(Draft) AI Strategy - Action Plan 2024 -25
July 2024 – June 2025
Pillar/
Priority
Action
Owner
Timeline
Metric
Workstream
Governance & We wil develop a robust
Embed the AI governance
Q1
Number of AI
Risk systems
AI governance framework framework into current
initiatives and
that aligns with our
Governance and risk systems
projects meeting the
values, policies, and legal to oversee and monitor all AI
criteria of the AI
obligations.
initiatives and projects
Policy
Governance & We will review and
Provide straightforward
Q1-Q2
Number of gaps
Risk Systems
update our policies,
guidance for AI
identified and
procedures, and
implementation, develop a
addressed; AI Policy
guidelines to ensure they clear process incorporating
updated and
are relevant and effective existing frameworks, review
communicated to all
for an AI-enabled
Procurement Policy, add AI to
staff; Procurement
organisation.
Council’s risk register, and
savings through
develop risk tiering for AI use
efficiency;
Procurement metrics
on environmental
impact
Governance & We wil identify and
Identify and improve
Q1-Q4
Risk Systems
improve processes that
processes that can benefit
can benefit from AI
from AI to achieve
solutions and achieve
efficiencies and saving
efficiencies and savings.
AI Strategy Action Plan / June 2024 / Version 0.1
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AI Strategy Action Plan 24/25
Pillar/
Priority
Action
Owner
Timeline
Metric
Workstream
Governance & We will align our AI
Risk Systems
initiatives with our Long
Term Plan commitments.
Governance & We wil track and
Set up a system to monitor
Risk Systems
measure the benefits and the benefits and costs of AI
costs of our AI projects
projects
and ensure they are
realised and
communicated
People and
We will expect that staff
Create an AI code of conduct
Q2
Number and
Culture
will use AI tools
and embed it into the staff
percentage of staff
responsibly and in line
induction and performance
who signed and
with the expectations
management processes
adhered to the AI
outlined in the AI Policy
code of conduct
People and
We will create a
Identify and recruit AI
Q2-Q3
Number and
Culture
community of AI
champions from different
percentage of staff
Navigators to ensure no
teams and departments to
who accessed and
one is left behind
act as mentors and guides
benefited from the AI
for staff who need support
Navigators
with AI adoption and usage
We will invest in training
Number of staff
Invest in AI training for
and provide our teams
trained and AI
People and
teams, curate the Go1 Digital
with the right tools and
Q1-Q3
Navigators identified.
Culture
AI training and create a
skills to use AI effectively
Number of Use Cases
community of AI Navigators.
and ethically.
created and shared.
People and
We will foster a culture of Organise regular AI
Q1-Q4
Number and
Culture
transparency, innovation, showcases, workshops, and
percentage of staff
AI Strategy Action Plan 2024-25/ June 2024 / Version 0.1
P.2
AI Strategy Action Plan 24/25
Pillar/
Priority
Action
Owner
Timeline
Metric
Workstream
curiosity, and learning,
seminars to share best
who attended and
and support our staff to
practices, lessons learned,
participated in the AI
adapt to new ways of
and success stories of AI
events
working with AI.
initiatives and projects
Data and
We wil know and honour
Implement a data lineage
Q2-Q3
Number and
Information
the Whakapapa of our
system that tracks and
percentage of data
management data, ensuring we can
records the source,
sets that have
always trace its origins,
transformation, and
complete and
context, and usage
destination of al data used
accurate data
for AI purposes
lineage information
Data and
We will begin by
Identify and prioritise the
Q1-Q2
Number and
Information
automating and digitising processes that can be
percentage of
management our processes, breaking
automated and digitised
processes that are
down silos to enable
using AI tools and
automated and
seamless data flow. This
technologies;
digitised using AI
wil lay the groundwork
Clean up the ‘TRIM Content’
for future AI integration.
in Te Pātaka to remove
inactive content (not the
archives)
Data and
We will establish a
Develop and implement a
Q2-Q3
Number and
Information
continuous data quality
data quality framework that
percentage of data
management management system,
defines the standards,
sets that meet the
using AI to enhance our
metrics, and processes for
data quality
data analysis and
ensuring data quality
standards
decision-making.
AI Strategy Action Plan 2024-25/ June 2024 / Version 0.1
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AI Strategy Action Plan 24/25
Pillar/
Priority
Action
Owner
Timeline
Metric
Workstream
Retention labels and policies
implemented across Te
Pātaka, with potential
implementation of sensitivity
labels
Data and
We will create an AI data
Create and maintain a
Q3-Q4
Number of data sets
Information
registry to ensure data
centralised repository of all
that are registered
management quality, accessibility, and data sets used for AI
and updated in the AI
security, supporting our
purposes, with metadata,
data registry
evolving AI needs.
documentation, and access
controls
Partnerships
We will share our AI
Engage with other local
Q1-Q4
Number and
and
experiences and insights
councils, central government
frequency of AI-
collaborations with the local government agencies, and relevant
related interactions
sector and others and
organisations to exchange
and collaborations
learn from their best
knowledge, ideas, and
with external
practices.
feedback on AI use and
stakeholders>
development
Partnerships
We will develop
Conduct market research
Q2-Q3
Number and quality
and
partnerships with tech
and procurement processes
of AI vendor and
collaborations providers who can offer
to identify and select suitable
service provider
us innovative and tailored AI vendors and service
contracts
AI solutions and help us
providers
establish our use cases.
Partnerships
We will leverage strategic Support the Strategic
Investment in use
and
partnership with PwC,
Partnership AI Project to
Q1-Q2
cases that results in
Collaborations who can provide us with
identify potential use cases
AI Strategy Action Plan 2024-25/ June 2024 / Version 0.1
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AI Strategy Action Plan 24/25
Pillar/
Priority
Action
Owner
Timeline
Metric
Workstream
expert advice and
for investment e.g revenue
tangible financial
guidance on our AI
collection, regulatory
benefits
journey.
processes
AI Strategy Action Plan 2024-25/ June 2024 / Version 0.1
P.5
Document Outline
