Kia ora

We acknowledge receipt of your Official Information Act request.

We note that we have received two emails from you. Both of these emails request the same information so we will be treating them as one request for efficiency.

If we have any questions or need to seek clarification on any points we will be in touch soon. Otherwise, we will seek to respond to your request as soon as practicable and no later than 20 working days after the date your request was received (by 28 July 2022 – “working days” as defined in the Act). If we are unable to respond to your requests by then, we will notify you of an extension of this timeframe.

Ngâ mihi
Richard Hogg
On behalf of the Office of the Registrar

-----Original Message-----
From: A <[email address]>
Sent: Thursday, 30 June 2022 6:32 pm
To: UoO - Official Information Act <[University of Otago request email]>
Subject: Official Information request - Grade distribution request

Dear University of Otago,

I am making an OIA request for a spreadsheet or document containing confirmed grades of every student who took DENT462 in 2022. This need not contain further data other than the overall grades and the number of students who achieved that specific grade. I am asking for the specific grade percentage, not merely the grade letter. I can confirm I am currently in New Zealand as per section 12(1)(c) of the Act.

Yours faithfully,

A

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This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[email address]

Is [University of Otago request email] the wrong address for Official Information requests to University of Otago? If so, please contact us using this form:
https://apc01.safelinks.protection.outlo...

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If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

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Kia ora

 

I refer to your two information requests dated 30 June 2022 made under the
Official Information Act 1982 (Act). You have requested a grade
distribution for the DENT462 paper in Semester 1 2022. As noted to you in
our email of 4 July, we have combined your two requests together as they
asked for the same information.

 

Subject to the below comments, please find attached the information you
have requested.

 

o Semester 1 results are still subject to change as there may be special
exams outstanding. These results are accurate as at 13 July 2022.

 

o For privacy and student wellbeing reasons, and consistent with the
University’s standard practice, we have withheld the lowest failing
mark for the paper. Revealing this mark would provide personal
information about the lowest failing mark a student in the class could
have achieved. We therefore withhold this information pursuant to
section 9(2)(a) of the Act, and we do not consider that the reasons
for withholding this information are outweighed by other
considerations which would make it desirable in the public interest to
make the information available.

 

o It is the also the University’s standard practice to not report on
marks which relate to less than 5 students where we consider that such
disclosure could affect an individual’s privacy and wellbeing. Where
the numbers are very low, there is a risk that the identity of these
students could be determined/inferred, and that their personal
information (i.e. their grades) could be revealed. We note that where
the grade is Fail, where there are less than 5 students we have
indicated this using <5 – again to protect the privacy and wellbeing
of these students pursuant to section 9(2)(a) of the Act.

 

I trust you will find this information helpful.

 

We note your right to seek a review of these decisions via a complaint to
an Ombudsman. However, we would welcome the opportunity to discuss any
concerns with you first.

 

Ngā mihi

Richard Hogg

On behalf of the Office of the Registrar

 

Office of the Registrar | Te Tari o Te Pouroki me te Kaituhi ki te
Kaunihera

University of Otago | Te Whare Wānanga o Otāgo

New Zealand | Aotearoa

Email | Īmera [1][University of Otago request email]

 

 

-----Original Message-----

From: UoO - Official Information Act

Sent: Monday, 4 July 2022 4:30 pm

To: [2][email address];
[3][FOI #19790 email]

Subject: RE: Official Information request - Grade distribution request

 

Kia ora

 

We acknowledge receipt of your Official Information Act request.

 

We note that we have received two emails from you. Both of these emails
request the same information so we will be treating them as one request
for efficiency.

 

If we have any questions or need to seek clarification on any points we
will be in touch soon.  Otherwise, we will seek to respond to your request
as soon as practicable and no later than 20 working days after the date
your request was received (by 28 July 2022 – “working days” as defined in
the Act).  If we are unable to respond to your requests by then, we will
notify you of an extension of this timeframe. 

 

Ngā mihi

Richard Hogg

On behalf of the Office of the Registrar

 

-----Original Message-----

From: A <[4][email address]>

Sent: Thursday, 30 June 2022 6:32 pm

To: UoO - Official Information Act <[5][University of Otago request email]>

Subject: Official Information request - Grade distribution request

 

Dear University of Otago,

 

I am making an OIA request for a spreadsheet or document containing
confirmed grades of every student who took DENT462 in 2022. This need not
contain further data other than the overall grades and the number of
students who achieved that specific grade. I am asking for the specific
grade percentage, not merely the grade letter. I can confirm I am
currently in New Zealand as per section 12(1)(c) of the Act.

 

Yours faithfully,

 

A

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[6][email address]

 

Is [7][University of Otago request email] the wrong address for Official Information requests
to University of Otago? If so, please contact us using this form:

[8]https://apc01.safelinks.protection.outlo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[9]https://apc01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

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