IN-CONFIDENCE
DAILY INTERAGENCY REPORT TO
GEDT
Submitted daily not later than 11am.
Date: 16 October 2023
DPMC:
NSTR
NZ Police:
No report yet
NEMA (Daily Intelligence Briefing attached):
NSTR
GCSB:
NSTR
NZSIS:
Reporting via the JIG
MoH:
NSTR
IN-CONFIDENCE
IN-CONFIDENCE
Waka Kotahi:
https://www.journeys.nzta.govt.nz/highway-conditions/traffic-and-travel-list-view/
NSTR
MFAT:
NSTR
MoJ:
Following discussions with Justice, EC is preparing a briefing for the Minister of Justice prior to
Cabinet on 16 October 2023 on key facts from the General Election and outline the process for
review.
FENZ:
NSTR
MPI:
NSTR
MBIE:
NSTR
Prepared by: David
IN-CONFIDENCE
16/10/2023 - E +2 SITREPS
As at 1.00pm on 16/10/2023 prepared by Crispian
Distributed
All GEDT/ELT members
to
Key
Anusha Guler and Crispian
Contacts
Previous
E+1 SITREPS 5 15102023 - FINAL.docx
ELT SITREP
Overview
Summary of the current event
• Post election process
Voting
GENERAL UPDATE
Services
Overseas Operations
• Busy processing the Overseas Votes.
• Votes from Overseas Voting Places are starting to arrive at the Gibson Sheat Centre.
• National Office Processing Team (NOPT) running to plan.
Auckland North Region
• No significant issues from electorates.
• All votes are back at the HQ and securely locked.
• Seeking staff’s feedback on Saturday and why it was such a hard day.
Auckland South Region
• No significant issues from electorates.
• Fatigued and tired Electorate Managers.
• Concern about those electorates that have minor gaps in results for candidates.
• Processing huge volume of Voting Place (VP) enrolment forms.
Central North Island Region
• No significant issues from electorates.
• Focus for today is enrolment scanning and repatriating materials.
• Currently managing high workloads and ensuring that people are able to take some time out during the
week.
• Happy with current progress.
Lower North Island Region
• All Electorate Manager (EMs) are in good spirits (albeit tired) after a very long day on Saturday, and
Sunday sort yesterday.
• Whanganui EM very happy with her achievement of being first electorate to get 100% results entered on
Saturday night.
• Shared voting repatriation underway in region this morning.
South Island Region
• No incidents or significant issues
• All materials are back at HQs.
• Some teams are very tired and slower off the mark.
Enrolment
ISSUE:
• As at 8am, there were 136,000 enrolment forms in the queues for processing (25K online forms and 109K
from voting places. A further 11,000 have come in from voting places since then.
• Highlighting issue for enrolment to process the forms by the agreed target of Wednesday night, 18
October (flow-on effect on the Special Vote Declaration (SVD) processing by enrolment staff on the next
day, Thursday 19 October).
• Strategic Engagement and Partnerships team has very kindly offered staff to assist (former Registrars and
Deputy Registrars).
• Looking at the impacts on the Port Waikato by-election – Easy vote and Roll Prints.
ACTION
• Enrolment discussed with Voting Services about the potential flow-on effect on the processing of Special
Vote Declarations. VS will provide communication to teams on the timeline of activities.
• Enrolment is extending working hours for processing staff (in addition to current extensions)
IT
GENERAL UPDATE: • No other significant issues
• RESOLVED Election Management System permission issues on Sunday.
• RESOLVED NOPT device set-up issues on Sunday.
Comms &
GENERAL UPDATE:
Education
• No issues to report
Customer
GENERAL UPDATE:
Services
• Since Sunday, the team resolved 70 tickets and received 21 calls. 98.6% of these were resolved by one-
touch.
• 222 complaints are on hand across the business units (688 complaints have been resolved since the 31
July).
Legal &
GENERAL UPDATE
Policy
• No issues to report
Strategic
GENERAL UPDATE
Engagement
• Some anecdotal feedback coming in from community contacts re the experiences of voting (a variety of
and
views).
Partnership
• Staff are feeling disappointment after reading commentary in the media.
Interagency
Interagency
Report
Interagency support is ongoing until the Writ is returned.
MoJ
Following discussions with Justice, Electoral Commission is preparing a briefing for the Minister of Justice
prior to Cabinet on 16 October 2023 on key facts from the General Election and outline the process for
review.
Security
GENERAL UPDATE
• Continuing engagement with Police and other partner agencies to maintain support until return of the
writ
• Extra security guards rostered on today and tomorrow at Headquarters during operating hours.
Monitoring scrutineer activity and other potential security risks over the next 24 hours with the intent of
reducing security guards to planned after-hours presence only if no further issues
• Continuing to monitor the protest space and alert to possibility of groups disputing the results.
10 Security incidents reported from the field from 12-15 October 2023
Type
Reported
Resolved
Voting Place Disruption
1
1
Online Staff Abuse
2
2
Potential Security Compromise
5
5
Scrutineer issues
2
2
Voting Place Disruption
• Abuse at VP from drunk
On-Line
• Social media posts with objectionable material
• Abusive text message sent to staff member
Potential Security Compromise
• Stolen Issuing Point Stamp
• Ballot Paper removed from VP
• Security Tag on Advance voting box cut – No issue, verified by photos
• Guard asleep
• Drunk member of public locked in VP
Scrutineer Issues
• One scrutineer escorted off premises during count
• 3 scrutineers initially refused to leave Rotorua HQ, Police called but resolved before they arrived
People &
GENERAL UPDATE:
Culture
• Nothing to report.
UNCLASSIFIED
Severe Weather Outlook
Moist northwesterlies may bring heavy rain to the north
and west of the South Island tomorrow and gales to
central New Zealand, while colder southerlies in the
east bring snow to parts of Canterbury and Otago. On
Wednesday a low to the west of the North Island is
expected to direct a moist northeasterly onto the
Island.
Tomorrow, there is moderate confidence in severe
northwest gales from Wellington, Wairarapa, the
Tararua District to Marlborough and northern
Canterbury.
There is moderate confidence that rainfall amounts will
reach warning criteria in Marlborough, Nelson, and
Westland, and high confidence in western Nelson and
Buller.
On Wednesday there is low confidence of warning
amounts of rain for Northland, Auckland, and
Coromandel.
Fire and Drought Risk
Source: NIWA Fire Weather
Prepared by the NEMA Monitoring, Alerting and Reporting Centre to provide awareness that supports informed decision making.
Any questions, comments or contributions should be addressed to: [email address].
