AUCKLAND CONSERVATION BOARD
Te Runanga Papa Atawhai o Tāmaki Makaurau
DOC-6136144
11 December 2019
John Luke
[FYI request #11646 email]
Dear John
Thank you for your Official Information Act request to the Auckland Conservation Board
(“the Board”), dated 14 November 2019. You requested the following (with wording
amended for clarity):
1. A description of the discussion and response of the Conservation Board when your
request (as set out in my letter to you dated 10 October 2019) was discussed at the
Conservation Board’s meeting on 13 November 2019.
2. The money spent by Lyn Mayes, Chair of the Conservation Board, on Conservation
Board business since she was appointed to the Conservation Board.
3. What is Nathan Kennedy’s current position about not participating in Conservation
board business?
4. Has there been any communication between the Conservation Board and Nathan
Kennedy?
5. If Nathan Kennedy is not actively participating in Conservation Board business, has
there been any discussion about removing him as Deputy Chair given there is an
“expectations of conservation board members and code of conduct” that requires
Board members to actively participate in Board business?
6. What is the Conservation Board’s position on reducing their carbon footprint and
any steps that have been taken when considering dates and venues for future Board
meetings?
7. What is the reason for items in the “Auckland CMS Implementation Monitoring
Report – November 2019” being unlikely to achieve in time, and has the
Conservation Board taken any steps to advocate that?
SERVICED BY
DEPARTMENT OF CONSERVATION
TĀMAKI MAKAURAU AUCKLAND
Private Bag 68908, Wellesley Street, Auckland 1141
Telephone (09) 307 9279
ACB-Official Information Act Response – Luke – DOC-6136144

2
On 19 November 2019 you clarified (or refined) Part 2 of your request to:
Seek the Chair’s expenditure rather than all Board member’s eg. travel costs, meeting
fees, event attendance fees etc.
As context for my response it is unfortunate that you were unable to attend the meeting of the
Board on 13 November to discuss with members the matters you raised in your two previous
requests to the Board for official information. If you had been able to attend, I feel that would
have been more productive than providing information through requests under the Official
Information Act. I am sure that members would have found such a discussion useful, as you
raised issues that are important to the Board.
Your questions and my responses are listed below:
1. A description of the discussion and response of the Conservation Board when your
request (as set out in my letter to you dated 10 October 2019) was discussed at the
Conservation Board’s meeting on 13 November 2019.
At the Board meeting on 13 November 2019 the Board, during the “Public Forum”
section of the meeting to which you were invited, members did note your two requests for
official information. Members briefly discussed the importance of some of the matters
you had raised and noted that they had discussed these at previous Board meetings.
As part of my Chair’s report to the Board at the meeting, I noted that at a workshop
convened by the New Zealand Conservation Authority for all Conservation Board Chair’s
on 19 August 2019, the question of how to raise the public profile of conservation board’s
was raised. As an example of how this might occur, taking up opportunities to speak at
public events was identified by Conservation Board Chair’s as an action.
As it happens, I was shortly thereafter invited to speak at the Auckland Mayoral
Conservation Awards event on 19 September, which provided an excellent platform to
promote the work of the Board.
2. The money spent by Lyn Mayes, Chair of the Conservation Board, on Conservation
Board business since she was appointed to the Conservation Board. Seek the Chair’s
expenditure rather than all Board member’s eg. travel costs, meeting fees, event
attendance fees etc.
The Department of Conservation has generated a report showing my fees and expenses
payments since I was elected Chair of the Board on 17 May 2016. A copy is attached.
Please note that this report includes taxes (i.e. GST and Withholding Tax), and the final
amount paid to my is listed under the Nett Pay section on page 3 of the report.
Also note that the Department’s financial system records me as an “employee”, however I
am not employed by the Department. All Conservation Board members are included in
the Department’s personnel payments system so that payments can be made through the
one system.
I also note that I routinely spend over four hours each week working pro bono on Board
related business such as time drafting correspondence, preparing submissions and
strategy documents, writing the Annual report and a weekly teleconference meeting with

3
the Department. While I could claim for such time, I have chosen only to claim for time
and expenses associated with attending Board business which has required me to travel
from my home office in order to attend Board meetings, the annual Board Chair’s
workshop, Board workshops, field visits and other Board business.
The nett payment to the Chair for the period from 4 May 2016 when I was elected chair
to 18 September 2019, when the most recent payment was processed, is $9,018.48
inclusive of travel costs.
The following document falls within the scope of your request and is attached:
Item Date
Document description
Decision
1
Generated Report from Jade Star personnel
Released in full
4
system
December
2019
3. What is Nathan Kennedy’s current position about not participating in Conservation
Board business?
Nathan Kennedy has declined to participate in Board business since July 2019. He is one
of three members appointed to the Board to fill positions on the Board reserved for the
thirteen iwi that were party to a collective Treaty settlement that was passed into law in
2014 (refer to section 163 of the Ngā Mana Whenua o Tāmaki Makaurau Collective
Redress Act 2014).
Mr Kennedy’s decision to not participate is a mark of his strongly held concern that
progress has not been made on another aspect of the same Treaty settlement. Under
subpart 10 of the Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act a
conservation management plan was intended to be prepared for four islands (motu) in
the inner Hauraki Gulf. This was an important element of the cultural redress provided
for under the Treaty settlement. Substantive work on the management plan has however
not yet commenced.
4. Has there been any communication between the Conservation Board and Nathan
Kennedy?
Mr Kennedy requested that he not receive any communications related to Board business
as part of his decision to not participate in Board business. As a consequence, there has
not been any formal communication between Mr Kennedy and the Board since mid-
2019.
5. If Nathan Kennedy is not actively participating in Conservation Board business, has
there been any discussion about removing him as Deputy Chair given there is an
“expectations of conservation board members and code of conduct” that requires Board
members to actively participate in Board business?
There has been no discussion about Mr Kennedy’s position as a Deputy Chair of the
Board and he still holds that role.

4
Mr Kennedy will be aware of his responsibilities as a member of the Board, however his
decision to not participate in Board business also needs to be respected and
acknowledged. The fact that a key component of an important Treaty settlement has not
been given effect to is a matter of great concern to him, and the concern is shared by the
other members of the Conservation Board.
6. What is the Conservation Board’s position on reducing their carbon footprint and any
steps that have been taken when considering dates and venues for future Board
meetings?
The Board is mindful of the need to ensure that any travel is reasonably required in order
to fulfil our statutory role. As I noted in my responses to your two previous official
information requests to the Board, the Board has been considering how it might better
engage with iwi, community groups and other members of the public across the
Auckland Region. To do that effectively requires some travel so that face to face
engagement can happen and the Board can make itself available to local communities.
I note that at its meeting on 13 November 2019 the Board agreed to develop a position
statement on climate change. How the Board undertakes its own business and travel may
form part of that statement. I also note that my weekly meetings with the Department are
by telephone to reduce travel and make effective use of time.
7. What is the reason for items in the “Auckland CMS Implementation Monitoring Report
– November 2019” being unlikely to achieve in time, and has the Conservation Board
taken any steps to advocate that?
The Department of Conservation submits an updated “Auckland CMS Implementation
Monitoring Report” to each formal meeting of the Board. “CMS” refers to the Auckland
Conservation Management Strategy 2014-2024, which can be viewed at this link on the
Department’s website: https://www.doc.govt.nz/about-us/our-policies-and-
plans/statutory-plans/statutory-plan-publications/conservation-management-
strategies/auckland/
The Department’s report presents progress against milestones that are set out in the
Conservation Management Strategy. The Board’s interest stems from its statutory
functions related to the preparation of conservation management strategies, and advising
both the New Zealand Conservation Authority and the Director-General on their
implementation (refer to section 6M(1) of the Conservation Act 1987).
The Department of Conservation is responsible for implementing the Auckland
Conservation Management Strategy. For any further information about why certain
milestones will be unlikely to be achieved in time you will need to contact the
Department.
The Board considers the “Auckland CMS Implementation Monitoring Report” at each of
its formal meetings and regularly raises with the Department its concerns about delayed
progress with a number of the pieces of work identified as milestones. The delay with
commencement of substantive work on the conservation management plan for the inner
islands of the Hauraki Gulf, referred to in my response to Question 3 above, is an
example of one such piece of work.

5
Furthermore, in 2018 the Board prepared a review of progress towards implementation
of the Auckland Conservation Management Strategy and has submitted that report to
both the New Zealand Conservation Authority, the Minister of Conservation and the
Department.
If you wish to discuss anything in this response with the Board, please contact me through
the Board’s Support Officer by emailing [email address].
Yours sincerely,
Lyn Mayes
Chair
Auckland Conservation Board

REPORT: Deductrep
RUN: Wednesday, 4 December 2019    15:35:08
PAGE:
1
Jade Star --------------------------------------------- INDIVIDUAL DEDUCTION LIST ---------------------------------------------------
Company Code DC1
Department of Conservation DC1
From Period Ending 01/05/16 to 27/11/19
-------------------------------------------------------------------------------------------------------------------------------------
Employee
Period  P
Variable  Variable  Variable
Trans
YTD
Term
Reducing
Number Name
  Date   S
One       Two      Three
Value
Value Reference
Date
Balance
*Transaction 0030
BOARD MEMBER PAYMENT
400325 Mayes C
04/05/16 1
270.00
270.00
270.00
0.00
400325 Mayes C
15/06/16 1
180.00
180.00
450.00
0.00
400325 Mayes C
13/07/16 1
285.00
285.00
735.00
0.00
400325 Mayes C
07/09/16 1
240.00
240.00
975.00
0.00
400325 Mayes C
14/12/16 1
240.00
240.00
1215.00
0.00
400325 Mayes C
08/03/17 1
240.00
240.00
1455.00
0.00
400325 Mayes C
12/07/17 1
480.00
480.00
480.00
0.00
400325 Mayes C
26/07/17 1
90.00
90.00
570.00
0.00
400325 Mayes C
20/09/17 1
600.00
600.00
1170.00
0.00
400325 Mayes C
13/12/17 1
360.00
360.00
1530.00
0.00
400325 Mayes C
21/02/18 1
120.00
120.00
1650.00
0.00
400325 Mayes C
04/04/18 1
240.00
240.00
240.00
0.00
400325 Mayes C
27/06/18 1
240.00
240.00
480.00
0.00
400325 Mayes C
22/08/18 1
240.00
240.00
720.00
0.00
400325 Mayes C
03/10/18 1
480.00
480.00
1200.00
0.00
400325 Mayes C
12/12/18 1
240.00
240.00
1440.00
0.00
400325 Mayes C
26/12/18 1
240.00
240.00
1680.00
0.00
400325 Mayes C
20/02/19 1
240.00
240.00
1920.00
0.00
400325 Mayes C
06/03/19 1
240.00
240.00
2160.00
0.00
400325 Mayes C
15/05/19 1
360.00
360.00
360.00
0.00
400325 Mayes C
24/07/19 1
360.00
360.00
720.00
0.00
400325 Mayes C
21/08/19 1
330.00
330.00
1050.00
0.00
400325 Mayes C
18/09/19 1
990.00
990.00
2040.00
0.00
--------- --------- --------- -------------
--------------
Transaction 0030
Total:
7305.00
7305.00
0.00
*Transaction 0650
Board Members Travel Allowance
400325 Mayes C
04/05/16 1
121.80
121.80
121.80
0.00
400325 Mayes C
15/06/16 1
0.00
121.80
0.00
400325 Mayes C
13/07/16 1
4.60
4.60
126.40
0.00
400325 Mayes C
12/07/17 1
55.30
55.30
55.30
0.00
400325 Mayes C
26/07/17 1
63.13
63.13
118.43
0.00
400325 Mayes C
20/09/17 1
348.96
348.96
467.39
0.00
400325 Mayes C
21/02/18 1
108.09
108.09
575.48
0.00
400325 Mayes C
03/10/18 1
384.56
384.56
384.56
0.00
400325 Mayes C
20/02/19 1
0.00
384.56
0.00
400325 Mayes C
06/03/19 1
51.30
51.30
435.86
0.00
400325 Mayes C
15/05/19 1
20.87
20.87
20.87
0.00
400325 Mayes C
24/07/19 1
27.60
27.60
48.47
0.00
400325 Mayes C
21/08/19 1
205.22
205.22
253.69
0.00
400325 Mayes C
18/09/19 1
285.39
285.39
539.08
0.00
--------- --------- --------- -------------
--------------
Transaction 0650
Total:
1676.82
1676.82
0.00
*Transaction 0655
Brd Memb Travel Alce - Non GST
400325 Mayes C
04/05/16 1
0.00
0.00
0.00
400325 Mayes C
15/06/16 1
42.00
42.00
42.00
0.00

REPORT:  Deductrep
RUN:  Wednesday,  4  December  2019        15:35:08
PAGE:
2
Jade Star --------------------------------------------- INDIVIDUAL DEDUCTION LIST ---------------------------------------------------
Company Code DC1
Department of Conservation DC1
From Period Ending 01/05/16 to 27/11/19
-------------------------------------------------------------------------------------------------------------------------------------
Employee
Period  P
Variable  Variable  Variable
Trans
YTD
Term
Reducing
Number Name
  Date   S
One       Two      Three
Value
Value Reference
Date
Balance
400325 Mayes C
13/07/16 1
128.10
128.10
170.10
0.00
400325 Mayes C
07/09/16 1
30.10
30.10
200.20
0.00
400325 Mayes C
14/12/16 1
151.20
151.20
351.40
0.00
400325 Mayes C
08/03/17 1
38.88
38.88
390.28
0.00
400325 Mayes C
12/07/17 1
130.20
130.20
130.20
0.00
400325 Mayes C
26/07/17 1
70.00
70.00
200.20
0.00
400325 Mayes C
20/09/17 1
70.00
70.00
270.20
0.00
400325 Mayes C
13/12/17 1
112.42
112.42
382.62
0.00
400325 Mayes C
21/02/18 1
36.50
36.50
419.12
0.00
400325 Mayes C
04/04/18 1
67.16
67.16
67.16
0.00
400325 Mayes C
27/06/18 1
61.32
61.32
128.48
0.00
400325 Mayes C
22/08/18 1
75.92
75.92
204.40
0.00
400325 Mayes C
03/10/18 1
94.90
94.90
299.30
0.00
400325 Mayes C
12/12/18 1
151.21
151.21
450.51
0.00
400325 Mayes C
26/12/18 1
175.20
175.20
625.71
0.00
400325 Mayes C
20/02/19 1
62.78
62.78
688.49
0.00
400325 Mayes C
06/03/19 1
175.20
175.20
863.69
0.00
400325 Mayes C
15/05/19 1
146.00
146.00
146.00
0.00
400325 Mayes C
24/07/19 1
192.72
192.72
338.72
0.00
400325 Mayes C
21/08/19 1
52.56
52.56
391.28
0.00
400325 Mayes C
18/09/19 1
150.38
150.38
541.66
0.00
--------- --------- --------- -------------
--------------
Transaction 0655
Total:
2214.75
2214.75
0.00
*Transaction 0699
GST
400325 Mayes C
12/07/17 1
8.30
8.30 Cost Centre 905010
0.00
400325 Mayes C
26/07/17 1
9.47
17.77 Cost Centre 905010
0.00
400325 Mayes C
20/09/17 1
52.34
70.11 Cost Centre 905010
0.00
400325 Mayes C
21/02/18 1
16.21
86.32 Cost Centre 905010
0.00
400325 Mayes C
03/10/18 1
57.68
57.68 Cost Centre 905010
0.00
400325 Mayes C
20/02/19 1
0.00
57.68 Cost Centre 905010
0.00
400325 Mayes C
06/03/19 1
7.70
65.38 Cost Centre 905010
0.00
400325 Mayes C
15/05/19 1
3.13
3.13 Cost Centre 905010
0.00
400325 Mayes C
24/07/19 1
4.14
7.27 Cost Centre 905010
0.00
400325 Mayes C
21/08/19 1
30.78
38.05 Cost Centre 905010
0.00
400325 Mayes C
18/09/19 1
42.81
80.86 Cost Centre 905010
0.00
--------- --------- --------- -------------
--------------
Transaction 0699
Total:
232.56
0.00
*Transaction 9995
Witholding Tax (No ACC/Stu)
400325 Mayes C
04/05/16 1
89.10
89.10
0.00
400325 Mayes C
15/06/16 1
59.40
148.50
0.00
400325 Mayes C
13/07/16 1
94.05
242.55
0.00
400325 Mayes C
07/09/16 1
79.20
321.75
0.00
400325 Mayes C
14/12/16 1
79.20
400.95
0.00
400325 Mayes C
08/03/17 1
79.20
480.15
0.00
400325 Mayes C
12/07/17 1
158.40
158.40
0.00
400325 Mayes C
26/07/17 1
29.70
188.10
0.00

REPORT:  Deductrep
RUN:  Wednesday,  4  December  2019        15:35:08
PAGE:
3
Jade Star --------------------------------------------- INDIVIDUAL DEDUCTION LIST ---------------------------------------------------
Company Code DC1
Department of Conservation DC1
From Period Ending 01/05/16 to 27/11/19
-------------------------------------------------------------------------------------------------------------------------------------
Employee
Period  P
Variable  Variable  Variable
Trans
YTD
Term
Reducing
Number Name
  Date   S
One       Two      Three
Value
Value Reference
Date
Balance
400325 Mayes C
20/09/17 1
198.00
386.10
0.00
400325 Mayes C
13/12/17 1
118.80
504.90
0.00
400325 Mayes C
21/02/18 1
39.60
544.50
0.00
400325 Mayes C
04/04/18 1
79.20
79.20
0.00
400325 Mayes C
27/06/18 1
79.20
158.40
0.00
400325 Mayes C
22/08/18 1
79.20
237.60
0.00
400325 Mayes C
03/10/18 1
158.40
396.00
0.00
400325 Mayes C
12/12/18 1
79.20
475.20
0.00
400325 Mayes C
26/12/18 1
79.20
554.40
0.00
400325 Mayes C
20/02/19 1
79.20
633.60
0.00
400325 Mayes C
06/03/19 1
79.20
712.80
0.00
400325 Mayes C
15/05/19 1
118.80
118.80
0.00
400325 Mayes C
24/07/19 1
118.80
237.60
0.00
400325 Mayes C
21/08/19 1
108.90
346.50
0.00
400325 Mayes C
18/09/19 1
326.70
673.20
0.00
--------- --------- --------- -------------
--------------
Transaction 9995
Total:
2410.65
0.00
*Transaction 9999
NETT PAY
400325 Mayes C
04/05/16 1
302.70
302.70
0.00
400325 Mayes C
15/06/16 1
162.60
465.30
0.00
400325 Mayes C
13/07/16 1
323.65
788.95
0.00
400325 Mayes C
07/09/16 1
190.90
979.85
0.00
400325 Mayes C
14/12/16 1
312.00
1291.85
0.00
400325 Mayes C
08/03/17 1
199.68
1491.53
0.00
400325 Mayes C
12/07/17 1
515.40
515.40
0.00
400325 Mayes C
26/07/17 1
202.90
718.30
0.00
400325 Mayes C
20/09/17 1
873.30
1591.60
0.00
400325 Mayes C
13/12/17 1
353.62
1945.22
0.00
400325 Mayes C
21/02/18 1
241.20
2186.42
0.00
400325 Mayes C
04/04/18 1
227.96
227.96
0.00
400325 Mayes C
27/06/18 1
222.12
450.08
0.00
400325 Mayes C
22/08/18 1
236.72
686.80
0.00
400325 Mayes C
03/10/18 1
858.74
1545.54
0.00
400325 Mayes C
12/12/18 1
312.01
1857.55
0.00
400325 Mayes C
26/12/18 1
336.00
2193.55
0.00
400325 Mayes C
20/02/19 1
223.58
2417.13
0.00
400325 Mayes C
06/03/19 1
395.00
2812.13
0.00
400325 Mayes C
15/05/19 1
411.20
411.20
0.00
400325 Mayes C
24/07/19 1
465.66
876.86
0.00
400325 Mayes C
21/08/19 1
509.66
1386.52
0.00
400325 Mayes C
18/09/19 1
1141.88
2528.40
0.00
--------- --------- --------- -------------
--------------
Transaction 9999
Total:
9018.48
0.00
Company Code DC1
Total:
22858.26ee
**** END of REPORT.  No. of periods processed 0256

Document Outline