Thank you for your query, we will respond to all general correspondence
within ten working days. If this is not possible we will provide an
interim response within this timeframe.

 

The NZQA Contact Centre is open 8am – 5pm Monday to Friday (except public
holidays.)

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Dear Mr Zhu

Thank you for your enquiry under the Official Information Act request regarding NCEA external exams (except Scholarship) being scanned and digitally marked. I have referred your request to the Office of the Chief Executive to process this.

Many thanks for writing to us.

Yours sincerely

Katherine

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Kia ora Mr Zhu

 

Thank you for your request under the Official Information Act 1982 of 4
December 2021 seeking the following information:

 

According to your recent internal letter,
[1]https://www.nzqa.govt.nz/about-us/public...,
you have said that all NCEA External exams booklets (except Scholarship
exams) will be scanned and digitally marked.

 

1) How are exam booklets scanned?

    If booklets are scanned by a third party:

    a) What company(ies) do you use for the process?

    b) What is the average cost of scanning one booklet? and if possible,
provide the total cost.

    ; AND/OR If the booklets are scanned by your organization:

    a) What machine(s) do you use? please list all, including maker/brand,
model number.

    b) What is the cost of those machine(s), if those machine(s) are
rented, what is the cost of renting for the duration of the marking
process?

    c) What method do you use to scan those booklets? (eg: are the
booklets cut, then scanned, or are the booklet scanned as a whole)

 

2) Where are those booklets being scanned?

 

3) After the scanning of those booklets, do you keep and retain those
booklets? If so, for now long.

 

4) If there is an issue with scanned booklets, for example, the writing of
the student aren't correctly scanned, what will happen, and are the
student notified of such issue?

      

 

You can expect to receive a response to your request on or before 21
January 2022. You will be contacted again if there is a likelihood that
this timeframe cannot be met.

 

As you may know requests for official information become official
information once received.  As part of the processing of requests for
official information, NZQA may need to consult with relevant third
parties.  During the consultation, a third party may ask for the identity
of the individual/organisation requesting the information.

 

If you are an individual making a request, please advise us whether or not
you would have an objection to disclosing your identity if a third party
asks for your identity, and the reasons for your objection.   

 

If you are an individual making a request on behalf of an organisation
please advise us both whether you personally have an objection to
disclosing your identity, and the reasons for your objection, as well as
any objection to identifying the organisation, together with reasons.

 

NZQA will consider your reasons and whether they fit with any withholding
grounds under the Privacy Act 2020 or the Official Information Act 1982.

 

For any enquiries about your request, please contact
[2][email address].

 

If you are dissatisfied with our response, you have the right, under
section 28(3) of the Official Information Act 1982, to lodge a complaint
with the Office of the Ombudsman at [3]www.ombudsman.parliament.nz. You
can also telephone 0800 802 502 or write to the Ombudsman at PO Box 10152,
Wellington, 6143.

 

NZQA Ministerials team

:   [4]www.nzqa.govt.nz

 

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Kia ora Mr Zhu

 

Please find attached a copy of NZQA’s response to your OIA request below.

 

Ngâ mihi

 

NZQA Ministerials team

:   [1]www.nzqa.govt.nz

 

From: Team Mailbox NZQA Ministerials <[email address]>
Sent: Monday, 6 December 2021 8:49 AM
To: [FOI #17831 email]
Subject: CR23415 Acknowledgement of OIA request

 

Kia ora Mr Zhu

 

Thank you for your request under the Official Information Act 1982 of 4
December 2021 seeking the following information:

 

According to your recent internal letter,
[2]https://www.nzqa.govt.nz/about-us/public...,
you have said that all NCEA External exams booklets (except Scholarship
exams) will be scanned and digitally marked.

 

1) How are exam booklets scanned?

    If booklets are scanned by a third party:

    a) What company(ies) do you use for the process?

    b) What is the average cost of scanning one booklet? and if possible,
provide the total cost.

    ; AND/OR If the booklets are scanned by your organization:

    a) What machine(s) do you use? please list all, including maker/brand,
model number.

    b) What is the cost of those machine(s), if those machine(s) are
rented, what is the cost of renting for the duration of the marking
process?

    c) What method do you use to scan those booklets? (eg: are the
booklets cut, then scanned, or are the booklet scanned as a whole)

 

2) Where are those booklets being scanned?

 

3) After the scanning of those booklets, do you keep and retain those
booklets? If so, for now long.

 

4) If there is an issue with scanned booklets, for example, the writing of
the student aren't correctly scanned, what will happen, and are the
student notified of such issue?

      

 

You can expect to receive a response to your request on or before 21
January 2022. You will be contacted again if there is a likelihood that
this timeframe cannot be met.

 

As you may know requests for official information become official
information once received.  As part of the processing of requests for
official information, NZQA may need to consult with relevant third
parties.  During the consultation, a third party may ask for the identity
of the individual/organisation requesting the information.

 

If you are an individual making a request, please advise us whether or not
you would have an objection to disclosing your identity if a third party
asks for your identity, and the reasons for your objection.   

 

If you are an individual making a request on behalf of an organisation
please advise us both whether you personally have an objection to
disclosing your identity, and the reasons for your objection, as well as
any objection to identifying the organisation, together with reasons.

 

NZQA will consider your reasons and whether they fit with any withholding
grounds under the Privacy Act 2020 or the Official Information Act 1982.

 

For any enquiries about your request, please contact
[3][email address].

 

If you are dissatisfied with our response, you have the right, under
section 28(3) of the Official Information Act 1982, to lodge a complaint
with the Office of the Ombudsman at [4]www.ombudsman.parliament.nz. You
can also telephone 0800 802 502 or write to the Ombudsman at PO Box 10152,
Wellington, 6143.

 

NZQA Ministerials team

:   [5]www.nzqa.govt.nz

 

show quoted sections