Archivist's policy to combat fraud and corruption
John Creser made this Official Information request to Archives New Zealand Te Rua Mahara o te Kāwanatanga
The request was successful.
From: John Creser
Dear Archives New Zealand,
The Ministry of Justice has prepared guidelines to assist public and private sector organisations to develop and improve their fraud and corruption policy and procedures.
Please advise me of the policy you adopt to ensure that fraudulent records are not kept and maintained by government departments.
Yours faithfully,
John Creser
From: OIA
Archives New Zealand Te Rua Mahara o te Kāwanatanga
Tçnâ koe John,
Thank you for your OIA request to the Department of Internal Affairs (included with this email)
The Department will provide its response to your request as soon as practicable and within twenty working days. The 20th working day is 31 August 2021
Please note that in cases where the Department’s response provides information that is identified to be of general public interest, the response may also be published on the Department of Internal Affairs website. If the Department publishes its response to your OIA request, all personal information, including your name and contact details, will be removed.
Nâku noa, nâ
Michelle Reed (she/her)
Kaitohutohu Ârahi, te Ture Pârongo Ôkawa | Lead Advisor Official Correspondence
Te Urûngi | Organisational Strategy & Performance
Level 6, 45 Pipitea St | PO Box 805, Wellington 6140, New Zealand | www.dia.govt.nz
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From: Archives SOS - Strategy
Archives New Zealand Te Rua Mahara o te Kāwanatanga
Tēnā koe Mr Creser,
Please find attached to this email, a response to your request from Archives New Zealand.
Ngā mihi,
Eram Jawed | Advisor Planning and Development | Strategy and Operational Service Group
Te Tāhuhu Iringa Kōrero | Information & Knowledge Services
Te Rua Mahara o te Kāwanatanga | Archives New Zealand
Te Tari Taiwhenua | The Department of Internal Affairs
www.archives.govt.nz | @ArchivesNZ
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John Creser left an annotation ()
The Chief Archivist's letter of 6 October 2021 here and https://tinyurl.com/jd7c8z3a
Confirmation of a lack of policy to combat fraudulent record keeping practices by NZ Government agencies.
Archives New Zealand
10 Mulgrave Street
Wellington
6 October 2021
TO; Mr John Creser
Re: Follow up questions in response to your Official Information Act 1982 (OIA) request
Thank you for your email dated 26 August 2021 containing follow up questions from your original OIA request. Archives New Zealand has no pre-existing information release in response to your questions.
Like all Government agencies, Archives New Zealand follows the Solicitor-General’s Prosecution Guidelines. Offences under the Public Records Act 2005 are considered Category 1 offences under the Criminal Procedure Act 2011. This means that prosecution can only occur within six months from the time that event takes place.
Archives New Zealand does not have a view on whether Crimes Act 1961 provisions relating to concealing documents could apply to the handing of public records by government employees.
We trust this answers your query, and we now bring this matter to a close.
Yours sincerely
Stephen Clarke
Chief Archivist Kaipupuri Matua
Archives New Zealand Te Rua Mahara o te Kāwanatanga
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John Creser left an annotation ()
Archives New Zealand has confirmed its incapable or unwilling of ensuring accurate records are maintained by the Justice Department because they are considered "accurate by default"... here is the proof:
On 3rd of August 2001, I asked the following question: "The Ministry of Justice has prepared guidelines to assist public and private sector organisations to develop and improve their fraud and corruption policy and procedures. Please advise me of the policy you adopt to ensure that fraudulent records are not kept and maintained by government departments?
Chief Archivist Stephen Clarke replied : "A key purpose of the Public Records Act 2005 is for the government to be held accountable by “the creation and maintenance of full and accurate records of the affairs of central and local government” (section 3(c)(i)). Archives New Zealand expects that the records that are created and maintained by regulated parties are, therefore, accurate by default.There is no policy per se to ensure that “fraudulent” records are not created."
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