Date: Tue, 16 Jan 2024 23:41:30 +0000
Subject: Re: Official Information request - All contact of Ministers with Cameron Slater
From: adam <
[FYI request #25304 email]>
To: OIA <
[email address]>
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Dear OIA,
Good Afternoon Michelle
I understand your point about it being a very broad request. I think it will help if we keep it to the current government which makes it a VERY narrow timeframe. It should not be hard for each minister and associate minister to provide the information at least. I would appreciate it if you could please provide all correspondence from these sources.
Ministers
Yours sincerely,
adam
-----Original Message-----
Good afternoon Adam,
Thank you for your Official Information Act request to the Department of Internal Affairs (DIA), included in train, which was received during the annual legislative closedown period of public service OIA processing (24 Dec - 15 January inclusive).
Your request is extremely broad in scope, since you have listed no specific period or topic of interest, and you include 'all Ministers or officials subject to the Act'. It would be administratively unreasonable for the Department to attempt to transfer your request to all Ministers or officials subject to the Act. This comprises more than 100 agencies, entities and Ministers.
REQUESTING INFORMATION HELD BY CURRENT MINISTERS AND ALL OFFICIALS SUBJECT TO THE ACT
-If you would like to request information about correspondence between current Ministers and Cameron Slater, please make your request directly to the individual Ministers you are interested in. You can find contact information for all current Ministers on the beehive website by googling 'beehive, NZ Ministers'. You can also find information from former Minister's Diaries in the public domain here:
https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbeehive.govt.nz%2Fsearch%3Ff%255B0%255D%3Dcontent_type_facet%253Aministerial_diary&data=05%7C02%7Coia%40dia.govt.nz%7C6c01ffc89c134798158108dc16ecaf5f%7Cf659ca5cfc474e96b24d14c95df13acb%7C0%7C0%7C638410453025589935%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=a%2F%2BH7SQEWElDO6eZ8qNFnBJNK%2BiZWGJHCnXL2uSFXpk%3D&reserved=0- If you would like to request information about meetings between officials and Cameron Slater, please make your request directly to the individual agencies and entities you are interested in. You can find contact information for these on their websites.
REQUESTING INFORMATION ABOUT MEETINGS BETWEEN DIA OFFICIALS AND CAMERON SLATER
Please clarify the time period you would like to enquire about regarding any meetings between Department of Internal Affairs officials and Cameron Slater.
Please note that the Department is considering partially refusing your request under section 18(f) of the Act in respect of former employees, as undertaking a search of meeting history for staff previously employed at the Department would necessitate substantial collation and research which would be likely to disproportionately impact the normal operation of the organisation. This is because the search tool will pick up any mention of the word 'cameron' or 'slater' in the meeting body or attendees, and this can reasonably be expected to result in a very high volume of irrelevant correspondence that must be manually reviewed in order to exclude it. If you are able to identify a specific short time period and business group or former employee, this may sufficiently resolve the substantial nature of the collation.
REQUESTING CORRESPONDENCE AND MEETINGS BETWEEN FORMER MINISTERS AND CAMERON SLATER
The Department of Internal Affairs is able to provide access to information of former Ministers, however your request at its current scope is likely to be refused under section 18(f) of the Act in respect of former Ministers, due to substantial collation and research, as without refinement this will include more than a decade of information of many dozens of Ministers.
If you would like to refine your request to the Department regarding information of former Ministers, please confirm and I will connect you with the team responsible for that information so that you can learn more about how the process for accessing former Minister's information works and agree a scope that is reasonably answerable.
Note that if you would like to pursue this avenue, it will be treated as a separate request. This is because collation of departmental information and collation of information held by the parliamentary service involves quite different processes led by different parts of the organisation and keeping these requests separate ensures the most efficient response timeframes in each.
Nāku noa, nā
Michelle Reed (she/her)
Lead Advisor Official Correspondence | Information Management and Privacy
He Ringa Manaaki | Workplace Services Group
He Pou Aronui | Organisational Capability and Services
Te Tari Taiwhenua | Department of Internal Affairs
Level 3, 45 Pipitea St | PO Box 805, Wellington 6140, New Zealand |
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