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WCC Elected Member Travel for 2013-16 Triennium Oct 2013 to May 2016
Actual Costs Post-
Travel  Type - 
Budgeted Costs for Travel 
Travel and 
Approved by GFP/ 
Report back on Travel 
Elected Member
Start Date
End Date
International Travel Description
Location/s
and associated expenses
associated 
Council
to GFP/Council
/ Domestic
expenses
NZD 9,387.00
Some costs were met by hosting 
Accompanied the Mayor who led a business 
22, 23, 24 May - Tokyo
cities
delegation to Japan and China to strengthen 
25, 26 May - Sakai
Request Governance, 
Councillor 
Ticket refund 
Report back to GFP 2 
22/05/2014
1/06/2014
International
economic relationships with China - (in 
27,28, 29 May - Beijing
Finance & Planning (GFP) 
Coughlan
Cr Coughlan unable to join the 
obtained 
September 2014.
capacity as Chair of Economic Growth and Arts  30, 31 May - Tianjin
25 March 2014
Mayoral Forum due to a family 
Committee) EGA
1 June - Hangzhou
bereavement at time of 
departure. 
Velo-city Global Celebration of Cycling 2014 -   
Verbal update to 
Request to GFP 13 
Councillor Foster
26/05/2014
30/05/2014
International
(in capacity as Chair of Transport and Urban 
Adelaide, Australia
NZD 4,665.00
NZD 3,107.94
Councillors at Chairs 6/12 
February 2014
Development Committee) TUD
report back.
No cost to Council
Request from St Kilda’s Football Club to attend 
The costs of attendance would 
Request to GFP 21 May 
Councillor Lester
28/06/2014
28/06/2014
International
game and business networking forum - Deputy  Melbourne, Australia
Nil
NIL
be met by the St Kilda Football 
2014
Mayor
Club.
Attend NZ Government -led Delegation to 
Request to Council 25 Feb 
Councillor Lester 
14/03/2015
18/03/2015
International
United Nations World Conference on Disaster  Sendai, Japan
NZD 5,720.00
NZD,5,554.41
NIL
2015
Risk Reduction - Deputy Mayor
Represented Wellington City - part of NZ joint 
partnership with Australia and hosting 
tournaments in Wellington for International 
Request to GFP 17 
Councillor Lester
29/03/2015
29/03/2015
International
Melbourne, Australia
NZD 2,950.00
NZD 1,954.37
NIL
Cricket Council (ICC) Cricket World Cup and 
February 2015
attend the Final in Melbourne. (Deputy Mayor 
on behalf of Mayor)
The Phoenix Football Club and Huawei NZ  
extended an invitation to Deputy Mayor, Cr 
No cost to Council
Eagle and Cr Young to join the group visiting 
Request to Council 08 
Report back to GFP 9 Dec 
Councillor Lester
28/05/2015
1/06/2015
International
Hong Kong
Delegation costs are being met  Nil
Hong Kong and travel to the company’s 
April 2015
2015
by Huawei NZ
laboratories at the Huawei Headquarters in 
Shenzhen and well as Shanghai and Beijing.  
The Phoenix Football Club and Huawei NZ  
extended an invitation to Deputy Mayor, Cr 
No cost to Council
Eagle and Cr Young to join the group visiting 
Request to Council 08 
Report back to GFP 9 Dec 
Councillor Eagle
28/05/2015
1/06/2015
International
Hong Kong
Delegation costs are being met  Nil
Hong Kong and travel to the company’s 
April 2015
2015
by Huawei NZ
laboratories at the Huawei Headquarters in 
Shenzhen and well as Shanghai and Beijing.
The Phoenix Football Club and Huawei NZ  
extended an invitation to Deputy Mayor, Cr 
No cost to Council
Eagle and Cr Young to join the group visiting 
Request to Council 08 
Report back to GFP 9 Dec 
Councillor Young
28/05/2015
1/06/2015
International
Hong Kong
Delegation costs are being met  Nil
Hong Kong and travel to the company’s 
April 2015
2015
by Huawei NZ.
laboratories at the Huawei Headquarters in 
Shenzhen and well as Shanghai and Beijing.
1
LGOIMA request for Mr Apperley
WCC Elected Member Travel for 2013-16 Triennium Oct 2013 to May 2016
Further develop the Wellington-San Francisco 
Request to GFP 26 August  Report back GFP 9 Dec 
Councillor Woolf
29/08/2015
2/09/2015
International
sister city relationship - (in capacity as 
San Francisco, USA
NZD 2,350.00
NZD 2,350.00
2015
2015
Portfolio Leader Community Engagement)
Accompanied Mayor Wade-Brown, to lead the 
business delegation work programme that has 
Councillor 
Request to GFP 26 August  Report back GFP 9 Dec 
5/09/2015
12/09/2015
International
been organised as part of the China 
Xiamen, China
NZD 10,000.00
 NZD 7,201.86
Coughlan
2015
2015
International Fair for Investment and Trade. (in 
capacity as Chair of EGA)
Japan New Zealand Business Council 
Conference - Signing of a Memorandum of 
Japan
Understanding (MOU) with Gwangmyeong, 
Request to GFP 23 
Report back GFP 9 Dec 
Councillor Marsh
18/10/2015
23/10/2015
International
Gwangmyeong, Republic of  NZD 6,300.00
NZD 6,265.33
Republic of Korea ( in capacity as Portfolio 
September 2015
2015
Korea
Leader Small Medium Enterprise and Tertiary 
Liaison)
National Housing Conference - (in capacity 
Request to GFP 11 June 
Councillor Eagle
28/10/2015
30/10/2015
International
Chair Community, Sport and Recreation 
Perth, Australia
NZD 5,590.00
NZD 5,369.17
NIL
2015
Committee)
2016 Taipei Velo-City Conference.                                 
Met with Taipei city govt and Mayor to 
NZD 6,793.00 
investigate economic opportunities between 
(increase due to 
NZD 6,556.00
cities. Invitation extended to the Taipei Mayor 
change in hotel 
Request to GFP 9 Dec 
Report back to GFP 23 
Councillor Marsh
15/02/2016
29/02/2016
International
Taipei, Taiwan
to visit Wellington and to discuss Taipei Day 
availability and price  2015
March 2016
and celebrating Taiwanese culture in 
increase at time of 
Wellington (in capacity as Deputy Chair of EGA 
booking)
and Tertiary Liaison Portfolio Leader)
Request to Council 24 Feb 
Councillor Foster
2/03/2016
4/03/2016
International
ICELI Resilient Cities Asia-Pacific Congress 2016 Melaka, Malaysia 
No Cost to Council  
NIL
NIL
2016
Invitation from NZ Crete Assn to 75th 
Anniversary of the Battle of Crete in May 2016. 
The visit will entail wreath laying, 
Councillor Ahipene-
Travel underway and  Report to GFP 23 March 
17/05/2016
24/05/2016
International
commemoration services and
Hania, Greece
NZD 11,098.00
NIL at this time.
Mercer
yet to be reconciled.  2016
visits to war cemeteries (Attending as Mayor's 
representative - Chair of Regulatory Processes 
Committee)
2
LGOIMA request for Mr Apperley
WCC Elected Member Travel for 2013-16 Triennium Oct 2013 to May 2016
Actual Costs Post-
Travel + 
Budgeted Costs for Travel 
Travel and 
Conference 
Approval by GFP or 
Elected Member
Start Date
End Date
Brief Description of  Domestic Travel
Location/s
and includes associated 
includes 
Report back on Travel
Fees + 
Deputy Mayor
expenses
associated 
expenses
expenses
Report to GFP 15 April 
NZ (Domestic) 
Councillor Foster
20/07/2014
21/07/2014
AGM LGNZ Conference
Nelson, New Zealand
NZD 2,500
NZD 1,836.68
2014 to approve presiding  N/A
Conference
delegates attending
Report to GFP 15 April 
NZ (Domestic) 
Councillor Lester
20/07/2014
21/07/2014
AGM LGNZ Conference
Nelson, New Zealand
NZD 2,500
NZD 1,847.11
2014 to approve presiding  N/A
Conference
delegates attending
Report to GFP 15 April 
NZ (Domestic) 
Councillor Pannett 20/07/2014
21/07/2014
AGM LGNZ Conference
Nelson, New Zealand
NZD 2,500
NZD 1,858.42
2014 to approve presiding  N/A
Conference
delegates attending
Report to GFP 15 April 
NZ (Domestic) 
Councillor Woolf
20/07/2014
21/07/2014
AGM LGNZ Conference
Nelson, New Zealand
NZD 2,500
NZD 1,847.11
2014 to approve presiding  N/A
Conference
delegates attending
OPUS - Making Good Decisions - Foundation 
NZD 2,814 - 
Approved by Deputy  
NZ (Domestic)  Course (unable to attend Wellington course)       
(budgeted costs and 
Councillor Peck
7/10/2014
8/10/14
Christchurch, New Zealand NZD 1,906.09
Mayor as per delegations  N/A
Conference
(in capacity as Chair of Audit and Risk 
increase of costs at 
Sept 2014 
Subcommittee)
time of booking)
Approved by Deputy 
NZ (Domestic) 
Councillor Eagle
27/11/2014
27/11/2014
New Zealand Recreation - National Conference Christchurch, New Zealand NZD 1,400.00
NZD 1,465.41
Mayor as per delegations  N/A
Conference
19 Nov 2014
New Zealand Land Treatment Collective - 
Approved by Deputy 
NZ (Domestic) 
NZD 483.38 Flights 
Councillor Lee
25/03/2015
27/03/2015
Annual Conference - 3 days ( in capacity as 
Wanaka, New Zealand
NZD 2,740.00
Mayor as per delegations  N/A
Conference
only. Expenses tbc
Portfolio Leader Climate Change)
4 Dec 2014
Report to GFP 30 April 
NZ (Domestic) 
Councillor Foster
19/07/2015
21/07/2015
AGM LGNZ Conference
Rotorua, New Zealand
NZD 2,575.00
NZD 2,589.00
2015 - to approve 
N/A
Conference
delegates attending
Report to GFP 30 April 
NZ (Domestic) 
Councillor Lester
19/07/2015
21/07/2015
AGM LGNZ Conference
Rotorua, New Zealand
NZD 2,575.00
NZD 2,571.67
2015 - to approve 
N/A
Conference
delegates attending
Report to GFP 30 April 
NZ (Domestic) 
Councillor Young
19/07/2015
21/07/2015
AGM LGNZ Conference
Rotorua, New Zealand
NZD 2,575.00
NZD 2,387.35
2015 -to approve 
N/A
Conference
delegates attending.
Report to GFP 30 April 
NZ (Domestic) 
Councillor Peck
19/07/2015
21/07/2015
AGM LGNZ Conference
Rotorua, New Zealand
NZD 2,575.00
NZD 2,387.35
2015 - to approve 
N/A
Conference
delegates attending.
Approved by Deputy 
NZ (Domestic)  Climate Change and Business Conference (in 
Councillor Lee
20/10/2015
21/10/2015
Auckland, New Zealand
NZD 2,285.00
NZD 2,025.69
Mayor as per delegations  N/A
Conference
capacity as Portfolio Leader Climate Change)
28 September 2015
Councillor 
NZ (Domestic) 
At time of release 
Approved by Deputy 
Apr-16
Apr-16
Sister Cities Conference
Nelson, New Zealand
At time of release details TBC
N/A
Coughlan
Conference
details TBC
Mayor as per delegations 
Cycling Action Network's National Biking 
Approved by Deputy 
NZ (Domestic) 
Councillor Free
19/03/2016
20/03/2016
Summit (in capacity as Portfolio Leader 
Hamilton, New Zealand
NZD 1,200.00
NZD 311.17
Mayor as per delegations-  N/A
Conference
Community Facilities)
Feb 2016
3
LGOIMA request for Mr Apperley
WCC Mayoral Travel for 2013-16 Triennium - Oct 2013 to May 2016
Travel -includes 
Actual Costs Post 
Budgeted Costs for Travel and 
Approved by GFP / 
Report back on Travel to 
Elected Member
Start Date
End Date
hotels/transfer/  Brief Description of Travel
Location/s
Travel and associated 
associated expenses
Council
GFP/Council
food
expenses
Mayoral Economic Development and 
22, 23, 24 May - Tokyo
Education Sector Delegation to Sakai, Tokyo 
25, 26 May - Sakai
NZD 11,802.00
and Hiroshima in Japan, the China 
Request to 
27, 28, 29 May - Beijing
Some costs were met by hosting cities
Report back to GFP 2 Sept 
Mayor Wade-Brown
22/05/2014
4/06/2014
International
International Fair for Trade In Services in 
 NZD 8,557.05
Governance, Finance & 
30, 31 May - Tianjin
2014
Beijing
Planning (GFP) 25 
1 June - Hangzhou
March 2014
1, 2, 3, 4 June - Singapore
World Cities Summit Mayors Forum
Mayor private travel to Europe. Attend 70th 
No cost to Council
anniversary commemorations of the 
The City of Warsaw will meet the
Request to GFP 21 May 
Report back to GFP 27 Aug 
Mayor Wade-Brown
 Aug 2014
Aug-14
International
Warsaw Uprising in Poland, invitation 
Poland, Warsaw
Nil
accommodation costs of the Mayor 
2014
2014
received from the Mayor of Warsaw (held in 
while she attends
August)
NZD 2,430.00
Request to GFP 27 
Report back to GFP 10 Dec 
Mayor Wade-Brown
21/10/2014
23/10/2014
International
Walk21 International Conference
Sydney, Australia
 NZD 948.00
August 2014
2014
NZD 8,685.00
Xiamen (China), Hanoi (Vietnam) 
The Xiamen Government will cover all 
Request to GFP 10 
Report back to GFP 11 June 
Mayor Wade-Brown
3/02/2015
14/02/2015
International
Wellington Mayoral Delegation
NZD 7,798.78
and Taipei (Taiwan)
expenses during the
December 2014
2015
Mayor’s stay in Xiamen, including local 
transport, meals and accommodation
NZD 5,000.00                                              
Rockefeller Cities for Tomorrow Conference 
Mayor private travel to USA in July 
(New York) and met with San Franciscans 
Request to GFP 11 June 
Report back to GFP 26 Aug 
Mayor Wade-Brown
20/07/2015
21/07/2015
International
San Francisco and New York, USA
2015. Will stop in San Fran to progress 
NZD 3,153.00
interested in exploring Wellington - San Fran 
2015
2015
sister city relationship and attend NY 
sister  city relationship.
Rockefeller conference. 
NZD 5,000.00
NZD 5,955.28  
(difference related to 
CHINA - Note that the costs of travel 
estimated budget at 
Request to GFP 11 June 
Report back to GFP 9 Dec 
Mayor Wade-Brown
5/09/2015
13/09/2015
International
New Zealand China Mayoral Forum
Xiamen, China
will be met by the Council. Xiamen 
time of approval report 
2015
2015
and Beijing will cover accommodation 
and actual cost at time 
and transportation
of booking)
during the visit.
No cost to Council
100 Resilient Cities (100RC) City Leaders 
Report to GFP 26 
Report back to GFP 9 Dec 
Mayor Wade-Brown
1/10/2015
4/10/2015
International
Milan, Italy
Covered by 100 Resilient Cities 
Nil
Summit
August 2015
2015
(100RC)
Attend and speak at the GITEX 2015 Smart 
Request to GFP 26 
Mayor Wade-Brown
18/10/2015
20/10/2015
International
Dubai, United Arab Emirates
No cost to Council
Nil
Report back GFP 9 Dec 2015
Cities Conference
August 2015
No cost to Council                                      
The Summit paid for Mayor Wade-
Request to GFP 23 
Report back to Council 11 
Mayor Wade-Brown
19/04/2016
21/04/2016
International
Smart Cities Australia Summit
Melbourne, Australia
Nil
Brown’s return airfares and two 
March 2016
May 2016
nights’ accommodation.
Invitation issued by the office of the ACT 
Chief Minister to visit Canberra and to 
Request to GFP 23 
Report back to Council 11 
Mayor Wade-Brown
28/04/2016
29/04/2016
International
undertake a programme of visits and build 
Canberra, Australia
NZD 3,588.34 
NZD 2,209.57
March 2016
May 2016
relationships ahead of direct Can-Wgt 
Flights.
4
LGOIMA request for Mr Apperley
WCC Mayoral Travel for 2013-16 Triennium - Oct 2013 to May 2016
Actual Costs Post 
Budgeted Costs for Travel and 
Approval by 
Report back on Travel to 
Elected Member
Start Date
End Date
Travel
Brief Description of Travel
Location/s
Travel and associated 
associated expenses
GFP/Council
GFP/Council
expenses
Mayor Wade-Brown
14/12/2013
14/12/2013
Domestic
Visiting other Councils
New Plymouth
NZD 192.74
 NZD 192.74
N/A
N/A
NZD 695.00
Mayor Wade-Brown
25/02/2014
25/02/2014
Domestic
Metro Sector Meeting
Auckland
 NZD 382.00
N/A
N/A
On-Board HMNZS which departed Wellington – 
NZD 200.00
Mayor Wade-Brown
26/04/2014
28/04/2014
Domestic
Celia on the ship to Auckland and flying back 
Auckland
 NZD 164.00
N/A
N/A
from Auckland
NZD 730.00 (airfares)
Institute of Directors Course for Wellington 
WIAL paid for course fees
Mayor Wade-Brown
21/09/2014
26/09/2014
Domestic
Queenstown
 NZD 400.75
N/A
N/A
International Airport Limited (WIAL)
NZD 470.00
Mayor Wade-Brown
28/10/2014
31/10/2014
Domestic
2Walk and Cycle Conference
Nelson
NZD 198.00
N/A
N/A
NZD 695.00
Mayor Wade-Brown
20/11/2014
21/11/2014
Domestic
Chinese President/Mayoral Forum
Auckland
NZD 547.00
N/A
N/A
NZD 700.00
Mayor Wade-Brown
26/11/2014
27/11/2014
Domestic
41st Joint Japan/NZ Business Council
Christchurch
NZD 424.00
N/A
N/A
Palmerston North City Council for discussions 
with Mayor, councillors and management team 
Mayor Wade-Brown
17/08/2015
17/08/2015
Domestic
Palmerston North
No cost to Council
Nil
N/A
N/A
on sister city and international relationships 
and how these benefit a city. 
NZD 695.00
AmCham-DHL Express Success and Innovation 
Mayor Wade-Brown
20/08/2015
21/08/2015
Domestic
Auckland
NZD 466.00
N/A
N/A
Awards 50th Anniversary Dinner
NZD 695.00
World Without War: Action for Peace 
Mayor Wade-Brown
19/09/2015
20/09/2015
Domestic
Auckland
NZD 251.00
N/A
N/A
Conference
NZD 760.00
15th Commemoration Anniversary of the 
Mayor Wade-Brown
27/09/2015
27/09/2015
Domestic
Rotorua
NZD 518.00
N/A
N/A
establishment of Hall of Ikeda Peace Park
Mayor Wade-Brown
31/10/2015
31/10/2015
Domestic
TV3’s Nation LIVE
Auckland
No cost to Council
Nil
N/A
N/A
5
LGOIMA request for Mr Apperley