IN-CONFIDENCE

29 May 2024

A Williams
[FYI request #26749 email]

Tēnā koe A Williams

Official Information Act Request

Thank you for your email of 13 May 2024, requesting copies of all responses
submitted to the tender for an Enterprise PAM Toolset. I have considered your
request under the Official Information Act 1982 (the Act). Please find my
decision on your request set out below.
Your request for copies of the responses is refused under section 9(2)(j) of the
Act  to enable the Ministry to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations). The greater
public interest is in ensuring that government agencies can continue to
negotiate without prejudice.
I note the comments in your request that you ‘would like to ensure that the
public is getting value for money and the panel has acted without having made
a decision prior to the RFP being placed on the GETS website.’
As outlined in the Request for Proposal (RFP) documents, the Ministry is
committed to selecting a solution that best meets the needs of the Ministry as
well as meeting its obligations to the Five Principles of Government
Procurement and Government Procurement Rules (GPR) when planning,
sourcing, and managing our procurement. The Ministry has not yet made a
decision on this tender.
An independent probity auditor has been appointed by the Ministry to overview
the RFP  processes  and verify that the procedures set out in the RFP are
complied with and that probity principles are adhered to.
The role of the probity auditor is to report to the Ministry and its stakeholders
about compliance with the Government’s Principles and Rules of Sourcing and
best practice about probity, and its subsequent evaluation process.

The Aurora Centre, 56 The Terrace, PO Box 1556, Wellington
– Telephone 04-916 3300 – Facsimile 04-918 0099

IN-CONFIDENCE

The probity auditor is not an employee of the Ministry and is an observer on
the Evaluation Panel.
I will be publishing this decision letter, with your personal details removed, on
the Ministry’s website in due course.
If you wish to discuss this response with us, please feel free to contact
[MSD request email].
If you are not satisfied with my decision on your request regarding the tender
for an Enterprise PAM Toolset, you have the right to seek an investigation and
review  by  the  Ombudsman.  Information  about  how  to  make  a  complaint  is
available at www.ombudsman.parliament.nz or 0800 802 602.
Ngā mihi nui
pp.

Magnus O’Neill
General Manager
Ministerial and Executive Services

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