NAENAE COLLEGE BOARD OF TRUSTEES
Minutes of the Board of Trustees Meeting
held virtual y on Thursday 17 March at 1830
Present:
Rome Vailini (Chair), Nic Richards (Principal), Andy Soper (Deputy Chair) Tafaoimalo Loudeen
Parsons (Parent Representative, Karen Shepherd (Parent Representative) Trudy Stead (Co-
opted member) and Sarah-Jane McCosh (Parent Representative), Eric Parker (Student
Representative) and Devon Turi (Staff Representative)
Apologies: Tia Turahui, (Co-opted member)
In attendance: Helen Hepburn (Secretary)
SJ – karakia for opening and closing of meeting
Rome opened the meeting acknowledging everyone for being in attendance.
Strategic Focus
Rome presented the new agenda and BOT Workplan. The board agreed that they liked the new agenda
and how it was set out. The agenda shows the board vision and what we are focussing on.
Discussions were entered into regarding the BOT Workplan – this is a live document and is a work in
progress. As suggestion was made that under the dark blue heading, across al dates, the Focus of 2022
should be recorded and also that the budget line should be removed as the board approve the new
budget at the beginning of each year and the resource committee monitor the budget at each meeting.
Property and Resources should be one line, HR Line should be removed as wel as the new government
initiatives and new local initiatives. All board members agreed with this.
Each board meeting will concentrate on different Strategic aims, Policies, Wellbeing, Property &
resources.
2 main points that come out of this discussion was the Wellbeing Committee and the Community
Committee. The Community Committee is historic, and Andy stated that it was very active in the
community with questionnaires going out and BOT members at events, this is not realistic at present, but
needs to be important so we do not lose sight of this.
A question was put to the board, whether they we in favour of keeping al the Committees the board
agreed. Nic and Helen to look back at historical board papers (2007) to see how the Community
Committee operated. This is has been put on the agenda for next meeting
Student Representative Report – Eric Parker
Students have been hit hard by Covid. Learning from home has its chal enges, it’s harder to learn
especially with harder subjects harder to ask questions when not in class.
Motion: that the student report be accepted
E Parker/SJ McCosh
Carried
Staff Representative Report – Devon Turi
The planning and preparation that we had put in place has helped u with hybrid learning. We now have a
waive of staff returning from isolation, it is nice to see them.
LAR teachers are keeping in contact with parents and encouraging students to come back.
Motion: that the staff representative report be accepted
Page
1 of
3
D Turi/A Soper
Carried
Principal’s Report
Tabled report as read.
A discussion was had regarding Sports and where our sports director fits in with CSW’s report and how we
are supporting our sports director. As the graphs show that the higher the staff to student ration the
higher the participation. Our ratio is 1.1/800. Yvonne does a fantastic job, and we are reviewing her role
to see how we can support her.
We all know that physical activity helps with learning, so the plan is to get more students involved.
Nic also acknowledged how the staff are pitching in and helping out when needed. Karen suggested that
the board put on a morning tea to recognise the efforts of the staff.
The board moved a vote of thanks to the staff and that a morning tea will be provided for staff.
Motion: that the principals report be accepted
N Richards/K Shepherd
Carried
Sub-Committee Reports
Resource meeting
Follow on from the previous minutes where the Board had approved capital expenditure of $50K,
Nic went out to HOF’s and HOD’s for their requests. We have requests for capital expenditure
totaling $17K, but we also had requests for minor assets (under $1000) totaling $7k.
Motion: that the board approve capital expenditure and minor assets to the value of $30K
K Shepherd/SJ McCosh
Carried
Motion: that the Resource Committee report be accepted
N Richards/SJ McCosh
Carried
Health and Safety Karen advised that with her new role she is able to attend the afternoon health and safety
meetings. We have the meetings during the day to enable al reps to attend. We may be able to
find another solution.
With Eric’s report from last meeting we have gone out to al faculties for them to check the
radiators in the classrooms to ensure they have the knobs to turn off the radiators should it get
too hot in class. This will be reported back at next H & S meeting.
Trudy enquired about the poles in SNU. This is part of the swing installation – we are waiting on
the contractor to finish this off.
Motion: that the Health and Safety report be accepted.
N Richards/K Shepherd
Correspondence
Andy has submitted the Application to the Nikau Trust in relationship to the Social Workers’ salary, we
will hear back in May.
Page
2 of
3
Nic and Kamaia have received correspondence from the Coroner’s office regarding a student’s death in
2015. NNC and HVAC have been sent advise if potential adverse comments. The report identifies a
missed opportunity for counsel ing. Nic pointed out that if a student refuses counselling we can’t coerce
them into going. Nic is waiting for a report from the HVAC director, once he has that he wil submit his
response to potential adverse comments.
Minutes of meeting held 24 February 2022
Motion: that the board approves the previous minutes with amendments
R Vailini/SJ McCosh
Carried
ACTIONS REGISTER
Responsible/ Due
MEETING
Actioned (√)
25 Nov
To assist with the enhancement of school corridor. This
Rome
Ongoing
will now be looked at end of term
23 Sept
Strengthening Student Engagement – report back in
S-J
March 2022
January
24 June
Draft letter for MOE re: inequities in property funding
Karen
Ongoing
25 Feb
To draw up appealing strategy document for the website. Rome/SJ
Ongoing
Organised to meet in the holidays.
25 Feb
School Docs - Andy will send a message to members to
Andy
On going
flag documents which come up for review.
27 Mar
Community Committee – look up rationale from 2007
Helen
April 2022
Meeting closed 2016
Signature ________________________________________________ Date_________________________
2022 MEETING DATES
Confirmed dates for Resource Meeting (Mondays)
17 January
No meeting held
14 February
7 March
4 April
16 May
13 June
4 July
15 August
12 September
17 October
14 November
Confirmed dates for BOT Meeting (Thursdays)
27 January/
3 February
24 Feb
17 March
14 April
26 May
23 June
28 July
25 August
22 September
27 October
24 November
Please note that meetings in the months of March, April and July have been adapted to al ow for school
holidays and public holidays and fitting in a BOT meeting before the April holidays.
Page
3 of
3
