14/09/2023– Situation Report Week 1
As at 11.49am on 14/09/2023 prepared by Crispian
Distributed All GEDT members
to
Key
Anusha Guler and Crispian
Contacts
Martin Rodgers to chair the meeting.
Previous
3 ELT Standup SITREPS 1 13092023 - FINAL.docx
Day ELT
SITREP
Overview
Summary of the current event
• There was 1 important major event – Writ Day (Sunday, 10 Sep)
• Taskforce is fully activated.
• ELT Standups activated.
• MIKE will be closed once processing is completed - Roll Close (13/09)
• MIKE is closed. (14/09)
• Data extraction and QA process.
Enrolment
GENERAL UPDATE
• The keying of qualifying forms, final integrity checks and other enrolment processes required
for Writ Day Roll Close have been completed.
• The Data extract for roll print and Easy vote cards started at 7.30am this morning.
• QA of that data will commence this afternoon
• Number of electors enrolled at roll close is 3,480, 699 (89.9%)
ACTION:
1. To commence QA on roll data for the roll print and easy vote cards
IT
UPDATE ON ISSUES:
•
Snaphire stability and performance -Technical change made overnight 13/14 Sep and expected
to resolve underlying issue. System being closely monitored.
•
Key Person risk – Work in progress. Target 19/9.
•
Mobile phone provision for Voting Services – Work underway to address connection gap
identified and regular meetings in place to track and manage.
•
Commission NO power resilience – Generator installation expected to complete by midday,
testing on L4 only @ 6pm on 14/09.
•
Security update patching between now and the election period – No further update
Comms and
Media
Education
Stuff are planning to do a story on the Freedoms movement and their plans to have scrutineers in
all voting places. We are working with Karl and the Security team on a response.
Social media Lots of people sharing political opinions and voter apathy.
Daily key metrics
• 6 media enquiries on 13 September
• 75 enquiries and comments on social media in the last 24 hours
• 21232 visitors to vote.nz
Customer
GENERAL UPDATE:
Services
In the last 24 hours, the team had 344 tickets created, received 43 phone calls and made 17
outbound calls. 80% of tickets were one-touch. Majority of the enquiries received were
enrolment related, followed by the voting enquiries. It is expected the on-hand tickets will
continue to increase over today and tomorrow due to some MIKE functionalities are temporarily
unavailable during the roll extraction. Only 1 outstanding complaint received this morning about
roll type. No significant issue to raise at this stage.
Strategic
INSIGHTS:
Engagement • Concerns expressed by disability community that the accessibility of voting places is a barrier,
and
noting they feel guidance provided by Commission is unclear (they are seeking more specificity
Partnership
to the areas they wish to vote in). Raised worries around lighting, wheelchair access,
bathrooms, and the sturdiness of the booths. Noted people are opting not to vote rather than
risk a fall or embarrassment.
• Generally, a noticeable increase in enquiries about voting places specificity and technical
details.
L&P
GENERAL UPDATE:
The deadline for party lists and bulk nomination of candidates closed at midday today.
One registered party, Democratic Alliance, is not contesting the election.
Party access to the nominations system via the Party Portal is now closed.
To date we have received a total of 557 nominations, made up of 454 electorate candidates and
103 candidates who are list only.
Nominations for candidates using the individual nomination process close at midday tomorrow.
FOR YOUR INFORMATION
MetService
Forecast for
14 Sep
Severe
A cold front moves northwards over New Zealand on Thursday and Friday, preceded by a strong
Weather
northwesterly flow, and followed by colder southwesterlies. Severe Weather Warnings and
Outlook
Watches have been issued for this event, and this extends into Friday morning for gale or severe
gale northwesterlies about the lower North Island. Consequently, there is a moderate risk of
severe gale northwesterlies about Marlborough, Wellington, Wairarapa, Tararua District and
Central Hawkes Bay on Friday morning. For more details regarding the current Watches and
Warnings, see https://www.metservice.com/warnings/home.
Over the weekend, northwesterlies will strengthen again over the country as another series of
fronts move onto central and southern New Zealand. There is moderate confidence of warnable
rainfall amounts over Fiordland, Westland and the Canterbury/Otago headwaters later Saturday
and Sunday, and low confidence over Buller, Kahurangi National Park and the Tararua Range on
Sunday.
Additionally, there is moderate confidence of another period of severe northwest gales about
northern Marlborough, Wellington, Wairarapa, Tararua District and Central Hawke's Bay on
Sunday and Monday morning. There is low confidence of severe northwest gales about other
exposed parts of southern Marlborough, Canterbury, Otago, Southland and southern Fiordland
later Saturday and into Sunday or early Monday, and also low confidence of severe gale west or
southwest winds about southern Fiordland, Southland and Otago (mainly near the coast) later
Sunday and early Monday.
Finally, there is low confidence that westerly winds could reach severe gale about other North
Island areas from southern Northland to Hastings District and Kapiti, and also near Golden Bay,
later Sunday and Monday.
(Reissued at 11:30am Wednesday to include the Canterbury/Otago headwaters in the moderate
rainfall area later Saturday and Sunday).
MetService Thursday
Extended
North Island: cloudy periods in the west, with scattered showers developing about and south of
Forecast 14-
Taranaki later. Mainly fine in the east. South Island: rain or showers developing in the west and
17 Sep
south, heavy at times. Fine with high cloud elsewhere.
Friday
North Island: Showers, some heavy, clearing from south in the evening. South Island: Scattered
showers spreading north, then clearing everywhere in the evening.
Saturday
North Island: Fine. South Island: Fine in the east and north. Isolated showers developing
elsewhere early, then turning to rain with some heavy falls in the west later.
Sunday
North Island: Showers developing in the west from Waikato southwards. Mainly fine elsewhere.
Strong to gale north to northwesterlies in exposed places. South Island: Rain with heavy falls in
the west. Scattered rain elsewhere spreading north.
Chatham Islands
Showers on Friday, with strong northwesterlies changing southwest. Showers clearing on Saturday
with southwesterlies turning lighter northwest, then strengthening later. Showers developing
again on Sunday with strong northwesterlies.
Issued: 11:17pm Wed 13 Sep (MetService)
14/09/2023– ELT Situation Report Week 1
As at 3.29pm on 14/09/2023 prepared by Crispian
authorised by Anusha Guler
Distributed ELT members
to
Key
Anusha Guler and Crispian
Contacts
Martin Rodgers chaired the meeting.
Previous
3 ELT Standup SITREPS 1 13092023 - FINAL.docx
Day ELT
SITREP
Overview
Summary of the current event
• There was 1 important major event – Writ Day (Sunday, 10 Sep)
• Taskforce is fully activated.
• ELT Standups activated.
• MIKE will be closed once processing is completed - Roll Close (13/09)
• MIKE is closed. (14/09)
• Data extraction and QA process.
Enrolment
GENERAL UPDATE
• Completed the keying of qualifying forms, final integrity checks and other enrolment processes
required for Writ Day Roll Close.
• Started the Data extract for roll print and Easy vote cards at 7.30am this morning.
• Number of electors enrolled at roll close is 3,480, 699 (89.9%)
ACTION:
1. Commence QA on roll data for the roll print and easy vote cards
IT
UPDATE ON ISSUES:
•
Snaphire stability and performance -Technical change made overnight 13/14 Sep and expected
to resolve underlying issue. System being closely monitored.
•
Commission NO power resilience – Generator installation expected to complete by midday
today, testing on L4 only @ 6pm on 14/09.
Comms and
Media
Education
• Stuff are planning to do a story on the Freedoms movement and their plans to have scrutineers
in all voting places.
• Police have been notified of this plan.
Social media Lots of people sharing political opinions and voter apathy.
Daily key metrics
• 6 media enquiries on 13 September
• 75 enquiries and comments on social media in the last 24 hours
• 21232 visitors to vote.nz
ACTIONS:
1. Comms is working with the Chief Electoral Officer and Security team on an appropriate
response.
2. The Deputy Chief Electoral Officer has briefed RMs regarding this issue and emphasised rules
on scrutineers.
Security
UPDATE ON ISSUE
• Potential security threat of an employee in North Island with significant criminal convictions.
Customer
GENERAL UPDATE:
Services
• In the last 24 hours, the team had 344 tickets created, received 43 phone calls and made 17
outbound calls. 80% of tickets were one-touch. Majority of the enquiries received were
enrolment related, followed by the voting enquiries.
• Only 1 outstanding complaint received this morning about roll type.
Strategic
INSIGHTS:
Engagement • Concerns expressed by disability community that the accessibility of voting places is a barrier,
and
noting they feel guidance provided by Commission is unclear (they are seeking more specificity
Partnership
to the areas they wish to vote in). Raised concerns around lighting, wheelchair access,
bathrooms, and the sturdiness of the booths. People are considering not to vote rather than risk
a fall or embarrassment.
• Noticeable increase in enquiries about voting places specificity and technical details.
Legal &
GENERAL UPDATE:
Policy
• The deadline for party lists and bulk nomination of candidates closed at midday today.
• One registered party, Democratic Alliance, is not contesting the election.
• Party access to the nominations system via the Party Portal is now closed.
• To date we have received a total of 557 nominations, made up of 454 electorate candidates and
103 candidates who are list only.
• Nominations for candidates using the individual nomination process close at midday tomorrow.
FOR YOUR INFORMATION
MetService
Forecast for
14 Sep
Severe
A cold front moves northwards over New Zealand on Thursday and Friday, preceded by a strong
Weather
northwesterly flow, and followed by colder southwesterlies. Severe Weather Warnings and
Outlook
Watches have been issued for this event, and this extends into Friday morning for gale or severe
gale northwesterlies about the lower North Island. Consequently, there is a moderate risk of
severe gale northwesterlies about Marlborough, Wellington, Wairarapa, Tararua District and
Central Hawkes Bay on Friday morning. For more details regarding the current Watches and
Warnings, see https://www.metservice.com/warnings/home.
Over the weekend, northwesterlies will strengthen again over the country as another series of
fronts move onto central and southern New Zealand. There is moderate confidence of warnable
rainfall amounts over Fiordland, Westland and the Canterbury/Otago headwaters later Saturday
and Sunday, and low confidence over Buller, Kahurangi National Park and the Tararua Range on
Sunday.
Additionally, there is moderate confidence of another period of severe northwest gales about
northern Marlborough, Wellington, Wairarapa, Tararua District and Central Hawke's Bay on
Sunday and Monday morning. There is low confidence of severe northwest gales about other
exposed parts of southern Marlborough, Canterbury, Otago, Southland and southern Fiordland
later Saturday and into Sunday or early Monday, and also low confidence of severe gale west or
southwest winds about southern Fiordland, Southland and Otago (mainly near the coast) later
Sunday and early Monday.
Finally, there is low confidence that westerly winds could reach severe gale about other North
Island areas from southern Northland to Hastings District and Kapiti, and also near Golden Bay,
later Sunday and Monday.
(Reissued at 11:30am Wednesday to include the Canterbury/Otago headwaters in the moderate
rainfall area later Saturday and Sunday).
MetService Thursday
Extended
North Island: cloudy periods in the west, with scattered showers developing about and south of
Forecast 14-
Taranaki later. Mainly fine in the east. South Island: rain or showers developing in the west and
17 Sep
south, heavy at times. Fine with high cloud elsewhere.
Friday
North Island: Showers, some heavy, clearing from south in the evening. South Island: Scattered
showers spreading north, then clearing everywhere in the evening.
Saturday
North Island: Fine. South Island: Fine in the east and north. Isolated showers developing
elsewhere early, then turning to rain with some heavy falls in the west later.
Sunday
North Island: Showers developing in the west from Waikato southwards. Mainly fine elsewhere.
Strong to gale north to northwesterlies in exposed places. South Island: Rain with heavy falls in
the west. Scattered rain elsewhere spreading north.
Chatham Islands
Showers on Friday, with strong northwesterlies changing southwest. Showers clearing on Saturday
with southwesterlies turning lighter northwest, then strengthening later. Showers developing
again on Sunday with strong northwesterlies.
Issued: 11:17pm Wed 13 Sep (MetService)
14/09/2023– Situation Report Week 1
As at 1100 on 14/09/2023 prepared by Paul
Distributed to
GEDT members
Key Contacts
Paul Jepson
Status of the issue/s Update on Issues:
•
Snaphire stability and performance -Technical change made
overnight 13/14 Sep and expected to resolve underlying
issue. System being closely monitored.
•
Key Person risk – Work in progress. Target 19/9.
•
Mobile phone provision for Voting Services – Work
underway to address gap identified and regular meetings in
place to track and manage.
•
Commission HQ power resilience – Generator installation
expected to complete by midday, testing on L4 only @ 6pm
on 14/09.
•
Security update patching between now and the election
period – No further update
