 5 of 81
b) To note
that Annual Programme Reports have been received for the following recently introduced
programmes:
Division of Commerce
• Bachelor of Arts and Commerce (BACom)
• Bachelor of Commerce and Science (BComSc)
• Philosophy, Politics and Economics for the BCom and BCom(Hons)
Division of Sciences
• Marine Science major subject
• Physical Education, Activity and Health major subject
• Exercise and Sport Science major subject
• Sport Development and Management major
Division of Humanities
• Criminology endorsement for the Diploma for Graduates (DipGrad)
Division of Health Sciences
• Bachelor of Pharmaceutical Science (BPharmSc)
c) To note
that CUAP approved all of the proposals that the University submitted for 2023 Round 1,
including:
• Amending the name of the Advertising endorsement for the Diploma for Graduates
(DipGrad) to Creative Marketing
• Amending the requirements of the Bachelor of Dental Surgery with Honours (BDS(Hons))
• Amending the requirements for the Bachelor of Dental Technology (BDentTech) and
Bachelor of Dental Technology with Honours (BDentTech(Hons))
• Transferring retained subjects from the Bachelor of Applied Science (BAppSc) and Bachelor
of Applied Science with Honours (BAppSc(Hons)) to new qualifications
12. Board of Graduate Studies
To receive
the minutes of a meeting of the Board of Graduate Studies on 3 August 2023, and
• 20230803 BoGS minutes
77
a) To approve
the following amended and deleted papers:
Amended papers
• BITC papers
• MANT 455
Deleted paper
• PSME 416 Applied Theory of Addiction and Co-existing Disorders
Page 6 of 81
b) To note
that Annual Programme Reports have been received for the following recently introduced
programmes:
Division of Commerce
• Master of Accounting and Finance (MAccFin)
• Postgraduate Certificate in Digital Health (PGCertDigHeal) and Postgraduate Diploma in
Digital Health (PGDipDigHeal)
Division of Humanities
• Master of Archaeological Practice (MArchP)
Division of Sciences
• Marine Science subject for BSc(Hons)
• Artificial Intelligence subject for MAppSc, PGDipAppSc, and PGCertAppSc
Higher Education Development Centre
• Educational Technology endorsement for PGCertHighE and PGDipHighE
c) To note
that CUAP approved all of the proposals that the University submitted for 2023 Round 1,
including:
• Amending the name of the Postgraduate Certificate in Women’s Health (PGCertWHlth) to
the Postgraduate Certificate in Pregnancy and Medical Gynaecology (PGCertPMG)
• Amending the minimum entry requirement for various coursework master’s degrees to a B
GPA , noting that the Master of Wildlife Management (MWLM) was added to the list of
programmes affected by this change.
• Amending the requirements for the Bachelor of Dental Technology (BDentTech) and
Bachelor of Dental Technology with Honours (BDentTech(Hons))
• Transferring retained subjects from the Bachelor of Applied Science (BAppSc) and Bachelor
of Applied Science with Honours (BAppSc(Hons)) to new qualifications
13. Date of Next Meeting
To note
that the Senate will next meet on Wednesday 27 September 2023 at 12:15 pm in the Council
Chamber, with attendance via Zoom also welcomed.
14. Karakia Whakamutunga
To close
the hui with a karakia.
Page
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Item 2
For confirmation
Senate
Committee Secretary: Matt Angel Telephone: 03 479 4852
E-mail: [email address]
REPORT OF THE SENATE
26 July 2023
1.
Minutes
The minutes of the Senate hui on 28 June 2023 were confirmed.
2.
Intimations from Council
The Senate noted that the Council, 11 July 2023, received Communications from the Senate dated
28 June, 4 July, and 5 July 2023 and approved the following:
a) Academic Proposals
• To rename the Consumer Food Science subject for the Master of Applied Science,
Postgraduate Diploma in Applied Science, and Postgraduate Certificate in Applied Science
to Food and Agriculture, including amendments to the subject requirements and the
introduction of new papers, FOSC 406 Topics in Advanced Food Science 6 and FOSC 407
Topics in Advanced Food Science 7.
• To delete the Obesity Prevention and Management endorsement for the Postgraduate
Diploma in Health Sciences and the Postgraduate Certificate in Health Sciences
b) School of Computing
• To establish a new School of Computing within the Division of Sciences, with the
establishment date of 1 August 2023.
• To disestablish the Department of Information Science in the Division of Commerce
• To disestablish the Department of Computer Science in the Division of Sciences
c) Admission to University Statute
To implement minor amendments to the Admission to University Statute 2011 regarding non-
matriculated admission and credit for study elsewhere as a consequence of academic
proposals approved by the Council and by the Committee on University Academic
Programmes (CUAP) in 2022.
Page 8 of 81
Item 2
For confirmation
3.
Limitations of Enrolment
The Senate
RECOMMENDED
that Limitation of Enrolment requests for the 2024 academic year be approved,
noting
that the Acting Vice-Chancel or recommended that the fol owing requests – finalised
fol owing the release of the Senate agenda for 26 July 2023 – be approved on behalf of
Senate:
•
•
4.
Changes to Committee Compositions
The Senate noted that the Acting Vice-Chancellor has approved changes to the Composition of
various academic committees as a consequence of establishing the new position of Dean, Learning
and Teaching, which reports to the Deputy Vice-Chancellor (Academic).
5.
University of Otago Quality Review Reports
a) Recently Released Review Reports
The Senate noted that the following Review Reports have been authorised for release and are
available from Megan Wilson of the Quality Advancement Unit (email: [email address]):
• Department of Anatomy, BMS, 26-28 July 2022
• Social Impact Studio, 16-17 August 2022
• Department of Chemistry, 12-14 October 2022
• Disability Information and Support, 7-9 November 2022
• Department of Food Science, 15-17 November 2022
• Māori Centre, 28-30 September 2022
• School of Arts, 17-20 October 2022
• Employment-Related Processes, 5-8 December 2022 (Please contact the Office of the Vice-
Chancellor to request this Report.)
• Studholme Col ege, 6-8 March 2023
(Please note that these Reports are confidential to the University community and distribution
outside this group requires the approval of the Deputy Vice-Chancellor (Academic)).
b) Recently Completed and Upcoming Reviews
The Senate noted that the fol owing reviews have been recently completed, but have not yet
released Review Reports, or are schedule to take place over the listed dates:
Recently completed reviews
• Genetics Teaching Programme, 28-30 November 2022
• School of Social Sciences, 20-24 March 2023
• Department of Public Health, UOW, 23-25 May 2023
2
Page 9 of 81
Item 2
For confirmation
Upcoming reviews
• Publications/Outputs Office/PBRF Office, 23-25 August 2023
• Ecology Programme, 2-4 October 2023
• Communication Section, External Engagement, 2-4 October 2023
• Neuroscience Programme, 25-27 October 2023
• Quality Advancement Unit, 13-15 November 2023
Deferred reviews
• University College, rescheduled for 2024
• Department of Zoology, rescheduled for 2024
• Department of Preventive and Social Medicine, DSM, rescheduled for 2024
• Department of Women's and Children's Health, DSM, rescheduled for 2024
• Department of Obstetrics, Gynaecology and Women’s Health, UOW, rescheduled for 2024
• Department of Obstetrics and Gynaecology, UOC, rescheduled for 2025
• ELM Programme, rescheduled for 2025
6.
Internationalisation Committee
The Senate received the minutes of a meeting of the Internationalisation Committee on 19 June
2023, and noted that the fol owing new and renewed agreements have been approved by the
Deputy Vice-Chancellor (External Engagement) on recommendation of the Committee:
New agreements
• A Memorandum of Understanding (MOU) and Student Exchange Agreement (SEA) between the
University of Otago and EM Normandie Business School, France
• An MOU between the University of Otago and Santa Monica Col ege, U.S.A.
• An MOU between the University of Otago and IU International University of Applied Sciences,
Germany
Renewed agreements
• The MOU between the University of Otago and Fiji National University, Fiji
• The MOU between the University of Otago and Universidad de Chile, Chile
7.
Research Committee
The Senate received the minutes of a meeting of the Research Committee on 12 July 2023.
8.
Scholarships and Prizes Committee
The Senate received a manatu from the Scholarships and Prizes Committee dated 17 July 2023,
and
RECOMMENDED
that the fol owing new prizes and new scholarship be approved:
New prizes
• Te Pae Takata Whakamānawa Māori Te Pae Tata - School of Arts Achievement Prize
for First-Year Tauira Māori
• Te Pae Takata Whakamānawa Māori Te Hāpai Ō - School of Arts Leadership Prize
for Second-Year Tauira Māori
• Te Pae Takata Whakamānawa Māori Te Pae Tawhiti - School of Arts Māori Research
Prize for Third-Year Students
• School of Arts Fonua Achievement Prize for First-Year Pacific Students
• School of Arts Tivaevae Leadership Prize for Second-Year Pacific Students
3
Page 10 of 81
Item 2
For confirmation
• School of Arts Faletufuga Research Prize for Third-Year Students
• The Luke Kypri Prize
New scholarship
• Āwhina Scholarship
9.
Board of Undergraduate Studies
The Senate received the minutes of a meeting of the Board of Undergraduate Studies on 5 July
2023, and
RECOMMENDED
that the following new programme and associated new papers be approved:
(CUAP approval required)
New programme
• Diploma in Science (DipSc)
New papers
• PTWY 130 Mathematics for University Purposes
• PTWY 131 Introduction to the Human Body
• PTWY 132 Introduction to Plant Life
APPROVED
the following new, amended, and deleted papers and amended programmes:
New paper
• EDCR 220 Te Ohoka Ake
Amended papers
• EDCR papers
• EDPR papers
• BLAW 211
• BLAW 212
Deleted papers
• NEUR 302 Special Topic
• EDCR 203 Te Ohonga Ake o ngā Marautangaand
• EDCR 236 Toka Tū Moana – nga Āhuatanga Māori
Amended programmes:
• Food Science major and minor subject
• Bachelor of Teaching
• Bachelor of Commerce regulations
10. Board of Graduate Studies
The Senate received the minutes of a meeting of the Board of Graduate Studies on 6 July 2023, and
APPROVED
the following amended papers and amended programme:
4
Page 11 of 81
Item 2
For confirmation
Amended papers
• BDBA 906
• EDUC 579
Amended programme
• Master of Teaching and Learning
NOTED
that the Deputy Vice-Chancellor (Academic) has granted executive approval to offer
the following special topic:
Special topic
• HIST 430 Special Topic: War, Memory, and Identity in the Twentieth Century
NOTED
that the fol owing amended paper was approved under the expedited approvals
process:
Amended paper
• TOUR 590
11. Date of Next Meeting
The Senate noted that it will next meet on Wednesday 30 August 2023 at 12:15 pm in the Council
Chamber, with attendance via Zoom also welcomed.
5
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Item 5A
For consideration of approval
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Item 5A
For consideration of approval
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For consideration of approval
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For consideration of approval
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For consideration of approval
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For consideration of approval
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Item 5B
For noting
Page 37 of 81
Item 6A
For recommendation
of approval
Dates for the Academic Year 2025
Monday 6 January
Summer School commences
Thursday 6 February
Waitangi Day
Friday 14 February
Summer School classes end
Saturday 15 February
Summer School examinations begin
Thursday 20 February
Summer School examinations end
Friday 21 February
Preliminary classes held
Monday 24 February
Formal lectures begin
Friday 18 April
Good Friday Mid-semester break begins
Monday 21 April
Easter Monday
Tuesday 22 April
Otago Anniversary Day observance (Dunedin)
Friday 25 April
ANZAC Day
Monday 28 April
First Semester resumes
Saturday 10 May
Graduation Ceremonies –
Disciplines in each ceremony to be confirmed
Saturday 17 May
Graduation Ceremonies – Disciplines in each ceremony to be confirmed
Friday 30 May
Lectures end
Monday 2 June
King’s Birthday
Wednesday 4 June
First Semester examinations begin
Wednesday 18 June
First Semester examinations end – maximum length of the
formal examination
period [although there may be some examinations held after this date]
Friday 20 June
Matariki
Monday 14 July
Second Semester begins
Saturday 23 August
Graduation Ceremony – Degrees and diplomas in all disciplines
Saturday 30 August
Mid-Semester Break begins
Monday 8 September
Second Semester resumes
Friday 17 October
Lectures end
Monday 20 October
End of year examinations begin
Monday 27 October
Labour Day
Saturday 8 November
End of year examinations end – Maximum length of the
formal examination
period [although there may be some examinations held after this date]
Monday 10 November
Pre-Christmas Summer School begins
Saturday 6 December
Graduation Ceremonies – Disciplines in each ceremony to be confirmed
Wednesday 10 December
Graduation Ceremonies – Disciplines in each ceremony to be confirmed
Friday 12 December
Pre-Christmas Summer School classes end
Saturday 13 December
Pre-Christmas Summer School examination day –
The
formal examination day
[although there may be some examinations held after this date]
Graduation Ceremonies – Disciplines in each ceremony to be confirmed
Page 38 of 81
Item 6B
For endorsement
Provisional Dates for the Academic Year 2026
Monday 5 January
Summer School commences
Friday 6 February
Waitangi Day
Friday 13 February
Summer School classes end
Saturday 14 February
Summer School examinations begin
Thursday 19 February
Summer School examinations end
Friday 20 February
Preliminary classes held
Monday 23 February
Formal lectures begin
Friday 3 April
Good Friday Mid-semester break begins
Monday 6 April
Easter Monday
Tuesday 7 April
Otago Anniversary Day observance (Dunedin)
Monday 13 April
First Semester resumes
Saturday 25 April
ANZAC Day
Monday 27 April
ANZAC Day (Observed)
Saturday 9 May
Graduation Ceremonies – Disciplines in each ceremony to be confirmed
Saturday 16 May
Graduation Ceremonies – Disciplines in each ceremony to be confirmed
Friday 29 May
Lectures end
Monday 1 June
King’s Birthday
Wednesday 3 June
First Semester examinations begin
Wednesday 17 June
First Semester examinations end – maximum length of the
formal examination
period [although there may be some examinations held after this date]
Friday 10 July
Matariki
Monday 13 July
Second Semester begins
Saturday 22 August
Graduation Ceremony – Degrees and diplomas in all disciplines
Saturday 29 August
Mid-Semester Break begins
Monday 7 September
Second Semester resumes
Friday 16 October
Lectures end
Monday 19 October
End of year examinations begin
Monday 26 October
Labour Day
Saturday 7 November
End of year examinations end – Maximum length of the
formal examination
period [although there may be some examinations held after this date]
Monday 9 November
Pre-Christmas Summer School begins
Friday 11 December
Pre-Christmas Summer School classes end
Saturday 12 December
Pre-Christmas Summer School examination day –
The
formal examination day
[although there may be some examinations held after this date]
Graduation Ceremonies – Disciplines in each ceremony to be confirmed
Wednesday 16 December
Graduation Ceremonies –
Disciplines in each ceremony to be confirmed
Saturday 19 December
Graduation Ceremonies – Disciplines in each ceremony to be confirmed
Page 39 of 81
Item 8
For noting
Research Committee
Minutes
RESEARCH COMMITTEE MEETING
9 August 2023
Centre for Innovation seminar room, 1:00pm
Present:
Professor Richard Blaikie (Convenor), Professor David Baxter (z), Dr Rosie Brown,
Professor Tamlin Conner (z), Professor Janet Hoek (z), Associate Professor Ceridwen
Fraser, Dr Martin Gagnon, Professor Roslyn Kemp, Associate Professor Karyn
Paringatai, Professor Rose Richards, Associate Professor John Shaver, Associate
Professor Logan Walker (z), Mike Wall (z), Dr Mat Walton (z), Professor Sara
Walton.
Apologies:
Dr Sara Filoche, Dr John Milnes.
In Attendance: Michelle Bennie, Dr Rachel Elliot, Dr David Geraghty (z), Dr Donna Hendry,
Paulette Milnes
Welcome Associate Professor Karyn Paringatai to her first meeting as the Te
Poutama Māori representative, Dr Rachel Elliot, Dr Mat Walton.
Apologies for lateness and leaving early noted from Professor David Baxter,
Mike Wall, Professor Janet Hoek, Dr Mat Walton, Professor Tamlin Conner.
1.
Minutes of the Previous Meeting
Accepted
That the minutes of the meeting of 12 July 2023, be accepted as a true and
accurate record.
2.
No Matters Arising
3.
No Intimations from the Senate
4.
Research Committee Strategic Activities
4.1
PBRF Sector Reference Group update
Sector Reference Group meeting 21 July
• Looking at draft TEC guidelines for PBRF and reporting feedback
from the sector
has met with
, to
clarify points from the guidelines.
Guidelines, EP schema, staff data file and information, and EP template due
to be released 11 August 2023.
Questions are being raised by researchers around eligibility and the census
date.
• Information about this has been drafted but cannot be circulated until
guidelines are released.
Page 40 of 81
Item 8
For noting
4.2
Research Priority Areas
Research Impact Framework summary
• Research impact working group developed the framework, starting in
2019.
• Renamed Research Impact Advisory group.
• Subgroup currently working on awareness pillar.
• RIF and currently available resources not currently well known and
this needs to be communicated to researchers.
• Communication Office creating impact story content.
Feedback
• Useful to have a framework as the University looks to implement Pae
Tata, especially in regard to reputational benefit.
• Preferable to shift practice from researchers promoting their research
to Communication Office, to Communication Office initiating
contact with researchers to disseminate research.
• Discussion regarding near-term and long-term impact.
o Articulation of funder requirements regarding impact and
outputs.
o Tension articulating societal vs researcher benefit/impact.
o Consideration of ‘potential impact’ where researchers are not
decision makers.
o CRI IPEN Impact Planning & Evaluation Network resources
(www.ipen.co.nz)
•
Clarity regarding resourcing for implementation of the RIF required.
o Resources to be built into implementation of RIF going
forward.
• Communication regarding RIF in relation to PBRF in planning stages
but awaiting formal guidelines regarding impact from TEC before
circulating, due end of November.
Endorsed
RIF endorsed, but no official launch of policy.
Promotion will be through internal networks.
entered the
meeting.
left the meeting.
4.3
Research Responsiveness to Māori Policy
Feedback meeting with Senior Māori leaders held Monday 17 July 2023
Draft policy to be forwarded to SLT with minor changes.
Draft requires editing to review:
• Possible contradictory statements of 4 B&C
• Consistent and accurate use of macrons
o
to action
How policy is implemented is vital.
• Clearly articulate the purpose of the policy, and how it will be
communicated and actioned.
• Ensure policy is framed as fundamentally helpful for researchers.
Policy will require greater forward planning by researchers.
Page 41 of 81
Item 8
For noting
left meeting.
Student development
• Policy can be incorporated into induction for PhD students.
• Policy will include Māori methodology within teaching with
resultant capability building within academic workforce.
• Dissemination of best practice.
Policy is for benefit of Māori communities, not researchers, but no research
should be purely for researchers benefit.
4.4
Te Ara Paerangi – Future Pathways
MBIE are conducting webinars, one today and one next week. Sessions are
recorded.
Members have been selected to form the Independent Strategic Panel to
develop National Research Priorities. MBIE are in the process of finalising
membership.
5.
UORGs
5.1
UORG Extensions/Variations
exited the meeting.
UORG Summary List
Approved
, UORG extension to 31 October 2023
Approved
, cost neutral budget variation.
Approved
, UORG extension to 31 March 2024
Approved
, UORG extension to 1 August 2024
rejoined the meeting.
6
Incoming correspondence
No incoming correspondence
7.
Convener’s Business
7.1
Pae Tata – Strategic Plan to 2030
There is a short timeframe for research priority areas to be decided.
• First draft of priority areas due for development in September.
• There are timing issues with the development due to several science
departments being under a management of change process, and wider
institutional financial uncertainty.
These will be decided at University, Division, and school levels.
• Existing Centres and Themes are already identified areas of strength,
but they still need to contribute to discussion of Divisional strengths.
• An addendum will include outlying individual strengths and
necessary curriculum areas.
Draft of strengths will be tested but will not be involve exhaustive
consultation.
7.2
University Research Strengths and Aspirations: Process and Timeline
Document in papers starting point for discussion rather than a fait accompli.
Figures and structures presented are for budget planning
ONLY.
Ongoing discussion is required.
Page 42 of 81
Item 8
For noting
Develop areas of strength and aspirational areas independent of individuals
and groups, and then call for applications for leadership and inclusion.
• This is a departure from more traditional approaches where
applications were sought first to identify perceived areas of strength
within the academy.
In this model, contestable funding would continue to be channelled through
R&E processes rather than each URSA running internal funding rounds.
Concerns raised regarding the level of funding indicated for directors and
administration.
• This equates to approximately a third of URSA funding directed
towards staffing.
• Perception that there are more layers of administration and
management, and subsequent reduction in funding available for
research.
• Other funding models spend approximately 40% of funding on
administrative costs.
• Resources and support are necessary for academic leadership, as
opposed to management, and the development of training and
succession planning.
URSA groups should also garner substantial external funding.
returned to the meeting.
A minimal critical amount of funding is required to fund necessary group
activities.
URSAs may be of varying sizes and may differ from number suggested.
• Large URSAs may be too big to function effectively.
If Divisional strength areas line up with URSA areas, consideration should be
given to the most appropriate funding avenues/sources.
The ability to keep attracting people to the University will validate the
approach taken.
The first two pages of the URSA document can be disseminated freely, but
the final page is a discussion document for the RC only.
Aim to develop URSAs by the end of 2023.
To be presented to September meeting
• Divisional priorities
o Divisional ADRs to provide, due 9 September.
• Bibliometric data
o
to provide.
• Social Network analysis
o
to provide.
Bibliometric data is to inform, rather than lead discussion and decisions.
Effective engagement with academics is important.
Method for feedback from academics yet to be determined but likely via:
• Research Committee and SLT
• Forum
• Divisional and School meetings
No timeline has yet been decided for URSAs lifecycle.
• 1-3 years seems too short.
• 5 years may be more appropriate.
Page 43 of 81
Item 8
For noting
8.
General Business
None
Next Meeting
The next meeting of the Committee has been set down for 20 September
2023, meeting will be in person and online.
Distribution List
Professor Richard Blaikie
Professor Maree Thyne
Professor Sara Walton
Professor Patricia Priest
Professor Roslyn Kemp
Professor Jessica Palmer
Associate Professor John Shaver
Professor Richard Barker
Associate Professor Ceridwen Fraser
Professor Jeff Smith
Dr Sara Filoche
Stephen Willis
Associate Professor Logan Walker
Gary Witte
Professor Tamlin Conner
Cc Matt Angel
Dr Rosie Brown
Cc Michelle Bennie
Dr Martin Gagnon
Cc Dr David Geraghty
Professor David Baxter
Cc Dr John Milnes
Professor Rose Richards
Cc Paulette Milnes
Associate Professor Karyn Paringatai
Cc Fiona Seaton
Mike Hall
Page 44 of 81
Item 9
For noting
Committee for the Advancement of Learning and Teaching
Committee Secretary: Michel e Bennie:
Telephone: 479 9105
E-mail: [email address]
Minutes of a Meeting of the Committee for the Advancement of Learning and Teaching
27 July 2023
Present:
Professor Tim Cooper (Convener), Professor Richard Blaikie, Cate Bardwell, Dr Russell
Butson, Mia Heaphy Butts (2.00-3.00) (z), Jason Cushen, Dr Rachel Martin (2.00-2.45pm) (z),
Margaret Morgan, Associate Professor Alesha Smith (2.00-3.07) (z), Dr Sarah Stein (z), Nicola
Walmsley, Dr John Williams
Apologies:
Dr Lee Adam, Dr Fairleigh Gilmour, Dr Tracy Perry, Dr Stephen Scott, Professor Sheila Skeaff
In attendance: Michelle Bennie, Julie Weaver
1.
Apologies and Welcome
The Committee noted apologies.
Members introduced themselves and welcomed Professor Cooper, incoming Dean of Learning and
Teaching, as Convenor.
2.
Minutes
The minutes of a meeting of the Committee held on 25 May 2023 were confirmed.
3.
Matters Arising from Previous Minutes
4.
Higher Education Development Centre (HEDC) Report
The Committee received the HEDC report to July 2023
noting that:
•
HEDC and Student Learning Development are moving toward including reports on successful
initiatives such as the early-stage, smal -scale trial of the use of artificial intelligence (AI) as a
tutor providing feedback on students’ articulation of skill sets, and suggestions on career
1
Page 45 of 81
Item 9
For noting
possibilities. AI is being utilised to deal with the more mundane processes, ensuring accuracy
and consistency of responses.
•
HEDC wil provide further information on the results of this trial to CALT later in the year.
5.
Information Technology Services (ITS) Report
The Committee received the ITS report to July 2023
noting that:
•
Two major pieces of work currently underway are: preparing for migration of Blackboard to
the cloud; and paper-based multichoice-question (MCQ) exam marking, which wil be
transferring to Uniprint. Communications around these will be circulated soon.
•
Positive feedback was provided on the turnaround times and seamless transition for
multichoice paper marking.
•
An increasing number of papers are shifting content out of Blackboard and into Teams.
Reasons for this may include the dated look and feel of Blackboard and a desire for more
col aborative learning. This issue, and the associated issue of provision of support for learning
platforms, will be addressed as part of the implementation of the DLE Review. The aim is to
have one learning management system for the University with the ability to ‘plug in’ various
options.
•
Blackboard will be migrated to the cloud at the end of 2023, ready for Summer School 2024.
Pre-2020 content will not be migrated, unless there are compel ing reasons to do so, but will
be accessible via archive.
•
Things will look similar after migration aside from some new navigation tools which wil be
addressed in communications.
•
Risks include previous department-specific practices not mapping to functions in the cloud,
unknown factors affecting planned timing, and integration with eVision.
•
Vulnerability in critical teaching activity relying on internet connection for cloud-based
services will be addressed in the risk register.
•
‘Fieldwork’ (a health and safety application intended to integrate practice and guidelines for
departments undertaking fieldwork) procurement is currently on pause, with some
background work continuing.
6.
International Office Report
The Committee received a verbal briefing from the Director International
noting that:
•
Overal numbers are higher than projected, particularly for semester 1. Semester 1
enrolments for Study Abroad were lower than expected, but enrolments for full degrees,
especially undergraduate, were higher.
•
Pre-Covid numbers have been matched for enrolments from Malaysia, but not from China.
Canada has a small but significant dentistry cohort.
•
Demand for outbound exchange is rapidly accelerating back to pre-Covid levels.
•
Working on a strategic response to Te Pae Tata in the international space.
•
In terms of te Tiriti, the International Office is working closely with the Office of Māori
Development around Tūrangawaewae, Pōkai Whenua indigenous student exchange, with
numbers returning to pre-Covid levels. There are plans to host a staff member from the Office
of Māori Development one day per week, to focus on providing outbound students with
information and to sharing expertise in welcoming inbound students.
•
An implementation plan for the Māori Strategic Framework has been workshopped.
•
In the medium term, there is optimism around numbers and markets, and institutional
willingness to improve processes and systems for enquiries and admissions. The University
has made an ongoing commitment to investment in being competitive with international
scholarships. There is significant potential in coursework masters’ degrees.
2
Page 46 of 81
Item 9
For noting
•
A lot of work is being undertaken in articulation agreements, which may be discussed at a
future CALT meeting.
The Committee discussed the impact of increasing international enrolments in terms of the
workload required to support students, particularly doctoral students. A potential move to quarterly
admissions would provide opportunities for cohort training and support, including training around
library resources for different campuses and distance students.
7.
Academic Integrity Group (AIG) Report
The Committee noted that the AIG report wil be considered at the next meeting.
8.
Summer School Operational Group (SSOG)
The Committee received the SSOG minutes from the meeting held on 19 July 2023
and discussed:
•
There is a need to develop a clear sense of the strategic value of Summer School for the
University.
•
The OUSA representative noted that it is good to have papers available at Summer School,
including at 400-level, to enable students to catch up and not fall behind in their degrees.
9.
Digital Learning Environment (DLE) Review – Update
The Committee received a verbal update on the DLE Review
and discussed:
•
The report on the Review is complete and a series of recommendations has been signed off in
principle by the Senior Leadership Team.
•
Two major recommendations are:
Implementation of a new Learning Management System (LMS); and
Forming a new unit within the University.
•
A major part of the role of the Dean of Learning and Teaching will be to ensure there is a
clear plan for implementation of the recommendations. Governance structures and
timeframes for this are not yet clear, but CALT will be involved. The Dean wil report back to
CALT with further detail at the next meeting.
•
Work is underway on the Learning Management System business case.
•
The University’s IT Governance Group wil require business cases to be tested against other
priorities.
•
There is a clear understanding that a new LMS is required, with resources required to support
the transition to be determined.
•
The LMS is just one part of a larger, multi-layered environment which includes interwoven
technologies and the support sitting around the things teachers do when they teach and the
things students do when they learn.
•
It wil be important to ensure Pathway and the Level 5 Diplomas are captured in the new
system.
•
Victoria University of Wellington (VUW) provides a good model for the transition, and there
are strong relationships between their IT staff and ours.
•
This is a key moment to think about how we teach, and to align the digital learning
environment with a new teaching and learning plan and a revised graduate profile, to
enhance teaching and learning.
•
The University must be able to demonstrate that we are delivering on what is planned, in
terms of reporting on the TEC Learner Success Plan.
•
The appointment of Chief Digital Officer is imminent.
3
Page 47 of 81
Item 9
For noting
10.
Digital y Enhanced Learning and Teaching (DELT) Group – Update
The Committee noted that it may be timely to consider the ongoing role of DELT.
11.
Convenor’s Business
Professor Cooper invited feedback on CALT and the Committee discussed:
.
b. Working Group on AI, Assessment and Academic Integrity
Professor Cooper informed the Committee about the fol owing:
•
A working group will be formed to consider the related aspects of assessment, academic
integrity and AI.
•
The working group will deliver practical, pragmatic, discipline-specific guidance for
academics in each of the divisions, with examples of best-practice assessment recognising
the existence of AI.
•
Effective assessment design wil meet the challenge of AI and wil reduce academic
misconduct.
4
Page 48 of 81
Item 9
For noting
•
The work will be completed in time for staff to adjust assessment for papers from Summer
School 2024 onwards and wil be provided to staff at a teaching forum to be held fol owing
the semester 2 exam period.
•
The small working group wil be chaired by
and wil include
(policy),
from HEDC (assessment design) and divisional representatives (selected
staff who are already engaged with application of the technology).
•
Work will build on our connections with VUW, pooling examples to double the range of
ideas/examples staff can use to rethink their teaching.
•
wil put
in touch with the University’s Matariki partners for
benchmarking of what is being done in this space.
•
Careful thought wil be required around ethical implications and privacy.
•
CALT wil be kept informed and wil be part of the formal line of approval.
12.
Other Business
a. CALT Kōrero
Due to restrictions of staffing in media production, there will be no CALT Kōrero for August but it
will return in September. One key topic will be Microcredentials.
b. Reports to CALT – Addressing Vision 2040/Te Pae Tata
Future reports to CALT will include reporting on progress toward
Vision 2040/Te Pae Tata goals
including becoming a Te-Tiriti-led university.
13.
Date of Next Meeting
The Committee noted that the next meeting wil be held on Thursday 28 September 2023 at
2.00pm, in Committee Room North.
14.
Membership of Committee
Professor Tim Cooper (Convener)
Dr Lee Adam
Cate Bardwell
Professor Richard Blaikie
Dr Russell Butson
Jason Cushen
Dr Fairleigh Gilmour
Mia Heaphy Butts
Dr Rachel Martin
Margaret Morgan
Dr Tracy Perry
Dr Stephen Scott
Professor Sheila Skeaff
Associate Professor Alesha Smith
Dr Sarah Stein
Nicola Walmsley
Dr John Williams
5
Page 49 of 81
Item 10A
For noting
SCHOLARSHIPS AND PRIZES COMMITTEE
Committee Secretary: Michelle Bennie – Telephone 03 479 9105
E-mail michel [email address]
MINUTES OF A MEETING OF THE SCHOLARSHIPS AND PRIZES COMMITTEE
17 August 2023
Present:
Professor Richard Blaikie (Convenor), Professor Phil Bremer, Professor Chrys
Jaye (for Pro-Vice-Chancellor Health Sciences) (z), Professor Brendan McCane
(for Pro-Vice Chancellor Sciences), Associate Professor Wayne Stephenson (for
Pro-Vice-Chancellor Humanities), Professor Maree Thyne
In attendance:
Peter Boston, Ben Rickerby, Michelle Bennie
Apologies:
Professor Tony Bal antyne
Professor David Baxter (not in attendance)
1
Karakia Timatanga
The hui opened with a karakia.
2
Apologies and Welcome
The Committee noted apologies and welcomed Professor Phil Bremer to the Committee in
his role as Acting Deputy Vice-Chancellor (Academic), taking over from Professor Helen
Nicholson.
3
Minutes
The minutes of a meeting of the Committee held on 17 May 2023 were confirmed.
4
Matters Arising from Previous Meetings
There were no matters arising.
5
Report on Postgraduate Scholarships
The Committee received the report from the Manager, Postgraduate Scholarships, Prizes and
Awards and noted that at 31 July 2023, the
1
Page 50 of 81
Item 10A
For noting
The Committee discussed eligibility for and uptake of Postgraduate Publishing Bursaries and
noted that:
• The availability of this funding contributes to timely completion of PhDs.
• The Manager, Postgraduate Scholarships, Prizes and Awards will provide the
Committee with data around the number of Bursaries awarded.
The Committee thanked
for his work.
6
Report on Undergraduate Entrance Scholarships
The Committee received the report from the Manager, Undergraduate Entrance Scholarships
and noted that:
.
The Committee received the document
2024 Entrance Scholarship Offering Strategy and
noted that:
The Committee thanked
for his work.
7
Postgraduate Scholarships Strategy Working Group (PSSWG)
The verbal update from
(PSSWG Convenor) was postponed until the
Committee’s next meeting.
2
Page 51 of 81
Item 10A
For noting
8
New and Amended Scholarship and Prize Proposals
The Committee considered the memorandum from the Manager, Postgraduate Scholarships,
Prizes and Awards, dated 17 August 2023 and
RECOMMENDED that the fol owing new scholarships and disestablished scholarship proceed to
Senate for its consideration:
New Scholarships
Graduate Women Otago Centenary Award (Māori)
Graduate Women Otago Centenary Award (Pacific)
Maria Marsh Memorial Postgraduate Scholarship in Mental Health
Northland Pharmacist Pathway Scholarship
Disestablished Scholarship
R & E Seelye Trust Master’s Scholarship
APPROVED
the fol owing amended scholarship and amended prize:
Amended Scholarship
Diane Campbell-Hunt Memorial Award
Amended Prize
Harrison Grierson Prize for Professional Values in Surveying.
The Committee thanked
and
for their work.
The Committee discussed:
• Given the increasing number of donor-funded scholarships and prizes, and the associated
administrative workload, there may be a need to work with the Development and Alumni
Relations Office to consider establishing mechanisms for more streamlined approaches,
potentially involving matched funding for a period of time.
• The
may provide an avenue to facilitate this.
• Costs involved with changing old gifts of deed are prohibitive.
• Some requirements set by donors result in awards never being made.
•
Pae Tata will assist in identifying strategic priorities for these scholarships and prizes.
9
Master’s Research and Doctoral Scholarship Stipends
The Committee considered the memorandum from the Manager, Postgraduate Scholarships,
Prizes and Awards, dated 17 August 2023 and
RECOMMENDED that
a.
as part of the 2024 budget round, Senior Leadership Team consider a
CPI adjustment in the value of the doctoral stipend from $30,696 to
$32,544 per annum and for the research master’s stipend from
$17,172 to $18,204
b.
the number of scholarships awarded under each category wil be
adjusted to remain within the overall fiscal envelope that is set for
3
Page 52 of 81
Item 10A
For noting
2024 for the relevant activity centres of the Scholarships Committee
budget.
The Committee discussed:
• Increases are grand-parented to existing stipend recipients.
• Supervisors should not treat this as an employment relationship.
• In future, CPI increases to the Scholarships budget line could potentially be considered
during budget rounds, rather than being determined by this committee.
10 Summer Research Scholarships
The Committee considered the memorandum from the Manager, Postgraduate Scholarships,
Prizes and Awards, dated 17 August 2023 and
AGREED
to amend the proposed increased minimum value of Summer Research
Scholarships to $7,000 and
to increase the minimum value of Summer Research Scholarships from $6,000
to $7,000 for a 10-week period of fulltime research, for scholarships
commencing in 2024.
The Committee noted that:
• An increase in value will likely mean a reduction in the number of scholarships
available across the University.
• Information regarding the increased minimum value of Summer Research Scholarships
wil be added, for noting, to communication to the Senior Leadership Team regarding
recommended increases to Master’s Research and Doctoral Scholarship Stipends, as
discussed under Item 9. Any concerns raised wil be brought back to this Committee
for discussion.
The Committee discussed:
• The aims of the Summer Research Scholarship, its value relative to other scholarships,
justifications for increasing the value, benefits for students beyond the monetary value
of the award, and flow-on effects of increases for existing sponsors.
• The minimum value may be co-funded or supplemented by sponsors or
departments/divisions.
• Targeted additional support (for example, for students from low socio-economic
backgrounds, or for Māori or Pacific students) could be considered as equity funding
at senior leadership level.
• Summer Research Scholarship regulations permit students to undertake up to 10
hours of paid employment per week.
11 New and Amended Scholarship and Prize Proposals - Electronic Recommendations
The Committee noted:
4
Page 53 of 81
Item 10A
For noting
a. the memorandum from the Manager, Postgraduate Scholarships, Prizes and Awards,
dated 6 July 2023
and the supporting memo from the School of Arts dated 21 June
2023 related to its proposed prizes (previously considered via email)
• the decision of the Committee via correspondence prior to this meeting to
recommend that the fol owing new prizes and new scholarship proceed to
Senate for its consideration:
New Prizes
Te Pae Takata Whakamānawa Māori Te Pae Tata - School of Arts Achievement
Prize for First-Year Tauira Māori
Te Pae Takata Whakamānawa Māori Te Hāpai Ō - School of Arts Leadership
Prize for Second-Year Tauira Māori
Te Pae Takata Whakamānawa Māori Te Pae Tawhiti - School of Arts Māori
Research Prize for Third-Year Students
School of Arts Fonua Achievement Prize for First-Year Pacific Students
School of Arts Tivaevae Leadership Prize for Second-Year Pacific Students
School of Arts Faletufuga Research Prize for Third-Year Students
The Luke Kypri Prize
New Scholarship
Āwhina Scholarship.
12 Prize and Scholarship Regulations: minor amendments approved by DVC (Research and
Enterprise) on delegation from University Council
The Committee noted
• that on 31 May 2023 the Deputy Vice-Chancellor (Research and Enterprise)
approved amendments to the wording of the general regulations of Entrance
Scholarships in relation to the eligibility for international students to apply for
the scholarships
• that on July 2023 the Deputy Vice-Chancellor (Research and Enterprise)
approved amendment of the RJH Daughters of Refugees Fanny Evans
Scholarship regulations to remove the guarantee of accommodation in a
Residential College and instead offer a guaranteed offer of place for a University
Flat
• that on 1 August 2023 the Deputy Vice-Chancellor (Research and Enterprise)
approved minor amendments to the value and selection criteria of the Richard
and Diana Somerville Commerce Entrance Scholarship and the Richard and
Diana Somerville Pacific Entrance Scholarship.
13 Intimations from Senate and Council
a. The Committee noted
that, at its meeting on 9 May 2023, the University Council
received Communications from the Senate, dated 29 March and 26 April, and
approved the fol owing new prizes, new scholarships, disestablished scholarship and
disestablished prize:
New Prizes
5
Page 54 of 81
Item 10A
For noting
Caledonian Society Prize for Scottish Literature
Mayne Wetherell Prize
Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association Clinical Oral
Health Practice Prize
Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association Community
Oral Health and Oral Health Promotion Prize
New Scholarships
Otago Council Postgraduate Scholarship in Commerce, noting that Council
recommended a name change to this scholarship, to amend name to the University of
Otago Council Postgraduate Scholarship in Commerce
The Professor John Steele Honours Scholarship in Musicology
The Professor John Steele Master’s Scholarship in Musicology
The Professor John Steele Doctoral Scholarship in Musicology
The Eamon Cleary Trust Postgraduate Travel Award
Stewart Petrie Diversity & Equity Scholarship in Surveying & Spatial
Disestablished Scholarship
The Eamon Cleary Trust Honours Scholarship
Disestablished Prize
A
J Park Intel ectual Property Prize.
b. The Committee noted
that, at its meeting on 13 June 2023, the University Council
received Communications from the Senate, dated 31 May, and approved the
following new scholarship and new prize:
New Scholarship
The University of Otago Ralph Moir Memorial Entrance Scholarship
New Prize
Steph Dyhrberg Labour Law Prize.
c. The Committee noted
that, at its meeting on 8 August 2023, the University Council
received Communications from the Senate, dated 26 July, and approved the fol owing
new prizes and new scholarship:
New Prizes
Te Pae Takata Whakamānawa Māori Te Pae Tata - School of Arts Achievement Prize
for First-Year Tauira Māori
Te Pae Takata Whakamānawa Māori Te Hāpai Ō - School of Arts Leadership Prize for
Second-Year Tauira Māori
Te Pae Takata Whakamānawa Māori Te Pae Tawhiti - School of Arts Māori Research
Prize for Third-Year Students
School of Arts Fonua Achievement Prize for First-Year Pacific Students
School of Arts Tivaevae Leadership Prize for Second-Year Pacific Students
School of Arts Faletufuga Research Prize for Third-Year Students
The Luke Kypri Prize
New Scholarship
Āwhina Scholarship.
6
Page 55 of 81
Item 10A
For noting
14 Correspondence Received
The Committee discussed an email from
15 Convener’s Business
There was no Convener’s Business.
16 Next Meeting
The Committee noted
that the next meeting of the Committee has been set down for 2.00-
3.30pm in Committee Room North on 11 December 2023.
17 Karakia Whakamutunga
Membership
Professor Richard Blaikie
Convener, Deputy Vice-Chancel or Research
Professor Phil Bremer
Deputy Vice-Chancel or Academic (Acting)
Professor Tony Ballantyne
Deputy Vice-Chancel or External Engagement
Professor Maree Thyne
Pro-Vice-Chancel or Division Commerce/School of Business (Acting)
Professor Jessica Palmer
Pro-Vice-Chancel or Division of Humanities
Professor Richard Barker
Pro-Vice-Chancel or Division of Sciences
Professor Patricia Priest
Pro-Vice-Chancel or Division of Health Sciences (Acting)
Distribution
Professor Richard Blaikie
Convener, Deputy Vice-Chancel or Research
Professor Phil Bremer
Deputy Vice-Chancel or Academic (Acting)
Professor Tony Ballantyne
Deputy Vice-Chancel or External Engagement
Professor Maree Thyne
Pro-Vice-Chancel or Division Commerce/School of Business (Acting)
Professor Jessica Palmer
Pro-Vice-Chancel or Division of Humanities
Associate Professor Wayne Stephenson
Alternate for Division of Humanities
Professor Richard Barker
Pro-Vice-Chancel or Division of Sciences
Professor Brendan McCane
Alternate for Division of Sciences
Professor Patricia Priest
Pro-Vice-Chancel or Division of Health Sciences (Acting)
Professor Chrys Jaye
Alternate for Division of Health Sciences
Professor David Baxter
Dean, Graduate Research School
Ben Rickerby
Manager, Undergraduate Entrance Scholarships,
Division of External Engagement
Peter Boston
Manager, Postgraduate Scholarships, Prizes and
Awards, Division of Research
Michel e Bennie
Academic Committees
Matt Angel
Academic Committees
7
Page 56 of 81
Item 10A
For noting
Gary Witte
Academic Committees
Julie Weaver
Senior Analyst Research and Policy, Academic Divisional Office
8
Page 57 of 81
Item 10B
To endorse recommendations
1(a)(i)-(iv) and 1(b)(i) for Council approval
Memorandum
To
Scholarships and Prizes Committee
From
Peter Boston
Manager, Postgraduate Scholarships, Prizes and Awards
Date
17 August 2023
Re
New and Amended Scholarship and Prize proposals
Preamble
The recommendation of the Scholarships and Prizes Committee is sought for the following
new scholarships and disestablished scholarship to proceed to the Senate for its consideration.
The approval of the Committee is also sought for an amended scholarship and an amended
prize.
1.
NEW SCHOLARSHIPS
a) Graduate Women Otago Centenary Award (Māori)
•
Department: Te Huka Mātauraka - Māori Centre
•
Value: $3,000
•
Background: Generously funded by Graduate Women Otago (GWO), this
new scholarship aims to support one female Māori master's student each year
whose financial or personal circumstances would make it difficult to continue
studying. Applicants may be enrolled in any University of Otago master's
programme. A parallel award is also offered each year on comparable terms to
one female Pacific student engaged in master’s level study in any discipline.
•
Recommended by:
o Michelle Taiaroa, Manager, Te Huka Mātauraka - Māori Centre
o Tuari Potiki, Director, Office of Māori Development
Proposed Regulations
Graduate Women Otago Centenary Award (Māori)
Established in 2023 by the University of Otago through generous support from Graduate
Women Otago, this award commemorates the organisation’s 2021 centenary, and is intended
to support one female Māori master’s student each year whose financial or personal
circumstances make it difficult to continue studying. A parallel award is also offered each year
on comparable terms to a female Pacific student engaged in master’s level study in any
discipline.
Painga (Eligibility)
Applications are open to any University of Otago student who:
• is a New Zealand citizen or New Zealand Residence Class Visa Holder;
Page 58 of 81
Item 10B
To endorse recommendations
1(a)(i)-(iv) and 1(b)(i) for Council approval
• identifies as female;
• meets the University’s ancestry verification requirements for Māori;
• is enrolled or plans to enrol in a master’s degree programme (coursework or thesis) in
any discipline;
• faces financial or personal circumstances that may disrupt or interfere with their
studies.
Mahi tonoa (Application Process)
All applicants must:
• submit an application on the prescribed form to Student Administration (Scholarships)
by the closing date specified, with appropriate documentation where required;
• provide verification of Māori ancestry
(https://www.otago.ac.nz/study/otago666451.html);
• provide details of any other financial assistance they will receive from other awards or
scholarships;
• include an academic transcript if any previous study was at a tertiary institution other
than the University of Otago.
Kowhiritanga (Selection Process)
A selection committee consisting of the Manager of the Māori Centre, the Director,
Development & Alumni Relations, and a Graduate Women Otago Committee member (or
their nominees) shall consider the following in recommending awarding the scholarship:
(i) the applicant’s financial means and personal circumstances, and the extent to which
these factors may affect their ability to pursue their studies;
(ii) whether the applicant will receive financial assistance from other awards or
scholarships;
(iii) recommendations and advice from the Māori Centre and other University staff;
(iv) the applicant’s academic ability or potential.
The committee may require an interview with short-listed applicants for the scholarship.
The committee reserves the right not to award the scholarship in any given year.
Tahua (Financial)
The total value of the scholarship is $3,000, paid as a lump sum to the recipient.
Whai tonu (Tenure)
• The scholarship must be taken up within one year of being awarded.
• The scholarship may be awarded to the same student more than once.
• The scholarship may be held concurrently with any other University of Otago
scholarship where its regulations also allow co-tenure.
Other Requirements
• Award of the scholarship is dependent on the recipient being admitted to the
University of Otago.
• The recipient shall provide a letter of acknowledgment to Graduate Women Otago via
the Stewardship Officer, Development and Alumni Relations Office.
Page 59 of 81
Item 10B
To endorse recommendations
1(a)(i)-(iv) and 1(b)(i) for Council approval
• The University of Otago reserves the right to use the names, photographs, and details
of successful applicants for advertising and publicity. The award holders must agree to
be reasonably available to participate in interviews and promotional activities if
requested by the University of Otago.
b) Graduate Women Otago Centenary Award (Pacific)
•
Department: Pacific Islands Centre
•
Value: $3,000
•
Background: Generously funded by Graduate Women Otago (GWO), this
new scholarship aims to support one female Pacific master's student each year
whose financial or personal circumstances would make it difficult to continue
studying. Applicants may be enrolled in any University of Otago master's
programme. A parallel award is also offered each year on comparable terms to
one female Māori student engaged in master’s level study in any discipline.
•
Recommended by:
o Tagiilima Feleti, Manager, Pacific Islands Centre
o Professor Rose Richards, (Acting) Director, Pacific Development
Proposed Regulations
Graduate Women Otago Centenary Award (Pacific)
Established in 2023 by the University of Otago through generous support from Graduate
Women Otago, this award commemorates the organisation’s 2021 centenary, and is intended
to support one female Pacific master’s student each year whose financial or personal
circumstances make it difficult to continue studying. A parallel award is also offered each year
on comparable terms to a female Māori student engaged in master’s level study in any
discipline.
Painga (Eligibility)
Applications are open to any University of Otago student who:
• is a New Zealand citizen or New Zealand Residence Class Visa Holder;
• identifies as female;
• meets the University’s ancestry verification requirements for Pacific;
• is enrolled or plans to enrol in a master’s degree programme (coursework or thesis) in
any discipline;
• faces financial or personal circumstances that may disrupt or interfere with their
studies.
Mahi tonoa (Application Process)
All applicants must:
• submit an application on the prescribed form to Student Administration (Scholarships)
by the closing date specified, with appropriate documentation where required;
• provide verification of Pacific ancestry
(https://www.otago.ac.nz/study/otago666451.html);
• provide details of any other financial assistance they will receive from other awards or
scholarships;
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• include an academic transcript if any previous study was at a tertiary institution other
than the University of Otago.
Kowhiritanga (Selection Process)
A selection committee consisting of the Manager of the Pacific Islands Centre, the Director,
Development & Alumni Relations, and a Graduate Women Otago Committee member (or
their nominees) shall consider the following in recommending awarding the scholarship:
(i) the applicant’s financial means and personal circumstances, and the extent to which
these factors may affect their ability to pursue their studies;
(ii) whether the applicant will receive financial assistance from other awards or
scholarships;
(iii) recommendations and advice from the Pacific Islands Centre and other University
staff;
(iv) the applicant’s academic ability or potential.
The committee may require an interview with short-listed applicants for the scholarship.
The committee reserves the right not to award the scholarship in any given year.
Tahua (Financial)
The total value of the scholarship is $3,000, paid as a lump sum to the recipient.
Whai tonu (Tenure)
• The scholarship must be taken up within one year of being awarded.
• The scholarship may be awarded to the same student more than once.
• The scholarship may be held concurrently with any other University of Otago
scholarship where its regulations also allow co-tenure.
Other Requirements
• Award of the scholarship is dependent on the recipient being admitted to the
University of Otago.
• The recipient shall provide a letter of acknowledgment to Graduate Women Otago via
the Stewardship Officer, Development and Alumni Relations Office.
• The University of Otago reserves the right to use the names, photographs, and details
of successful applicants for advertising and publicity. The award holders must agree to
be reasonably available to participate in interviews and promotional activities if
requested by the University of Otago.
c) Maria Marsh Memorial Postgraduate Scholarship in Mental Health
•
Department: Otago Medical School
•
Value: $10,000
•
Background: This new scholarship is funded by Robert Rea, and dedicated to
his late wife, Maria Marsh, a grateful beneficiary of healthcare services in NZ.
The award supports and encourages postgraduate study or research in mental
health, especially study or research with a specific focus on manic depression
(bipolar disorder) or schizophrenia. Eligibility for the award is not confined to
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medical students, so applications from other disciplines may be considered.
Master's and PhD applicants will be given priority.
•
Recommended by:
o Professor Tim Wilkinson, Acting Dean of Otago Medical School,
Division of Health Sciences
o Professor Patricia Priest, Acting Pro-Vice-Chancellor, Division of
Health Sciences
Proposed Regulations
Maria Marsh Memorial Postgraduate Scholarship in Mental Health
Established in 2023 by the University of Otago with funding from the donor, Robert Rea, this
scholarship was created in memory of Maria Marsh, the donor’s wife. The purpose of this
award is to support postgraduate study or research in the field of mental health, particularly
manic depression or schizophrenia.
Eligibility
Applicants must be:
• a New Zealand citizen or New Zealand Residence Class Visa Holder;
• enrolled in (or about to enrol in) a postgraduate qualification at the University of
Otago involving study or a research project in the area of mental health, preferably
focused on manic depression or schizophrenia.
Application Process
Every application for the Scholarship must be submitted to Student Administration
(Scholarships) at the University of Otago by the specified closing date.
Every applicant must submit:
• a completed application form;
• an academic reference letter; and
• a copy of their academic transcript if not an Otago graduate.
Selection Process
The Selection Panel will consist of the Dean of Otago Medical School, the Director of
Development and Alumni Relations, and the Manager, Postgraduate Scholarships, Prizes and
Awards (or their nominees).
The following factor(s) shall be considered in selecting the recipient:
• the postgraduate study or research (project) for which the scholarship is awarded must
be in the field of mental health, with priority given to applications where the study or
research focuses specifically on manic depression or schizophrenia;
• priority will be given to Master’s and PhD applicants over other postgraduate
applicants (e.g. Honours, Postgraduate Diploma, Postgraduate Certificate).
The Selection Panel may require an interview with short-listed applicants.
Financial
• One scholarship will be awarded each year, at the determination of the Selection
Panel.
• The scholarship has a total value of $10,000, payable in instalments.
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Tenure
• The scholarship may be held with full-time or part-time tenure.
• The scholarship must be taken up within one year of being awarded.
• The scholarship may be held concurrently with any other University of Otago
scholarship where its regulations also allow co-tenure.
Other Requirements
• Award of the scholarship is dependent on the recipient being admitted to the
University of Otago.
• The University of Otago reserves the right to use the names, photographs, and details
of successful applicants for advertising and publicity. The award holders must agree to
be reasonably available to participate in interviews and promotional activities if
requested by the University of Otago.
d) Northland Pharmacist Pathway Scholarship
•
Department: School of Pharmacy
•
Value: $12,000 (4 x $3,000 scholarships)
•
Background: This new scholarship is sponsored by Vicki Douglas and Bay of
Islands Pharmacies Ltd, based in Kerikeri, Northland. It provides funding for
accommodation and travel allowances to bring a third-year pharmacy student
to the Bay of Islands to undertake a placement in a rural community pharmacy
practice. Up to four scholarships will be offered annually, each one valued at
$3,000. The scholarships also provide mentoring across Years 3 and 4 of the
recipients' pharmacy degrees, with the intention that one recipient be offered
an internship in the Kerikeri area.
•
Recommended by:
o Professor Carlo Marra, Dean of Pharmacy, Division of Health Sciences
o Professor Patricia Priest, (Acting) Pro-Vice-Chancellor, Division of
Health Sciences
Proposed Regulations
Northland Pharmacist Pathway Scholarship
Established in 2023 by the University of Otago in collaboration with Vicki Douglas,
Pharmacist, of Bay of Islands Pharmacies Ltd, based in Kerikeri, Northland. This scholarship
provides funding for accommodation and travel allowances to bring four third year pharmacy
students to the Bay of Islands for placements in rural community pharmacy practices. It also
offers mentoring through Years 3 and 4 of the students’ pharmacy degrees, with a view to one
ultimately accepting an internship in the Kerikeri area.
Eligibility
Applicants must be:
• a New Zealand citizen or New Zealand Residence Class Visa Holder
• a third year pharmacy student at the University of Otago in the year of tenure
• a good communicator with a passion for rural community pharmacy, and the ability to
successfully complete their Bachelor of Pharmacy degree.
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Application Process
Every application for this award must be submitted to Student Administration (Scholarships)
at the University of Otago by the specified closing date.
Every applicant must submit:
• a completed application form
• a written submission outlining the applicant’s interest in rural community pharmacy
practice
• an updated curriculum vitae.
Selection Process
The selection panel will consist of School of Pharmacy staff nominated by the Dean, the
Director, Development and Alumni Relations (or nominee), and representatives of Bay of
Islands Pharmacies Ltd.
The panel may interview all short-listed applicants.
Financial
• The value of the scholarship will be $3,000, to cover the recipient’s travel and
accommodation expenses when on placement in the Bay of Islands.
• The scholarship may only be held with full-time tenure.
• The scholarship must be taken up within one year of being awarded.
• The scholarship may be held concurrently with any other University of Otago
scholarship where its regulations also allow co-tenure.
Other Requirements
• The scholarship is to be accompanied by a mentoring programme for Years 3 and 4 of
the recipient’s Bachelor of Pharmacy programme. The intent is that this will lead to
one of the scholarship recipients accepting an internship in the Kerikeri area. This
internship would be accompanied by pastoral care and support, as the student
transitions to their registration as a pharmacist within a rural environment.
• Scholarship recipients will attend and provide progress reporting within the
framework of the mentorship programme.
• Scholarship recipients will agree to publicity opportunities with Bay of Islands
Pharmacies Ltd.
• The University of Otago reserves the right to use the names, photographs, and details
of successful applicants for advertising and publicity. Award holders must agree to be
reasonably available to participate in interviews and promotional activities if
requested by the University of Otago.
2. AMENDED SCHOLARSHIP
a) Diane Campbell-Hunt Memorial Award
•
Department: Cross-Divisional (Humanities and Sciences)
•
Value: $1,000
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•
Background: The donor and selection panel have requested a broadening of
the eligibility for this award by allowing applications from master's research
students. In addition, the selection panel propose that candidates with book
chapters accepted for publication in peer-reviewed publications also qualify to
apply for this award.
•
Recommended by:
o Professor David Orlovich, Head of Department of Botany, Division of
Sciences
o Professor Richard Barker, Pro-Vice-Chancellor, Division of Sciences
o Professor Etienne Nel, Head of School of Geography, Division of
Humanities
o Professor Jessica Palmer, Pro-Vice-Chancellor, Division of Humanities
Current Regulations
Diane Campbell-Hunt Memorial Award
The Diane Campbell-Hunt Memorial Award was established in 2010 with funds raised
following the tragic death of Diane Campbell-Hunt in an accident on Mount Taranaki in
October 2008.
Diane Campbell-Hunt was a PhD candidate in the Department of Geography, funded by a
Tertiary Education Commission Top Achiever Doctoral scholarship. She had completed two-
thirds of her PhD programme at the time of her death. Her project looked at the long-term
sustainability of fenced sanctuaries in New Zealand in a multi-disciplinary analysis:
ecological, economic, social, and governmental.
OBJECTIVE OF THE AWARD
The intent of this award is to support research on any topic that will contribute to fostering the
conservation of New Zealand’s plants and animals and the communities they form, including
also the social processes involved in conservation, e.g. political, legal, economic and
management, and to have the research communicated to a general audience.
The award will be made annually for the best paper that makes a contribution to the above
conservation cause. The paper may be one that has been accepted for publication by an
academic journal or that has been accepted for presentation at a conference provided the
paper has been peer refereed. Projects that take a multi-disciplinary approach will be
especially welcomed, but the award will always be based on the quality of the contribution
made.
One award will be made each year over a ten-year period, after which the award will be
discontinued.
ELIGIBILITY
Candidates must:
• Be enrolled and confirmed in a PhD programme in any Department or School at the
University of Otago
• Have had accepted a peer-reviewed academic paper (conference or journal) that
contributes to New Zealand conservation (as defined above), and in which they are the
lead author.
• Not have previously been awarded the award.
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VALUE
The value of the award will be at least $1000.00.
TENURE
Each award must be taken up in the year in which it is made. The award may be held
concurrently with other awards, subject to approval from the selection panel.
REQUIREMENTS
Within 12 months of the award being granted, every recipient of the award must
• Write and publish a non-technical article on their work in a general-readership
magazine (e.g. Forest and Bird).
• Submit a report on the use of award to the Head of the Department of Geography and
the Chair of the Advisory Panel.
PUBLICITY
The University of Otago and the Foundation Trust reserve the right to use the names,
photographs and details of successful applicants for the purposes of advertising and publicity.
The award holders must agree to be reasonably available to participate in interviews and
promotional activities if requested by the University or the Trust.
APPLICATION AND SELECTION PROCESS
Applications for the award must:
• Be accompanied by a copy of the paper for which the award will be made
• Be accompanied by the prescribed application form, including a report from the
applicant’s supervisor or Head of Department on the eligibility of the applicant
(including the applicant’s contribution to the paper being submitted), and a statement
from the applicant that explains (in 500 words or less) the paper’s contribution to New
Zealand conservation.
• Be accompanied by a plan for use of the award that will further their research, for
example support for conference leave, a publication subsidy, operating costs for
further research.
• Be submitted to the Doctoral and Scholarships Office no later than 30 June.
Applications will be assessed by a small, cross-disciplinary Advisory Board, made up of
academic staff from all divisions of the University with established research reputations on
New Zealand conservation issues.
Proposed Regulations
Diane Campbell-Hunt Memorial Award
The Diane Campbell-Hunt Memorial Award was established in 2010 with funds raised
following the tragic death of Diane Campbell-Hunt in an accident on Mount Taranaki in
October 2008. Diane Campbell-Hunt was a PhD candidate in the (then) Department of
Geography, funded by a Tertiary Education Commission Top Achiever Doctoral scholarship.
She had completed two-thirds of her PhD programme at the time of her death. Her project
looked at the long-term sustainability of fenced sanctuaries in New Zealand in a multi-
disciplinary analysis: ecological, economic, social, and governmental.
The intent of this Award is to support research on any topic that helps foster the conservation
of New Zealand’s plants and animals and the communities they form, and to have the research
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communicated to a general audience. The research may be scientific in nature, or focus more
on the social processes involved in conservation, e.g. political, legal, economic and
management. The Award will be made annually for the best paper contributing to this cause.
Projects taking a multi-disciplinary approach are especially welcome, but applications are
judged ultimately on the quality of contribution made.
Eligibility
Candidates must:
• Be enrolled and confirmed in a PhD programme or the thesis component of a Master’s
research programme in any Department or School at the University of Otago.
• Have written a peer-reviewed academic paper that has been accepted for publication
in a journal or for presentation at a conference, or a book chapter that has been
accepted for publication in a volume of academic peer-reviewed research, which
contributes to New Zealand conservation (as defined above), and in which they are the
lead author.
• Not have previously been granted the Award.
Application
Applications for the Award must:
• Be accompanied by a copy of the paper for which the Award will be made.
• Be accompanied by the prescribed application form, including a report from the
applicant’s supervisor or Head of Department on the eligibility of the applicant
(including the applicant’s contribution to the paper being submitted), and a statement
from the applicant that explains (in 500 words or less) the paper’s contribution to New
Zealand conservation.
• Be accompanied by a plan for use of the Award that will further their research, for
example support for conference leave, a publication subsidy, or operating costs for
further research.
• Be submitted to Student Administration (Scholarships) by the specified closing date.
Applicants are also encouraged to include a Curriculum Vitae detailing their previous
publications.
Selection
Applications will be assessed by a small, cross-disciplinary Advisory Board, made up of
academic staff from all divisions of the University with established research reputations on
New Zealand conservation issues. The Board reserves the right not to grant the Award should
no suitable applicant be available, or when there are insufficient funds available in any given
year.
Financial
• The value of the Award will be at least $1,000.
Tenure
• Each Award must be taken up in the year in which it is made.
• The Award may be held concurrently with other awards, subject to approval from the
selection panel.
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Other Requirements
Within 12 months of the Award being granted, the recipient must:
• Write and publish a non-technical article on their work in a general-readership
magazine (e.g. Forest and Bird).
• Submit a report on the use of Award to Student Administration (Scholarships) for
review by the donor.
Publicity
The University of Otago and the Foundation Trust reserve the right to use the names,
photographs and details of successful applicants for the purposes of advertising and publicity.
The Award holders must agree to be reasonably available to participate in interviews and
promotional activities if requested by the University or the Trust.
3. DISESTABLISHED SCHOLARSHIP
a) R & E Seelye Trust Master’s Scholarship
•
Department: Research Division
•
Value: $17,172 per year plus tuition fee waiver (one year)
•
Background: The sponsors of this award, R & E Seelye Charitable Trust, will
no longer be funding it, following a decision to target postgraduate support in
other areas. The scholarship will therefore be disestablished with effect from 1
Jan 2024, with 2023 the final year of award.
•
Recommended by:
o Peter Boston, Manager, Postgraduate Scholarships, Prizes and Awards,
Research Division
o Professor Richard Blaikie, Deputy Vice-Chancellor, Research and
Enterprise
Current Regulations
R & E Seelye Trust Master’s Scholarship
This scholarship was first established in 2011 by the R & E Seelye Trust. While assisting with
general charitable causes, the trust has a strong emphasis on education. Eve Seelye came to
New Zealand as a refugee (with her parents) from Austria. Her family were escaping from the
Holocaust, which claimed the rest of her family. Her father was a doctor and retrained and
practiced in New Zealand. Eve followed her father into medicine and was a prominent
anaesthetist assisting with some of the pioneering heart surgery. Ralph and Eve Seelye went to
study in Oxford (United Kingdom) after Eve had been awarded a fellowship. Ralph completed
a doctorate at Oxford.
The Scholarship may be held by research Master’s students, in any discipline, who have
demonstrated academic excellence in their previous studies. Students must be New Zealand
citizens or permanent residents. A decision on the award of the Scholarship will be made in
consultation with the Trustees of the R & E Seelye Trust.
In 2015, eligibility for the R & E Seelye Trust Master's Scholarship was broadened to include
consideration of financial need, alongside life circumstances which present significant
barriers to further study.
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Upon completion of the Master’s degree, the scholar is required to submit a third copy of
their thesis which will be forwarded to the R & E Seelye Trust. The University will cover the
cost of the third copy, provided the scholar submits the thesis for examination within a period
of 18 months of full- time study or equivalent in part-time study.
Award of the Scholarship is subject to confirmation from the R & E Seelye Trust. The current
value of this scholarship is $17,172 per year plus a tuition fee waiver for 1 year, for Master’s
study only. Up to two scholarships may be awarded each year.
4. AMENDED PRIZE
a) Harrison Grierson Prize for Professional Values in Surveying
•
Department: School of Surveying
•
Value: $1,750
•
Background: Harrison Grierson Consultants Limited have supported a
scholarship in Surveying since 2001, awarded to the Bachelor of Surveying
student who obtains the highest aggregate 300-level grades each year, and paid
out if they enrol in 400-level study the following year. The sponsors now wish
to adjust the focus of their award, to reward a student’s alignment with the
company's professional and corporate values rather than just pure academic
attainment. This shift in emphasis is captured in a change of title for the award,
currently known as the Harrison Grierson Scholarship in Surveying – a change
which also better reflects the award’s true status as a prize, not a scholarship.
•
Recommended by:
o Associate Professor Antoni (Tony) Moore, Dean of the School of
Surveying, Division of Sciences
o Professor Richard Barker, Pro-Vice-Chancellor, Division of Sciences
Current Regulations
Harrison Grierson Scholarship in Surveying
Established in 2001 by Harrison Grierson Consultants Limited to support and encourage the
pursuit of excellence in surveying in the School of Surveying at the University of Otago.
The scholarship is to be awarded to a student who is studying for a fulltime course towards the
degree of Bachelor of Surveying or Bachelor of Surveying with Honours. The award will be
made annually to the student who gains the highest aggregate mark, for the combination of
either SURV303 (Urban Design 1) and SURV304 (Land Development) OR SURV301
(Surveying Methods 2) and SURV302 (Geodetic Reference Systems and Network Analysis).
The scholarships will be awarded by the University Council on the recommendation of the
Dean of the School of Surveying (or nominee) in consultation with Harrison Grierson
Consultants Limited. Selection will be based solely on academic merit. The scholarship will be
paid to the recipient in the year following the award on confirmation of enrolment in the fourth
year of the degree.
Proposed Regulations
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Harrison Grierson Prize for Professional Values in Surveying
Established in 2001 by the University of Otago through a generous donation from Harrison
Grierson Consultants Limited. The purpose of this prize, formerly known as the Harrison
Grierson Scholarship in Surveying, is to support and encourage the pursuit of excellence in the
School of Surveying. Updated to its current form in 2023, the prize recognises an exemplar
individual who expresses exceptional professional values outside the standard measures of
academic excellence.
The prize is awarded at the end of the second professional year of a Bachelor of Surveying
degree to the student who, during their studies to date, most embodies the company values of
Harrison Grierson Consultants Limited. Those values are integrity and accountability,
determination to succeed, teamwork, and possessing a forward thinking attitude.
The prize will be awarded by the University Council on the recommendation of the Dean of the
School of Surveying (or nominee) in consultation with Harrison Grierson Consultants Limited.
The value of the prize will normally be $1,750.
Recommendations
1)
The Scholarships and Prizes Committee recommends that the following new
scholarships and disestablished scholarship proceed to Senate for its consideration:
a.
New Scholarships
i.
Graduate Women Otago Centenary Award (Māori)
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ii.
Graduate Women Otago Centenary Award (Pacific)
iii.
Maria Marsh Memorial Postgraduate Scholarship in Mental Health
iv.
Northland Pharmacist Pathway Scholarship
b.
Disestablished Scholarship
i.
R & E Seelye Trust Master’s Scholarship
2)
The Scholarships and Prizes Committee approves the following:
a.
Amended Scholarship
i.
Diane Campbell-Hunt Memorial Award
b.
Amended Prize
i.
Harrison Grierson Prize for Professional Values in Surveying
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Item 11
For noting and approval of items
as outlined in the agenda
Board of Undergraduate Studies
Committee Secretary: Matt Angel
E-mail: [email address]
Telephone: 03 479 4852
Minutes of a Meeting of the Board of Undergraduate Studies
2 August 2023
Present:
Professor Phil Bremer (Convener), Associate Professor Melanie Beres, Mia Heaphy Butts,
Professor Tim Cooper, Jason Cushen, Associate Professor Richard Greatbanks, Jennifer Haugh,
Professor Karl Lyons, Professor Brendan McCane, Margaret Morgan, Dr Sarah Stein, Professor
Lois Surgenor, Dr Julie Timmermans
In attendance: Matt Angel, Rebecca Connaughton, Carol Forbes, Richard German, Dr Tosh Stewart, Dr Julie
Weaver, Mark Wilesmith
Apologies:
Ngaroma Bennett
1.
Karakia Timatanga
The Convener opened the hui with a karakia.
2.
Membership Changes
The Board welcomed Associate Professor Melanie Beres to the Board, representing the Division of
Humanities in the role of Associate Dean (Academic), taking over from
3.
Minutes
The minutes of a meeting of the Board on 5 July 2023, previously circulated, were confirmed.
4.
Intimations from Senate
The Board noted that the Senate, 26 July 2023, received the minutes of the Board dated 5 July
2023, and approved al recommendations contained therein.
1
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5.
Matters Stil to be Finalised
The Board noted that the following matters previously considered by the Board were still to be
finalised:
a) Proposals to amend the regulations for the Health Professional programmes concerning
eligibility to apply for admission to the programme (June 2022) (April 2023)
For enquiries regarding the follow-up of matters discussed by the Board relating to administrative
processes, amendments to forms, and work being undertaken by other boards, working parties or
offices, please contact Academic Committees and Services ([email address]).
6.
CUAP Report
The Board received a report on the meeting of the Committee on University Academic Programmes
(CUAP) on 13 July 2023 from the Dean, Learning and Teaching,
noting that:
•
The University did not propose any new programmes in 2023 Round 1, which is not typical.
•
While the lack of new programmes may be understandable in the current environment, there is
a need to monitor this and ensure that the University continues to innovate.
The Board noted that all of the University's proposals submitted to CUAP for 2023 Round 1 were
approved, comprising:
• Amending the name of the Postgraduate Certificate in Women’s Health (PGCertWHlth) to the
Postgraduate Certificate in Pregnancy and Medical Gynaecology (PGCertPMG)
• Amending the name of the Advertising endorsement for the Diploma for Graduates (DipGrad)
to Creative Marketing
• Amending the minimum entry requirement for various coursework master’s degrees to a B
GPA, noting that the Master of Wildlife Management (MWLM) was added to the list of
programmes affected by this change.
• Amending the requirements of the Bachelor of Dental Surgery with Honours (BDS(Hons))
• Amending the requirements for the Bachelor of Dental Technology (BDentTech) and Bachelor
of Dental Technology with Honours (BDentTech(Hons))
• Transferring retained subjects from the Bachelor of Applied Science (BAppSc) and Bachelor of
Applied Science with Honours (BAppSc(Hons)) to new qualifications
7.
Consolidated Approvals Process
The Board
ENDORSED
the development of a consolidated approvals process for department- or programme-
wide curriculum revisions, as outlined in a manatu from the Dean, Learning and
Teaching (Dean, L&T),
noting that:
•
The intention of the process and its templates would be to solicit the same
required information for proposed curriculum revisions, but in a more efficient and
col ated way that should save time for the proposer and for those scrutinising any
such proposals.
•
The Dean, L&T is stil working with staff from the Office of Māori Development to
determine whether Te Tiriti o Waitangi information needs to be included in each
Section B (i.e. new paper proposal) attached to the proposal or just in the overall
proposal document.
2
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•
Once developed by the Dean, L&T, the proposed templates for the process would
be submitted to each Divisional Academic Board for consultation and
endorsement.
8.
Standardised Professional Programmes Admission Committees Terms of Reference
The Board
ENDORSED
standardised Professional Programmes Admission Committees Terms of Reference, as
outlined in a manatu addressed to Senate from the Associate Dean (Academic) for the
Division of Health Sciences,
noting that:
•
This is an important first step toward updates to the selection criteria and
eligibility regulations for Health Professional programmes.
•
The Board advised minor corrections to achieve consistency in which Student
Experience staff would be expected to attend meetings of admission committees.
•
The Board commended the work that has been done on these Terms of Reference
and related tasks around updates to Health Professional programmes eligibility
and admission processes.
9.
Division of Health Sciences
The Board
RECOMMENDED
that the following proposal from the Division of Health Sciences (20 July 2023) be
approved:
Bioethics
HSC-1 - To amend the paper rules for BITC papers,
noting that:
•
Some of the amended papers appear on Schedule C for programmes in other
Divisions, and the Divisional Academic Boards of those Divisions should have been
consulted, but the Board agreed that the amendments are minor enough that
they may continue to progress.
•
It would have been helpful to highlight the particular differences between the
current and proposed paper rules, and it would be helpful to highlight such
differences in any similar proposals going forward.
•
The shift to using an eligibility framework rather than specific prerequisite rules
wil prevent automatic eligibility checking for students in eVision, and such shifts
would generally be discouraged, but the Board agreed that this approach is
appropriate for BITC papers given the highly interdisciplinary nature of Bioethics.
•
Removing paper rules from postgraduate papers wil mean relying on students’
paper selections being escalated to the department to check student eligibility
during the course approval process, and any changes to how task are escalated
during the course approval process for postgraduate papers could impact on how
eligibility needs to be handled for BITC papers and other papers across the
University.
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10. Annual Programme Reports
The Board discussed the following Annual Programme Reports (APRs) for the 2022 academic year,
noting that feedback will be conveyed separately in manatu addressed to the relevant programme
coordinators and Divisions:
Division of Commerce
• Bachelor of Arts and Commerce (BACom)
• Bachelor of Commerce and Science (BComSc)
• Philosophy, Politics and Economics for the BCom and BCom(Hons)
Division of Sciences
• Marine Science major subject
• Physical Education, Activity and Health major subject
• Exercise and Sport Science major subject
• Sport Development and Management major
Division of Humanities
• Criminology endorsement for the Diploma for Graduates (DipGrad)
Division of Health Sciences
• Bachelor of Pharmaceutical Science (BPharmSc)
Stil to be submitted
The Board noted that the following APRs for the 2022 academic year are still to be submitted in
due course:
• Data Science major subject
• Agricultural Innovation major subject
• Global Studies major subject
• Tourism, Languages and Cultures major subject
• Bachelor of Entrepreneurship
11. Convener’s Business
The Board noted that the Convener did not have any business to report.
12. Date of Next Meeting
The Board noted that it will next meet at 2:00 pm on Wednesday 6 September 2023 in the Council
Chamber, First Floor, Clocktower Building.
13. Karakia Whakamutunga
The Convener closed the hui with a karakia.
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14. Members of the Board
Professor Phil Bremer (Convener)
Associate Professor Melanie Beres
Ngaroma Bennett
Mia Heaphy Butts
Professor Tim Cooper
Jason Cushen
Associate Professor Richard Greatbanks
Jennifer Haugh
Professor Karl Lyons
Professor Brendan McCane
Margaret Morgan
Dr Sarah Stein
Professor Lois Surgenor
Dr Julie Timmermans
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Board of Graduate Studies
Committee Secretary: Matt Angel
E-mail: [email address]
Telephone: 03 479 4852
Minutes of a Meeting of the Board of Graduate Studies
3 August 2023
Present:
Professor Phil Bremer (Convener), Professor David Baxter, Professor Richard Blaikie, Professor
Tim Cooper, Jason Cushen, Professor Zhiyi Huang, Professor Chrys Jaye, Kirsty Lewis, Professor
Lisa McNeill, Margaret Morgan, Dr Sarah Stein, Associate Professor Wayne Stephenson, Dr
Rob Wass (representing the Higher Education Development Centre), Keegan Wells
In attendance: Matt Angel, Carol Forbes, Scott Venning, Dr Julie Weaver, Mark Wilesmith
Apology:
Professor Tony Harland, Lini Roberts, Professor Gisela Sole
1. Karakia Timatanga
The Convener opened the hui with a karakia.
2. Minutes
The minutes of a meeting of the Board held on 6 July 2023, previously circulated, were confirmed.
3.
Intimations from Senate
The Board noted that the Senate, 26 July 2023, received the minutes of a meeting of the Board on 6
July 2023, and approved al recommendations contained therein.
4.
Matters Stil to be Finalised
The Board noted that the following matters previously considered by the Board were still to be
finalised:
a) Amendments to regulations for master’s degrees to achieve consistency regarding which
papers or courses should be considered when determining an applicant’s GPA for entry into
the programme (April 2023) (June 2023)
For enquiries regarding the follow-up of matters discussed by the Board relating to administrative
processes, amendments to forms, and work being undertaken by other boards, working parties or
offices, please contact Academic Committees and Services ([email address]).
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5.
Graduate Research Committee
GRC Minutes
The Board received the minutes of a meeting of the Graduate Research Committee on 27 June
2023,
noting that:
•
ChatGPT and generative artificial inteligence remain an ongoing topic of concern nationally
and internationally.
•
The Graduate Research School is stil working with Te Tumu on the final version of the
Guidelines for a PhD with Practice Research.
•
Progress reporting remains a difficult issue, and work on this is ongoing.
•
The Graduate Research Committee is keeping track of developments in each of the Divisions
toward consolidating the number of research methods papers.
•
Work continues on the policy around conflicts of interest in thesis examination.
•
The Postgraduate Scholarships Working Group is progressing recommendations to the Senior
Leadership Team.
•
The Manager, Graduate Research School has been undertaking a significant amount of work
focused moving admissions applications forward and reducing delays in the admissions
process.
Graduate Research School Report
The Board received a report on doctoral candidates for June 2023,
noting that:
•
As with previous reports, enrolments are down from 2022, but with a decrease in deferrals and
an increase in completions from this time last year.
•
There are positive signs, with a large number of pending enrolments compared to 2022, but it
is not clear how many of these accepted students wil go on to commence study at the
University or when, with wait times for visas being one potential factor.
6.
HEDC Interdivisional Board of Studies
The Board received the minutes of a meeting of the Higher Education Development Centre (HEDC)
Interdivisional Board of Studies on 27 June 2023.
7.
CUAP Report
The Board received a report on the meeting of the Committee on University Academic Programmes
(CUAP) on 13 July 2023 from the Dean, Learning and Teaching,
noting that:
•
The University did not propose any new programmes in 2023 Round 1, which is not typical.
•
While the lack of new programmes may be understandable in the current environment, there is
a need to monitor this and ensure that the University continues to innovate.
The Board noted that all of the University's proposals submitted to CUAP for 2023 Round 1 were
approved, comprising:
• Amending the name of the Postgraduate Certificate in Women’s Health (PGCertWHlth) to the
Postgraduate Certificate in Pregnancy and Medical Gynaecology (PGCertPMG)
• Amending the name of the Advertising endorsement for the Diploma for Graduates (DipGrad)
to Creative Marketing
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• Amending the minimum entry requirement for various coursework master’s degrees to a B
GPA, noting that the Master of Wildlife Management (MWLM) was added to the list of
programmes affected by this change.
• Amending the requirements of the Bachelor of Dental Surgery with Honours (BDS(Hons))
• Amending the requirements for the Bachelor of Dental Technology (BDentTech) and Bachelor
of Dental Technology with Honours (BDentTech(Hons))
• Transferring retained subjects from the Bachelor of Applied Science (BAppSc) and Bachelor of
Applied Science with Honours (BAppSc(Hons)) to new qualifications
8.
Consolidated Approvals Process
The Board
ENDORSED
the development of a consolidated approvals process for department- or programme-
wide curriculum revisions, as outlined in a manatu from the Dean, Learning and
Teaching,
noting that:
•
The intention of the process and its templates would be to solicit the same
required information for proposed curriculum revisions, but in a more efficient and
col ated way that should save time for the proposer and for those scrutinising any
such proposals.
•
The Dean, L&T is still working with staff from the Office of Māori Development to
determine whether Te Tiriti o Waitangi information needs to be included in each
Section B (i.e. new paper proposal) attached to the proposal or just in the overall
proposal document.
•
Once developed by the Dean, L&T, the proposed templates for the process would
be submitted to each Divisional Academic Board for consultation and
endorsement.
9.
Standardised Professional Programmes Admission Committees Terms of Reference
The Board
ENDORSED
standardised Professional Programmes Admission Committees Terms of Reference –
particularly in regard to the Master of Nursing Science Admissions Committee – as
outlined in a manatu addressed to Senate from the Associate Dean (Academic) for the
Division of Health Sciences,
noting that:
•
This is an important first step toward updates to the selection criteria and
eligibility regulations for Health Professional programmes.
•
The Board of Undergraduate Studies had advised minor corrections to achieve
consistency in which Student Experience staff would be expected to attend
meetings of admission committees.
10. Division of Health Sciences
The Board
RECOMMENDED
that the fol owing proposals from the Division of Health Sciences (20 July 2023) be
approved:
Psychological Medicine
HSC-1 - To delete PSME 416 Applied Theory of Addiction and Co-existing Disorders
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Bioethics
HSC-2 - To amend the paper rules for BITC papers,
noting that:
•
Some of the amended papers appear on Schedule C for programmes in other
Divisions, and the Divisional Academic Boards of those Divisions should have been
consulted, but the Board agreed that the amendments are minor enough that
they may continue to progress.
•
It would have been helpful to highlight the particular differences between the
current and proposed paper rules, and it would be helpful to highlight such
differences in any similar proposals going forward.
•
The shift to using an eligibility framework rather than specific prerequisite rules
wil prevent automatic eligibility checking for students in eVision, and such shifts
would generally be discouraged, but the Board agreed that this approach is
appropriate for BITC papers given the highly interdisciplinary nature of Bioethics.
•
Removing paper rules from postgraduate papers wil mean relying on students’
paper selections being escalated to the department to check student eligibility
during the course approval process, and any changes to how task are escalated
during the course approval process for postgraduate papers could impact on how
eligibility needs to be handled for BITC papers and other papers across the
University.
11. Division of Commerce
The Board
RECOMMENDED
that the following proposal from the Division of Commerce (19 July 2023) be
approved:
Management
COM-1 - To amend the teaching period of MANT 455
12. Annual Programme Reports
The Board discussed the following Annual Programme Reports (APRs) for the 2022 academic year,
noting that feedback wil be conveyed separately in manatu addressed to the relevant programme
coordinators and Divisions:
Division of Commerce
• Master of Accounting and Finance (MAccFin)
• Postgraduate Certificate in Digital Health (PGCertDigHeal) and Postgraduate Diploma in
Digital Health (PGDipDigHeal)
Division of Humanities
• Master of Archaeological Practice (MArchP)
Division of Sciences
• Marine Science subject for BSc(Hons)
• Artificial Intelligence subject for MAppSc, PGDipAppSc, and PGCertAppSc
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Higher Education Development Centre
• Educational Technology endorsement for PGCertHighE and PGDipHighE
Stil to be submitted
The Board noted that the following APRs for the 2022 academic year are still to be submitted in
due course:
• Master of Arts (Coursework)
• Master of Advanced Nursing Practice
13. Convener’s Business
The Board noted that the Convener did not have any business to report.
14. Date of Next Meeting
The Board noted that it will next meet at 2:00 pm on Thursday 7 September 2023 in the Council
Chamber, First Floor, Clocktower Building.
15. Karakia Whakamutunga
The Convener closed the hui with a karakia.
16. Members of the Board
Professor Phil Bremer (Convener)
Professor David Baxter
Professor Richard Blaikie
Professor Tim Cooper
Jason Cushen
Professor Tony Harland
Professor Zhiyi Huang
Professor Chrys Jaye
Kirsty Lewis
Professor Lisa McNeill
Margaret Morgan
Lini Roberts
Professor Gisela Sole
Dr Sarah Stein
Associate Professor Wayne Stephenson
Keegan Wells
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