Kia ora Lu,
  
Thank you for your request for official information. The reference number
for your request is: H2024037355
  
As required under the Official Information Act 1982, Manatū Hauora will
endeavour to respond to your request no later than 20 working days after
the day your request was received. If you'd like to calculate the
timeframe, you can use the Ombudsman's online calculator
here: [1]http://www.ombudsman.parliament.nz/  
  
If you have any queries, please feel free to contact the OIA Services Team
on [2][email address]. If any additional factors come to light which
are relevant to your request, please do not hesitate to contact us so that
these can be taken into account. 

Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [3][email address] or by calling 0800
802 602.

Ngā mihi 
 
OIA Services Team 
[4]Ministry of Health information releases 
 
 

------------------- Original Message -------------------
From: Lu May <[FOI #26031 email]>;
Received: Fri Mar 08 2024 12:13:14 GMT+1300 (New Zealand Daylight Time)
To: OIA Requests <[email address]>; OIA <[email address]>;
Subject: Official Information request - Costs of external meetings

Kia ora Ministry of Health,

Please provide a breakdown of costs of how much money the Ministry spent
on holding offsite meetings from 1 October 2023 to 8 March 2024, including
staff away days, senior leadership away days etc. This includes costs of
hiring the venue, any catering expenses etc.

Please provide a breakdown of costs of Ministry spending on catering from
1 October 2023 to 8 March 2024. This includes catered morning teas,
leaving parties, staff parties, meeting lunches etc.

 

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References

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1. http://www.ombudsman.parliament.nz/
2. mailto:[email address]
3. mailto:[email address]
4. https://www.health.govt.nz/about-ministr...

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Kia ora Lu, 

Thank you for your request for official information on 8 March 2024 for:

Please provide a breakdown of costs of how much money the Ministry spent
on holding offsite meetings from 1 October 2023 to 8 March 2024, including
staff away days, senior leadership away days etc. This includes costs of
hiring the venue, any catering expenses etc.

 

Please provide a breakdown of costs of Ministry spending on catering from
1 October 2023 to 8 March 2024. This includes catered morning teas,
leaving parties, staff parties, meeting lunches etc.

 

We are contacting you in accordance with section 18B of the Official
Information Act 1982 (the Act) because your request, as it is currently
worded, would require us to undertake a substantial amount of research and
collation given the way in which our financial systems hold transactional
costs.

 

To provide the information as you have requested, we would need to
manually identify all external meetings in scope with the business, if
any, that were held during the period and then map any expenditure against
those meetings, classifying the activities as requested.

 

As a result, we may refuse your request under section 18(f) of the Act as
the information requested cannot be made available without substantial
collation or research.

 

However, we can provide the total cost of Venue hire and Catering
expenditure between 1 October 2023 and 29 February 2024 ( our end of month
transactions up to that date) as we have cost codes for those two
transaction types. However, those two activities would not be broken down
in a way where it is linked to a specific ‘offsite’ meeting. Therefore, we
suggest you refine your request to this information.

 

Please respond by 21 March so we can consider your refinement our response
to your request.

 

Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [1][email address] or by calling 0800
802 602. 

Ngâ mihi 

  

OIA Services Team

Manatû Hauora | Ministry of Health

M[2]inistry of Health information releases 
U[3]nite against COVID-19 

****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
****************************************************************************

References

Visible links
1. mailto:[email address]
2. https://www.health.govt.nz/about-ministr...
3. https://covid19.govt.nz/

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Kia ora Lu,
We have not yet received a response to our email below. 
May you please respond by 26 March so we can consider any refinement in
our response to your request.

Ngâ mihi 

  

OIA Services Team

Manatû Hauora | Ministry of Health

M[1]inistry of Health information releases 
U[2]nite against COVID-19 

--------------------------------------------------------------------------

From: OIA Requests
Sent: Wednesday, 20 March 2024 08:58
To: Lu May <[FOI #26031 email]>
Subject: Refinement of your request for official information; ref,
H2024037355
 
Kia ora Lu, 

Thank you for your request for official information on 8 March 2024 for:

Please provide a breakdown of costs of how much money the Ministry spent
on holding offsite meetings from 1 October 2023 to 8 March 2024, including
staff away days, senior leadership away days etc. This includes costs of
hiring the venue, any catering expenses etc.

 

Please provide a breakdown of costs of Ministry spending on catering from
1 October 2023 to 8 March 2024. This includes catered morning teas,
leaving parties, staff parties, meeting lunches etc.

 

We are contacting you in accordance with section 18B of the Official
Information Act 1982 (the Act) because your request, as it is currently
worded, would require us to undertake a substantial amount of research and
collation given the way in which our financial systems hold transactional
costs.

 

To provide the information as you have requested, we would need to
manually identify all external meetings in scope with the business, if
any, that were held during the period and then map any expenditure against
those meetings, classifying the activities as requested.

 

As a result, we may refuse your request under section 18(f) of the Act as
the information requested cannot be made available without substantial
collation or research.

 

However, we can provide the total cost of Venue hire and Catering
expenditure between 1 October 2023 and 29 February 2024 ( our end of month
transactions up to that date) as we have cost codes for those two
transaction types. However, those two activities would not be broken down
in a way where it is linked to a specific ‘offsite’ meeting. Therefore, we
suggest you refine your request to this information.

 

Please respond by 21 March so we can consider your refinement our response
to your request.

 

Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [3][email address] or by calling 0800
802 602. 

Ngâ mihi 

  

OIA Services Team

Manatû Hauora | Ministry of Health

M[4]inistry of Health information releases 
U[5]nite against COVID-19 

****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
****************************************************************************

References

Visible links
1. https://www.health.govt.nz/about-ministr...
2. https://covid19.govt.nz/
3. mailto:[email address]
4. https://www.health.govt.nz/about-ministr...
5. https://covid19.govt.nz/

hide quoted sections