Kia ora Kevin

I acknowledge receipt of your OIA request on behalf of the University of Canterbury. UC's reference for this request is OIA 24.37. We will be back in touch within the timeframes as noted in the Act.

Ng+AQE- mihi

Claire O'Connell
Information Compliance Officer
Information and Records Management
+-64 3 369 0749 (Internal 90749)
Te Whare W+AQE-nanga o Waitaha +AHw- University of Canterbury
canterbury.ac.nz

Please be assured I do not expect you to respond to emails outside your normal working hours.

Classification: In-Confidence
-----Original Message-----
From: Kevin Smith +ADw-fyi-request-26517-6e90499c+AEA-requests.fyi.org.nz+AD4-
Sent: Tuesday, April 23, 2024 12:25 AM
To: Information and Records Management +ADw-records+AEA-canterbury.ac.nz+AD4-
Subject: Official Information request - Correspondence, re: Complaints, Future Buller Team

+AFs-You don't often get email from fyi-request-26517-6e90499c+AEA-requests.fyi.org.nz. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... +AF0-

Dear University of Canterbury,

Future Buller is a collaboration between UC and Buller District Council.

The Future Buller team traveled about the Buller region in Nov and Dec 2023.
Tracey Hatton and Nohah Forde were two staff that attended the meetings.

Eight meetings were held and the attendance numbers were generally single digit, the last meeting at Reefton was understood to have zero public involved.

Could I please request copies of the correspondence related to the tour and in particular any feedback or reporting from the team.

There were formal complaints laid with both WCRC and BDC over the presentations. The earlier ones were combined with a WCRC TTPP team.
One complaint was laid on the grounds of Economy, Effectiveness and Intent.
Many participants thought the process wasteful. There was general dissatisfaction.

I am requesting copies of any reports, including the complaints, and how they were dealt with.

Yours faithfully,

Kevin Smith

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Kia ora Kevin

 

Please see the letter of transfer for this request.

 

Ngā mihi  

 

Claire O'Connell
Information Compliance Officer

Information and Records Management

+64 3 369 0749 (Internal 90749)

Te Whare Wānanga o Waitaha | University of Canterbury  

[1]canterbury.ac.nz

 

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Please be assured I do not expect you to respond to emails outside your
normal working hours.

 

This email may be confidential and subject to legal privilege, it may not
reflect the views of the University of Canterbury, and it is not
guaranteed to be virus free. If you are not an intended recipient, please
notify the sender immediately and erase all copies of the message and any
attachments.

Classification: Public

References

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http://www.canterbury.ac.nz/

Dear Mr Smith

 

We have received a transfer dated 24 April 2024 from University of
Canterbury under the Local Government Official Information and Meetings
Act (LGOIMA), your request must be dealt with as soon as is reasonably
practicable and in no case later than 20 working days after the day on
which the request is received.  20 working days excludes Saturdays and
Sundays, Public and Provincial Holidays and the period between 20 December
and 10 January inclusive.  On this basis, we calculate a response to your
request received on 24 April 2024 is due by 23 May 2024, at the latest. 
We shall of course endeavour to process your request as quickly as staff
resources allow.

 

For requests that are likely to involve substantial collation and/or
research, there may be a charge for staff time.  Under our charging
policy, staff time for the first hour is free of charge.  Thereafter this
will be charged at the prescribed rate of $40 (GST inclusive) per half
hour.  We will provide the information electronically,  however should you
wish a hard copy,  there will be photocopying charges at 20c per sheet,
with the first 20 pages being copied free of charge.  Under section 13(4)
of LGOIMA we do have the ability to request the amounts due are paid in
advance of the release of information.   Please be assured that if a
charge is likely to apply you will be notified ahead of the request being
processed so that you can decide if you wish to proceed.  At that time you
will also be given the option to refine your request.

 

Please note that it is our policy to proactively release our responses to
official information requests where possible. We do not publish
requesters’ personal information.  Please contact [1][email address] if
you have any questions about this.

 

Kind regards

Buller District Council | Phone 0800 807 239 | [2]bullerdc.govt.nz
PO Box 21 | Westport 7866
Community Driven | One Team | Future Focused | Integrity | We Care
Email Disclaimer: This correspondence is for the named person's use only.
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sender, except where the sender expressly, and with authority, states them
to be the views of Buller District Council.
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Kia ora Kevin

Thank you for providing further clarification on specifically what you are looking for under this request, which UC understands to be for the following:

+ALc- Terms of reference for Future Buller Project
+ALc- When the project started
+ALc- Any report from Nohah, Tracy or Tom on this project
+ALc- How this project has been financed

Upon seeking further advice on how to best manage the clarification of your request, your clarification has been provided to the Buller District Council (BDC). As the request has been formally transferred to BDC, it is most appropriate that they look into these matters, as the obligation to respond to the request now rests with the BDC. If BDC need to consult with UC as part of processing your request, they are aware that they are welcome to do so.

Ng+AQE- mihi

Claire O'Connell
Information Compliance Officer
Information and Records Management
+-64 3 369 0749 (Internal 90749)
Te Whare W+AQE-nanga o Waitaha +AHw- University of Canterbury
canterbury.ac.nz

Please be assured I do not expect you to respond to emails outside your normal working hours.

Classification: Public
-----Original Message-----
From: Kevin Smith +ADw-fyi-request-26517-6e90499c+AEA-requests.fyi.org.nz+AD4-
Sent: Wednesday, April 24, 2024 11:36 PM
To: Information and Records Management +ADw-records+AEA-canterbury.ac.nz+AD4-
Subject: Re: OIA 24.37 Transfer letter

Dear Information and Records Management,

I have already requested this, and other, detail from the BDC.

The history of their replies has had me seek alternate methods,

The University of Canterbury is subject to the Official Act ruling and I was expecting to see a reply here about their involvement with Future Buller, the Terms of Reference, and financial base for the collaboration.

The road trip must have been expenditure from the University and a report on the activity would have been provided.
This was over three months ago now, given the summer holiday would have intervened.

I very much doubt the BDC would have any of this detail.

Yours sincerely,

Kevin Smith

-----Original Message-----

Kia ora Kevin

Please see the letter of transfer for this request.

Ng+AQE- mihi

Claire O'Connell
Information Compliance Officer

Information and Records Management

+-64 3 369 0749 (Internal 90749)

Te Whare W+AQE-nanga o Waitaha +AHw- University of Canterbury

+AFs-1+AF0-canterbury.ac.nz

+AFs-2+AF0-A close-up of a sign Description automatically generated

Please be assured I do not expect you to respond to emails outside your normal working hours.

This email may be confidential and subject to legal privilege, it may not reflect the views of the University of Canterbury, and it is not guaranteed to be virus free. If you are not an intended recipient, please notify the sender immediately and erase all copies of the message and any attachments.

Classification: Public

References

Visible links
1. http://www.canterbury.ac.nz/
http://www.canterbury.ac.nz/

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Please use this email address for all replies to this request:
fyi-request-26517-6e90499c+AEA-requests.fyi.org.nz

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

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This email may be confidential and subject to legal privilege, it may not reflect the views of the University of Canterbury, and it is not guaranteed to be virus free. If you are not an intended recipient, please notify the sender immediately and erase all copies of the message and any attachments.

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