TP240141 OIA Response Lauren Doocy.pdf

Level 2, Wintec House
Cnr Anglesea and Nisbet St.
Hamilton 3204

0800 86 22 84
info@tepūkenga.ac.nz
tepūkenga.ac.nz

9 December 2024
Lauren Doocy
By email: [FYI request #29197 email]

Tēnā koe Lauren
Request under the Official Information Act 1982
Thank you for your email of 14 November 2024, requesting information from Whitireia and WelTec ǀ
Te Pūkenga – New Zealand Institute of Skil s and Technology (Whitireia and WelTec).
You  supplied  weblinks  to  two  historic requests  for information  sent to Whitireia Community
Polytechnic via the FYI.org.nz website, as follows:
1.  Dated 1 August 2017 titled Rate of sexual violence on campus across a ten year period.
2.  Dated 7 May 2020 titled Technology Fund.
Referencing these two requests you asked:
Please provide the information requested in the fol owing unanswered OIA Requests…
This letter provides a formal decision on your request under the Official Information Act 1982 (OIA).
The decision
Request 1 dated 1 August 2017
We note this request was made over seven years ago. We carried out a search for the response, but
unfortunately must refuse this part of your request under section 18(e) of the OIA as a copy of a
response to this request “does not exist or, despite reasonable efforts to locate it, cannot be found”.
Request 2 dated 7 May 2020
A copy of the response to this request dated 19 May 2020 is attached at Appendix One.  Some
information has been withheld from the documents under section 9(2)(a) of the OIA to protect the
privacy of natural persons. We do not consider the need to withhold this information is outweighed
by the public interest in its release.

You have the right to make a complaint to the Ombudsman under section 28(3) of the OIA if you are
not happy with this response. Information about how to do this is available at
www.ombudsman.parliament.nz or by cal ing 0800 802 602.
We may publish our OIA responses and the information contained in our reply to you on our website.
Before publishing we will remove any personal or identifiable information.

Ngā mihi

Gus Gilmore
Tumuaki | Chief Executive
2

Appendix One
1982
ACT
INFORMATION
RELEASED UNDER THE
OFFICIAL

6 Hazeldean Road
Addington
Christchurch 8024
vocationaleducation.ac.nz
6 May 2020
Tēnā koe Justin Lester
Technology Access Fund for Learners Funding
1982
The Minister of Education announced the creation of a new fund, the Technology Access Fund
for Learners (TAFL) on Saturday 2 May 2020. The purpose of the fund is to help tertiary education
organisations (TEOs) and transitional industry training organisations (TITOs) support learners to
continue to access tertiary education and training that has been disrupted as a result of the
ACT
COVID- 19 pandemic.
The Minister has delegated the power to allocate and distribute funding to relevant TEOs and
TITOs to the TEC. The fund does not fall within the statutory framework for Funding allocated
under sections 159YA or 159ZC of the Education Act 1989.
We are writing to inform you that we are proposing to pay out some of this funding to your
organisation soon after 6 May 2020 when NZIST receives the funding from the Tertiary
Education Commission (TEC).
This letter sets out:
• the period for which the TEC will provide funding from the Technology Access Fund for
Learners;
INFORMATION
• the amount of funding that your organisation will receive;
RELEASED UNDER THE
• the conditions that apply to the funding; and
• any other provisions relevant to your organisation’s receipt of this funding.
Guidance on the TAFL was sent to you in the letter dated 4 May 2020 and contained additional
information on how the funding is to be used, who is eligible to receive it, and the TEC reporting
requirements for the fund.
OFFICIAL
What actions do you need to take now?
1. Review the documents
2. Confirm your acceptance of the funding, whether in full or in part.
3. Return the declaration form
We ask that you review the funding allocation in Appendix 1, the fund specific conditions in
Appendix 2, and the TAFL guidance on the TAFL was sent to you in the letter dated 5 May
2020.
Page 2 of 23

You will need to return the completed declaration form that is provided in Appendix 1. The
declaration allows you to state how much of the allocation you accept. Any funding not used at
this time, can be re-allocated to assist other learners. Please note there will also be other
opportunities throughout the year for you to return any unused funding to us to for re-allocation.
By accepting the funding you are confirming you acknowledge, and will comply with, the
conditions attached as Appendix 2 to this letter. The funding may be recovered if we consider
that it has been used incorrectly, or it has not been used by 31 December 2020.
If you have any questions please email [email address].
Nāku noa, nā
Chris Collins
1982
Interim Chief Executive
ACT
cc Mark Oldershaw, Chief Executive
INFORMATION
RELEASED UNDER THE
OFFICIAL
_______________________________________________________________________
Acceptance of Technology Access Fund for Learners funding, May 2020
Page 2 of 11
Page 3 of 23

Appendix 1: Funds, Funding and Funding Periods
Wellington Institute of Technology Limited
The funding allocation contained in this letter is GST exclusive.
Fund
2020 Funding
Funding period: 23 March 2020 – 31 December 2020
(ex GST)
Technology Access Fund for Learners
$96,339
1982
ACT
INFORMATION
RELEASED UNDER THE
OFFICIAL
_______________________________________________________________________
Acceptance of Technology Access Fund for Learners funding, May 2020
Page 3 of 11
Page 4 of 23

1982
ACT
INFORMATION
RELEASED UNDER THE
OFFICIAL

Appendix 2: Conditions on Funding
Purpose of Fund
The purpose of the Technology Access Fund for Learners (TAFL) Funding is to help tertiary
education organisations (TEOs) and transitional industry training organisations (TITOs) support
learners to continue to access tertiary education and training that has been disrupted due to
COVID-19.
The power to allocate and distribute this Funding to relevant TEOs and TITOs has been
delegated by the Minister, and does not fall within the statutory framework for funding received
under sections 159YA or 159ZC.
In consideration for receiving this Funding, you agree to the conditions set out below.
1982
Technology Access Fund for Learners Funding Conditions
The following Conditions apply to the TAFL Funding you receive from 5 May 2020 to 31
December 2020 (Funding Period):
ACT
(a)
the conditions set out below;
(b)
Base Funding Conditions set out in the Funding Conditions Catalogue;
(c)
the specific Conditions of any Funding you receive from any other Fund or the
conditions of any grant you receive under section 321 of the Education Act, whichever
is relevant; and
(d)
the Conditions in the Education Act (unless otherwise stated in the following
Conditions).
1.
Organisation eligibility
1.1
You must be a TEO or TITO that:
INFORMATION
(a)
for the duration of the Funding Period, continues to receive Funding from at least one of
RELEASED UNDER THE
the following Funds:
i.
Employer-led Workplace Literacy and Numeracy;
ii.
Industry Training Fund;
iii.
Intensive Literacy and Numeracy Fund;
OFFICIAL
iv.
Intensive Literacy and Numeracy – English for Speakers of Other Languages;
v.
Intensive Literacy and Numeracy – Refugee English;
vi.
Student Achievement Component – Qualification at Level 3 and above on the
NZQF;
vii.
Student Achievement Component – Qualification at Levels 1 and 2 on the NZQF;
vii .
TEO-led Workplace Literacy and Numeracy
ix.
Youth Guarantee; or
Page 6 of 23

(b)
have received a grant under section 321 of the Education Act in the 2019 or 2020
calendar years.
1.2
If you are eligible for TAFL Funding under Condition 1.1(a), you must, for the duration
of the Funding Period, continue to meet the organisation eligibility conditions of the
Relevant Fund(s).
2.
Learner eligibility
2.1
If you are eligible for TAFL Funding under Condition 1.1(a), you must ensure that TAFL
Funding is only used in respect of a learner who, for the length of the Funding Period,
is, and continues to be:
(a)
a learner for which you receive funding under the Relevant Funds(s);
(b)
an eligible learner in accordance with the learner eligibility conditions of the Relevant
1982
Fund(s); and
(c)
enrolled in a technology-enabled programme that is being delivered wholly or partially
THE
online by you.
ACT
2.2
If you are eligible for TAFL Funding under Condition 1.1(b), you must ensure that TAFL
Funding is only used in respect of a learner who, for the length of the Funding Period,
is, and continues to be:
(a)
a learner for which the TEO or TITO uses money it received under the grant under
UNDER
section 321 of the Education Act;
(b)
an eligible learner in accordance with any learner eligibility requirements imposed as
part of your conditions under section 321(3) of the Education Act; and
(c)
enrolled in a technology-enabled programme that is being delivered wholly or partially
online by you.
INFORMATION
3.
Programme eligibility
RELEASED
3.1
If you are eligible for TAFL Funding under Condition 1.1(a). you must ensure that you
only use TAFL Funding for a programme of study or training that, for the length of the
Funding Period:
(a)
meets the programme eligibility requirements of the Relevant Fund(s); and
(b)
is a technology-enabled programme that is being delivered wholly or partially online.
OFFICIAL
3.2
If you are eligible for TAFL Funding under Condition 1.1(b), you must ensure that you
only use TAFL Funding for a programme of study or training that, for the duration of the
Funding Period:
(a)
meets any programme eligibility requirements imposed on you as part of your
conditions under section 321(3); and
(b)
is a technology-enabled programme that is being delivered wholly or partially online.
_______________________________________________________________________
Acceptance of Technology Access Fund for Learners funding, May 2020
Page 6 of 11
Page 7 of 23

4.
Use of Funding
4.1
You must only use the TAFL Funding:
(a)
for costs incurred from 23 March, and during the Funding Period; and
(b)
to enable learners to continue accessing tertiary education and training that has been
disrupted due to COVID-19 by supporting access to:
i.
suitable devices and related support;
ii.
adequate internet connections and related support; and/or
iii.
other support that assists learners in engaging in technology-enabled tertiary
education.1
4.2
You must not use TAFL Funding for:
(a)
developing a technology-enabled delivery platform or capability; or
(b)
developing technology-enabled course materials
1982
4.3
You must use all reasonable efforts to ensure that TAFL Funding is not used for any
THE
internet connections or related support provided after the relevant programme of study
or training has ended.
ACT
5.
Funding Priorities
5.1
In applying TAFL Funding, you must develop an effective and efficient prioritisation
UNDER
strategy to enable learners to continue accessing tertiary education and training that
has been disrupted due to COVID-19. In developing this strategy you must prioritise:
(a)
vulnerable learners;
(b)
learners most in need of additional support to access technology-enabled tertiary
education; and
(c)
learners who face technological and skill barriers to accessing technology-enabled
INFORMATION
tertiary education.
RELEASED
6.
Your responsibilities
6.1
Learner Technology Support Strategy
(a)
You must prepare a Learner Technology Support Strategy (LTSS) in the manner and
form prescribed by TEC that sets out your planned approach to using the TAFL
OFFICIAL
Funding. The LTSS must include information on:
1 The terms ‘related support’ and ‘other support’ include supporting TEO and TITO capability to deliver quality online provision
providing it relates to supporting learners to continue to access tertiary education.
_______________________________________________________________________
Acceptance of Technology Access Fund for Learners funding, May 2020
Page 7 of 11
Page 8 of 23

i. how you will prioritise which learners receive assistance with accessing
technology- enabled learning;
ii. how you plan to use your TAFL Funding allocation; and
iii. how you will ensure that TAFL Funding is used in compliance with these Funding
Conditions.
6.2
Devices
(a)
We acknowledge and agree that you will retain ownership of devices purchased with
the Funding pursuant to Condition 4.1(b)(i).
(b)
You must ensure that devices purchased with the Funding pursuant to Condition
4.1(b)(i) are:
i.
provided to learners as soon as reasonably practicable;
1982
ii.
recovered from learners upon the completion of their programme of study or
THE
training; and
iii.
redistributed to other learners as soon as reasonably practicable.
ACT
(c)
You must make clear to all learners receiving devices purchased with TAFL Funding
that such devices must be returned to you as soon as reasonably practicable upon the
completion of the learner’s programme of study or training.
6.3
Learners’ costs
UNDER
You must not create any liability for any ongoing costs for learners.
6.4
Access to and supply of information
(a)
You must provide us with access to your premises, employees and information for the
purposes of:
i.
inspecting the records that you keep; and
INFORMATION
ii.
auditing your compliance with these Funding Conditions.
RELEASED
(b)
You must supply to us, from time to time as required by us, and in a form specified by
us, any financial, statistical, or other information that we require you to supply.
7.
TEC’s responsibilities
OFFICIAL
(a)
TEC are responsible for publishing and regularly updating a list of all TEOs and TITOs
that have received TAFL Funding. By receiving TAFL Funding, you consent to the
following information being published:
_______________________________________________________________________
Acceptance of Technology Access Fund for Learners funding, May 2020
Page 8 of 11
Page 9 of 23

i.
the total amount of TAFL Funding that you have received;
ii.
the amount of TAFL Funding that you have spent;
iii.
the nature of support that has been provided by you; and
iv.
the number of learners that have been supported by you and the extent to which
those learners have remained engaged in tertiary education.
8.
Inducement
(a)
Notwithstanding any other condition of the Relevant Fund(s), devices provided to
learners pursuant to Condition 4.1(b)(i) and internet connections provided to learners
pursuant to Condition 4.1(b)(ii) are not inducement.
(b)
You must ensure that any marketing, advertising, or other such communications do not
mention, imply, or otherwise convey that you can provide services other than those
1982
permitted by these Funding Conditions.
THE
9.
Collaboration
ACT
You are encouraged to collaborate with other TEOs and TITOs as well as with TEC and the
Ministry of Education wherever possible to enter into agreements for bulk purchases with
internet providers and hardware suppliers. UNDER
10.
Reports
(a)
By 22 May 2020, you must provide us with your LTSS.
(b)
You must submit:
Progress Reports
INFORMATION
i.
a Progress Report no later than 15 May 2020;
RELEASED
ii.
a Progress Report no later than 29 May 2020;
iii.
a Progress Report no later than 12 June 2020;
iv.
a Progress Report no later than 26 June 2020;
v.
a Progress Report no later than 27 August 2020;
OFFICIAL
vi.
a Progress Report no later than 27 October 2020; and
Final Reports
vii.
a Final Report no later than 27 January 2021.
_______________________________________________________________________
Acceptance of Technology Access Fund for Learners funding, May 2020
Page 9 of 11
Page 10 of 23

11.
Records
11.1
You must keep accurate and up-to-date records:
(a)
that demonstrate compliance with these Funding Conditions (including invoices); and
(b)
of the following information:
i.
the total amount of your TAFL allocation that has been spent;
ii.
what your TAFL Funding allocation has been used for (e.g., internet access /
connections, hardware);
iii.
the NSNs of each learner you have supported using TAFL Funding, including
information on ethnicity, gender, and disability status;
iv.
any significant amendments to your LTSS.
11.2
You must assign a unique serial number to each device distributed to a learner. Using
these serial numbers, you must maintain a fixed-asset register to record the devices
distributed to each learner.
1982
11.3
You must retain all records of your use of TAFL Funding for a minimum of seven years.
THE
12.
Repayment of Technology Access Fund for Learners Funding
ACT
If you receive TAFL Funding that was greater than it should have been, that you were not entitled
to receive, or that remains unspent at the end of the Funding Period, you must treat the amount
of the over-funding as a debt due to the Crown that:
UNDER
(a)
is repayable on demand; and
(b)
may be set-off against all or any funding, or any sum of money payable by us to you.
13.
Suspension and revocation of Technology Access Fund for Learners Funding
INFORMATION
We may suspend or revoke some or all TAFL Funding given to you if we are satisfied on
reasonable grounds that you have not complied, or are not complying, with these Funding
RELEASED
Conditions.
Definitions
Unless otherwise defined in these Funding Conditions, capitalised terms used in these Funding
OFFICIAL
Conditions have the meaning given to them in the Funding Conditions Catalogue.
(a)
“Progress Report” means a report, in the manner and form prescribed by us, that
includes the following information:
i.
the total amount of your TAFL allocation that has been spent to date;
ii.
a summary of what your TAFL Funding allocation has been used for;
iii.
the NSNs of each learner you have supported using TAFL Funding, including
information on ethnicity, gender, and disability status;
_______________________________________________________________________
Acceptance of Technology Access Fund for Learners funding, May 2020
Page 10 of 11
Page 11 of 23

iv.
the time period for which the support is or has been provided; and
v.
whether there have been any significant amendments to your LTSS. This
information will be required in all reports after you have submitted your LTSS.
(b)
“Final Report” means a report, in the manner and form prescribed by us that includes
information to be advised by us.
“Relevant Fund(s)” means the Fund(s) listed in Condition 1.1(a)(i) to (vii) under which
the TEO or TITO is receiving Funding.
1982
THE
ACT
UNDER
INFORMATION
RELEASED
OFFICIAL
_______________________________________________________________________
Acceptance of Technology Access Fund for Learners funding, May 2020
Page 11 of 11
Page 12 of 23

6 Hazeldean Road
Addington
Christchurch 8024
vocationaleducation.ac.nz
6 May 2020
Tēnā koe Justin Lester
Technology Access Fund for Learners Funding
1982
The Minister of Education announced the creation of a new fund, the Technology Access Fund
for Learners (TAFL) on Saturday 2 May 2020. The purpose of the fund is to help tertiary education
THE
organisations (TEOs) and transitional industry training organisations (TITOs) support learners to
continue to access tertiary education and training that has been disrupted as a result of the
ACT
COVID- 19 pandemic.
The Minister has delegated the power to allocate and distribute funding to relevant TEOs and
TITOs to the TEC. The fund does not fall within the statutory framework for Funding allocated
under sections 159YA or 159ZC of the Education Act 1989.
UNDER
We are writing to inform you that we are proposing to pay out some of this funding to your
organisation soon after 6 May 2020 when NZIST receives the funding from the Tertiary
Education Commission (TEC).
This letter sets out:
• the period for which the TEC will provide funding from the Technology Access Fund for
Learners;
INFORMATION
• the amount of funding that your organisation will receive;
RELEASED
• the conditions that apply to the funding; and
• any other provisions relevant to your organisation’s receipt of this funding.
Guidance on the TAFL was sent to you in the letter dated 4 May 2020 and contained additional
information on how the funding is to be used, who is eligible to receive it, and the TEC reporting
requirements for the fund.
OFFICIAL
What actions do you need to take now?
1. Review the documents
2. Confirm your acceptance of the funding, whether in full or in part.
3. Return the declaration form
We ask that you review the funding allocation in Appendix 1, the fund specific conditions in
Appendix 2, and the TAFL guidance on the TAFL was sent to you in the letter dated 5 May
2020.
Page 13 of 23

You will need to return the completed declaration form that is provided in Appendix 1. The
declaration allows you to state how much of the allocation you accept. Any funding not used at
this time, can be re-allocated to assist other learners. Please note there will also be other
opportunities throughout the year for you to return any unused funding to us to for re-allocation.
By accepting the funding you are confirming you acknowledge, and will comply with, the
conditions attached as Appendix 2 to this letter. The funding may be recovered if we consider
that it has been used incorrectly, or it has not been used by 31 December 2020.
If you have any questions please email [email address].
Nāku noa, nā
Chris Collins
1982
Interim Chief Executive
THE
ACT
cc Mark Oldershaw, Chief Executive
UNDER
INFORMATION
RELEASED
OFFICIAL
_______________________________________________________________________
Acceptance of Technology Access Fund for Learners funding, May 2020
Page 2 of 11
Page 14 of 23

Appendix 1: Funds, Funding and Funding Periods
Whitireia Community Polytechnic Limited
The funding allocation contained in this letter is GST exclusive.
Fund
2020 Funding
Funding period: 23 March 2020 – 31 December 2020
(ex GST)
Technology Access Fund for Learners
$109,219
1982
THE
ACT
UNDER
INFORMATION
RELEASED
OFFICIAL
_______________________________________________________________________
Acceptance of Technology Access Fund for Learners funding, May 2020
Page 3 of 11
Page 15 of 23

1982
THE
ACT
UNDER
INFORMATION
RELEASED
OFFICIAL

Appendix 2: Conditions on Funding
Purpose of Fund
The purpose of the Technology Access Fund for Learners (TAFL) Funding is to help tertiary
education organisations (TEOs) and transitional industry training organisations (TITOs) support
learners to continue to access tertiary education and training that has been disrupted due to
COVID-19.
The power to allocate and distribute this Funding to relevant TEOs and TITOs has been
delegated by the Minister, and does not fall within the statutory framework for funding received
under sections 159YA or 159ZC.
In consideration for receiving this Funding, you agree to the conditions set out below.
1982
Technology Access Fund for Learners Funding Conditions
The following Conditions apply to the TAFL Funding you receive from 5 May 2020 to 31
THE
December 2020 (Funding Period):
ACT
(a)
the conditions set out below;
(b)
Base Funding Conditions set out in the Funding Conditions Catalogue;
(c)
the specific Conditions of any Funding you receive from any other Fund or the
conditions of any grant you receive under section 321 of the Education Act, whichever
UNDER
is relevant; and
(d)
the Conditions in the Education Act (unless otherwise stated in the following
Conditions).
1.
Organisation eligibility
1.1
You must be a TEO or TITO that:
INFORMATION
(a)
for the duration of the Funding Period, continues to receive Funding from at least one of
RELEASED
the following Funds:
i.
Employer-led Workplace Literacy and Numeracy;
ii.
Industry Training Fund;
iii.
Intensive Literacy and Numeracy Fund;
OFFICIAL
iv.
Intensive Literacy and Numeracy – English for Speakers of Other Languages;
v.
Intensive Literacy and Numeracy – Refugee English;
vi.
Student Achievement Component – Qualification at Level 3 and above on the
NZQF;
vii.
Student Achievement Component – Qualification at Levels 1 and 2 on the NZQF;
vii .
TEO-led Workplace Literacy and Numeracy
ix.
Youth Guarantee; or
Page 17 of 23