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PROCEDURE
Operational Planning
RD2 SOP
Introduction
1982
This procedure describes operational planning as part of operational readiness.
This procedure must be read alongside the
N6 POPa Guidelines for Operational Policies
and Procedures.
Act
The contents of this procedure are shown in the diagram below:
Step 1 Identifying sites
pg 2
Operational planning
PROCEDURE
Step 2 Col ecting and recording information pg
2
Information
Step 3 Further actions
pg 3
Step 4 Developing and using tactical plans pg
4
Official
Reference Documents the
The following documents provide information relevant to this procedure:
RD2 POP Operational planning policy
RD2 FM Site data collection form
RD2 GD Guide to developing site reports and tactical plans
under
RD4-1 POP Fire protection agreements policy
FSC Community fire risk management manual
Fire Risk Management bulletins
RD2-1 POP NZFS Review of HSNO ERPs policy.
Record of amendments
Released
Date
Brief description of amendment
June 2013
Added ‘dispatch safety alert’ to Step 2 Creating a site report
NZFS National Operations
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RD2 SOP Operational planning procedure June 2013.docx
PROCEDURE – Operational planning
Procedure
Step 1 Identifying sites
Identifying sites
The Area Manager or OIC Brigade:
1. Identifies locations for operational planning, considering: 1982
historical information on the types of risks usually found in the
first response zone
information from other departments and agencies through:
Act
- evacuation scheme applications
- callout information
- SMS data (including newly approved evacuation
schemes, RFAs’ Structure Registers etc).
Note: This includes buildings under construction, about to be
demolished, and dangerous buildings (
Building Act 2004)
any major infrastructure projects
local knowledge.
Information
Step 2 Collecting and recording information
Organising site
The OIC Station:
visits
1. Organises operational planning site visits ensuring:
Official
the visit time is co-ordinated with the building owner/occupier
(required by s29 of the
Fire Service Act 1975).
the
Pre-incident
Assigned NZFS personnel under the command of an authorised
planning visits
officer carrying a NZFS identification card:
2. Carry out visits for pre-incident planning purposes, ensuring they:
inform the occupiers of the reason for the visit
collect the information listed in
RD2 GD Guide to developing
under
site reports and tactical plans
record any collected information, including risk scores on
EITHER:
-
RD2 FM Site data collection form
- other form (major infrastructure projects only).
Released
NZFS National Operations
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RD2 SOP Operational planning procedure June 2013.docx
PROCEDURE – Operational planning
Creating a site
Assigned personnel:
report
3. Complete the site report by entering the collected information in
SMS. This initiates an ‘S’ being added to the ‘access number’ field
on SMS and ICAD.
4. Ensure any information in the site report that is critical (that is,
needs to be conveyed to the first response crews) is included in
1982
the ‘critical information’ panel.
This initiates a ‘C’ being added to the ‘access number’ field on
SMS and ICAD.
Act
The OIC Station:
5. Ensures site reports
with critical information (i.e. have a ‘C’)
or
those with a
dispatch safety alert are available as hard copies:
- on all appliances that may respond to first alarm at the
address
- each HazMat/Command vehicle that may respond to
that address
- in fire alarm panels, if applicable (optional).
Information
Step 3 Further actions
Reporting
If any NZFS personnel carrying out the site visit believe that any
Official
following site
building or site work does not comply with the
Building Act 2004 they:
visit – Building
1. Inform a Fire Risk Management Of icer (FRMO) of the non-
Act 2004
compliance and remain on site if practical.
the
The FRMO:
2. Assesses the information, and if appropriate, gives notice in
writing to the territorial authority with details of the non-
compliance, using the letter template on SMS.
Note: This reporting is required by section 29 clause 5 of the
Fire
under
Service Act 1975.
Reducible risks
If the authorised officer carrying out the site visit believes that fire
safety interventions may reduce any risks to operational personnel
attending an incident at that site, then they:
3. Inform the FRMO of the possible safety interventions.
Released
NZFS National Operations
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RD2 SOP Operational planning procedure June 2013.docx
PROCEDURE – Operational planning
Step 4 Developing and using tactical plans
When to develop The OIC Station:
tactical plans
1. Determines whether the site wil require tactics that are:
different to those usually employed at that type of site,
AND/OR
best decided before arriving at an incident (because of the
scale or nature of specific risks)
and therefore requires a tactical plan.
The OIC Station considers:
data collected during the site visit, including the risk score
whether any risks have been reduced by fire safety
interventions
information gathered from other sources.
Requirements
The OIC Station:
for tactical plans 2. Ensures that tactical plans are developed for each identified site
(in conjunction with the owner/operator if appropriate), and that
they meet operational needs. This includes ensuring that they:
are:
- up to date
- factual
- relevant
- presented in a brief but clear manner
only include information necessary for tactics
follow the guidelines listed in
RD2 GD Guide to developing site
reports and tactical plans.
Completed
The OIC Station:
tactical plans
3. Ensures completed tactical plans are:
stored in SMS against the building address
kept as hard copies:
under the Official Information Act 1982
- on all appliances that may respond to first alarm at the
address
- on local command units
- in the fire alarm panel, if applicable (optional)
provided to relevant rural fire authorities.
Using tactical
The OIC Fire:
Released
plans
4. Ensures completed site reports and tactical plans (where
available) are used when attending incidents.
NZFS National Operations
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RD2 SOP Operational planning procedure June 2013.docx