By email
Shed 39, 2 Fryat Quay
Pipitea, Wellington 6011
PO Box 11646
12 November 2018
Manners Street
Wellington 6142
T 04 384 5708
File Ref: OIAP-7-8215
F 04 385 6960
www.gw.govt.nz
Ben Hassall
[FYI request #8373 email]
Dear Mr Hassall
Request for information 2018-287
I refer to your request for information dated 27 August 2018:
“
8. Can I please have a copy of the meeting agendas, presentation information and minutes for
the “series of workshops with economics, policy, finance, and public transport staff, exploring
the relative benefits and impacts of public transport”?
And your request for information dated 12 October 2018:
“1a) Can the GWRC please provide the documents previously provided in the original MS
Word, MS Powerpoint, etc format instead of PDF?
4a) and 8a) For the sake of clarity, I must note that in asking for meeting/workshop agenda
and minutes, I also request the time & place of the workshops as well as a list of all who
attended these workshops.
Also, thank you for providing the model spreadsheet.
10a) Can the GWRC please confirm this is the model that was available for use "at the
Council workshop on 29 November [2017]"?
10b) The provided model spreadsheet also links to a spreadsheet called "Draft Annual Plan
(7).xlsx". As some of the information in this model is from this other spreadsheet, can the
GWRC please provide a copy of this linked spreadsheet?
GWRC responded to the other numbered items in your request for information dated
12 October 2018, by way of letter dated 2 November 2018.
GWRC’s response to the requests listed above follows:
8.
The meeting agendas, presentation information and minutes for the “series of workshops
with economics, policy, finance, and public transport staff, exploring the relative benefits
RESPONSE TO 2018-287
and impacts of public transport”, including the time and place of the workshops as well as a
list of all who attended these workshops.
The series of workshops referred to did not have agendas and were not minuted. However,
the relevant findings and information presented were documented in the working group
presentations and papers that you have received (attachments 1 – 7 of this request).
Furthermore, we do not have a recorded list of attendees for these meetings; it is only
recorded those who were invited to the meetings. Those details follow:
2-4pm on Friday, 28 July 2017: Revenue & Financing Policy Working Group (Shed 39, 2
Fryatt Quay, Pipitea)
Invited attendees:
Dave Humm, General Manager, Corporate Services/Chief Financial Officer
Wayne Hastie, General Manager, Public Transport
Chris Laidlaw, Council Chair
Paul Swain, Councillor
Barbara Donaldson, Councillor
Roger Blakeley, Councillor
Ian McKinnon, Councillor
Mark Ford, Strategic Finance Manager
Samantha Gain, Manager, Legal, Asset Management & Procurement
Paul Kos, Manager, Public Transport Planning
Helen Chapman, Senior Transport Planner
Helen Gilbert, Revenue & Finance Policy Contractor
1-3pm on Wednesday, 20 September 2017: Revenue & Financing Policy Working Group
(Shed 39, 2 Fryatt Quay, Pipitea)
Invited attendees:
Dave Humm, General Manager, Corporate Services/Chief Financial Officer
Chris Laidlaw, Council Chair
Paul Swain, Councillor
Barbara Donaldson, Councillor
Roger Blakeley, Councillor
Ian McKinnon, Councillor
Mark Ford, Strategic Finance Manager
Samantha Gain, Manager, Legal, Asset Management & Procurement
Paul Kos, Manager, Public Transport Planning
Helen Chapman, Senior Transport Planner
Marie Kitchener, Finance Contractor
Charlotte Vaughan, Strategic Business Partner (Finance)
Angus Gabara, Manager, Rail Assets
Helen Gilbert, Revenue & Finance Policy Contractor
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1:30-3pm on Wednesday, 11 October 2017: Revenue & Financing Policy Working Group
(Shed 39, 2 Fyatt Quay, Pipitea)
Dave Humm, General Manager, Corporate Services/Chief Financial Officer
Wayne O’Donnell, General Manager, Catchment Management
Chris Laidlaw, Council Chair
Paul Swain, Councillor
Barbara Donaldson, Councillor
Roger Blakeley, Councillor
Ian McKinnon, Councillor
Mark Ford, Strategic Finance Manager
Samantha Gain, Manager, Legal, Asset Management & Procurement
Helen Guissane, Corporate Planner
Dave Grimmond, Economist
Stephen Hill, Strategic Business Partner (Finance)
Helen Gilbert, Revenue & Finance Policy Contractor
Approximately 1pm on Wednesday, 18 October 2017: Council Workshop (Westpac Stadium
conference room)
Invited attendees:
GWRC Councillors
GWRC Executive Leadership Team:
Greg Campbell, Chief Executive
Dave Humm, General Manager, Corporate Services/Chief Finance Officer
Wayne Hastie, General Manager, Public Transport
Nigel Corry, General Manager, Environment
Wayne O’Donnell, General Manager, Catchment Management
Lucy Matheson, General Manager, People and Customer
Monica Fraser, Te Pou Whakarae
Mark Ford, Strategic Finance Manager
Marie Kitchener, Finance Contractor
Nicola Shorten, Manager, Strategic & Corporate Reporting
Paul Kos, Manager, Public Transport Planning
Helen Gilbert, Revenue & Finance Policy Contractor
1-3:30pm on Monday, 20 November 2017: Revenue & Financing Policy Working Group
(Shed 39, 2 Fryatt Quay, Pipitea)
Invited attendees:
Greg Campbell, Chief Executive
Dave Humm, General Manager, Corporate Services/Chief Financial Officer
Wayne Hastie, General Manager, Public Transport
Wayne O’Donnell, General Manager, Catchment Management
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Nigel Corry, General Manager, Environment
Luke Troy, General Manager, Strategy
Chris Laidlaw, Council Chair
Paul Swain, Councillor
Barbara Donaldson, Councillor
Roger Blakeley, Councillor
Ian McKinnon, Councillor
Mark Ford, Strategic Finance Manager
Samantha Gain, Manager, Legal, Asset Management & Procurement
Marie Kitchener, Finance Contractor
Helen Guissane, Corporate Planner
Nicola Shorten, Manager, Strategic and Corporate Planning
Jonathon Gear, Public Transport Financial Modeller
Paul Kos, Manager, Public Transport Planning
Helen Gilbert, Revenue & Finance Policy Contractor
Approximately 1pm on Wednesday, 13 December 2017: Council Workshop (Westpac
Stadium conference room)
Invited attendees:
GWRC Councillors
GWRC Executive Leadership Team:
Greg Campbell, Chief Executive
Dave Humm, General Manager, Corporate Services/Chief Financial Officer
Wayne Hastie, General Manager, Public Transport
Nigel Corry, General Manager, Environment
Wayne O’Donnell, General Manager, Catchment Management
Lucy Matheson, General Manager, People and Customer
Monica Fraser, Te Pou Whakarae
Mark Ford, Strategic Finance Manager
Samantha Gain, Manager, Legal, Asset Management & Procurement
Paul Kos, Manager, Public Transport Planning
Helen Gilbert, Revenue & Finance Policy Contractor
1a) Copies of documents previously provided in the original MS Word, MS Powerpoint
The documents previously provided are listed in the appendix to this letter, and are attached
in the requested formats. However, the discussion paper from 18- 19 October 2017 was only
provided to GWRC and its Councillors by the Revenue & Financing Contractor, Helen
Gilbert, as a PDF. Therefore, we are unable to provide a copy in MS Word.
10a) Confirm [that the model spreadsheet provided in reponse to my previous request] is the model
that was available for use "at the Council workshop on 29 November [2017]"
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No, this was not the model available for use at the 29 November 2017 workshop. The model
available for us at the 29 November workshop is attached, titled “Rates modelling – whole
council dynamic model 2014_10 v3.8”.
10b) The [previously] provided model spreadsheet also links to a spreadsheet called "Draft
Annual Plan (7).xlsx". As some of the information in this model is from this other
spreadsheet, can the GWRC please provide a copy of this linked spreadsheet.
The model spreadsheet is attached, re-titled “Rates 2018-19 Rates Template – FINAL”.
If you have any concerns with the decision(s) referred to in this letter, you have the right to request
an investigation and review by the Ombudsman under section 27(3) of the Local Government
Official Information and Meetings Act 1987.
Yours sincerely
Samantha Gain
General Manager, Corporate Services
Attachment 1: Presentation 28 July 2017 LTP Finance Working Group Workshop
Attachment 2: Discussion Paper Council Working Group 20 September 2017 Public Transport
Review of Revenue Financing Policy
Attachment 3: Discussion Paper Council Working Group 18 to 19 October 2017 Revenue
Financing Policy
(PDF) Attachment 4: Discussion Paper Council Workshop 29 November 2017 Revenue Financing Policy
Attachment 5: Presentation Council Workshop 29 November 2017 Revenue Financing Policy
Attachment 6: Discussion Paper Council Workshop 13 December 2017 Revenue Financing Policy
Attachment 7: Presentation 8 February 2018 LTP Council Workshop
Attachment 8: Rates modelling – whole council dynamic model 2014_10 v3.8
Attachment 9: Rates 2018-19 Rates Template – FINAL
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