Kia ora,

 

Thank you for your request for information about a detailed summary of the
actions of Mayor Wayne Brown during the afternoon of Friday 27th of
January 2023.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 28 February 2023.

 

If you have further questions please feel free to contact Official
Information [1][email address] on 09 301 0101,
quoting reference 8140011399.

 

 

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

 

 

 

From: V. Hancox <[FOI #21666 email]>
Sent: Monday, 30 January 2023 11:15 am
To: Official Information <[email address]>
Subject: Official Information request - A detailed summary of the actions
of Mayor Wayne Brown during the afternoon of Friday 27th of January 2023

 

Dear Auckland Council,

Would you please provide as detailed a summary as possible including any
meeting minutes for all meetings attended by Mayor Wayne Brown on Friday
27th January 2023. Ideally this would include the following:

i) accounts for Mayor Brown’s whereabouts between 9am 27th January and 1am
28th January to corroborate the claims he has made,

ii) the exact time that a State of Emergency was called for by Mayor Brown
(due to conflicting times and claims from multiple sources),

iii) meeting minutes and times for the first meeting that was held in
relation to declaring a state of emergency in Auckland and management of
that state of emergency,

iv) any supporting evidence for the claim made by Mayor Brown that a
request to send out “text messaging communications” declaring a state of
emergency was made on 27th January 2023.

Yours faithfully,

V. Hancox

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[2][FOI #21666 email]

Is [3][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:
[4]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
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If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

show quoted sections

Dear V. Hancox,

Thank you for your request for information.  Please find attached a letter
notifying you of our decision to extend the time to respond to your
request, and some information that is being provided in the interim. 
Please note some information has been withheld in reliance on LGOIMA
section 7(2)(a) to protect privacy.

If you have any queries please contact us on 09 301 0101, quoting Official
Information Request No 8140011399.

Please note you have the right to request a review of this decision from
the Ombudsman.

Please do note various staff in Auckland Council are occupied looking
after the flood response and impact of Cyclone Gabrielle. Responses may be
delayed during this time.

Kind regards

Sarah Parry-Crooke
Senior Privacy and Official Information Business Partner
Governance Services

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message in error please notify us immediately and erase all copies of the
message and attachments. We do not accept responsibility for any viruses
or similar carried with our email, or any effects our email may have on
the recipient computer system or network. Any views expressed in this
email may be those of the individual sender and may not necessarily
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References

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Tēnā koe V Hancox

 

Thank you for your request for information regarding Auckland Council’s
(Council) response to the flooding in Auckland over Auckland Anniversary
Weekend 2023.   

 

Council has received a high number of similar requests for information
about the flooding on Auckland Anniversary weekend, and this has required
substantial collation to identify the information within scope.  In
recognition of the public interest in this information, we are collating a
pack of information, which includes all the information within scope of
the related LGOIMA requests we have received, and we intend to share this
information pack with each requester.

 

We have been working hard to release this information pack to you as soon
as we could. However, we are also continuing to identify potentially
relevant information which requires our consideration before it can be
released.  As such, we apologise that we are not in a position to release
the information pack today, 27 March 2023 (as per our previous letter
extending the timeframe for our decision on your request).  We anticipate
that we will be able to provide you with the information pack by 12 April
2023.

 

The information pack is anticipated to contain the following information:

 

-          Mayoral office correspondence between 26 and 28 January 2023
that relates to:

o   the flooding on Anniversary weekend, calling the state of emergency,
official responses to flooding and any Auckland Council or AEM decisions
relating to the flooding.

o   communication with the public about the flooding (including any
discussion about the criticism of communications), the organisation of
press photos relating to signing the declaration of state of emergency and
other flood related media requests.

-          Information relating to the whereabouts of the Mayor between
4pm Friday 27 January 2023 and 10am Saturday 28 January 2023.

-          Auckland Emergency Management (AEM) correspondence on 27-29
January 2023 relating to the flooding response, declaration of the state
of emergency and communication of the emergency to the public.

-          Minutes and notes from key AEM meetings on 27-29 January 2023
relating to the flooding events and declaration of emergency.

-          Copies of key documents provided to the Executive Leadership
Team (ELT) (between 27-29 Jan) which relate to the Council's response to
the flooding during that time period.

-          Correspondence with ELT relating to the declaration of
emergency, and the communication with the public about the unfolding
events.

In the meantime, some information which may be relevant to your request is
publicly available online:

 

-          Auckland Council [1]CDEM Group Plan;

-          Civil Defence Guides:

o   [2]Civil Defence Guide 1.2 Section 5: Civil [3]Defence Emergency
Management Groups

o   [4]The Coordinated Incident Management System - A Summary for Chief
Executives

o   [5]Response Management: Director’s Guideline for CDEM Group and Local
Controllers.

-          NEMA [6]Factsheet.

 

We also attach all of the information that has been released to date in
relation to this group of requests.  These documents are:

-          The mayor’s access card illustrating his movements 4pm Friday
27 January 2023 and 10am Saturday 28 January 2023

-          A copy of the signed declaration of emergency

-          An email forwarding the mayor the declaration of emergency
templates

-          The mayor’s diary for 27, 28 and 29 January 2023

-          Call logs from the mayor’s Auckland Council phone. Please note
that these calls are outgoing only and further information from the
mayor’s phone will be included in the information pack we are intending to
release later in April.

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intended recipient, any use, disclosure or copying of this message or
attachments is strictly prohibited. If you have received this email
message in error please notify us immediately and erase all copies of the
message and attachments. We do not accept responsibility for any viruses
or similar carried with our email, or any effects our email may have on
the recipient computer system or network. Any views expressed in this
email may be those of the individual sender and may not necessarily
reflect the views of Council.

References

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3. https://www.civildefence.govt.nz/assets/...
4. https://www.civildefence.govt.nz/assets/...
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Apologies the email cut off in our CRM system –

 

Thank you for your patience while we are working through these requests. 
If you have any queries, please contact me on 09 301 0101.

 

Ngā mihi | Kind regards

 

Sarah Parry-Crooke

Senior Privacy and Official Information Business Partner

Governance Services

 

 

From: Official Information <[email address]>
Sent: Monday, 27 March 2023 5:12 pm
To: [FOI #21666 email]
Subject: LGOIMA -8140011399 -Detailed summary of 27 January 2023

 

Tēnā koe V Hancox

 

Thank you for your request for information regarding Auckland Council’s
(Council) response to the flooding in Auckland over Auckland Anniversary
Weekend 2023.   

 

Council has received a high number of similar requests for information
about the flooding on Auckland Anniversary weekend, and this has required
substantial collation to identify the information within scope.  In
recognition of the public interest in this information, we are collating a
pack of information, which includes all the information within scope of
the related LGOIMA requests we have received, and we intend to share this
information pack with each requester.

 

We have been working hard to release this information pack to you as soon
as we could. However, we are also continuing to identify potentially
relevant information which requires our consideration before it can be
released.  As such, we apologise that we are not in a position to release
the information pack today, 27 March 2023 (as per our previous letter
extending the timeframe for our decision on your request).  We anticipate
that we will be able to provide you with the information pack by 12 April
2023.

 

The information pack is anticipated to contain the following information:

 

-          Mayoral office correspondence between 26 and 28 January 2023
that relates to:

o   the flooding on Anniversary weekend, calling the state of emergency,
official responses to flooding and any Auckland Council or AEM decisions
relating to the flooding.

o   communication with the public about the flooding (including any
discussion about the criticism of communications), the organisation of
press photos relating to signing the declaration of state of emergency and
other flood related media requests.

-          Information relating to the whereabouts of the Mayor between
4pm Friday 27 January 2023 and 10am Saturday 28 January 2023.

-          Auckland Emergency Management (AEM) correspondence on 27-29
January 2023 relating to the flooding response, declaration of the state
of emergency and communication of the emergency to the public.

-          Minutes and notes from key AEM meetings on 27-29 January 2023
relating to the flooding events and declaration of emergency.

-          Copies of key documents provided to the Executive Leadership
Team (ELT) (between 27-29 Jan) which relate to the Council's response to
the flooding during that time period.

-          Correspondence with ELT relating to the declaration of
emergency, and the communication with the public about the unfolding
events.

In the meantime, some information which may be relevant to your request is
publicly available online:

 

-          Auckland Council [1]CDEM Group Plan;

-          Civil Defence Guides:

o   [2]Civil Defence Guide 1.2 Section 5: Civil [3]Defence Emergency
Management Groups

o   [4]The Coordinated Incident Management System - A Summary for Chief
Executives

o   [5]Response Management: Director’s Guideline for CDEM Group and Local
Controllers.

-          NEMA [6]Factsheet.

 

We also attach all of the information that has been released to date in
relation to this group of requests.  These documents are:

-          The mayor’s access card illustrating his movements 4pm Friday
27 January 2023 and 10am Saturday 28 January 2023

-          A copy of the signed declaration of emergency

-          An email forwarding the mayor the declaration of emergency
templates

-          The mayor’s diary for 27, 28 and 29 January 2023

-          Call logs from the mayor’s Auckland Council phone. Please note
that these calls are outgoing only and further information from the
mayor’s phone will be included in the information pack we are intending to
release later in April.

 

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message in error please notify us immediately and erase all copies of the
message and attachments. We do not accept responsibility for any viruses
or similar carried with our email, or any effects our email may have on
the recipient computer system or network. Any views expressed in this
email may be those of the individual sender and may not necessarily
reflect the views of Council.

References

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Dear V,

Thank you for your request for information.  Please find our response
attached.

If you have any further queries please contact us on 09 301 0101.

Please note you have the right to request a review of this decision from
the Ombudsman.

Ngā mihi

Sarah Parry-Crooke
Senior Privacy and Official Information Business Partner
Governance Services 

 

 

[1]We're turning your food scraps into clean energy.

CAUTION: This email message and any attachments contain information that
may be confidential and may be LEGALLY PRIVILEGED. If you are not the
intended recipient, any use, disclosure or copying of this message or
attachments is strictly prohibited. If you have received this email
message in error please notify us immediately and erase all copies of the
message and attachments. We do not accept responsibility for any viruses
or similar carried with our email, or any effects our email may have on
the recipient computer system or network. Any views expressed in this
email may be those of the individual sender and may not necessarily
reflect the views of Council.

References

Visible links
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