Advisory Committee for the Student Services Fee Meeting
Agenda #140
Thursday 8 August 11-12pm
Chair: Kirsty McClure, Director, Te Pūrengi Student Experience and Wellbeing
Committee
Kirsty McClure, Stephanie Hunter, Meegan Hall, Marcail Parkinson, Liban Ali,
Members
Sterling Maxwell, Te Waikamihi Lambert, Simon Johnson
Invited Attendees Chris�ne Moore, Mat Tucker, Clinton Jenkins, Alicia Print (Minute Taker)
Apologies
Papers
HFEG 2024 Trimester 2 – Summary
2024 SSF Financial Report – Quarter 2
1. Welcome
2. Minutes of the previous meeting
3.
OPEN ACTION POINTS
#
Ac�ons
Responsible Open/Close
329 A dra� of the infographic wil be circulated.
Kirsty
Open
341
Clinton to update ACSSF by email on the next
Clinton
Closed
steps for final recommendations for VC for 2025
4. 2024 Q2 Financial Report Chris�ne
5. Update on 2025 student service fee recommenda�on paper Stephanie
6. Update on student service fee video Kirsty
7. AOB
For No�ng: HFEG 2024 Trimester 2 – Summary
Next Mee�ng Date
12 September 10:00am
2024 FINANCIAL YEAR
FINANCIAL REPORT FOR
STUDENT SERVICES FEE - QUARTER 2
1 | P a g e
Q2 2024
YTD Actual
YTD Budget
YTD Variance Fav / (Unfav)
Direct Costs
Cost
SSF
Other
SSF
Other
SSF
Other
Centre Income
Income
Costs
Net Surplus/
(Cost)
Income
Income
Costs
Net Surplus/
(Cost)
Income Income
Costs Net Surplus/
(Cost)
Comments
Student Engagement
1438
690,
498 -
( 745,184) ( 54,686)
690,
498 -
( 751,478) ( 60,980)
-
-
6,
294 6,
294 $6k lower spend on sundry expenses.
Student Interest and Conflict
Resolution team
1437
309,
000 -
( 265,410) 43,590 309,
000 -
( 315,908) (6,908) -
-
50,
498 50,498 Lower costs of $50k is due to $33k lower people costs
and $18k lower operating costs.
Mauri Ora:
$56k lower other income is made up of: $41k lower
Student Counsel ing
1413
870,
338 472,
860 (1,347,822) ( 4,625)
870,
338 529,
078 (1,362,045) 37,
371
0 (56,219) 14,
223 ( 41,996) PHO health funding and $17k lower student medical
fee revenue.
$101k higher other income is made up of: $159k
higher PHO health funding, but $63k lower student
Mauri Ora:
medical fee revenue.
Student Health
1414
1,
420,500 951,
585 (2,456,846) ( 84,760)
1,
420,500 851,
020 (2,307,874) ( 36,353)
-
100,
565 ( 148,972) ( 48,407) $149k higher costs is mainly: $118k higher people
costs (annual leave taken, annual leave in final pay,
less salary recoveries).
Other income is higher from Government Grants.
Disability Services
1419
425,
355 272,
298 ( 688,643) 9,
010
425,
355 260,
000 ( 668,035) 17,
319
( 0) 12,
298 ( 20,607) ( 8,309) People costs are higher (i.e. salaries), and this is
slightly offset by lower software license costs.
Te Ratonga Rapu Mahi:
Other income is Contract revenue.
Careers and Employment
1412
626,
804 32,
743 ( 628,340) 31,
207
626,
804 20,
000 ( 638,035) 8,
769
-
12,
743 9,
695 22,
439 People costs are lower (i.e. salaries), and this is
slightly offset by higher software license costs.
Manawa Ora:
Student Wel being
1444
294,
000 -
( 209,831) 84,169 294,
000 -
( 285,704) 8,296 -
-
75,
873 75,873 $76k lower costs overal , relate to lower people costs.
Union Building
1140
433,
500 -
( 534,257) ( 100,757)
433,
500 -
( 534,258) ( 100,758)
-
-
0 0 The Union Building receives SSF Income and
Occupancy Recharge and they are equal to Budget.
$25k lower other income is mainly due to lower gym
membership income.
Rec Centre
1150
1,
043,502 280,
898 (1,686,257) ( 361,857)
1,
043,502 305,
462 (1,636,644) ( 287,680)
-
(24,564) ( 49,613) ( 74,177) $50k higher costs is mainly due to: higher
sponsorships/donations made, higher temp salaries
and higher membership of organisation costs.
Student Finance
1443
97,
500 -
( 125,116) (27,616)
97,
500 -
( 102,676) (5,176) -
-
( 22,440) (22,440) $22k higher costs is due to higher salaries expense
and a higher annual leave cost.
Subtotal
6,210,996 2,010,385 - 8,687,705 - 466,325 6,210,996 1,965,561 - 8,602,657 - 426,101 0 44,824 - 85,048 - 40,224
"Fixed SSL Contribution" cost centres
Early Childhood Services
EARL
108,
000 -
( 108,000) -
108,
000 -
( 108,000) -
-
-
-
-
-
Āwhina
1246
193,
500 -
( 193,500) -
193,
500 -
( 193,500) -
-
-
-
-
-
Pasifika Student Support
1114
132,
000 -
( 132,000) -
132,
000 -
( 132,000) -
-
-
-
-
-
Subtotal
433,500 - - 433,500 - 433,500 - - 433,500 - - - - -
Indirect Costs
Lower actual costs (compared to budget) in Digital
IT and HR overheads
2244
465,
000 -
( 476,876) ( 11,876)
465,
000 -
( 531,219) ( 66,219)
-
-
54,
343 54,
343 Solutions and Human Resources and therefore, lower
costs al ocated to the Student Services Fee cost
centres.
TOTAL
7,109,496 2,010,385 - 9,598,082 - 478,201 7,109,496 1,965,561 - 9,567,376 - 492,320 0 44,824 - 30,705 14,119
2 | P a g e
Ful Year 2024
Ful Year Q2 Forecast
Ful Year Budget
Ful Year Variance Fav / (Unfav)
Direct Costs
Cost
SSF
Other
Centre SSF Income
Other
Income
Costs
Net Surplus/
(Cost)
SSF Income
Other
Income
Costs
Net Surplus/
(Cost)
Income Income
Costs Net Surplus/
(Cost)
Comments
Student Engagement
1438
1,
381,000 -
( 1,502,956) ( 121,956)
1,
381,000 -
( 1,502,956) ( 121,956)
-
-
-
-
-
Student Interest and Conflict
Resolution team
1437
618,
000 -
( 616,711) 1,289
618,
000 -
( 641,242) (23,242) -
-
24,
530 24,530 $25k lower forecast costs is lower expected people
costs.
$12k higher forecast other income is higher PHO
Mauri Ora:
health funding.
Student Counsel ing
1413
1,
740,679 1,
031,221 ( 2,779,991) ( 8,090)
1,
740,679 1,
018,831 ( 2,759,510) 0
0 12,
390 ( 20,481) ( 8,091) $20k higher forecast costs is $9k of people costs and
remaining is on various items.
$334k of the higher costs relates to people costs
(mainly salaries, partly movement in annual leave
Mauri Ora:
provision, lower salary recoveries, contractor costs,
Student Health
1414
2,
841,000 1,
845,600 ( 5,079,678) ( 393,078)
2,
841,000 1,
847,000 ( 4,708,395) ( 20,395)
-
( 1,400) ( 371,283) ( 372,683) annual leave in final pay.
$39k of the higher cost relates to advertising and
recruitment costs.
$12k higher other income is government grants.
Disability Services
1419
850,
714 532,
298 ( 1,414,226) ( 31,214)
850,
714 520,
000 ( 1,377,698) ( 6,984) ( 0) 12,
298 ( 36,528) ( 24,230) The Forecast has $40k higher people costs (offset by
slightly lower operating costs).
Te Ratonga Rapu Mahi:
Most of the cost savings in the forecast, relates to
Careers and Employment
1412
1,
253,607 40,
000 ( 1,269,833) 23,
774
1,
253,607 40,
000 ( 1,293,607) ( 0)
-
-
23,
774 23,
774 people costs.
Manawa Ora:
Student Wel being
1444
588,
000 -
( 463,045) 124,955 588,
000 -
( 583,939) 4,061 -
-
120,
894 120,894 The $121k lower forecast costs, relates to people
costs.
Union Building
1140
867,
000 -
( 1,068,515) ( 201,515)
867,
000 -
( 1,068,516) ( 201,516)
-
-
0 0 -The forecast has $22k lower gym membership
Rec Centre
1150
2,
087,000 490,
532 ( 3,293,789) ( 716,257)
2,
087,000 519,
000 ( 3,283,918) ( 677,918)
-
(28,468) ( 9,871) ( 38,339) revenue.
The main reason behind the higher costs forecast, is
higher people costs of $25k.
Student Finance
1443
195,
000 -
( 243,218) (48,218)
195,
000 -
( 217,496) (22,496) -
-
( 25,722) (25,722) $26k higher costs is in people costs (mainly salaries
and movement in annual leave provision).
Subtotal
12,422,000 3,939,652 -17,731,961 - 1,370,309 12,422,000 3,944,831 -17,437,275 - 1,070,444 0 - 5,180 - 294,686 - 299,865
"Fixed SSL Contribution" cost centres
Early Childhood Services
EARL
215,
996 -
( 215,996) -
216,
000 -
( 216,000) -
( 4) -
4 -
-
Āwhina
1246
387,
000 -
( 387,000) -
387,
000 -
( 387,000) -
-
-
-
-
-
Pasifika Student Support
1114
264,
000 -
( 264,000) -
264,
000 -
( 264,000) -
-
-
-
-
-
Subtotal
866,996 - - 866,996 - 867,000 - - 867,000 - - 4 - 4 -
Indirect Costs
IT and HR overheads
2244
930,
000 -
( 1,041,157) ( 111,157)
930,
000 -
( 1,063,296) ( 133,296)
-
-
22,
138 22,
138 Lower overheads are due to lower IT and HR
University costs allocated to SSF.
TOTAL
14,218,996 3,939,652 -19,640,114 - 1,481,467 14,219,000 3,944,831 -19,367,571 - 1,203,740 - 4 - 5,180 - 272,544 - 277,727
3 | P a g e
Advisory Committee for the Student Services Fee Meeting
Agenda #140
Thursday 8 August 11-12pm
Chair: Kirsty McClure, Director, Te Pūrengi Student Experience and Wellbeing
Committee
Kirsty McClure, Stephanie Hunter, Meegan Hall, Marcail Parkinson, Liban Ali,
Members
Sterling Maxwell, Te Waikamihi Lambert, Simon Johnson
Invited Attendees Chris�ne Moore, Mat Tucker, Clinton Jenkins, Alicia Print (Minute Taker)
Apologies
Papers
HFEG 2024 Trimester 2 – Summary
2024 SSF Financial Report – Quarter 2
1. Welcome
2. Minutes of the previous meeting
3.
OPEN ACTION POINTS
#
Ac�ons
Responsible Open/Close
329 A dra� of the infographic wil be circulated.
Kirsty
Open
341
Clinton to update ACSSF by email on the next
Clinton
Closed
steps for final recommendations for VC for 2025
4. 2024 Q2 Financial Report Chris�ne
5. Update on 2025 student service fee recommenda�on paper Stephanie
6. Update on student service fee video Kirsty
7. AOB
For No�ng: HFEG 2024 Trimester 2 – Summary
Next Mee�ng Date
12 September 10:00am
