Item 1
From:
Karen Rainbow
To:
Damian Coutts; Stacey Wrenn; Stephanie Bowman
Cc:
Anita Murrell; Anna Atchley
Subject:
RE: Whakapapa
Date:
Thursday, 30 May 2024 10:32:00 am
Attachments:
image001.png
Anna is Out of Scope
, so unfortunately we
won’t have that resource. Fiona is probably the other one that is over this, so would
probably be useful to pull together a Teams meeting with the PA, myself, Fiona, George
Act
and/or Mike and Stacey or Stef or both to have a discussion about the Turoa concession
document. We have a hui with PTL on Friday this week and may have some learnings from
that as well.
Do we have a ‘team lead’ driving this yet – is that you Stacey??
Ngā mihi
Karen
From: Damian Coutts <[email address]>
Sent: Thursday, May 30, 2024 8:38 AM
Information
To: Stacey Wrenn <[email address]>; Stephanie Bowman <[email address]>
Cc: Anita Murrell <[email address]>; Karen Rainbow <[email address]>; Anna
Atchley <[email address]>
Subject: RE: Whakapapa
Would also be good in advance to debrief with the Tongariro team and Karen what we have
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found in the doc thatwe would change if we had our time again now we are starting to
operationalise it. Karen and Anna prob have the best insight on this
the
From: Stacey Wrenn <[email address]>
Sent: Wednesday, May 29, 2024 7:27 PM
To: Stephanie Bowman <[email address]>
Cc: Anita Murrell <[email address]>; Damian Coutts <[email address]>
Subject: Whakapapa
under
Hi Stef,
We are going to need to start talking about a potential Whakapapa concession – while this won’t
be for a while, we need to consider:
Engagement (I am sending a letter this week to iwi this week to initiate engagement, plus
Ministers are engaging 20 June and 9 July)
What we require in a concession application
Pre-application support with any likely applicant
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Realistic timeframes
Potentially a s17ZG(2) memo if required
So my question is … will Lynette be the Permissions Advisor?
At the earliest, we may receive a concession application in July, but there will be work prior to
this.
I will also need some support for memos etc for Ministers for engagement, so I’m hoping Lynette
(or another Permissions Advisor) can help draft these?
Cheers,
Stacey
Act
Stacey Wrenn (she/her)
Director, Regulatory Authorisations
Whare Kaupapa Atawhai | Conservation House
Phone: Sec 9(2)(a)
www.doc.govt.nz
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Potentially we should also advertise it on our website – but not sure where, as it is different
to a standard 17ZG process? Consultations Page ?
Any advice is appreciated.
Regards
Lynette
Act
Lynette Trewavas
Senior Permissions Advisor
Kirikiriroa / Hamilton Office
Department of Conservation I
Te Papa Atawhai
Phone: Sec 9(2)(a)
www.doc.govt.nz
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Item 3
From:
Lauren Bollu
To:
Lynette Trewavas
Subject:
Whakapapa Concession Taskforce
Date:
Monday, 29 July 2024 3:48:23 pm
Attachments:
image001.png
Kia ora Lynette,
I’ve just had a chat to Stef about the anticipated Whakapapa concession and coordinatinh
Act
the best way to organise and communicate with those involved.
She mentioned she’d like me to set up a Teams Board and MS Planner platform to input
timeframes and actions required so we can best prepare – I’ve gone ahead and set up a
channel with just you and I (which you should now see in Teams).
It’s empty at the moment - I was thinking I could get started and prepare this platform with
you, so we can visualise the process using a GANTT chart. We could then add all people
involved (including Ops) so everyone has a clear picture on expectations.
Information
Perhaps you and I could have a chat about the specific actions and dates that we need to
input from the concession, and we start building the MS Planner board?
Ngā mihi,
Lauren Bollu (She/Her)
Statutory Support Officer/Project Coordinator Official
Te Whanganui-a-Tara | Wellington
Policy & Regulatory Services
Phone:Sec 9(2)(a)
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Item 4
From:
Lynette Trewavas
To:
Stacey Wrenn; Karen Rainbow; Anna Atchley; Gavin Smith (Tauranga); Michael Christie; Stephanie
Bowman; Fiona Wilson
Cc:
George Taylor
Subject:
Draft Indicative timeline for Whakapapa skifield
Date:
Tuesday, 13 August 2024 4:40:21 pm
Attachments:
image001.png
Hi Team
Act
Following today’s meeting, I have made found and amended my draft of a timeline for the
Whakapapa application Draft indicative timeline.docx, I have also linked it to the Teams
channel under files.
Let me know if you have any comments or suggestions, this is a first draft, I have made 2
October as the application received date (as this fitted the working days nicely) but can
amend.
Regards
Lynette
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Item 5
Timeline Whakapapa Concession
Working days
Description
Indicative timeline
allowed
Application received
2 October 2024
15wd
Capture and review application Starts 2 October 2024
documents
Act
Ends 22 October 2024
Decision on application being
ready to notify
25wd
Preparing to publicly notify plus Starts 23 October 2024
the minimum of 20wd for
parties to make submissions
Ends 27 November 2024
after notices appear in
(includes Labour day)
newspapers
10wd
To run public hearing process
Starts 28 November 2024
Information
Ends 11 December 2024
20wd
For DG’s delegate to prepare a
Starts 12 December 2024
hearing report for presentation
to the Minister.
Ends 30 January 2024 (excludes
non-working days of 20
December – 10 January 2025)
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15wd
For Permissions advisors to
Starts 31 January 2025
analyse submissions and
hearing report, feedback from
Ends 21 February 2025
iwi and to prepare decision
Excludes Waitangi Day
the
support document report for
Minister (or Minister’s delegate)
20wd
Review by legal, consultation by Starts 24 February 2025
Applicant and Treaty Partners.
Finalisation of documents
Ends 21 March
under
5wd
For Minister (or delegate) to
Starts 24 March 2025
make decision
Ends 28 March
110 wd = 5.5
Date of decision
31 March 2025
months
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Item 6
From:
Michael Christie
To:
Karen Rainbow; Stephanie Bowman; Lynette Trewavas; Anna Atchley
Subject:
RE: Whakapapa Ski field pre application hui
Date:
Wednesday, 14 August 2024 11:02:42 am
Attachments:
image001.png
Sounds good Karen, Anna is working on the notes now, they will be ready before our next
catchup. Anna will attend for the Tongariro District as she is the District Lead, I will
accompany her for my own context.
Act
I will hold off talking to George re Iwi engagement until we know what the vibe is from the
Iwi hui next week.
Cheers,
Mike
From: Karen Rainbow <[email address]>
Sent: Wednesday, August 14, 2024 10:11 AM
To: Stephanie Bowman <[email address]>; Lynette Trewavas <[email address]>;
Information
Anna Atchley <[email address]>; Michael Christie <[email address]>
Subject: FW: Whakapapa Ski field pre application hui
Just checked my diary and I won’t be able to make next weeks hui as I have a hui with Ngāti
Rangi at that time. I will leave it with you guys however to get this sorted and update me
afterwards if that’s OK.
Cheers
Official
Karen
From: Karen Rainbow
the
Sent: Wednesday, August 14, 2024 7:54 AM
To: Stephanie Bowman <[email address]>; Lynette Trewavas <[email address]>;
Anna Atchley <[email address]>; Michael Christie <[email address]>
Subject: Whakapapa Ski field pre application hui
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Morena
Had a quick chat with Damian re Sec 9(2)
(f)(iv)
yesterday afternoon and where they are at in terms
of a concession application. They would really like to understand further what we may
require when it comes to the application as they are anticipating from the time they get a
decision and sign a sale and purchase agreement, they will need the application in to us
within 2 weeks. So I think we really should reach out to them now to try and set up a pre
application meeting to talk this through so if they submit an application we are ready, they
have included everything we need and we can quickly assess and get out for notification.
We may be able to cover everything in this meeting, if they are clear what they are applying
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for and we have already done the homework on what we are going to need. I understand
they have both the RAL concession and the Pure Turoa Concession and have been advised
to look through and let us know how their application may differ to either of those, or not.
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Item 7
From:
Karen Rainbow
To:
Anna Atchley
Cc:
Stephanie Bowman; Lynette Trewavas; Michael Christie
Subject:
RE: Whakapapa Ski field pre application hui
Date:
Thursday, 15 August 2024 9:47:38 am
Attachments:
image001.png
Thanks Anna
Just another couple of things to go in your table below to take into consideration:
Ensure maps and license area take into consideration the entire carpark area
Act
(double check the aerial maps are up to date)
Maps and license ski area should also take into consideration anchor points for the
snow cats, which may be outside the standard ski area.
Thank Anna
Karen
From: Anna Atchley <[email address]>
Sent: Wednesday, August 14, 2024 6:02 PM
Information
To: Karen Rainbow <[email address]>; Stephanie Bowman <[email address]>;
Lynette Trewavas <[email address]>; Michael Christie <[email address]>
Subject: RE: Whakapapa Ski field pre application hui
Hi all,
Official
I have added the PTL learnings into the ‘Whakapapa 2024’ Team files but here is the link
Learnings from the PTL process.docx
the
These are learnings in relation to the Concession Document as well as our delivery of it.
The District did not touch on what we learnt out of the application/processing of the
Concession. If there is interest in producing something in relation to the process happy to
help facilitate under
I was wondering I could start on the District Contributions (e.g.
https://doccm.doc.govt.nz/cwxv4/wcc/faces/wccdoc?dDocName=DOC-7591742) but
maybe a little pre-emptive when we don’t even know what they have applied for.
What I do have is a Document with Ski Area License issues I created for both ski areas over
a year ago. I can refresh the WKP section if that’s helpful. Currently this is what it includes:
40011-SKI – Whakapapa
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Issue
Description
Schedule 1 Clause 1 / Map
Schedule 4 Maps
New maps that clearly show ski area boundaries and if
possible all infrastructure on the Maunga
Especially since lifts listed include National, Waterfall
etc.
Schedule 1 Clause 5
Concession Fee
Review of fee structure to include a community
contribution charge that could be utilised directly
back in TNP for cultural wananga/environmental
protection
Schedule 2 Clause 7
To include
Variation April 2019
Act
Schedule 3 Clause
Concession Activity
1.1
Clarity on summer use in line with TNMP
Schedule 3 Clause
Not to change anything but to Note for new operator:
4.1
Services provided by the concessionaire
Currently written: Cafeteria/shelter/toilet for public
safety
Reality: They manage and clean the public shelter up
there as agreed between DOC and previous ski area
operator
NEW – Redundant
To include
Information
Infrastructure
Specific Special Condition or add to Schedule 2
Clause 8
As structures become redundant they are to be
removed
NEW – Avalanche
To include
Control
Can extend beyond the ski area boundaries in the
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name of public safety
NEW –
Not to change anything but to Note for new operator
Accommodation
Any accommodation in the village will require a
the
separate lease with the Department
If you were to include with the Ski area licence then
they technically wouldn’t have exclusive use and the
right to exclude the public
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Act
Information
Cheers,
Anna
Official
From: Karen Rainbow <[email address]>
Sent: Wednesday, August 14, 2024 7:54 AM
To: Stephanie Bowman <[email address]>; Lynette Trewavas <[email address]>;
the
Anna Atchley <[email address]>; Michael Christie <[email address]>
Subject: Whakapapa Ski field pre application hui
Morena
Had a quick chat with Damian re Sec yesterday afternoon and where they are at in terms
9(2)(a)
of a concession application. They would really like to understand further what we may
under
require when it comes to the application as they are anticipating from the time they get a
decision and sign a sale and purchase agreement, they will need the application in to us
within 2 weeks. So I think we really should reach out to them now to try and set up a pre
application meeting to talk this through so if they submit an application we are ready, they
have included everything we need and we can quickly assess and get out for notification.
We may be able to cover everything in this meeting, if they are clear what they are applying
for and we have already done the homework on what we are going to need. I understand
they have both the RAL concession and the Pure Turoa Concession and have been advised
Released
to look through and let us know how their application may differ to either of those, or not.
Therefore, next steps – Anna once you have completed the notes from our workshop let’s
regroup and make a plan to set up a pre application meeting – we should be able to do this
in next Tuesday’s catch up. I’m relaxed on who attends this, but think we need at least one
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Item 8
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Item 9
Task ID
Task Name
Bucket Name
Progress
Priority
Assigned To
Created By
Created Date Start date
Due date
Is Recurrin Late
Completed Da Completed By
CompletedChecklist Items
Labels
Description
kJiOP0WoPUqCiAE3tRg9FMgACG6Y
END DATE
Complete
Not started
Medium
Lauren Bollu
08/13/2024
03/31/2025
false
false
bwqWSwtThEG6PV3A_avHoMgAJmgl
Health and Safety Planning
Pre-Application Proces Not started
Medium
Lauren Bollu
08/06/2024
false
false
0/4
Avalanche Safety ;Audited Safety Plan bePermissions Advisor;District Office
WUtTj8CCjEWxBkoOfCXXYcgAFjMZ
Management Planning
In Progress
Not started
Medium
Lauren Bollu
08/06/2024
false
false
0/1
Fiona and Lynette - Read Management PPermissions Advisor;District Office;ManaManagement Planning Team - Iden fy resource
.Ensure familioarity with plan.
ON4UlMGyYk-RCuUrZg98A8gABRUO
Pre-Application Meeting
Pre-Application Proces Not started
Medium
Lauren Bollu
08/06/2024
false
false
1/12
Audited Safety Plan - Advise requiremenPermissions Advisor;District Office
Cultural Impact Assessment and Cultural Monitoring Condi on (thinking around what this condi on might look like - collabora ve process with iwi before the applica on pr
ocess)**Pre-App Mee ng scheduled:
****A endees: Lyne e, Karen, Anna?**
hKPmKAT1ekyJAdYqMvPxVMgABiJ
Iwi Engagement
Pre-Application Proces Not started
Medium
Lauren Bollu
08/06/2024
false
false
0/7
Communication and Engagement Regist District Office
Tuwharetoa and Ngā Hikairo - engagement posi ons of both.
Te Awa Tu
pua Ngā
HauaUenuk
uPatutokotok
oNgā Rangi Cultural Impact Assessment and Cultural Monitoring Condi on (thinking around what this condi on might look like - collabora ve process with iwi before the applica on process)
CebRpliNZEqReSU8Yz1U5sgAEhce
Decision Support Document
To do
Not started
Medium
Lauren Bollu
08/05/2024
11/25/2024
12/13/2024
false
false
0/6
Consulted with applicant;Consulted withPermissions Advisor;Legal ;Policy
DQNoKt2xN0WOsFRo8o6s4sgAP831
Submissions and Hearing RepoTo do
Not started
Medium
Lauren Bollu
08/05/2024
11/11/2024
11/29/2024
false
false
0/5
Iwi feedback is analysed and captured ;KPermissions Advisor;Statutory Planning;Technical Advisory;Legal
Y_0Cl5hcc0WKtQ34D9J9pMgAL9Wo
Hearing Process
To do
Not started
Medium
Lauren Bollu
08/05/2024
10/24/2024
11/08/2024
false
false
0/7
Travel accommodations have been conf Permissions Advisor;Support Officer;Manager
Sec
NlwWAU3WyE-pliJUcVobAsgAFHsQ
Public Notification
To do
Not started
Medium
Lauren Bollu
08/05/2024
09/23/2024
10/25/2024
false
false
0/10
NeonLogic quote obtained and cutoff daPermissions Advisor;Support Officer
Notes: Campaign Monitor as a resource for communica ng with submi ers. Contact Kurt Sharpe for support. Fee of approx
this worth the risk mi ga
on?Guidance on proac ve release: h ps://www.ombudsman.parliament.nz/resources/request-public-submissions-made-discussion-document
9(2)
71bTzOBHEUS2c1pBckgbFsgAG-Aj
Capture Application and Revie To do
Not started
Important
Lauren Bollu
08/05/2024
09/02/2024
09/27/2024
false
false
0/7
Triage application to Permissions Adviso Permissions Advisor;Statutory Processin This dummy board example uses the 27th of September as the date the application is recieved.
(b)(ii)
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Plan name
Whakapapa Application Process
Plan ID
eVAKZB-D_U2w0dgonQpx0MgAGZcn
Date of export
09/05/2024
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