1
OGP NAP - Commitment 7: Draft Engagement Plan - Options for
Engagement
ACT 1982
Purpose
To assess and explore:
- usefulness of different options for improving mechanisms to scrutinise potential OIA exemptions
- the information civil society organisations have access to in relation to OIA exemptions
-
potential challenges civil society organisations may face in relation to accessing and using
information regarding OIA exemptions
Note – wil be undertaking separate conversations with particular agencies including the Ombudsman.
Questions for those being consulted (TBC)
INFORMATION
1) Is there suitable/adequate guidance for public officials?
2) When an OIA exemption is proposed, is this information made available in a way that the public can
access/scrutinise it? How easy do you find it to access information about exemptions to the OIA? Where
do you currently go to look for the information?
3) What role is there for the public or civil society organisations? What role do you consider that civil
society organisations should have in OIA exemptions?
4) What options might actually be practicable? What mechanism do you consider the most useful for
making the process more transparent? What else can you think of?
Who
Engagement should be targeted to those who were involved in the development of Commitment 7 and
who have an interest in the improvement of the OIA exemption scrutiny processes. This is due to the
targeted scope of this commitment as well as the purpose of this engagement outlined above. It would
not meet the needs of either of these aims if the engagement was too broad as it would not achieve the
desired result.
Below are the stakeholder contact details of those who submitted on Commitment 7 during its creation.
PSC can send introductory email when we are ready.
Organisation
Contact/s
Email
Transparency
Julie Haggie, CEO
s9(2)(a)
International NZ
RELEASED UNDER THE OFFICIAL
Page 1 of 3
Trust Democracy
Simon Wright, Committee s9(2)(a)
member
https://trustdemocracy.nz/the-
Maureen Gillon,
committee/
Committee member
ACT 1982
NZ Council of Civil
Thomas Beagle
s9(2)(a)
Liberties
Andrew Ecclestone
Taxpayers Union
Submission from “Ray
Contact info for TU here
Deacon, Economist” for TU
Environment &
Cath Wallace is Vice Chair. Email: [email address]
Conservation
s9(2)(a)
organisations of NZ
Options for engagement?
INFORMATION
• Option 1: Share a version of the Options Paper via email with the contact list above provided
and seek feedback on key questions.
o Informs stakeholders of the progress of the work and the relevant issues.
o Gives time for consideration of the topic and more informed feedback.
• Option 2: Run an online survey using Citizens Space (an online engagement platform) and
advertising via the contact list provided by PSC.
o A tool could assist with dealing with submissions.
o However, a lot of administrative work to set up Citizen Space with potentially
limited use.
• Option 3: Run an online group engagement session, focused around key questions and
written feedback.
o Achieves goals of OGP to keep civil society stakeholders and actively engaged with
the work.
o Provides an opportunity for both sides to ask questions and discuss.
o Works to mitigate any risk of one view dominating the conversation or their being
unhelpful/non-constructive/negative conversations.
• Option 4: A mix of the above options.
Preferred option
Option 4 i.e. a combination of Option 1 then potentially Option 2.
- Engagement should be targeted to those who have an interest in the continued development of
the Commitment. Given the purpose of engagement there is little benefit in broader public
engagement.
- An Options Paper should be sent alongside a letter inviting written feedback.
RELEASED UNDER THE OFFICIAL
Page 2 of 3
- If necessary and if sufficient interest, then consider an online workshop to discuss the written
feedback.
- A group session would be better than individual meetings as would make best use of time and
resources.
- This option requires the least amount of set-up i.e. no Citizen Space.
ACT 1982
- This option is most appropriate for the small pool of organisations to be engaged with.
Timeline
Early 2024 - mid Feb to mid-March
Two to Four weeks
• Two weeks: Read and consider Options Paper
• Week 3: Written feedback due
• Week 4: If required, online workshop to discuss the written feedback provided.
INFORMATION
Cost
There should be no cost to this engagement. If there are any in-person sessions, this would be held at
the Justice Centre. There should be no other budget al ocation requirements.
Supporting Documentation
• Options Paper: OGP Commitment 7 Options Paper.docx
RELEASED UNDER THE OFFICIAL
Page 3 of 3
