Ref: SR2330105
Civic House, 110 Trafalgar Street
PO Box 645, Nelson 7040, New Zealand
5 September 2023
P (03) 546 0200
E [email address]
nelson.govt.nz
Alan Riley
C/- FYI.org
[FYI request #23528 email]
Dear Alan
OFFICIAL INFORMATION REQUEST FOR COMMUNICATIONS BETWEEN MAYORS
I refer to your official information request dated 18 July 2023:
In a recent Governance and Administration Select Committee submission, the Mayor
referenced "the minutes of a meeting on Monday 1st May of the three Mayors and three Chief
Executives" (in reference to the Nelson, Tasman and Marlborough Councils). I would like to
request a copy in full of these minutes.
In addition, I would like to request a copy of any meeting minutes or notes of meetings
between two or more of the three Council Mayors this year (2023).
In addition, I would like to request a copy of any correspondence (email or letter) between two
or more of the three Council Mayors this year (2023).
For the purposes of clarity in responding, your request has been broken down into parts as
follows:
• Part 1 – minutes of meeting 1 May 2023
• Part 2 – minutes of any other meetings of the three Mayors of the Nelson, Tasman and
Marlborough Councils in 2023 to date of request
• Part 3a – emails between two or more of the three Mayors of the Nelson, Tasman and
Marlborough Councils in 2023 to date of request
• Part 3b – letters between two or more of the three Mayors of the Nelson, Tasman and
Marlborough Councils in 2023 to date of request
Part 1
Although no formal minutes were taken of the meeting that took place on 1 May 2023, notes
were kept. These are enclosed in full below.
Internal Document ID:
Part 2
No other minutes or notes are held from meetings between the mayors for this calendar year
to date. Therefore, we must refuse this part of your request under section 17(g) of the Local
Government Official Information and Meetings Act 1987 (LGOIMA).
Part 3a
The collated emails between any of the three mayors within the relevant timeframe are
enclosed below, noting that some information has been withheld at this time under the
following sections of LGOIMA:
Section 7(2)(a)
to protect the privacy of natural persons, including that of deceased
natural persons
Section 7(2)(c)(i) to protect information which is subject to an obligation of confidence
where the making available of the information would be likely to
prejudice the supply of similar information, or information from the same
source, and it is in the public interest that such information should
continue to be supplied
Section 7(2)(f)(i)
to maintain the effective conduct of public affairs through the free and
frank expression of opinions by or between or to members or officers or
employees of any local authority in the course of their duty
The reasons for withholding have been weighed against the public interest and found to be
stronger. Redactions are shown with red on black overlay text on the attached PDF
document.
Please also note that emails within a conversation thread that are out of scope for your request
(being between people other than the three mayors) have not been provided.
Part 3b
Two letters are pertinent to your request and have been provided in the attached PDF
document.
You have the right to seek an investigation and review by the Ombudsman of this response.
Information about how to make a complaint is available at
www.ombudsman.parliament.nz or
Freephone 0800 802 602.
Page 2 of 3
If you wish to discuss this decision with us, please feel free to contact [email address].
Yours sincerely
Devorah Nícuarta-Smith
Manager Governance and Support Services
Encl: Combined PDF document, comprising:
• Meeting notes 1 May 2023
• Collated emails
• Collated letters
Page 3 of 3
Part 1
Notes from meeting of Mayors - 1 May 2023
Original sent by email – included in collated results to part 3a of request
---------------------------------------------------------------------------------------------------------------------
At a meeting today of Nelson City, Marlborough and Tasman District Council Mayors and
Chief Executives the following was agreed.
1. There is a desire to take coordinated regional leadership around changes to
Water Infrastructure noting the political uncertainty of an election later this
year.
2. There is an opportunity to transition earlier than the final date of 1 July 2026,
and early engagement with the NTU should occur to commence this discussion.
3. Noting political uncertainty, the group agrees that the positions outlined to the
Minister of Local Government prior to the Affordable Water Infrastructure
announcements remain the shared position i.e. the benefits of a combined
water infrastructure operating model and strong regional representation, the
concerns that dissecting the boundaries of Tasman and Marlborough districts
fails to reflect the communities of interest, the request for the exclusion of
Nelmac in the asset transfer, and the support for iwi participation but not a
legislative requirement for 50% representation. We agreed not to diverge from
this view without discussion amongst the Transition Group outlined below.
4. Approval from each full Council will be sought to establish a Te Tauihu Council
Water Infrastructure Transition Group comprising membership of the three
Mayors and CEOs. We will collectively draft a single resolution to be used for
each council’s separate approval. The purpose of the group will be to work
closely in a coordinated way to lead Water Infrastructure changes for Te Tauihu
5. Early discussions should commence with the NTU who will be invited to the first
meeting of the Te Tauihu Council Water Infrastructure Transition Group (subject
to approval by the three Councils) to examine the opportunities of early
transition.
6. Once guidance from the NTU is received the group wil seek at the earliest
opportunity a hui with iwi to invite a dialogue around iwi participation.
7. Group meetings are expected to be 6 weekly.
From:
Mayor Nick Smith
To:
[email address]
Subject:
Fwd: Three Waters Mayoral Declaration
Date:
Saturday, 21 January 2023 6:29:42 pm
s.7(2)(c) LGOIMA - subject to an obligation of confidence, Attachment Withheld
Attachments:
Three Waters Mayoral Declaration FINAL 17.01.23.pdf
This is the Mayoral Dec on 3 waters we discussed at cricket. Latest word on Friday was 48
Mayors were on board in including auck and chch. Most Mayors are not involving
Councillors in decision but have chosen to consult with most indicating support. Deadline
for decision is this Wed. Happy to discuss further.
Nick
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From:
Mayor Nadine Taylor
To:
"Mayor Janet Holborow"; Campbell Barry; [email address]; Anita Baker; Wayne Guppy; Daran
Ponter – Chair; [email address]; [email address]; Gary Caffell;
[email address]; Grant C Smith; [email address]; [email address];
[email address]; [email address]; Rehette Stotlz ([email address]); Mayor
Nick Smith; Tim King; [email address]; [email address]; [email address]
Cc:
s.7(2)(a) LGOIMA - protect privacy of natural persons
Subject:
RE: Reconnect zoom meeting - Entity C Councils
Date:
Monday, 30 January 2023 3:25:47 pm
Attachments:
image001.jpg
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Thanks for suggesting, Campbell.
As one of the new recruits it’d be great to connect with Entity C Mayors and helpful to hear
more about C’s collective approach.
Ngā mihi mahana
Nadine
Nadine Taylor
Mayor
image002.jpg
Te Kaunihera ā-Rohe o Wairau
Tel: 03 520 7400 I [mobile number]
15 Seymour Street, PO Box 443
Blenheim 7240, New Zealand
[email address]
www.marlborough.govt.nz
From:
Mayor Nadine Taylor
To:
Robyn Scherer; Mayor Nick Smith; Nadine Taylor
Cc:
Kelsey McLean; Sarah Woodhouse-8607; Wouter Woortman
Subject:
RE: Three waters submission - one voice
Date:
Thursday, 9 February 2023 6:44:58 pm
Attachments:
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image002.jpg
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image004.png
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Thanks Robyn, I’m happy in principle. We will need te tau ihu Iwi Chairs to approve again as they
are also signatories.
The Chair of Ngāti Kuia has changed since the last letter so it may need to be reviewed with the
new Chair and the signature updated.
Thanks
Nadine
Nadine Taylor
Mayor
Te Kaunihera ā-Rohe o Wairau
Tel: 03 520 7400 I [mobile number]
15 Seymour Street, PO Box 443
Blenheim 7240, New Zealand
[email address]
www.marlborough.govt.nz
From:
Mayor Nick Smith
To:
Tim King; s.7(2)(a) LGOIMA
;
- protect p "Rachel Boyack"
; [email address]
Cc:
s.7(2)(a) LGOIMA - protect privacy of natural persons
Subject:
RE: CITB Trustee Applications 2021
Date:
Tuesday, 28 February 2023 12:51:00 pm
Attachments:
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Tim,
Happy with process to readvertise role. Keen for us to keep scientific skill set up and for us to be
bringing on a new generation of Trustees for the Cawthron.
Nick
From: Robyn Scherer <[email address]>
On Behalf Of Tim King
Sent: Tuesday, 28 February 2023 9:59 am
To: s.7(2)(a) LGOIMA - protect privacy of natural persons 'Rachel Boyack'
<[email address]>; [email address]
Cc: s.7(2)(a) LGOIMA - protect privacy of natural persons Mayor Nick Smith <[email address]>; 7(2)(a)
s.7(2)(a) LGOIMA - protect privacy of natural persons
Subject: RE: CITB Trustee Applications 2021
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Morena s.7(2)(a) LGOIMA - prot
I had a chat with Rachel Boyack this morning having reviewed the previous applications. We both
believe that the best course of action would be to readvertise the role. One bit of information that
we would like is regarding the current six non-statutory trustees backgrounds/areas of expertise
to ensure that we have the requirement for three of them to have the scientific background
covered. I understand that s.7(2)(a) LG is now away so we will need to catch up on
7(2)(a) return to
determine the next steps.
Nick/7(2)(a)
– your feedback on this plan of action would be appreciated.
Regards
Tim King
Robyn Scherer
Executive Assistant & Advisor to the Mayor
DDI +64 3 543 8512
| Mobile +64 27 278 9766 | [email address]
Private Bag 4, Richmond 7050, NZ
From:
Tim King
To:
Rachel Boyack; Mayor Nick Smith
Cc:
Rosalie Grant
Subject:
Re: Hill St Richmond residents
Date:
Wednesday, 15 March 2023 10:07:33 pm
Attachments:
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Evening all
Thanks Nick, sounds like a pragmatic way forward in the circumstances.
Tim
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Tim King
Koromatua
Mayor
DDI+64 (27) 2448202
| Mobile+64 27 244 8202| [email address]
Private Bag 4, Richmond 7050, NZ
This e-mail message and any attached files may contain confidential information, and may be subject to legal professional privilege. If you are not the
intended recipient, please delete
From: Mayor Nick Smith <[email address]>
Sent: Wednesday, 15 March 2023 9:07 PM
To: Rachel Boyack <[email address]>; [email address]
Cc: Rosalie Grant <[email address]>
Subject: Re: Hill St Richmond residents
Rachel,
I will get on to it tomorrow. The navigators are NCC funded with a 25% grant from Govt but we
just need to be pragmatic and get them support they need. There are insufficient cases in TDC to
justify setting up a service. Admin would cost more than just getting them access.
Nick
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From:
Mayor Nick Smith
To:
[email address]
Cc:
Councillors; Lindsay McKenzie; Nigel Philpott; [email address]; Nadine Taylor
Subject:
Three Waters
Date:
Friday, 31 March 2023 6:02:32 pm
Attachments:
3 Waters Letter to Minister 31st March 2023.docx
Kia Ora Minister,
Please find attached further feedback following our meeting last week and an informal
discussion of Council today on potential alternative options. It is important to note that Council
has not had sufficient time to fully analyse the different options nor consider them as part of our
formal meetings.
The process is less than ideal, but we note your tight timetable and wanted to provide some
guidance on our Councils view. We would welcome further opportunity to engage on this
important issue for our community.
Nga mihi nui,
Nick Smith
Hon Keirin McAlnulty,
Minister of Local Government,
Parliament Buildings,
WELLINGTON.
Kia Ora Minister,
Further to our meeting last week by Zoom of the three Te Tauiho Mayors and
Chief Executives, I have had the opportunity to have a further dialogue with
Nelson City Councillors on the new options being considered of a greater
number of water entities under the Three Waters Reform.
There is a consensus of all elected members in respect of the recent issue that
has arisen over Nelmac, our Council controlled contracting company. The
Transition Unit recently indicated they wished to acquire (without any
compensation) the water services assets and staff of this business. We are
unanimous in our opposition to this and seek at the earliest possible
opportunity this being taken off the table due to the significant uncertainty
and harm this is doing to this trading entity and its staff.
We have previously written jointly with our two neighbouring Councils and
eight Te Tauihu iwi indicating that, if the reform is to proceed and the
Government is insisting on four entities, for us to be included with the rest of
the South Island in proposed Entity D. We are disappointed at your message
that this is not being considered in the reset due to the opposition of Ngai
Tahu.
I must note that a significant number of Nelson City Councillors have lost
confidence in the Government over the three waters reform and did not wish
to express any preference on the question of the number of entities and
alternative configurations. They are concerned that the process is poor and
has become an exercise in trying to resolve a political problem for the
Government in the run up to the election rather than finding the right answer
for the future of three waters management into the future for our community.
These Councillors are particularly aggrieved at the Government developing
the policy on an assurance that it would be voluntary, assuring NZers this
would be the case at the 2020 General Election and then afterwards
significantly changing the policy to making it compulsory for Councils. These
Councillors also believe the Government has misrepresented Council’s
performance in managing water infrastructure particularly as it relates to
Nelson where we are proud of our track record. The taking of $750 million of
water infrastructure assets from our Council (that has associated debt of $70
million) and then providing $20 million in compensation as “Better Off”
funding has also compounded the distrust. They are concerned that in
expressing any view over alternative geographic options that this will be
misinterpreted as support when they are strongly opposed.
3 Waters Letter to Minister 31st March 2023 31/07/2023 4:34 pm
Page
1 of 2
A majority of the Council prefer a Te Tauihu Entity over being part of Entity C.
This is due to us having a greater community of interest with Tasman and
Marlborough as compared to Wellington. There is also a view that the
opportunity for Nelson input into a Te Tauihu is significantly greater than a far
larger entity. This view is also influenced by scepticism that the economies of
scale relied upon in the Three Waters economic modelling are not as great as
assumed. One of our 12 Councillors still favours staying as part of Entity C.
It is important to note that this issue of the number and size of entities
addresses only a part of the Nelson City Council’s concerns over the
Government’s proposals on Three Waters. We remain of the view that
stormwater should not be included as it comprises the integrated catchment
management of flood management that unitary Councils like Nelson do well.
We also wish the reforms to recognise these are ratepayer funded assets that
should remain in the ownership of Council and that there needs to be proper
accountability back to elected representatives. We restate our more detailed
concerns provided in our recent submission to the Finance and Expenditure
Select Committee.
Nga mihi nui,
Hon Dr Nick Smith.
Mayor Of Nelson.
3 Waters Letter to Minister 31st March 2023 31/07/2023 4:34 pm
Page
2 of 2
From:
Mayor Nick Smith
To:
Lindsay McKenzie; [email address]; Mayor Nadine Taylor; [email address];
[email address]; Lindsay McKenzie
Cc:
Robyn Scherer; Andi Houston; Sarah Woodhouse-8607; Paula Dempsey
Subject:
Draft for discussion at 7pm meeting
Date:
Tuesday, 21 March 2023 4:48:00 pm
Attachments:
image001.png
s.7(2)(f)(i) - free and frank opinions, s.7(2)(c) LGOIMA - subject to an obligation of confidence
Attachment Withheld
Kia ora koutou
Please see attached draft for discussion at 7pm Zoom meeting that is scheduled to
discuss three waters positioning.
Ngā mihi
Hon Dr Nick Smith
Mayor of Nelson
Nelson City Council | Te Kaunihera o Whakatū
P 03 265 5637
www.nelson.govt.nz
s.7(2)(c) LGOIMA - subject to an obligation of confidence, s.7(2)(f)(i) - free and frank opinions
9a Three waters potential common lines
31/07/2023 4:39 pm
Page
1 of 1
From:
Mayor Nick Smith
To:
Lindsay McKenzie; [email address]; Mayor Nadine Taylor; [email address];
[email address]
Cc:
Robyn Scherer; Andi Houston; Kelsey McLean; Sarah Woodhouse-8607
Subject:
Revised common positions
Date:
Wednesday, 22 March 2023 9:07:00 am
Attachments:
s.7(2)(c) LGOIMA - subject to an obligation of confidence, s.7(2)(f)(i) - free and frank opinions
Attachment Withheld
Good morning
Please find attached revised common positions following last night’s Zoom session.
I welcome any comments.
Kind regards,
Hon Dr Nick Smith
Mayor of Nelson
Nelson City Council | Te Kaunihera o Whakatū
P 03 265 5637
www.nelson.govt.nz
From:
Mayor Nick Smith
To:
Eve Lucinsky; K McAnulty (MIN)
Cc:
Janine Dowding; [email address]; Lindsay McKenzie; Mayor Nadine Taylor;
[email address]
Subject:
In confidence - common positions for Te Tauihu Mayors for Three Waters meeting today
Date:
Wednesday, 22 March 2023 4:02:00 pm
Attachments:
Final version Three Waters common positions.pdf
Dear Minister
Please find attached the common positions for the Mayors of Marlborough, Nelson and Tasman
in respect of the Three Waters meeting with you today.
Nāku iti noa, nā
Hon Dr Nick Smith
Mayor of Nelson
Nelson City Council | Te Kaunihera o Whakatū
P 03 265 5637
www.nelson.govt.nz
Common positions for Mayors of Marlborough, Nelson and Tasman in respect
of Three Waters meeting with Minister, Wednesday 22 March
1. The new water entities need to have more direct accountability to
ratepayers and councils. We favour a model where the elected councils
appoint the directors and have oversight of performance through letters
of expectation and statements of intent as well as half and full-year
financial and non-financial reporting.
2. We support iwi participation on the water entities but not a legislative
requirement for 50% representation. The diversity of iwi across New
Zealand requires flexibility in the way in which their voices are included
in the water entities structure. We favour a model more like that in the
Natural and Built Environment Bill.
3. Nelmac should be treated no differently to privately owned water
services companies. Their inclusion in the asset transfer is unfair to
councils that have retained ownership. Including them will
unnecessarily complicate the role of the new water entities.
4. Water entity boundaries should be determined on the basis of
communities of interest, water catchments and existing water networks
and not subdivide existing territorial authorities. The current proposal
bisects the Tasman and Marlborough districts.
5. If the proposed 4 water-entity model remains, all three councils wish to
be part of South Island Entity D. This position was reinforced in a letter
to Ministers endorsed by the eight Te Tauihu iwi. We would be open to
a greater number of water entities, albeit further work is required on
the optimum number and appropriate boundaries. Any future structure
must ensure equity of costs between entities and financial
sustainability.
In confidence not Council policy
From:
Rebecca Waldron-5173 on behalf of Mayor Nadine Taylor
To:
[email address]; Mayor Nick Smith
Subject:
Letter - Minister McAnulty - Three Waters Reform Potential Amendments
Date:
Friday, 31 March 2023 3:52:50 pm
Attachments:
image001.jpg
Three Waters Reform - Potential Amendments letter from Mayor Taylor.pdf
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Kia ora Mayor King and Mayor Smith
Please find attached a letter that has been sent to Minister McAnulty from Mayor Taylor this
afternoon.
Ngā mihi
Bec Waldron
Executive Assistant to Chief Executive
MDCOMBLUERGB
Phone: 03 520 7400
[mobile number]
15 Seymour Street, PO Box 443
Blenheim 7240, New Zealand
[email address]
www.marlborough.govt.nz
This email, including any attachments, is confidential and may contain legally privileged material and is only
for the use of the intended recipient. If you are not the intended recipient then any use, dissemination,
distribution or copying of this message is strictly prohibited. If you have received this email in error please
notify us immediately and delete the original message. This email does not necessarily represent the views of
the Marlborough District Council. Thank you.
MARLBOROUGH DISTRICT COUNCIL
TELEPHONE (0064) 3 520 7400
15 SEYMOUR STREET
FACSIMILE (0064) 3 520 7496
PO BOX 443, BLENHEIM 7240
EMAIL [email address]
NEW ZEALAND
WEB www.marlborough.govt.nz
31 March 2023
Record No:
2360918
File Ref:
D050-007-001-01,
W400-011-01
Hon. Kieran McAnulty
Ask for:
Mayor Taylor
Minister of Local Government
Private Bag 18041
Parliament Buildings
Wellington 6160
[email address]
Dear Minister
Three Waters Reform - Potential Amendments
Thank you f or including Te Tauihu unitary councils, including Marlborough, in last week’s discussion of
potential amendments to the current Three Waters ref orm proposals.
It was made clear in your discussion slides that the Government’s intention is to continue the ref orms but
to also consider changes which might achieve three key priorities:
1.
Strengthen the links between councils and entities;
2.
Ensure that water service entities and councils have f inancial independence to invest in the things
they need to; and
3.
‘No district is lef t behind.’
You also made it clear that several of the common positions the three Te Tauihu Mayors agreed on were
likely to be unacceptable, these being:
1.
Any representation proposals which did not maintain balance sheet separation;
2.
The inclusion of Te Tauihu councils in Entity D.
Your position on these two key aspects of the Te Tauihu position limits the options f or changes to
increasing the number of entities, thus providing the opportunity f or more direct representation on
Regional Representative Committees than we currently have.
Unf ortunately, the projected $2,051 average household cost of a Te Tauihu entity as provided by
DIA of f icials (Attachment 1) becomes $3,150 per annum, signif icantly up f rom the $1,360 modelled f or
Entity C.
Marlborough District Council (MDC) has always accepted the need f or some type of ref orm but
recognises the very challenging magnitude of f uture three waters investment required both to address
current water quality and capacity challenges and particularly the f uture need to invest in climate change
resilience. Our communities, and Māori in particular, have high expectations to greatly enhance ef f luent
and stormwater discharge quality, which will be very expensive. These are massive challenges.
That means a Te Tauihu entity is not supported by MDC on the grounds of af f ordability. If Government
does increase the number of entities, we believe a cost equalisation mechanism across all entities must
be implemented. This was a key element and benef it of the ref orm proposals.
If we are theref ore stuck with Entity C, our issue has always been ensuring Marlborough has a strong
voice in determining the priority capital investments of the new entity. We f ear that Marlborough’s
three waters investment will f all behind and the much larger Wellington City and surrounding urban
councils such as Hutt Valley, Porirua and the Kapiti Coast, with their much greater residential land
demands, will dominate f uture investments. MDC’s submissions to the Water Services Entities and
Water Services Legislation Bills have consistently expressed our concern about loss of local democratic
inf luence and lack of consideration of alternative models which could mitigate that.
Three Waters Reform - Potential Amendments
MDC may not be represented on the Regional Representative Group. The Regional Advisory Panels also
dilute our inf luence because they are Te Tauihu-wide. This is our most signif icant concern and because
of that our community is adamantly opposed to the new system to a large degree.
We suggest that Government could still counter those f ears through strong direction f rom its
Government Policy Statement (GPS) on Three Waters. The GPS needs to insist that all council growth
requirements be given equal weight by the water entities. The entities in turn need to be structured so
that individual councils can have access to entity local and senior management at all times, to be able to
move quickly and f lexibly if local development opportunities arise.
A recent example f or MDC was a proposal f rom a major retirement village company to build a large
village on the periphery of Blenheim’s urban residential area. The village will provide the equivalent of
over 300 houses and so is of signif icant benef it to the region’s housing challenges. The inf rastructure
necessary was problematic being some years away in our Long-Term Plan. There were adjoining private
landowner dif f iculties in providing three waters service access. MDC was able to work with the retirement
village, amend our three waters priorities and get the development underway with some smart
engineering.
To support such local devolvement and input, councils will need ongoing three waters knowledge and
experience within its staf f . Such staf f will need to act as the key liaison people with the entity staf f ,
identif ying community issues, contributing to land use planning, assisting senior council staf f and
councillors to understand entity proposals and ensuring a strong link between the entity and council’s
long term planning. We believe f unding f or this should come f rom either the Government or the
Three Waters entities.
In summary, Marlborough District Council:
1.
Is disappointed that we cannot join Entity D at this point and would like f urther consideration to be
given to this.
2.
Does not f avour a smaller entity across Te Tauihu on af f ordability grounds, unless a cross entity
cost equalisation mechanism is implemented.
3.
If we cannot join Entity D and smaller councils cannot be assured that cost equalisation will be
provided, our next pref erence is to remain in Entity C.
4.
Seeks Government support f or much stronger directives to the new entities to engage regularly and
directly with local councils at both staf f and governance levels
5.
Seeks Government support f or a f lexible and responsive approach to f uture development
opportunities with equal weight given to councils of all sizes
6.
Believes that Government or the new entities should f und local council three waters expertise on
an ongoing basis.
Thank you f or the opportunity to provide input into your decision making.
Yours sincerely
NADINE TAYLOR
MAYOR
Encl
Copy to:
Hamiora Bowkett, Executive Director, Three Waters Ref orm, DIA
MDC Councillors
Mark Wheeler, Chief Executive
Martin Fletcher Chief Financial Of f icer
Richard Coningham, Manager Assets and Services
Page 2
From:
Mayor Nick Smith
To:
Mayor Nadine Taylor; [email address]
Cc:
[email address]; Mark Wheeler-5030; Nigel Philpott
Subject:
Re: Notes from the meeting yesterday
Date:
Wednesday, 3 May 2023 10:09:40 pm
Dear Nadine,
s.7(2)(f)(i) - free and frank opinions
Yours sincerely,
Nick
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From: Mayor Nadine Taylor <[email address]>
Sent: Wednesday, May 3, 2023 8:18:11 PM
To: [email address] <[email address]>
Cc: [email address] <[email address]>; Mayor Nick Smith
<[email address]>; Mark Wheeler-5030 <[email address]>; Nigel Philpott
<[email address]>
Subject: Re: Notes from the meeting yesterday
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Janine thank you for these notes which are spot-on.
s.7(2)(f)(i) - free and frank opinions
s.7(2)(f)(i) - free and frank opinions
Nadine
Sent from my iPad
On 2/05/2023, at 7:36 AM, Janine Dowding <[email address]>
wrote:
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and know the content is safe.
At a meeting today of Nelson City, Marlborough and Tasman District Council Mayors and
Chief Executives the following was agreed.
1. There is a desire to take coordinated regional leadership around changes to Water
Infrastructure noting the political uncertainty of an election later this year.
2. There is an opportunity to transition earlier than the final date of 1 July 2026, and
early engagement with the NTU should occur to commence this discussion.
3. Noting political uncertainty, the group agrees that the positions outlined to the
Minister of Local Government prior to the Affordable Water Infrastructure
announcements remain the shared position i.e. the benefits of a combined water
infrastructure operating model and strong regional representation, the concerns
that dissecting the boundaries of Tasman and Marlborough districts fails to reflect
the communities of interest, the request for the exclusion of Nelmac in the asset
transfer, and the support for iwi participation but not a legislative requirement for
50% representation. We agreed not to diverge from this view without discussion
amongst the Transition Group outlined below.
4. Approval from each full Council will be sought to establish a Te Tauihu Council Water
Infrastructure Transition Group comprising membership of the three Mayors and
CEOs. We will collectively draft a single resolution to be used for each council’s
separate approval. The purpose of the group will be to work closely in a coordinated
way to lead Water Infrastructure changes for Te Tauihu
5. Early discussions should commence with the NTU who will be invited to the first
meeting of the Te Tauihu Council Water Infrastructure Transition Group (subject to
approval by the three Councils) to examine the opportunities of early transition.
6. Once guidance from the NTU is received the group will seek at the earliest
opportunity a hui with iwi to invite a dialogue around iwi participation.
7. Group meetings are expected to be 6 weekly.
Ngā mihi
Janine
Janine Dowding
Tumu Whakarae
Chief Executive Officer
DDI +64 3 543 8455
| [email address]
Private Bag 4, Richmond 7050, NZ
This e-mail message and any attached files may contain confidential information, and may be subject to legal professional privilege. If you are not the
intended recipient, please delete
This email, including any attachments, is confidential and may contain legally privileged material and is only for the use
of the intended recipient. If you are not the intended recipient then any use, dissemination, distribution or copying of this
message is strictly prohibited. If you have received this email in error please notify us immediately and delete the
original message. This email does not necessarily represent the views of the Marlborough District Council. Thank you.
From:
Robyn Scherer on behalf of Tim King
To:
Robyn Scherer
Subject:
Overseas on leave - 6 June to 12 July 2023
Date:
Tuesday, 30 May 2023 11:36:09 am
Attachments:
image880803.jpg
image467651.png
image777847.png
CAUTION: External email.
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Kia ora
I am overseas on leave from 6 June 2023 until 11 July 2023.
Deputy Mayor, Stuart Bryant will be Acting Mayor while I am away.
My Executive Assistant, Robyn Scherer will be supporting Stuart during my absence.
You can connect to Robyn via email – [email address] or cell phone –
027 2789 766
Ngā mihi
Tim King
Robyn Scherer
Executive Assistant & Advisor to the Mayor
DDI +64 3 543 8512
| Mobile +64 27 278 9766 | [email address]
Private Bag 4, Richmond 7050, NZ
This e-mail message and any attached files may contain confidential information, and may be subject to legal professional privilege. If you are not the
intended recipient, please delete
From:
Mayor Nick Smith
To:
Tim King; [email address]; [email address]
Cc:
Nigel Philpott; Mark Wheeler ([email address])
Subject:
Re: Draft letter re Affordable Water Reforms
Date:
Wednesday, 31 May 2023 12:32:26 pm
Attachments:
image229894.jpg
image346465.png
image865321.png
Dear Janine,
I did not agree that our letter to Minister McAlnulty propose a membership for the steering
group membership along the lines you have proposed. Quite to the contrary, I stated a
number of times that I did not wish to set any precedent on this quite divisive issue until
after the General Election when Government policy would become more settled. I suggest
replacing the sentence after NTU with “ The purpose of the steering group should be
focused on the operational challenges of establishing a Te Tauihu water entity and we
suggest representation comprising of CEOs and Infrastructure Managers from each Council.
Our Councils are cautious of committing to any particularly model for governance when
there will be significant political uncertainty over this until after the General Election.” The
subtle but important difference is not setting a precedent on representation. The ownership
of the steering group is also then with the NTU not Councils.
I also wish to push for us each doing as we committed in note 4 of your notes from May 1st
- that is formalising our Water Infrastructure Tranistion Group by Council resolution. This
provides an important balance to the steering group. I would be happy for us to note that the
makeup of this transition group will be reviewed after the General Election so as to take into
account the future direction of water policy.
Nigel and I are less enthusiastic about pressing ahead with the NTU work but in the
interests of compromise and moving ahead feel this is a constructive way forward. It
provides the balance of the steering group getting and doing some early work while
delivering on what we agreed early in May.
Yours sincerely,
Nick
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CAUTION: External email.
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From:
Mayor Nick Smith
To:
Mayor Nadine Taylor
Subject:
Letter - 31 May 2023
Date:
Thursday, 1 June 2023 9:26:00 am
Attachments:
Letter to Mayor Nadine Taylor - Kotahitanga mo te Taiao Alliance funding - Mayor Nick Smith.pdf
Kia ora Nadine,
Please see attached letter.
Nāku iti noa, nā
Hon Dr Nick Smith
Mayor of Nelson
Nelson City Council | Te Kaunihera o Whakatū
P 03 265 5637
www.nelson.govt.nz
From:
Mayor Nick Smith
To:
[email address]
Cc:
Robyn Scherer
Subject:
Letter - 31 May 2023
Date:
Thursday, 1 June 2023 9:29:00 am
Attachments:
Letter to Mayor Tim King - Kotahitanga mo te Taiao Alliance funding - Mayor Nick Smith.pdf
Kia ora Tim,
Please see attached letter.
Nāku iti noa, nā
Hon Dr Nick Smith
Mayor of Nelson
Nelson City Council | Te Kaunihera o Whakatū
P 03 265 5637
www.nelson.govt.nz
From:
Mayor Nadine Taylor
To:
Tim King; [email address]; Mayor Nick Smith
Cc:
Nigel Philpott; Mark Wheeler-5030
Subject:
Re: Draft letter re Affordable Water Reforms
Date:
Thursday, 1 June 2023 10:20:38 am
Attachments:
image001.jpg
image002.png
image003.png
image066538.jpg
image186459.png
image238193.png
image001.jpg
image002.png
image003.png
image066538.jpg
image186459.png
image238193.png
CAUTION: External email.
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Good morning Janine,
Thank you for proposing those changes.
I'm happy with the amended version of the letter, as circulated yesterday afternoon.
I'll arrange for my EA to provide you with my electronic signature.
Thanks
Nadine
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From: Robyn Scherer <[email address]> on behalf of Tim King
<[email address]>
Sent: Thursday, June 1, 2023 10:06:03 AM
To: Janine Dowding <[email address]>; Mayor Nick Smith
<[email address]>; [email address] <[email address]>
Cc: Nigel Philpott <[email address]>; Mark Wheeler
([email address]) <[email address]>
Subject: RE: Draft letter re Affordable Water Reforms
EXTERNAL EMAIL: Do not click any links or open any attachments unless you trust the sender and
know the content is safe.
Thank you Janine, I am happy with the amended letter
Tim
Robyn Scherer
Executive Assistant & Advisor to the Mayor
DDI +64 3 543 8512
| Mobile +64 27 278 9766 | [email address]
Private Bag 4, Richmond 7050, NZ
This e-mail message and any attached files may contain confidential information, and may be subject to legal professional privilege. If you are not the
intended recipient, please delete
From: Mayor Nick Smith <[email address]>
Sent: Wednesday, May 31, 2023 12:32 PM
To: Tim King <[email address]>; [email address]; Janine Dowding
<[email address]>
Cc: Nigel Philpott <[email address]>; Mark Wheeler
([email address]) <[email address]>
Subject: Re: Draft letter re Affordable Water Reforms
Dear Janine,
I did not agree that our letter to Minister McAlnulty propose a membership for the steering group
membership along the lines you have proposed. Quite to the contrary, I stated a number of times
that I did not wish to set any precedent on this quite divisive issue until after the General Election
when Government policy would become more settled. I suggest replacing the sentence after NTU
with “ The purpose of the steering group should be focused on the operational challenges of
establishing a Te Tauihu water entity and we suggest representation comprising of CEOs and
Infrastructure Managers from each Council. Our Councils are cautious of committing to any
particularly model for governance when there will be significant political uncertainty over this
until after the General Election.” The subtle but important difference is not setting a precedent on
representation. The ownership of the steering group is also then with the NTU not Councils.
I also wish to push for us each doing as we committed in note 4 of your notes from May 1st - that
is formalising our Water Infrastructure Tranistion Group by Council resolution. This provides an
important balance to the steering group. I would be happy for us to note that the makeup of this
transition group will be reviewed after the General Election so as to take into account the future
direction of water policy.
Nigel and I are less enthusiastic about pressing ahead with the NTU work but in the interests of
compromise and moving ahead feel this is a constructive way forward. It provides the balance of
the steering group getting and doing some early work while delivering on what we agreed early in
May.
Yours sincerely,
Nick
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From:
Mayor Nick Smith
To:
Alec Louverdis; Tim King; [email address]; Stuart Bryant
Cc:
Stephen Rainbow; Kelsey McLean; Nigel Philpott; Janine Dowding ([email address])
Subject:
Draft Letter on Cycleways to Min of Transport
Date:
Monday, 12 June 2023 8:56:00 pm
Attachments:
cycleway letter.docx
This is a draft of the letter Tim King and I discussed regarding trying to get an extension on the
timetable for our cycleway projects.
Welcome feedback and additions. Aim is to get out by end of this week.
Nick
Hon Keiran McAlnulty,
Acting Minister of transport,
Parliament Buildings,
WELLINGTON.
Dear Minister,
We write to respectfully request that Waka Kotahi reconsider applications by
our two Councils for extensions of the delivery timetables for cycleway
projects in our two regions to enable us to be able to properly consult and
engage with the effected communities on their delivery.
Cycleways are the easiest to build when they are incorporated from the
beginning in new developments. They are a lot more challenging when they
are being added into an existing urban environment. Space within the roading
corridor is often contested and new cycleways can result in the loss of
parking, narrowing of carriageways, changes to property entrances, impacts
on businesses and significant debate on how best to ensure the safety of all
road users. It is possible to overcome these problems of retrofitting cycleways
into an existing roading layout, but it requires thorough engagement with the
community and careful design. The danger with pushing ahead without proper
consultation is that it alienates communities and is counterproductive to
support for providing greater transport choices.
The current timetable for the delivery of cycleway projects in Nelson and
Tasman does not give sufficient time. The insistence that the projects be
completed by June 2024 does not allow sufficient time for preliminary design,
consultation with communities, final design, contract tendering and
construction. We are disappointed that our requests to Waka Kotahi for an
extension to June 2025 has been declined and their advise that we will lose
the funding if the projects are not completed within the year.
A good example of the sort of project at risk is the $4 million East- West
Cycleway in Nelson City. This proposal will significantly add and improve the
network of cycleways in Nelson by providing a dedicated cycleway from the
eastern suburbs to major schools and the hospital as well as then linking to
the main cycleways north and south. However, it is a complicated geography
that will involve at least six roads, hundreds of homes and dozens of
businesses. We would welcome showing the area to understand the
complexity of the project.
Our Councils have both become involved in controversies in recent months
over transport initiatives in places like Pohara, Motueka, Stoke and in the City
over changes in the roading corridor required to deliver Government transport
priorities for cycleways and buses. These issues can be managed with careful
and thorough consultation but not without adequate time. We are also
22a. cycleway letter
31/07/2023 5:00 pm
Page
1 of 2
concerned about the toll on our staff from the backlash when times are
inadequate to do these processes well.
We are sure that you will also be ware that our region is also having to
manage tens of millions of infrastructure repair work arising from the August
storms last year. This work is putting our engineering teams under huge
pressure. The Nelson Annual Plan has us doing more infrastructural work in
2023/24 than ever in NCC’s history and Tasman’s is similarly ambitious.
Nelson’s incoming and new Chief Executive has advised that it is just not
possible or reasonable to deliver these cycleway projects on this timetable as
well as the flood repair work, and that the repair works need to take priority.
I would welcome further engagement with your Transport or Waka Kotahi
officials and any requests for further information. We have copied this letter
to our two affected electorate MPs Hon Damien O’Connor and Rachel Boyack
to keep them informed. We are keen to find a solution that works for the
Government and our communities.
Yours sincerely,
Hon Dr Nick Smith
Mayor of Nelson.
Tim King
Mayor of Tasman.
22a. cycleway letter
31/07/2023 5:00 pm
Page
2 of 2
Final letter to Hon McAnulty included for completeness
Monday 19 June 2023
Hon Kieran McAnulty
Acting Minister of Transport
Parliament Buildings
Wellington
By email:
Dear Minister McAnulty
We write to respectfully request that Waka Kotahi reconsider applications by
our two Councils for extensions of the delivery timetables for cycleway
projects in our two regions to enable us to be able to properly consult and
engage with the effected communities on their delivery.
Cycleways are the easiest to build when they are incorporated from the
beginning in new developments. They are a lot more challenging when they
are being added into an existing urban environment. Space within the roading
corridor is often contested and new cycleways can result in the loss of
parking, narrowing of carriageways, changes to property entrances, impacts
on businesses and significant debate on how best to ensure the safety of all
road users. It is possible to overcome these problems of retrofitting cycleways
into an existing roading layout, but it requires thorough engagement with the
community and careful design. The danger with pushing ahead without proper
consultation is that it alienates communities and is counterproductive to
support for providing greater transport choices.
The current timetable for the delivery of cycleway projects in Nelson and
Tasman does not give sufficient time. The insistence that the projects be
completed by June 2024 does not allow sufficient time for preliminary design,
consultation with communities, final design, contract tendering and
construction. We are disappointed that our requests to Waka Kotahi for an
extension to June 2025 has been declined and their advice that we will lose
the funding if the projects are not completed within the year.
A good example of the sort of project at risk is the $4 million East- West
Cycleway in Nelson City. This proposal will significantly add and improve the
network of cycleways in Nelson by providing a dedicated cycleway from the
eastern suburbs to major schools and the hospital as well as then linking to
the main cycleways north and south. However, it is a complicated geography
that will involve at least six roads, hundreds of homes and dozens of
businesses. We would welcome showing the area to understand the
complexity of the project.
Our councils have both become involved in controversies in recent months
over transport initiatives in places like Pōhara, Motueka, Stoke and in Nelson
City over changes in the roading corridor required to deliver Government
transport priorities for cycleways and buses. These issues can be managed
with careful and thorough consultation but not without adequate time. We
are also concerned about the toll on our staff from the backlash when times
are inadequate to do these processes well.
We are sure that you will also be aware that our region is also having to
manage tens of millions of dollars of infrastructure repair work arising from
the August storms last year. This work is putting our engineering teams
under huge pressure. The Nelson Annual Plan has us doing more
infrastructural work in 2023/24 than ever in NCC’s history and Tasman’s is
similarly ambitious. Nelson’s new Chief Executive has advised that it is just
not possible or reasonable to deliver these cycleway projects on this timetable
as well as the flood repair work, and that the repair works need to take
priority.
We would welcome further engagement with your Transport or Waka Kotahi
officials and any requests for further information. We have copied this letter
to our two affected electorate MPs Hon Damien O’Connor and Rachel Boyack
to keep them informed. We are keen to find a solution that works for the
Government and our communities.
Yours sincerely,
Hon Dr Nick Smith
Stuart Bryant
Mayor of Nelson
Acting Mayor of Tasman
From:
Mayor Nadine Taylor
To:
0Councillors; 0ExecManagement; Mayor Nick Smith; Tim King
Cc:
Robyn Scherer; "Paula Dempsey"; Andi Houston; Kelsey McLean
Subject:
Overseas on leave - 1 July to 14 July 2023
Date:
Wednesday, 28 June 2023 9:19:12 am
Attachments:
image001.jpg
CAUTION: External email.
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and know the content is safe.
Kia ora koutou,
I am overseas on leave from 1 July to 14 July 2023 inclusive.
Deputy Mayor David Croad will be Acting Mayor while I am away.
My Executive Assistant, Sarah Woodhouse will be supporting David during my absence. You can
contact Sarah via email at [email address] or cell phone 027 215 6683.
Nadine Taylor
Mayor
MDC logo
Te Kaunihera ā-Rohe o Wairau
Phone: 03 520 7400
15 Seymour Street, PO Box 443
Blenheim 7240, New Zealand
[email address]
www.marlborough.govt.nz
This email, including any attachments, is confidential and may contain legally privileged material and is only
for the use of the intended recipient. If you are not the intended recipient then any use, dissemination,
distribution or copying of this message is strictly prohibited. If you have received this email in error please
notify us immediately and delete the original message. This email does not necessarily represent the views of
the Marlborough District Council. Thank you.
From:
Mayor Nick Smith
To:
Tim King; s.7(2)(a) LGOIMA - protect privacy of natural persons
s.7(2)(a) LGOIMA - protect privacy of natural persons
Cc:
s.7(2)(a) LGOIMA
- prote Rachel Boyack
; s.7(2)(a) LGOIMA - protect privacy of natural persons
Subject:
Re: Thomas Cawthron Amendment Bill
Date:
Wednesday, 28 June 2023 1:24:13 pm
Attachments:
image001.png
PR looks good and lets hope path through Parliament is smooth. Well done to all on
getting this through.
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From:
Mayor Nick Smith
To:
Daryl Wehner; Tim King; Mayor Nick Smith; [email address]
Cc:
Kelsey McLean; Robyn Scherer
Subject:
Re: Email on behalf of Sue Sheldon, IHL Chair
Date:
Monday, 10 July 2023 1:50:58 pm
Attachments:
image001.jpg
image002.png
image007.png
image008.jpg
image004.png
image006.png
Sue and Daryl,
This looks robust, sensible and just as we ask. Tx for effort put into finding a workable
solution.
Nick
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