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University of Otago Council - Agenda
University of Otago Council
Venue - Council Chamber, First Floor, Clocktower Building
12 October 2021 01:30 PM - 05:00 PM
Agenda Topic
Page
Agenda
1
PART 1 - OPEN COMMITTEE
1.
University Council Minutes
4
To confirm Part 1 of the Minutes of the meeting of the University Council held on 14 September 2021.
2.
Disclosure of Interests
9
To receive the current Register of Interests for members of the University of Otago Council. Members are referred to Section 10 of the
Council’s Standing Orders relating to Conflict of Interest and reminded to advise of any conflicts that might arise in relation to any items
on this agenda.
3.
Covid-19 Update
To receive a verbal report from the Vice-Chancellor providing an update on the University response and current situation in relation to
the Covid-19 pandemic.
4.
Communications from the Senate
13
To receive Communications from the Senate, dated
(i) 28 July 2021 and to consider recommendations relating to Academic Proposals, International Agreements and a New Prize,
and
(ii) 29 September 2021 and to consider recommendations relating to Change of Name of the Centre for Science Communication,
Partnership Arrangements with International Institutions Policy and International Agreements.
5.
Finance and Budget Committee
29
5.1
Minutes
29
To receive Part 1 of the Minutes of the Finance and Budget Committee held on 1 October 2021.
5.2
Financial Review
31
To receive a Financial Review Part 1 for the period ended 31 August 2021.
6.
Student Domestic Tuition Fees - 2022
50
To consider the recommendation, endorsed by the Finance and Budget Committee at its meeting on 1 October 2021, that all 2022
Domestic Tuition Fees for
(i) Undergraduate papers be increased by the maximum allowed of 1.7% above the 2021 Tuition Fees.
(ii) Postgraduate Taught and Postgraduate Thesis Study be increased by the maximum allowed of 1.7% above the 2021 Tuition Fees.
(All fees are GST inclusive)
1
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University of Otago Council - Agenda
7.
Compulsory Student Services Fees - 2022
55
To consider the recommendation, endorsed by the Finance and Budget Committee at its meeting on 1 October 2021, that the 2022
Compulsory Student Services Fee
1. for students at the Dunedin campus be set at $9.06 per 0.01 EFTS or $906.00 per 1 EFTS, capped at 1.05 EFTS.
2. for students at non-Dunedin campuses be set at the following flat fees:
Christchurch $289.33, Wellington $219.27, Invercargill $149.21
(All fees are GST inclusive)
8.
Vice-Chancellor's Business
61
To receive a report from the Vice-Chancellor, dated 6 October 2021.
9.
Chancellor's Business
To receive a verbal report from the Chancellor.
10.
Exclusion of the Public
65
To approve a motion under Section 48 of the Local Government Official Information and Meetings Act 1987, that the public be excluded
from the specified parts of the proceedings of this meeting.
PART 2 - IN COMMITTEE
11.
University Council Minutes
66
To confirm Part 2 of the Minutes of the meeting of the University Council held on 14 September 2021.
12.
Health and Safety
71
To receive a University Health and Safety Report for the period 1 to 31 August 2021.
13.
Lease Proposal
95
To receive a memorandum from the Vice-Chancellor (Acting), dated 7 October on proposed lease premises for the University of Otago,
Wellington Campus, with supporting documentation provided by the Director of Property Services and Senior Property Manager.
To approve
(i) the terms of the lease between the University of Otago and Harbour City Centre Limited
and to delegate
(ii) authority to sign the final Agreement to Lease to the Vice-Chancellor (Acting).
To note that the final Deed of Lease will be signed by two members of the University Council.
14.
Finance and Budget Committee
100
14.1
Minutes
100
To receive Part 2 of the Minutes of the meeting of the Finance and Budget Committee held on 1 October 2021.
14.2
Financial Review Part 2 - August 2021
104
To receive a Financial Review Part 2 for the period ended 31 August 2021.
14.3
Treasury Dashboard
123
To receive a Treasury Dashboard Report to 31 August 2021.
14.4
Debt Strategy
129
To receive a proposed Debt Strategy paper provided by the Chief Financial Officer.
To approve the Debt Strategy, with the Council to further approve the Information Memorandum before going to market and to
also separately approve any actual borrowing terms and borrowings.
2
University of Otago Council - Compulsory Student Services Fees - 2022
2022 Compulsory Student Services Fees
______________________________________________________________________
The 2022 CSSF is proposed to be $906.00 inclusive of GST, a 3% or $27.00 increase on 2021, per one
EFTS and capped at 1.05 EFTS. This increase is based on the current projected EFTS and recovering
costs. Whilst every endeavour has been made to reduce expenses without compromising service
levels, the cost of providing these services to students continues to rise.
The table below details the impact to the University contribution margin, with incremental increases
on the 2021 fee:
% Increase
Fee Per EFTS (Incl)
$ Increase on
Revenue (excl
Incremental
2021
GST)
increase
0.00%
879.00
-
12,689,402
-
1.00%
888.00
9.00
12,819,327
129,926
2.00%
897.00
18.00
12,949,253
259,851
3.00%
906.00
27.00
13,079,179
389,777
4.00%
915.00
36.00
13,209,104
519,702
Each incremental 1% increase in the fee is expected to generate approximately $129,926 in revenue.
The increase in income wil also contribute to the fol owing initiatives:
1. Fund the Puāwaitanga telehealth service to support Student Health mental health and well-
being services
2. Increase the Māori Counsellor role by 0.7FTE, as a result of a 22% increase in Māori EFTS
since 2018
3. Increasing Student Health semester only staff hours to full year to increase retention of staff
and improve wait-list times
4. Increasing GP, Nurses & MHWB Counsellors salaries to attract and retain staff, and align with
other University health providers
5. On-going Chaplaincy services and an increase in the Māori Chaplain role
6. Fund a Campus Watch – Operations Coordinator role, providing additional support for
pastoral care and welfare services
7. Additional support for OUSA student advocate and other student services
8. Additional support for the Careers Development and Social Impact Studio, providing services
to students to meet increased demand
55
University of Otago Council - Compulsory Student Services Fees - 2022
Individual Fees Dunedin Campus per 1 EFTS:
a) Advocacy and legal advice:
Advocating on behalf of individual students and providing independent support to resolve
problems.
2021
2022
Fee:
$
$
University of Otago
9.07
8.66
OUSA
56.94
57.33
Total Fees (Incl. GST)
66.01
65.99
b) Careers information, advice and guidance:
Providing support to students as they transition into post-study employment.
2021
2022
Fee:
$
$
University of Otago
53.13
59.33
OUSA
2.03
2.08
Total Fees (Incl. GST)
55.16
61.41
c) Pastoral counselling services:
Providing pastoral counselling and care, such as chaplains.
2021
2022
Fee:
$
$
University of Otago
7.21
7.91
OUSA
-
-
Total Fees (Incl. GST)
7.21
7.91
d) Financial support and advice:
Providing hardship assistance and advice to students on financial issues. These costs are
mostly covered by the Proctor’s fines, but OUSA also provide support.
2021
2022
Fee:
$
$
University of Otago
-
-
OUSA
0.45
0.45
Total Fees (Incl. GST)
0.45
0.45
56
University of Otago Council - Compulsory Student Services Fees - 2022
e) Health services:
Providing healthcare and related welfare services including general practice and mental
health and well-being.
2021
2022
Fee:
$
$
University of Otago
361.91
394.59
OUSA
-
-
Total Fees (Incl. GST)
361.91
394.59
f) Media:
Supporting the production and dissemination of information by students to students,
including newspapers, radio, television and internet-based media.
2021
2022
Fee:
$
$
University of Otago
-
-
OUSA
16.51
16.63
Total Fees (Incl. GST)
16.51
16.63
g) Sports, recreation, and cultural activities:
Providing sports, recreation, and cultural activities for students.
2021
2022
Fee:
$
$
University of Otago
210.85
196.99
OUSA
160.91
162.03
Total Fees (Incl. GST)
371.76
359.02
The fee includes a component for internet use by students for recreational rather than
academic purposes.
57
University of Otago Council - Compulsory Student Services Fees - 2022
Summary
2021
2022
Fee
$
$
Advocacy & legal
66.01
65.99
Careers information, advice and guidance
55.16
61.41
Counselling services
7.21
7.91
Financial support and advice
0.45
0.45
Health services
361.91
394.59
Media
16.51
16.63
S ports & recreation facilities
371.76
359.02
Total Fees
879.00 906.00
Individual Fees Non-Dunedin Campuses (Christchurch, Wellington and Invercargill):
a) Health services:
Subsidised health care and related welfare services provided by a 3rd party.
2021
2022
$
$
Christchurch
184.62
190.16
Wellington
142.44
146.72
Invercargil
51.04
52.57
Total Fees (Incl. GST)
378.10
389.45
b) Sport and Recreation Services:
Providing recreation, and cultural activities for students.
2021
2022
Christchurch
96.28
99.17
Wellington
70.45
72.55
Invercargil
93.84
96.65
Total Fees (Incl. GST)
260.57
268.37
58
University of Otago Council - Compulsory Student Services Fees - 2022
2021
2022
Fee
$
$
Christchurch
Events, Clubs & Societies
53.00
54.60
Health services1
184.62
190.16
Recreation facilities
43.28
44.57
Total Fees
280.90
289.33
Wellington
Events, Clubs & Societies
27.17
27.98
Health services1
142.44
146.72
Recreation facilities
43.28
44.57
Total Fees
212.89
219.27
Southland
Events, Clubs & Societies
50.56
52.07
Health services1
51.04
52.57
Recreation facilities
43.28
44.57
Total Fees
144.88
149.21
1 Subsidised health care and related welfare services provided by a 3rd party.
The fol owing comparison of fees (GST inclusive) from selected Universities is provided for your
information. Assuming a 2% increase only at al other Universities. Al fees are GST inclusive.
Although University of Otago shows the second highest fee per one EFTS, we have the third lowest
fee for students studying more than 1.05 EFTS due to the cap. As we have a much higher
proportion of students studying away from their home base, we provide services to a wider range of
students than is typical at other New Zealand universities.
Sharon van Turnhout
59
University of Otago Council - Compulsory Student Services Fees - 2022
Chief Financial Officer
August 2021
SUMMARY OF RECOMMENDATIONS
2022 COMPULSORY STUDENT SERVICES FEE
It is recommended:
1. That the student services fee for students at the Dunedin campus be set at $9.06 per 0.01
EFTS or $906.00 per 1 EFTS, capped at 1.05 EFTS
2. That student services fees for students at other non-Dunedin campuses be set at the
following flat fees:
Christchurch
$289.33
Wellington
$219.27
Invercargil
$149.21
60
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University of Otago Council - Agenda
University of Otago Council
Venue - Council Chamber, First Floor, Clocktower Building
11 October 2022 01:30 PM - 05:00 PM
Agenda Topic
Presenter
Page
Agenda
1
PART 1 - OPEN COMMITTEE
1.
Disclosure of Interests
Information
6
To receive the current Register of Interests for members of the University of Otago Council. Members are referred to Section 10 of the
Council’s Standing Orders relating to Disclosure of Interests and reminded to advise of any conflicts that might arise in relation to any
items on this agenda.
2.
University Council Minutes
Confirmation
10
To confirm Part 1 of the Minutes of the meetings of the University Council held on 12 July 2022.
3.
Communications from the Senate
Decision
16
To receive Communications from the Senate, dated 27 July, 31 August and 28 September 2022, and to consider the recommendations
relating to:
(i) 27 July 2022
- Academic Proposals
- University of Otago, Christchurch Structure Changes
(ii) 31 August 2022
- Academic Proposals
- Pacific Strategic Framework 2022-2030
- Centre for Indigeneous Science
- Major Subjects on Degree Certificates
- Academic Dress Statute
- International Agreements
(iii) 28 September 2022
- Academic Dates 2024
- Scholarships and Prizes
(iv) Limitation of Enrolment Request
3.1
Senate 27July 2022
16
3.2
Senate 31 August 2022
20
3.3
Senate 28 September 2022
60
3.4
Limitation of Enrolment Request
78
To receive a memorandum from the Secretary to the Senate and to consider the recommendation that the 2023 Limitation of
Enrolment request for AQDI 301 be approved.
4.
Finance and Budget Committee
Information
79
1
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University of Otago Council - Agenda
4.1
Minutes
79
To receive Part 1 of the Minutes of the meeting of the Finance and Budget Committee held on 6 October 2022.
4.2
Financial Review Part 1 August 2022
81
To receive a Financial Review Part 1 for the period ended 31 August 2022.
5.
Student Domestic Tuition Fees - 2023
Decision
100
To consider the recommendation, endorsed by the Finance and Budget Committee at its meeting on 6 October 2022, that all 2023
Domestic Tuition Fees for
(i) Undergraduate papers be increased by the maximum allowed of 2.75% above the 2022 Tuition Fees.
(ii) Postgraduate Taught and Postgraduate Thesis Study be increased by the maximum allowed of 2.75% above the 2022 Tuition Fees.
(All fees are GST inclusive)
6.
Compulsory Student Services Fees - 2023
Decision
105
To consider the recommendation, endorsed by the Finance and Budget Committee at its meeting on 6 October 2022, that the 2023
Compulsory Student Services Fee
1. for students at the Dunedin campus be set at $10.15 per 0.01 EFTS or $1,015.00 per 1 EFTS, capped at 1.05 EFTS.
2. for students at non-Dunedin campuses be set at the following flat fees:
Christchurch $298.00, Wellington $225.85, Invercargill $153.69
(All fees are GST inclusive)
7.
Capital Development Committee
Information
111
7.1
Minutes
111
To receive Part 1 of the Minutes of the meeting of the Capital Development Committee held on 21 September 2022.
7.2
Capital Projects Report - Part 1
113
To receive a Campus Development and ITS Portfolio Report Part 1, at 13 September 2022.
8.
Vice-Chancellor's Report
Information
117
To receive a report from the Vice-Chancellor, dated 6 October 2022.
9.
Exclusion of the Public
Decision
125
To approve a motion under Section 48 of the Local Government Official Information and Meetings Act 1987, that the public be excluded
from the specified parts of the proceedings of this meeting.
PART 2 - IN COMMITTEE
126
10.
Hocken Collections
Discussion
127
To receive information on Hocken Collection Trustee responsibilities, together with a report on the Hocken Collections from the
University Librarian, Mr Mike Wall.
Mr Mike Wall, University Librarian and Ms Catherine Hammond, Hocken Librarian, will attend the meeting for discussion of this item.
11.
Vice-Chancellor's Report
Discussion
140
To receive a report from the Vice-Chancellor, dated 6 July 2022.
To note the Vice-Chancellor's leave from the University (4 to 13 November 2022 to host alumni functions in New York and San
Francisco) and delegation of authority as outlined.
11.1
Trusted Research Protective Security Requirements
Information
The Deputy Vice-Chancellor, Research and Development, Professor Richard Blaikie, will provide Council with an update on
the Universities NZ "Trusted Research" guide, referenced in the Vice-Chancellor's August report to Council.
12.
University Council Minutes
Confirmation
142
To confirm Part 2 of the Minutes of the meeting of the University Council held on 12 July 2022.
2
University of Otago Council - Compulsory Student Services Fees - 2023
2023 Compulsory Student Services Fees
______________________________________________________________________
The 2023 CSSF is proposed to be $1,015.00 inclusive of GST, a 12% or $109.00 increase on 2022, per
one EFTS and capped at 1.05 EFTS. This increase is based on the current projected EFTS and
recovering costs. Whilst every endeavour has been made to reduce expenses without compromising
service levels, the cost of providing these services to students continues to rise.
The table below details the impact to the University contribution margin, with incremental increases
on the 2023 fee:
% Increase Fee Per EFTS (Incl) $ Increase on Revenue (excl GST) Incremental
2022
increase
0.00%
906.
00
-
12,
926,756
-
1.00%
916.
00
10.
00
13,
069,436 142,
679
2.00%
925.
00
19.
00
13,
197,847 271,
091
3.00%
934.
00
28.
00
13,
326,259 399,
502
4.00%
943.
00
37.
00
13,
454,670 527,
914
5.00%
952.
00
46.
00
13,
583,082 656,
325
6.00%
961.
00
55.
00
13,
711,493 784,
737
7.00%
970.
00
64.
00
13,
839,905 913,
148
8.00%
979.
00
73.
00
13,
968,316 1,
041,560
9.00%
988.
00
82.
00
14,
096,728 1,
169,971
10.00%
997.
00
91.
00
14,
225,139 1,
298,383
11.00%
1,
006.00
100.
00
14,
353,551 1,
426,794
12.00%
1,
015.00
109.
00
14,
481,962 1,
555,206
13.00%
1,
024.00
118.
00
14,
610,374 1,
683,617
14.00%
1,
033.00
127.
00
14,
738,785 1,
812,029
15.00%
1,
042.00
136.
00
14,
867,197 1,
940,440
Each incremental 1% increase in the fee is expected to generate approximately $128,411 in revenue.
105
University of Otago Council - Compulsory Student Services Fees - 2023
The numbers of student enrolments for 2022 has been below budget, and this has a pipeline effect
into 2023. This means that the forecast numbers of student paying the fee has reduced over the
2022 budget, requiring a 7% uplift in the fee to cover existing service costs.
The increase in income will also contribute to the fol owing new initiatives:
1. Additional support for OUSA to fund existing activities as demand for services have
significantly increased in recent years
2. Increase the Career Adviser Role by 0.4 FTE to meet increased demand
3. Additional 0.7 FTE support for the Social Impact Studio, providing services to students to
meet increased demand
Individual Fees Dunedin Campus per 1 EFTS:
a) Advocacy and legal advice:
Advocating on behalf of individual students and providing independent support to resolve
problems.
2022
2023
Fee:
$
$
University of Otago
8.66
8.76
OUSA
57.33
63.97
Total Fees (Incl. GST)
65.99
72.73
b) Careers information, advice and guidance:
Providing support to students as they transition into post-study employment.
2022
2023
Fee:
$
$
University of Otago
61.41
65.40
OUSA
-
-
Total Fees (Incl. GST)
61.41
65.40
c) Pastoral counsel ing services:
Providing pastoral counselling and care, such as chaplains.
2022
2023
Fee:
$
$
University of Otago
7.91
8.00
OUSA
-
-
Total Fees (Incl. GST)
7.91
8.00
106
University of Otago Council - Compulsory Student Services Fees - 2023
d) Financial support and advice:
Providing hardship assistance and advice to students on financial issues. These costs are
mostly covered by the Proctor’s fines, but OUSA also provide support.
2022
2023
Fee:
$
$
University of Otago
-
-
OUSA
0.45
0.70
Total Fees (Incl. GST)
0.45
0.70
e) Health services:
Providing healthcare and related welfare services including general practise and mental
health and well-being.
2022
2023
Fee:
$
$
University of Otago
394.59
424.27
OUSA
-
-
Total Fees (Incl. GST)
394.59
424.27
f) Media:
Supporting the production and dissemination of information by students to students,
including newspapers, radio, television and internet-based media.
2022
2023
Fee:
$
$
University of Otago
-
-
OUSA
16.63
17.93
Total Fees (Incl. GST)
16.63
17.93
g) Sports, recreation, and cultural activities:
Providing sports, recreation, and cultural activities for students.
2022
2023
Fee:
$
$
University of Otago
196.99
224.17
OUSA
162.03
201.79
Total Fees (Incl. GST)
359.02
425.96
The fee includes a component for internet use by students for recreational rather than
academic purposes.
107
University of Otago Council - Compulsory Student Services Fees - 2023
Summary
2022
2023
Fee
$
$
Advocacy & legal
65.99
72.73
Careers information, advice and guidance
61.41
65.40
Counselling services
7.91
8.00
Financial support and advice
0.45
0.70
Health services
394.59
424.27
Media
16.63
17.93
S ports & recreation facilities
359.02
425.96
Total Fees
906.00 1,015.00
Individual Fees Non-Dunedin Campuses (Christchurch, Wel ington and Invercargil ):
a) Health services:
Subsidised health care and related welfare services provided by a 3rd party.
2022
2023
$
$
Christchurch
190.16
195.87
Wellington
146.72
151.12
Invercargil
52.57
54.14
Total Fees (Incl. GST)
389.45
401.13
b) Sport and Recreation Services:
Providing recreation, and cultural activities for students.
2022
2023
Christchurch
99.17
102.13
Wellington
72.55
74.73
Invercargil
96.65
99.54
Total Fees (Incl. GST)
268.37
276.40
108
University of Otago Council - Compulsory Student Services Fees - 2023
2022
2023
Fee
$
$
Christchurch
Events, Clubs & Societies
54.60
56.22
Health services1
190.16
195.87
Recreation facilities
44.57
45.91
Total Fees
289.33
298.00
Wel ington
Events, Clubs & Societies
27.98
28.82
Health services1
146.72
151.12
Recreation facilities
44.57
45.91
Total Fees
219.27
225.85
Southland
Events, Clubs & Societies
52.07
53.65
Health services1
52.57
54.14
Recreation facilities
44.57
45.90
Total Fees
149.21
153.69
1 Subsidised health care and related welfare services provided by a 3rd party.
The fol owing comparison of fees (GST inclusive) from selected Universities is provided for your
information. Assuming a 4% increase at al other Universities unless we have an actual fee. All fees
are GST inclusive.
Fee per 1 EFTS
Max Fee Charged
Increase
2023
2023
2023
Victoria
1,
$ 058.30
1,
$ 322.88 150 points
4.0%
Auckland
$ 1,
018.37
Uncapped
4.0%
University of Otago
$ 1,
015.00
1,
$ 065.75 1.05 EFTS
12.0%
AUT
$ 971.
43
971.
$
43 120 points
4.0%
Canterbury
$ 928.
51
1,
$ 160.64 150 points
4.0%
Lincoln
880.
$
00
880.
$
00 120 points
Actual
Waikato
878.
$
59
Uncapped
4.0%
Massey
797.
$
78
797.
$
78 120 points
4.0%
Although University of Otago shows the third highest fee per one EFTS, we have the 4th lowest fee
for students studying more than 1.05 EFTS due to the cap.
Sharon van Turnhout
Chief Financial Officer
109
University of Otago Council - Compulsory Student Services Fees - 2023
8 September 2022
SUMMARY OF RECOMMENDATIONS
2023 COMPULSORY STUDENT SERVICES FEE
It is recommended:
1. That the student services fee for students at the Dunedin campus be set at $10.15 per 0.01
EFTS or $1,015.00 per 1 EFTS, capped at 1.05 EFTS
2. That student services fees for students at other non-Dunedin campuses be set at the
following flat fees:
Christchurch
$298.00
Wellington
$225.85
Invercargil
$153.69
110
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University of Otago Council - Agenda
University of Otago Council
Venue - Council Chamber, First Floor, Clocktower Building
10 October 2023 01:00 PM - 05:00 PM
Agenda Topic
Presenter
Page
Agenda
1
Council Briefings
These will take place prior to the meeting and include a Council only session.
Opening Karakia
Part 1 - Open Committee
1.
Disclosure of Interests
Information
6
To receive the current Register of Interests for members of the University of Otago Council. Members are referred to Section 10 of the
Council’s Standing Orders relating to Disclosure of Interests and reminded to advise of any conflicts that might arise in relation to any
items on this agenda.
2.
University Council Minutes
Confirmation
10
To confirm Part 1 of the Minutes of the meeting of the University Council held on 12 September 2023.
3.
Communications from the Senate
Decision
14
To receive Communications from the Senate, dated 27 September 2023 and to consider the recommendation relating to a deletion of a
subject and to note matters approved by Senate under delegation.
4.
Finance and Budget
16
4.1
Minutes
Infomation
16
To receive Part 1 of the Minutes of the meeting of the Finance and Budget Committee held on 27 June 2023.
4.2
Financial Review Part 31 August 2023
Information
18
To receive a Financial Review Part 1 for the period ended 31 August 2023.
4.3
Student Domestic Tuition Fees - 2024
Decision
37
To consider the recommendation, endorsed by the Finance and Budget Committee at its meeting on 28 September 2023, that
Domestic Tuition Fees for
1. Undergraduate papers be increased by the approved maximum allowed of 2.8% above the 2023 Tuition Fees.
2. Postgraduate Taught and Postgraduate Thesis Study be increased by the approved maximum allowed of 2.8% above the
2023 Tuition Fees.
(All fees are GST inclusive)
1
link to page 763 link to page 769 link to page 772 link to page 776 link to page 779 link to page 781 link to page 786 link to page 800 link to page 801 link to page 807 link to page 811 link to page 815
University of Otago Council - Agenda
4.4
Compulsory Student Services Fees - 2024
Decision
42
To consider the recommendation, endorsed by the Finance and Budget Committee at its meeting on 28 September 2023, that
the 2024 Compulsory Student Services Fee:
1. for students at the Dunedin campus be set at $10.76 per 0.01 EFTS or $1,076.00 per 1 EFTS, capped at 1.05 EFTS.
2. for students at non-Dunedin campuses be set at the following flat fees: Christchurch $305.15; Wellington $231.37;
Invercargill $157.38
(All fees are GST inclusive)
5.
Capital Development
48
5.1
Minutes
Information
48
To receive Part 1 of the Minutes of the meeting of the Capital Development Committee held on 25 July 2023.
5.2
Capital Development Report - Part A
Information
51
To receive a Campus Development and ITS Portfolio Report Part A, dated 11 September 2023.
6.
Audit and Risk
55
6.1
Minutes
Information
55
To receive Part 1 of the Minutes of the meeting of the Audit and Risk Committee held on 20 June 2023.
7.
Health and Safety and Ethics Compliance
58
7.1
Minutes
Information
58
To receive Part 1 of the Minutes of the meeting of the Health and Safety Ethics Compliance Committee on 1 September 2023.
8.
Vice-Chancellor's Business
60
8.1
Vice-Chancellor's Report
Information
60
To receive a report from the Vice-Chancellor (Acting), dated 5 October 2023.
8.2
Hocken Collection
Information
65
To receive a report dated 28 September 2023 on the Hocken Collection from the University Librarian and the Hocken
Librarian.
9.
Exclusion of the Public
Decision
79
To approve a motion under Section 48 of the Local Government Official Information and Meetings Act 1987, that the public be excluded
from the specified parts of the proceedings of this meeting.
Part 2 - In Committee
10.
University Council Minutes
Confirmation
80
To confirm Part 2 of the Minutes of the meeting of the University Council held on 12 September 2023.
11.
University Council Work Plan and Action Follow-up Register
Discussion
86
To receive a Council work plan for 2023 and to review the current list of actions arising from the previous meetings of the Council.
12.
Vice-Chancellor's Business
90
12.1
Vice-Chancellor's Report
Discussion
90
To receive a report from the Vice-Chancellor (Acting) dated 5 October 2023.
12.2
Financial Taskforce Report
Discussion
94
To receive a memorandum and reports from the Chief Financial Officer, dated 4 September 2023 on the financial improvement
requirements.
2
University of Otago Council - Finance and Budget
Report for:
Senior Leadership Team
Subject:
2024 Compulsory Student Services Fees
______________________________________________________________________
The 2024 CSSF is proposed to be $1,076.00 inclusive of GST, a 6% or $61.00 increase on 2023, per
one EFTS and capped at 1.05 EFTS. This increase is based on the current projected EFTS and
recovering costs. Whilst every endeavour has been made to reduce expenses without compromising
service levels, the cost of providing these services to students continues to rise.
The table below details the impact to the University contribution margin, with incremental increases
on the 2024 fee:
% Increase Fee Per EFTS (Incl)
$ Increase on Revenue (excl GST) Incremental
2022
increase
0.00%
1
,015.00 -
1
3,979,462 -
1.00%
1
,026.00 1
1.00
1
4,130,964 1
51,502
2.00%
1
,036.00 2
1.00
1
4,268,693 2
89,230
3.00%
1
,046.00 3
1.00
1
4,406,421 4
26,959
4.00%
1
,056.00 4
1.00
1
4,544,150 5
64,688
5.00%
1
,066.00 5
1.00
1
4,681,879 7
02,416
6.00%
1
,076.00 6
1.00
1
4,819,607 8
40,145
7.00%
1
,087.00 7
2.00
1
4,971,109 9
91,647
8.00%
1
,097.00 8
2.00
1
5,108,838 1
,129,375
9.00%
1
,107.00 9
2.00
1
5,246,566 1
,267,104
10.00%
1
,117.00 1
02.00
1
5,384,295 1
,404,833
11.00%
1
,127.00 1
12.00
1
5,522,024 1
,542,561
12.00%
1
,137.00 1
22.00
1
5,659,752 1
,680,290
13.00%
1
,147.00 1
32.00
1
5,797,481 1
,818,019
14.00%
1
,158.00 1
43.00
1
5,948,983 1
,969,520
Each incremental 1% increase in the fee is expected to generate approximately $137,729 in revenue.
42
University of Otago Council - Finance and Budget
Individual Fees Dunedin Campus per 1 EFTS:
a) Advocacy and legal advice:
Advocating on behalf of individual students and providing independent support to resolve
problems.
2023
2024
Fee:
$
$
University of Otago
8.76
9.01
OUSA
63.97
69.58
Total Fees (Incl. GST)
72.73
78.59
b) Careers information, advice and guidance:
Providing support to students as they transition into post-study employment.
2023
2024
Fee:
$
$
University of Otago
65.40
58.27
OUSA
-
-
Total Fees (Incl. GST)
65.40
58.27
c) Pastoral counselling services:
Providing pastoral counselling and care, such as chaplains.
2023
2024
Fee:
$
$
University of Otago
8.00
-
OUSA
-
-
Total Fees (Incl. GST)
8.00
-
d) Financial support and advice:
Providing hardship assistance and advice to students on financial issues. These costs are
mostly covered by the Proctor’s fines, but OUSA also provide support.
2023
2024
Fee:
$
$
University of Otago
-
-
OUSA
0.70
0.76
Total Fees (Incl. GST)
0.70
0.76
43
University of Otago Council - Finance and Budget
e) Health services:
Providing healthcare and related welfare services including general practise and mental
health and well-being.
2023
2024
Fee:
$
$
University of Otago
424.27
441.37
OUSA
-
-
Total Fees (Incl. GST)
424.27
441.37
f) Media:
Supporting the production and dissemination of information by students to students,
including newspapers, radio, television and internet-based media.
2023
2024
Fee:
$
$
University of Otago
-
-
OUSA
17.93
19.50
Total Fees (Incl. GST)
17.93
19.50
g) Sports, recreation, and cultural activities:
Providing sports, recreation, and cultural activities for students.
2023
2024
Fee:
$
$
University of Otago
224.17
258.04
OUSA
201.79
219.47
Total Fees (Incl. GST)
425.96
477.51
The fee includes a component for internet use by students for recreational rather than
academic purposes.
44
University of Otago Council - Finance and Budget
Summary
2023
2024
Fee
$
$
Advocacy & legal
72.73
78.59
Careers information, advice and guidance
65.40
58.27
Counselling services
8.00
-
Financial support and advice
0.70
0.76
Health services
424.27
441.37
Media
17.93
19.50
Sports
& recreation facilities
425.96
477.51
Total Fees
1,015.00 1,076.00
Individual Fees Non-Dunedin Campuses (Christchurch, Wellington and Invercargill):
a) Health services:
Subsidised health care and related welfare services provided by a 3rd party.
2023
2024
$
$
Christchurch
195.87
200.57
Wellington
151.12
154.74
Invercargill
54.14
55.44
Total Fees (Incl. GST)
401.13
410.76
b) Sport and Recreation Services:
Providing recreation, and cultural activities for students.
2023
2024
Christchurch
102.13
104.58
Wellington
74.73
76.52
Invercargill
99.54
101.94
Total Fees (Incl. GST)
276.40
283.04
45
University of Otago Council - Finance and Budget
2023
2024
Fee
$
$
Christchurch
Events, Clubs & Societies
56.22
57.57
Health services1
195.87
200.57
Recreation facilities
45.91
47.01
Total Fees
298.00
305.15
Wellington
Events, Clubs & Societies
28.82
29.51
Health services1
151.12
154.74
Recreation facilities
45.91
47.01
Total Fees
225.85
231.27
Southland
Events, Clubs & Societies
53.65
54.94
Health services1
54.14
55.44
Recreation facilities
45.90
47.00
Total Fees
153.69
157.38
1 Subsidised health care and related welfare services provided by a 3rd party.
The following comparison of fees (GST inclusive) from selected Universities is provided for your
information. Assuming a 6% increase at all other Universities.
Fee per 1 EFTS
Max Fee Charged
Increase
2024
2024
2024
AUT
$ 1
,138.44 $ 1
,138.44 120 points
6.0%
Victoria
$ 1
,093.92 $ 1
,367.40 150 points
6.0%
University of Otago
$ 1
,076.00 $ 1
,129.80 1.05 EFTS
6.0%
Auckland
$ 1
,066.36 Uncapped
6.0%
Canterbury
$ 1
,051.52 $ 1
,314.40 150 points
6.0%
Waikato
$ 9
40.22 Uncapped
6.0%
Massey
$ 8
40.58 $ 8
40.58 120 points
6.0%
Although the University of Otago shows the third highest fee per one EFTS, we have the 2nd lowest
fee for students studying more than 1.05 EFTS due to the cap.
Brian Trott
Chief Financial Officer
September 2023
46
University of Otago Council - Finance and Budget
SUMMARY OF RECOMMENDATIONS
2024 COMPULSORY STUDENT SERVICES FEE
It is recommended:
1. That the student services fee for students at the Dunedin campus be set at $10.76 per 0.01
EFTS or $1,076.00 per 1 EFTS, capped at 1.05 EFTS
2. That student services fees for students at other non-Dunedin campuses be set at the
following flat fees:
Christchurch
$305.15
Wellington
$231.37
Invercargill
$157.38
47
link to page 1159 link to page 1161 link to page 1164 link to page 1169 link to page 1201 link to page 1203 link to page 1204
University of Otago Council Part 1 - Agenda
University of Otago Council
Venue - Council Chamber, First Floor, Clocktower Building
12 November 2024 01:00 PM - 05:00 PM
Agenda Topic
Presenter
Page
Agenda
1
Council Briefings
These will take place prior to the meeting and include a Council only session.
Opening Karakia - to be led by Mr Malcolm A Wong
Part 1 - Open Committee
1.
Disclosure of Interests
Information
3
To receive the current Register of Interests for members of the University of Otago Council. Members are referred to Section 10 of the
Council’s Standing Orders relating to Disclosure of Interests and reminded to advise of any conflicts that might arise in relation to any
items on this agenda.
2.
University Council Minutes
Confirmation
6
To confirm Part 1 of the Minutes of the meeting of the University Council held on 8 October 2024.
3.
Communications from the Senate
Decision
11
To receive Communications from the Senate, dated 30 October 2024 and to consider the recommendations for approval for:
(i) new prizes and scholarship and disestablished prize
(ii) representation at Senate
(iii) model for academic dates
(iv) Honorary Degree procedure.
4.
Finance and Budget
43
4.1
Minutes (October)
Information
43
To receive Part 1 of the Minutes of the meeting of the Finance and Budget Committee held on 31 October 2024, to be
confirmed at the first meeting in 2025.
4.2
Financial Review
Information
45
To receive a verbal report from the Chief Financial Officer.
4.3
Student Domestic Tuition Fees - 2025
Decision
46
To consider the recommendation, endorsed by the Finance and Budget Committee at its meeting on 31 October 2024 that all
domestic tuition fees increase by 6% and that the PACR101 academic transition paper be zero-rated for domestic student
tuition fees.
1
link to page 1210 link to page 1216 link to page 1222 link to page 1223
University of Otago Council Part 1 - Agenda
4.4
Compulsory Student Services Fee - 2025
Decision
52
To consider the recommendation, endorsed by the Finance and Budget Committee at its meeting on 31 October 2024, that the
2025 Compulsory Student Services Fee:
1. for students at the Dunedin campus be set at $11.52 per 0.01 EFTS or $1,152.00 per 1 EFTS, capped at 1.05 EFTS.
2. for students at other non-Dunedin campuses be set at the following flat fees: Christchurch $305.15, Wellington $241.81,
Invercargill $168.43
(All fees are GST inclusive)
5.
Vice-Chancellor's Business
58
5.1
Vice-Chancellor's Report
Information
58
To receive a report from the Vice-Chancellor.
6.
Division of Commerce | Te Kura Pākihi Update
Information
64
The Pro Vice-Chancellor Commerce | Te Kura Pākihi will provide a divisional update and will remain for a discussion in part 2 of the
meeting.
7.
Exclusion of the Public
Decision
65
To approve a motion under Section 48 of the Local Government Official Information and Meetings Act 1987, that the public be excluded
from the specified parts of the proceedings of this meeting.
2
University of Otago Council Part 1 - Finance and Budget
Report for:
Council and Senior Leadership Team
Subject:
2025 Compulsory Student Services Fees
______________________________________________________________________
The proposed 2025 CSSF is $1,152.00, inclusive of GST, representing a $76.00 increase (7%) over
2024, per EFTS, capped at 1.05 EFTS. This increase is driven by current projections for EFTS and the
need to recover costs. Despite our efforts to minimise expenses without compromising service
quality, the costs of providing these services to students continue to rise. This increase has received
support from the student body.
The table below details the impact to the University contribution margin, with incremental increases
on the 2025 fee:
% Increase Fee Per EFTS $ Increase on Fee Per EFTS Revenue (excl Incremental
(Incl)
2024
(Excl)
GST)
increase
0.00%
1,
076.00 -
935.
65 14,
756,686 -
1.00%
1,
087.00 11.
00 945.
22 14,
907,545 150,
858
2.00%
1,
098.00 22.
00 954.
78 15,
058,403 301,
717
3.00%
1,
109.00 33.
00 964.
35 15,
209,261 452,
575
4.00%
1,
120.00 44.
00 973.
91 15,
360,120 603,
433
5.00%
1,
130.00 54.
00 982.
61 15,
497,264 740,
577
6.00%
1,
141.00 65.
00 992.
17 15,
648,122 891,
436
7.00%
1,
152.00 76.
00 1,
001.74 15,
798,980 1,
042,294
8.00%
1,
163.00 87.
00 1,
011.30 15,
949,839 1,
193,152
9.00%
1,
173.00 97.
00 1,
020.00 16,
086,983 1,
330,296
10.00%
1,
184.00 108.
00 1,
029.57 16,
237,841 1,
481,154
11.00%
1,
195.00 119.
00 1,
039.13 16,
388,699 1,
632,013
12.00%
1,
206.00 130.
00 1,
048.70 16,
539,557 1,
782,871
13.00%
1,
216.00 140.
00 1,
057.39 16,
676,701 1,
920,015
14.00%
1,
227.00 151.
00 1,
066.96 16,
827,560 2,
070,873
Each incremental 1% increase in the fee is expected to generate approximately $150,858 in revenue.
52
University of Otago Council Part 1 - Finance and Budget
Individual Fees Dunedin Campus per 1 EFTS:
a) Advocacy and legal advice:
Advocating on behalf of individual students and providing independent support to resolve
problems.
2024
2025
Fee:
$
$
University of Otago
9.01
9.05
OUSA
69.58
69.91
Total Fees (Incl. GST)
78.59
78.97
b) Careers information, advice and guidance:
Providing support to students as they transition into post-study employment.
2024
2025
Fee:
$
$
University of Otago
58.27
78.33
OUSA
-
-
Total Fees (Incl. GST)
58.27
78.33
c) Pastoral counsel ing services:
Providing pastoral counselling and care, such as chaplains.
2024
2025
Fee:
$
$
University of Otago
-
9.87
OUSA
-
-
Total Fees (Incl. GST)
-
9.87
d) Financial support and advice:
Providing hardship assistance and advice to students on financial issues. These costs are
mostly covered by the Proctor’s fines, but OUSA also provide support.
2024
2025
Fee:
$
$
University of Otago
-
-
OUSA
0.76
2.44
Total Fees (Incl. GST)
0.76
2.44
53
University of Otago Council Part 1 - Finance and Budget
e) Health services:
Providing healthcare and related welfare services including general practise and mental
health and well-being.
2024
2025
Fee:
$
$
University of Otago
441.37
484.19
OUSA
-
-
Total Fees (Incl. GST)
441.37
484.19
f) Media:
Supporting the production and dissemination of information by students to students,
including newspapers, radio, television and internet-based media.
2024
2025
Fee:
$
$
University of Otago
-
-
OUSA
19.50
19.60
Total Fees (Incl. GST)
19.50
19.60
g) Sports, recreation, and cultural activities:
Providing sports, recreation, and cultural activities for students.
2024
2025
Fee:
$
$
University of Otago
258.04
231.70
OUSA
219.47
246.89
Total Fees (Incl. GST)
477.51
478.59
The fee includes a component for internet use by students for recreational rather than
academic purposes.
54
University of Otago Council Part 1 - Finance and Budget
Summary
2024
2025
Fee
$
$
Advocacy & legal
78.59
78.97
Careers information, advice and guidance
58.27
78.33
Counselling services
-
9.87
Financial support and advice
0.76
2.44
Health services
441.37
484.19
Media
19.50
19.60
S ports & recreation facilities
477.51
478.59
Total Fees
1,076.00 1,152.00
Individual Fees Non-Dunedin Campuses (Christchurch, Wel ington, and Invercargil ):
a) Health services:
Subsidised health care and related welfare services provided by a 3rd party.
2024
2025
$
$
Christchurch
200.57
156.63
Wellington
154.74
162.38
Invercargil
55.44
60.71
Total Fees (Incl. GST)
410.76
379.72
b) Counsel ing
Providing chaplaincy services for students.
2024
2025
Christchurch
-
42.07
Wellington
-
-
Invercargil
-
-
Total Fees (Incl. GST)
-
42.07
c) Sport and Recreation Services:
Providing recreation, and cultural activities for students.
2024
2025
Christchurch
104.58
106.46
Wellington
76.52
79.43
Invercargil
101.94
107.72
Total Fees (Incl. GST)
283.04
293.61
55
University of Otago Council Part 1 - Finance and Budget
2024
2025
Fee
$
$
Christchurch
Events, Clubs & Societies
57.57
58.89
Health services1
200.57
156.63
Counselling
-
42.07
Recreation facilities
47.01
47.56
Total Fees
305.15
305.15
Wel ington
Events, Clubs & Societies
29.51
31.87
Health services1
154.85
162.38
Recreation facilities
47.01
47.56
Total Fees
231.37
241.81
Southland
Events, Clubs & Societies
54.94
60.16
Health services1
55.44
60.71
Recreation facilities
47.00
47.56
Total Fees
157.38
168.43
1 Subsidised health care and related welfare services provided by a third party.
The fol owing comparison of fees (GST inclusive) from selected Universities is provided for your
information. Assuming a 7% increase at al other Universities.
Fee per 1 EFTS
Max Fee Charged
Increase
2025
2025
2025
AUT
$ 1,
226.38
1,
$ 226.38 120 points
7.0%
Victoria
1,
$ 181.28
1,
$ 476.60 150 points
7.0%
Canterbury
$ 1,
177.43
1,
$ 471.79 150 points
7.0%
Massey
$ 1,
155.60
1,
$ 155.60 120 points
7.0%
University of Otago
$ 1,
152.00
1,
$ 209.60 1.05 EFTS
7.0%
Auckland
$ 1,
140.19 Uncapped
7.0%
Waikato
$ 991.
25 Uncapped
7.0%
The University of Otago shows the third lowest fee per one EFTS, we have the second lowest fee for
students studying more than 1.05 EFTS due to the cap.
Brian Trott
Chief Financial Officer
September 2024
56
University of Otago Council Part 1 - Finance and Budget
SUMMARY OF RECOMMENDATIONS
2025 COMPULSORY STUDENT SERVICES FEE
It is recommended:
1. That the student services fee for students at the Dunedin campus be set at $11.52 per 0.01
EFTS or $1,152.00 per 1 EFTS, capped at 1.05 EFTS.
2. That student services fees for students at other non-Dunedin campuses be set at the
following flat fees:
Christchurch
$305.15
Wellington
$241.81
Invercargil
$168.43
57
Individual Fees Dunedin Campus per 1 EFTS:
a) Advocacy and legal advice:
Advocating on behalf of individual students and providing independent support to resolve
problems.
2024
2025
Fee:
$
$
University of Otago
9.01
9.05
OUSA
69.58
69.91
Total Fees (Incl. GST)
78.59
78.97
b) Careers information, advice and guidance:
Providing support to students as they transition into post-study employment.
2024
2025
Fee:
$
$
University of Otago
58.27
78.33
OUSA
-
-
Total Fees (Incl. GST)
58.27
78.33
c) Pastoral counsel ing services:
Providing pastoral counselling and care, such as chaplains.
2024
2025
Fee:
$
$
University of Otago
-
9.87
OUSA
-
-
Total Fees (Incl. GST)
-
9.87
d) Financial support and advice:
Providing hardship assistance and advice to students on financial issues. These costs are
mostly covered by the Proctor’s fines, but OUSA also provide support.
2024
2025
Fee:
$
$
University of Otago
-
-
OUSA
0.76
2.44
Total Fees (Incl. GST)
0.76
2.44
e) Health services:
Providing healthcare and related welfare services including general practise and mental
health and well-being.
2024
2025
Fee:
$
$
University of Otago
441.37
484.19
OUSA
-
-
Total Fees (Incl. GST)
441.37
484.19
f) Media:
Supporting the production and dissemination of information by students to students,
including newspapers, radio, television and internet-based media.
2024
2025
Fee:
$
$
University of Otago
-
-
OUSA
19.50
19.60
Total Fees (Incl. GST)
19.50
19.60
g) Sports, recreation, and cultural activities:
Providing sports, recreation, and cultural activities for students.
2024
2025
Fee:
$
$
University of Otago
258.04
231.70
OUSA
219.47
246.89
Total Fees (Incl. GST)
477.51
478.59
The fee includes a component for internet use by students for recreational rather than
academic purposes.
Summary
2024
2025
Fee
$
$
Advocacy & legal
78.59
78.97
Careers information, advice and guidance
58.27
78.33
Counselling services
-
9.87
Financial support and advice
0.76
2.44
Health services
441.37
484.19
Media
19.50
19.60
S ports & recreation facilities
477.51
478.59
Total Fees
1,076.00 1,152.00
Individual Fees Non-Dunedin Campuses (Christchurch, Wel ington, and Invercargil ):
a) Health services:
Subsidised health care and related welfare services provided by a 3rd party.
2024
2025
$
$
Christchurch
200.57
156.63
Wellington
154.74
162.38
Invercargil
55.44
60.71
Total Fees (Incl. GST)
410.76
379.72
b) Counsel ing
Providing chaplaincy services for students.
2024
2025
Christchurch
-
42.07
Wellington
-
-
Invercargil
-
-
Total Fees (Incl. GST)
-
42.07
c) Sport and Recreation Services:
Providing recreation, and cultural activities for students.
2024
2025
Christchurch
104.58
106.46
Wellington
76.52
79.43
Invercargil
101.94
107.72
Total Fees (Incl. GST)
283.04
293.61
2024
2025
Fee
$
$
Christchurch
Events, Clubs & Societies
57.57
58.89
Health services1
200.57
156.63
Counselling
-
42.07
Recreation facilities
47.01
47.56
Total Fees
305.15
305.15
Wel ington
Events, Clubs & Societies
29.51
31.87
Health services1
154.85
162.38
Recreation facilities
47.01
47.56
Total Fees
231.37
241.81
Southland
Events, Clubs & Societies
54.94
60.16
Health services1
55.44
60.71
Recreation facilities
47.00
47.56
Total Fees
157.38
168.43
1 Subsidised health care and related welfare services provided by a third party.
The fol owing comparison of fees (GST inclusive) from selected Universities is provided for your
information. Assuming a 7% increase at al other Universities.
Fee per 1 EFTS
Max Fee Charged
Increase
2025
2025
2025
AUT
$ 1,
226.38
1,
$ 226.38 120 points
7.0%
Victoria
1,
$ 181.28
1,
$ 476.60 150 points
7.0%
Canterbury
$ 1,
177.43
1,
$ 471.79 150 points
7.0%
Massey
$ 1,
155.60
1,
$ 155.60 120 points
7.0%
University of Otago
$ 1,
152.00
1,
$ 209.60 1.05 EFTS
7.0%
Auckland
$ 1,
140.19 Uncapped
7.0%
Waikato
$ 991.
25 Uncapped
7.0%
The University of Otago shows the third lowest fee per one EFTS, we have the second lowest fee for
students studying more than 1.05 EFTS due to the cap.
Brian Trott
Chief Financial Officer
September 2024
SUMMARY OF RECOMMENDATIONS
2025 COMPULSORY STUDENT SERVICES FEE
It is recommended:
1. That the student services fee for students at the Dunedin campus be set at $11.52 per 0.01
EFTS or $1,152.00 per 1 EFTS, capped at 1.05 EFTS.
2. That student services fees for students at other non-Dunedin campuses be set at the
following flat fees:
Christchurch
$305.15
Wellington
$241.81
Invercargil
$168.43
Document Outline
