NAENAE COLLEGE BOARD OF TRUSTEES
Minutes of the Board of Trustees Meeting
held in the Wharekai on Thursday 24 February at 1830
Present:
Sarah-Jane McCosh (Chair), Nic Richards (Principal), Andy Soper (Deputy Chair) Tafaoimalo
Loudeen Parsons, Tia Turahui, (Co-opted member) Trudy Stead (Co-opted member)and Rome
Vailini (Parent Representative), Eric Parker (Student Representative) and Devon Turi (Staff
Representative)
Apologies: Karen Shepherd
In attendance: Helen Hepburn (Secretary)
Tia – karakia for opening and closing of meeting
SJ welcomed everyone to the meeting
Election of Board Chair of presiding members
Sarah-Jane is stepping down from Board Chair. Rome was nominated
Motion: Rome Vailini to be Chair
SJ McCosh/N Richards
Carried
Strategic Focus
A Wellbeing initiative was presented to the Board by Loudeen, after some discussion it was decided the
Board would work on a Strategy for this.
Motion: The Board resolves to work on a strategy to address the wellbeing issues in the school
L Parsons/N Richards
Carried
Student Representative Report – Eric Parker
Discussions we have regarding the ventilation in the classrooms and whether air conditioning units would
assist. The subject of classrooms overheating in the winter, due to the inability to turn down the
radiators.
Motion: that the student report be accepted
E Parker/R Vailini
Carried
Staff Representative Report – Devon Turi
Discussion was held regarding the wellbeing of staff, a suggest was made to get a coffee machine in the
staff room.
Helen and Nic to get quote for a coffee machine.
Motion: that the board fund a coffee machine for the staffroom
N Richards/D Turi
Carried
Principal’s Report
NCEA Data was discussed as part of the principal’s report.
In addition to the principal’s reports, Nic advised that he had suspended 2 students for vandalising the
toilets, both students are new to the school, but not in year 9.
Motion: that the principals report be accepted
N Richards/R Vailini
Carried
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Sub-Committee Reports
Resource meeting
A discussion was had regarding capital expenditure for 2022. Capital expenditure is for items over
$1000.00.
There was a recommendation to the Board to approve $50K for capital expenditure for 2022.
Motion: that the board approve capital expenditure of $50K
N Richards/SJ McCosh
Carried
Motion: that the Resource Committee report be accepted
N Richards/SJ McCosh
Carried
Marae Minutes Marae minutes were tabled
Motion: that the Marae Committee report be accepted.
T Turahui/D Turi
General Business
Andy discussed an email he received from the Chamber of Commerce regarding engaging school in work
experience. Andy to circulate email to BOT members and Nic to provide Andy with Kelly Sheridan’s (HOD
of Careers) email address.
Nic can confirm that anyone employed by Naenae College (staff/contractors) receives the living wage.
Minutes of meeting held 27 January 2022
SJ asked to amend the minutes relating to Destiny Church, the first paragraph to be removed.
Motion: that the board approves the previous minutes with amendments
R Vailini/T Stead
Carried
ACTIONS REGISTER
Responsible/
Due
MEETING
Actioned (√)
25 Nov
To assist with the enhancement of school corridors.
Rome
Ongoing
23 Sept
Strengthening Student Engagement – report back in
S-J
March 2022
January
24 June
Draft letter for MOE re: inequities in property funding
Karen
Ongoing
25 Feb
To draw up appealing strategy document for the website.
Rome/SJ
Ongoing
Organised to meet in the holidays.
25 Feb
School Docs - Andy will send a message to members to
Andy
On going
flag documents which come up for review.
Rome, on behalf of the board, thanked SJ for her leadership and wisdom over the last 3 years.
Meeting closed 2055
Signature ________________________________________________ Date_________________________
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2022 MEETING DATES
Confirmed dates for Resource Meeting (Mondays)
17 January
14 February
7 March
4 April
16 May
13 June
No meeting held
4 July
15 August
12 September
17 October
14 November
Confirmed dates for BOT Meeting (Thursdays)
27 January/
24 Feb
17 March
14 April
26 May
23 June
3 February
28 July
25 August
22 September
27 October
24 November
Please note that meetings in the months of March, April and July have been adapted to allow for school
holidays and public holidays and fitting in a BOT meeting before the April holidays.
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