Kia ora,

 

We write to acknowledge receipt of your information request about cost
spent on the 2024 By-Election. Your information request has been processed
on 12 September 2024 and passed on to the relevant team within Council for
a response. The Local Government Official Information and Meetings Act
1987 (LGOIMA) requires that we advise you on whether Council will provide
the requested information as soon as reasonably practicable, and no later
than 20 working days after the day we receive your request.

 

We will respond to you no later than 9 October 2024.

 

Urgent requests

If you have asked for your request to be processed urgently, the team will
try to meet the date you have specified. However it may not always be
possible to meet your timeframe due to staff resourcing, and the size and
complexity of your request.

 

Fees & Charges

There is typically no charge, however the decision to chargewill be made
at Hamilton City Council's discretion and in alignment with our [1]LGOIMA
Charging Policy. If there is a charge to be applied, Hamilton City Council
will notify you prior to incurring the charge. Our management policy
regarding charging is supported by the Ministry of Justice Charging
Guidelines for OIA requests.
You are entitled to three hours free and 20 pages of photocopying free of
charge. After that, charges of $38 per 30 minutes, and 20 cents per page
of photocopying applies. We may also recover any other actual costs, such
as special consultancy fees or other materials. This is set out in our
Fees & Charges Schedule [2]here.

 

Pro-active release of information
One of the key purposes of LGOIMA is to make information more freely
available, which promotes good government and trust and confidence in
public services. Proactively releasing completed OIA requests that may be
of interest to the wider public can help reduce the need for individuals
to make requests for information and it can reduce the work for Council in
responding to requests. Before publishing information personal and other
identifying details are redacted. Generally, where a request relates to a
narrow topic, these requests won't be published. You can search previous
published OIA responses [3]here.

 

COVID-19

There may be delays to OIA responses due to COVID-19 and other seasonal
illness impacting staff capacity both in the OIA team and across our
business. While we will aim to meet out statutory timeframes, a response
to your request may take longer than expected, or the timeframe for
responding to your request may be extended under LGOIMA.

 

Ombudsman

If you are unhappy with our response or our management of your information
request, you have the right to complain to the Office of the Ombudsman.
The Chief Ombudsman recommends contacting us in the first instance to see
if we can resolve the issue before a complaint is made. You can read more
about what help the Ombudsman can provide [4]here.

 

Contact us

If you have any concerns or further questions about your request, please
email us on this email address.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[5]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngaa mihi

Keeley Faulkner

Official Information Coordinator

Legal services

Governance & Assurance Team | Partnerships, communication & Maaori

Email: [6][Hamilton City Council request email]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[7]www.hamilton.govt.nz
[8]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[10]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient, please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

I support flexibility at work. While it suits me to send this email now, I
don’t expect a response outside of your own working hours. 

 

From: Editor <[FOI #28358 email]>
Sent: Wednesday, September 11, 2024 5:28 PM
To: Official Information <[Hamilton City Council request email]>
Subject: Official Information request - Spending on advertising and
promotional material for the 2024 by-elections

 

To whom it may concern at Hamilton City Council,

This is a request for information and documentation as covered by the
Local Government Official Information and Meetings Act 1987 and/or the
Official Information Act 1982.

1. What was the total spending by Hamilton City Council on advertising and
promotional material for the 2024 by-election for the Hamilton East Ward?

2. What was the total spending by Hamilton City Council on advertising and
promotional material for the 2024 by-election for the Kirikiriroa Maaori
Ward?

3. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can a list be provided of all the non-Council
entities that received that funding?

4. For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can a list be provided of all the non-Council
entities that received that funding?

5. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can the dollar amounts paid to each non-Council
entities be provided?

6. For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can the dollar amounts paid to each non-Council
entities be provided?

7. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can subtotals be provided for advertising spending
in the following categories: television, radio, social media, newspapers,
printed material, search engines, billboards and signage?

8. For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can subtotals be provided for advertising
spending in the following categories: television, radio, social media,
newspapers, printed material, search engines, billboards and signage?

Sincerely,

John McDonald (Editor at CityWatch NZ)
[12][email address]

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[13][FOI #28358 email]

Is [14][Hamilton City Council request email] the wrong address for Official
Information requests to Hamilton City Council? If so, please contact us
using this form:
[15]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[16]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. https://storage.googleapis.com/hccproduc...
2. https://hamilton.govt.nz/your-council/fe...
3. https://hamilton.govt.nz/search?Search=&...
4. https://www.ombudsman.parliament.nz/what...
5. http://www.ombudsman.parliament.nz/
6. mailto:[Hamilton City Council request email]
7. http://www.hamilton.govt.nz/
8. http://www.facebook.com/HamiltonCityCoun...
9. http://www.facebook.com/HamiltonCityCoun...
10. http://www.twitter.com/CouncilHamilton
11. http://www.twitter.com/CouncilHamilton
12. mailto:[email address]
13. mailto:[FOI #28358 email]
14. mailto:[Hamilton City Council request email]
15. https://fyi.org.nz/change_request/new?bo...
16. https://fyi.org.nz/help/officers

Kia ora,

 

We refer to your information request below. Hamilton City Council provides
the following response.

 

Your request:

 

1. What was the total spending by Hamilton City Council on advertising and
promotional material for the 2024 by-election for the Hamilton East Ward?
2. What was the total spending by Hamilton City Council on advertising and
promotional material for the 2024 by-election for the Kirikiriroa Maaori
Ward?
3. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can a list be provided of all the non-Council
entities that received that funding?
4. For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can a list be provided of all the non-Council
entities that received that funding?
5. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can the dollar amounts paid to each non-Council
entities be provided?
6. For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can the dollar amounts paid to each non-Council
entities be provided?
7. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can subtotals be provided for advertising spending
in the following categories: television, radio, social media, newspapers,
printed material, search engines, billboards and signage?
8. For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can subtotals be provided for advertising
spending in the following categories: television, radio, social media,
newspapers, printed material, search engines, billboards and signage?

 

Our response:

 

 1. What was the total spending by Hamilton City Council on advertising
and promotional material for the 2024 by-election for the Hamilton
East Ward?
 2. What was the total spending by Hamilton City Council on advertising
and promotional material for the 2024 by-election for the Kirikiriroa
Maaori Ward?
 3. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can a list be provided of all the non-Council
entities that received that funding?
 4. For the total spending by Hamilton City Council on the 2024
Kirikiriroa Maaori Ward by-election, can a list be provided of all the
non-Council entities that received that funding?
 5. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can the dollar amounts paid to each non-Council
entities be provided?
 6. For the total spending by Hamilton City Council on the 2024
Kirikiriroa Maaori Ward by-election, can the dollar amounts paid to
each non-Council entities be provided?

 

Total spending by Total spending by Total spending by
Hamilton City Council Hamilton City Council on Hamilton City Council on
on advertising and the 2024 by-election, the 2024 by-election,
promotional material can a list be provided can the dollar amounts
for the 2024 of all the non-Council paid to each non-Council
by-election entities that received entities be provided
that funding
Hamilton East By-Election
  Total budget: $25000 NZME: NZME: $4732.67

Budget Spent: $24768 Stuff: Stuff: $3424.95

22 Design LTD: 22 Design LTD:

CMYK Print: CMYK Print: $165.60

oOh! Media: oOh! Media: $12481.88

Virtual print: Virtual print: $399

Lumo Digital Lumo Digital: $14415.57

Hamilton Multicultural Hamilton Multicultural
Services Trust: Services Trust: $460.00
Kirikiriroa Maaori Ward By-Election
  Total budget: $10,000 REIA Creative: REIA Creative: $3450.00

Budget Spent: $9675.88 22Design LTD: 22Design LTD: $3346.50

Mediaworks: Mediaworks: $2295.79

Virtual: Virtual: $300.19

Sub60: Sub60: $148.40

   

 

 7. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can subtotals be provided for advertising
spending in the following categories: television, radio, social media,
newspapers, printed material, search engines, billboards and signage?

o television: nil
o radio: $3195.90
o social media: $1730 (Facebook $1330 + translations $400)
o newspapers: $3186
o printed material: $366.36
o search engines: nil
o billboards: $6750
o signage: $8490 (graphic design $2910 + bus shelter signage
$5580)            

      

 8. For the total spending by Hamilton City Council on the 2024
Kirikiriroa Maaori Ward by-election, can subtotals be provided for
advertising spending in the following categories: television, radio,
social media, newspapers, printed material, search engines, billboards
and signage?

 

o television: nil
o radio: $1,996.34
o social media: $7,210 (Facebook $850 + video $3450 + design $2910)
o newspapers: nil
o printed material: $396
o search engines: Google Ads $572.71
o billboards: nil
o signage: nil             

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngaa mihi

Keeley Faulkner

Official Information Coordinator

Legal services

Governance & Assurance Team | Partnerships, communication & Maaori

Email: [2][Hamilton City Council request email]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[3]www.hamilton.govt.nz
[4][IMG][5]Like us on Facebook [6][IMG][7]Follow us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient, please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

I support flexibility at work. While it suits me to send this email now, I
don’t expect a response outside of your own working hours. 

 

From: Official Information <[8][Hamilton City Council request email]>
Sent: Thursday, September 12, 2024 10:24 AM
To: Editor <[9][FOI #28358 email]>
Cc: Official Information <[10][Hamilton City Council request email]>
Subject: Acknowledgement - LGOIMA 425658 - 2024 by-elections

 

Kia ora,

 

We write to acknowledge receipt of your information request about cost
spent on the 2024 By-Election. Your information request has been processed
on 12 September 2024 and passed on to the relevant team within Council for
a response. The Local Government Official Information and Meetings Act
1987 (LGOIMA) requires that we advise you on whether Council will provide
the requested information as soon as reasonably practicable, and no later
than 20 working days after the day we receive your request.

 

We will respond to you no later than 9 October 2024.

 

Urgent requests

If you have asked for your request to be processed urgently, the team will
try to meet the date you have specified. However it may not always be
possible to meet your timeframe due to staff resourcing, and the size and
complexity of your request.

 

Fees & Charges

There is typically no charge, however the decision to chargewill be made
at Hamilton City Council's discretion and in alignment with our [11]LGOIMA
Charging Policy. If there is a charge to be applied, Hamilton City Council
will notify you prior to incurring the charge. Our management policy
regarding charging is supported by the Ministry of Justice Charging
Guidelines for OIA requests.
You are entitled to three hours free and 20 pages of photocopying free of
charge. After that, charges of $38 per 30 minutes, and 20 cents per page
of photocopying applies. We may also recover any other actual costs, such
as special consultancy fees or other materials. This is set out in our
Fees & Charges Schedule [12]here.

 

Pro-active release of information
One of the key purposes of LGOIMA is to make information more freely
available, which promotes good government and trust and confidence in
public services. Proactively releasing completed OIA requests that may be
of interest to the wider public can help reduce the need for individuals
to make requests for information and it can reduce the work for Council in
responding to requests. Before publishing information personal and other
identifying details are redacted. Generally, where a request relates to a
narrow topic, these requests won't be published. You can search previous
published OIA responses [13]here.

 

COVID-19

There may be delays to OIA responses due to COVID-19 and other seasonal
illness impacting staff capacity both in the OIA team and across our
business. While we will aim to meet out statutory timeframes, a response
to your request may take longer than expected, or the timeframe for
responding to your request may be extended under LGOIMA.

 

Ombudsman

If you are unhappy with our response or our management of your information
request, you have the right to complain to the Office of the Ombudsman.
The Chief Ombudsman recommends contacting us in the first instance to see
if we can resolve the issue before a complaint is made. You can read more
about what help the Ombudsman can provide [14]here.

 

Contact us

If you have any concerns or further questions about your request, please
email us on this email address.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[15]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngaa mihi

Keeley Faulkner

Official Information Coordinator

Legal services

Governance & Assurance Team | Partnerships, communication & Maaori

Email: [16][Hamilton City Council request email]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[17]www.hamilton.govt.nz
[18]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[20]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient, please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

I support flexibility at work. While it suits me to send this email now, I
don’t expect a response outside of your own working hours. 

 

From: Editor <[22][FOI #28358 email]>
Sent: Wednesday, September 11, 2024 5:28 PM
To: Official Information <[23][Hamilton City Council request email]>
Subject: Official Information request - Spending on advertising and
promotional material for the 2024 by-elections

 

To whom it may concern at Hamilton City Council,

This is a request for information and documentation as covered by the
Local Government Official Information and Meetings Act 1987 and/or the
Official Information Act 1982.

1. What was the total spending by Hamilton City Council on advertising and
promotional material for the 2024 by-election for the Hamilton East Ward?

2. What was the total spending by Hamilton City Council on advertising and
promotional material for the 2024 by-election for the Kirikiriroa Maaori
Ward?

3. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can a list be provided of all the non-Council
entities that received that funding?

4. For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can a list be provided of all the non-Council
entities that received that funding?

5. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can the dollar amounts paid to each non-Council
entities be provided?

6. For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can the dollar amounts paid to each non-Council
entities be provided?

7. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can subtotals be provided for advertising spending
in the following categories: television, radio, social media, newspapers,
printed material, search engines, billboards and signage?

8. For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can subtotals be provided for advertising
spending in the following categories: television, radio, social media,
newspapers, printed material, search engines, billboards and signage?

Sincerely,

John McDonald (Editor at CityWatch NZ)
[24][email address]

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[25][FOI #28358 email]

Is [26][Hamilton City Council request email] the wrong address for Official
Information requests to Hamilton City Council? If so, please contact us
using this form:
[27]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[28]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. mailto:[Hamilton City Council request email]
3. http://www.hamilton.govt.nz/
4. http://www.facebook.com/HamiltonCityCoun...
5. http://www.facebook.com/HamiltonCityCoun...
6. http://www.twitter.com/CouncilHamilton
7. http://www.twitter.com/CouncilHamilton
8. mailto:[Hamilton City Council request email]
9. mailto:[FOI #28358 email]
10. mailto:[Hamilton City Council request email]
11. https://storage.googleapis.com/hccproduc...
12. https://hamilton.govt.nz/your-council/fe...
13. https://hamilton.govt.nz/search?Search=&...
14. https://www.ombudsman.parliament.nz/what...
15. http://www.ombudsman.parliament.nz/
16. mailto:[Hamilton City Council request email]
17. http://www.hamilton.govt.nz/
18. http://www.facebook.com/HamiltonCityCoun...
19. http://www.facebook.com/HamiltonCityCoun...
20. http://www.twitter.com/CouncilHamilton
21. http://www.twitter.com/CouncilHamilton
22. mailto:[FOI #28358 email]
23. mailto:[Hamilton City Council request email]
24. mailto:[email address]
25. mailto:[FOI #28358 email]
26. mailto:[Hamilton City Council request email]
27. https://fyi.org.nz/change_request/new?bo...
28. https://fyi.org.nz/help/officers

Kia ora,

 

We refer to your information request below. Hamilton City Council provides
the following response.

 

Your request:

 

Regarding the responses, can the following be clarified for the radio
spend in both by-elections?
For the total spending by Hamilton City Council on the 2024 Hamilton East
Ward by-election, can each of the entities receiving radio funding be
identified with the corresponding amounts spent on each entity?
For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can each of the entities receiving radio funding
be identified with the corresponding amounts spent on each entity?
Regarding the 2024 Hamilton East Ward by-election, What was the spend to
22 Design LTD?
(Checking if the missing value is a copying error?)

 

Our response:

 

 1. For the total spending by Hamilton City Council on the 2024 Hamilton
East Ward by-election, can each of the entities receiving radio
funding be identified with the corresponding amounts spent on each
entity?

 

We spent $3195.90 with NZME (The Hits, ZM, Newstalk ZB and Coast).

 

 2. For the total spending by Hamilton City Council on the 2024
Kirikiriroa Maaori Ward by-election, can each of the entities
receiving radio funding be identified with the corresponding amounts
spent on each entity?

 

We spent $1996.34 with Mediaworks (Mai FM).

 

 3. Regarding the 2024 Hamilton East Ward by-election, what was the spend
to 22 Design LTD?

 

We spent $2910 with our graphic designer, 22 Design LTD.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngaa mihi

Keeley Faulkner

Official Information Coordinator

Legal services

Governance & Assurance Team | Partnerships, communication & Maaori

Email: [2][Hamilton City Council request email]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[3]www.hamilton.govt.nz
[4]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[6]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient, please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

I support flexibility at work. While it suits me to send this email now, I
don’t expect a response outside of your own working hours. 

 

 

 

From: Editor <[8][FOI #28358 email]>
Sent: Monday, October 7, 2024 5:17 PM
To: Official Information <[9][Hamilton City Council request email]>
Subject: Re: Final response - LGOIMA 425658 - John Macdonald - 2024
by-elections

 

To Hamilton City Council,

Regarding the responses, can the following be clarified for the radio
spend in both by-elections?

For the total spending by Hamilton City Council on the 2024 Hamilton East
Ward by-election, can each of the entities receiving radio funding be
identified with the corresponding amounts spent on each entity?

For the total spending by Hamilton City Council on the 2024 Kirikiriroa
Maaori Ward by-election, can each of the entities receiving radio funding
be identified with the corresponding amounts spent on each entity?

Regarding the 2024 Hamilton East Ward by-election, What was the spend to
22 Design LTD?
(Checking if the missing value is a copying error?)

Sincerely,

John McDonald

show quoted sections