Thank you for contacting the New Zealand Customs Service. This is an
automatic reply to let you know that we have received your correspondence.

If your correspondence relates to an Official Information Act request, we
will consider and respond to your request in accordance with the Official
Information Act 1982 (the Act). Under section 15(1) of the Act, we are
required to make and inform you of our decision on your request as soon as
reasonably practicable and in any case not later than 20 working days
after the day on which your request is received.  If you would like to
calculate the timeframe, you can use the Ombudsman's online calculator
here: [1]http://www.ombudsman.parliament.nz/

 

If we need to clarify, or transfer your request, or extend the timeframe
for response, we will contact you shortly. If more than 20 working days
are needed due to the potential workload and/or consultations involved in
answering your request, we will notify you accordingly.

 

Please note, we publish some of our Official Information Act responses on
our web site. We will not publish your name or contact details.

 

 

 

 

 

Te Mana Ārai o Aotearoa, New Zealand Customs Service is a COVID-19
vaccinated workplace. To meet our workplace safety requirements you will
be asked to provide proof of vaccination when you visit our offices.

The information contained in this email is intended for the addressees and
is not necessarily the official view or communication of the New Zealand
Customs Service.

This email may contain information that is confidential or legally
privileged. If you received this in error, please:

 a. Reply promptly to that effect, remove this email and any replies from
your system.
 b. Do not act on this email in any other way.

References

Visible links
1. http://www.ombudsman.parliament.nz/

Tēnā koe,

 

Thank you for your Official Information Act request below dated 2 May
2022, requesting the following:

 

“1.         All list of all email communications to and from any
Statistics New Zealand employee, secondee or contractor and any Customs
Service employee, secondee or contractor for the period 1 May 2018 – 30
April 2022. This list should include the sent or received date, the email
account it was sent from or received by, the subject line and the
filenames of any documents attached to the email. Under section 16 of the
OIA, our preferred means of receiving this information is in tabular form
in a spreadsheet or CSV format.

 

2.           The contents of all emails identified by Customs New Zealand
in the list generated when responding to item 1 above that relate to the
following topics:

a.           Data sharing

b.           Data ethics

c.           Data security

d.           Transparency

e.           Data governance

f.            Data management

g.           The writing or circulation of advice, a paper, memo or
guidance on ‘security vs transparency’

 

3.           Copies of the attachments to any of the emails meeting the
criteria identified in items 1 and 2 above.”

 

Customs is working through your Official Information Act request as it is
very broad in nature as it currently stands. We have also been in
discussion with Statistics New Zealand as we understand from the FYI
website that they have received a similar request and are also in
communication with you about refining the scope of their request. We
understand that you are considering the refinement of your request to
Statistics New Zealand at this point in time. If relevant, this may then
assist you in being able to refine the scope of your request to Customs,
to allow Customs to provide you with a response in a timely way.

 

Happy to discuss if that would be helpful.

 

Ngā mihi,

Correspondence, Reviews and Ministerial Servicing team

 

-----Original Message-----
From: New Zealand Council for Civil Liberties
<[FOI #19256 email]>
Sent: Monday, 2 May 2022 17:19
To: OIA <[email address]>
Subject: Official Information request - Information on Customs'
interactions with Statistics NZ re: data issues

 

Tēnā koe New Zealand Customs Service,

 

This is a request for information under the Official Information Act.

 

Please provide the Council with the following information:

 

1.           All list of all email communications to and from any
Statistics New Zealand employee, secondee or contractor and any Customs
Service employee, secondee or contractor for the period 1 May 2018 – 30
April 2022. This list should include the sent or received date, the email
account it was sent from or received by, the subject line and the
filenames of any documents attached to the email. Under section 16 of the
OIA, our preferred means of receiving this information is in tabular form
in a spreadsheet or CSV format.

 

2.           The contents of all emails identified by Customs New Zealand
in the list generated when responding to item 1 above that relate to the
following topics:

a.           Data sharing

b.           Data ethics

c.           Data security

d.           Transparency

e.           Data governance

f.            Data management

g.           The writing or circulation of advice, a paper, memo or
guidance on ‘security vs transparency’

 

3.           Copies of the attachments to any of the emails meeting the
criteria identified in items 1 and 2 above.

 

The Council looks forward to receiving the requested information as soon
as reasonably practicable and no later than 20 working days after receipt
of this request. If the department needs to discuss or clarify any aspect
of this request, please contact the Council by replying to the email
address from which this request was received.

 

The Council is content to receive the requested information in stages,
i.e. the response to part 1 before the response to parts 2 and 3.

 

Under section 16 of the OIA, our preference for receiving this information
is by email response to the address from which the department received
this request. Also under section 16 of the OIA, our preference is to
receive this information as searchable documents not image only PDFs.
Further under section 16, our preference is for the information not to be
watermarked with ‘released under the OIA’ or similar text. The only
permitted reasons for not complying with the Council’s section 16
preferences are set out in section 16(2) of the Act.

 

Under section 19(a)(ii) of the OIA, if the department withholds any
information under sections 6 or 9 in its response to this request, we
further request that the department provide the Council with the grounds
underpinning the reasons for withholding that it cites.

 

Nāku noa, nā

 

Andrew Ecclestone

Deputy Chair

New Zealand Council for Civil Liberties

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[1][FOI #19256 email]

 

Is [2][Customs request email] the wrong address for Official Information
requests to New Zealand Customs Service? If so, please contact us using
this form:

[3]https://aus01.safelinks.protection.outlo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[4]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

Te Mana Ārai o Aotearoa, New Zealand Customs Service is a COVID-19
vaccinated workplace. To meet our workplace safety requirements you will
be asked to provide proof of vaccination when you visit our offices.

The information contained in this email is intended for the addressees and
is not necessarily the official view or communication of the New Zealand
Customs Service.

This email may contain information that is confidential or legally
privileged. If you received this in error, please:

 a. Reply promptly to that effect, remove this email and any replies from
your system.
 b. Do not act on this email in any other way.

References

Visible links
1. mailto:[FOI #19256 email]
2. mailto:[Customs request email]
3. https://aus01.safelinks.protection.outlo...
4. https://aus01.safelinks.protection.outlo...

hide quoted sections

Tēnā koe,

 

Please find attached a response to your Official Information Act request.

 

Ngā mihi,

Correspondence, Reviews and Ministerial Servicing team

New Zealand Customs Service

 

 

-----Original Message-----
From: New Zealand Council for Civil Liberties
<[FYI request #19256 email]>
Sent: Friday, 13 May 2022 14:00
To: OIA <[email address]>
Subject: Re: Official Information request - Information on Customs'
interactions with Statistics NZ re: data issues

 

Tēnā koe New Zealand Customs Service,

 

Thank you for your email of 10 May. The Council has responded to
Statistics NZ and is waiting to hear back from the department. (See
[1]https://aus01.safelinks.protection.outlo...)

 

If Customs is considering section 18(f) in relation to this request, the
Council encourages it to fulfil its duties under sections 18A and 18B of
the OIA, as well as consulting the guidance available from the Ombudsman
on this topic:
[2]https://aus01.safelinks.protection.outlo...

 

Ngā mihi,

 

Andrew Ecclestone

Deputy Chair

New Zealand Council for Civil Liberties

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[3][FYI request #19256 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[4]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

Te Mana Ārai o Aotearoa, New Zealand Customs Service is a COVID-19
vaccinated workplace. To meet our workplace safety requirements you will
be asked to provide proof of vaccination when you visit our offices.

The information contained in this email is intended for the addressees and
is not necessarily the official view or communication of the New Zealand
Customs Service.

This email may contain information that is confidential or legally
privileged. If you received this in error, please:

 a. Reply promptly to that effect, remove this email and any replies from
your system.
 b. Do not act on this email in any other way.

References

Visible links
1. https://aus01.safelinks.protection.outlo...
2. https://aus01.safelinks.protection.outlo...
3. mailto:[FYI request #19256 email]
4. https://aus01.safelinks.protection.outlo...

hide quoted sections