Anthony Steadman
From:
Marty Grenfell <[email address]>
Sent:
Tuesday, 11 March 2025 10:06 am
To:
Mayor Mahé Drysdale
Subject:
FW: Latte's
Attachments:
Lattes
.xlsx
Attachment Withheld
Hi Mahe
Attached is background in relation to the provision of coffee and tea for staff and
Happy to discuss.
Regards
Marty Grenfell | Chief Executive
Tauranga City Council | 07 5777 017 | | [email address] | www.tauranga.govt.nz
From: Alastair McNeil <[email address]>
Sent: Thursday, February 27, 2025 12:03 PM
To: Marty Grenfell <[email address]>
Subject: Latte's and
Hi Marty
Coming back to you regarding the cost of coffee in 90D and
- I understand these
topics have been raised in public by the Deputy Mayor as areas where the Chief Executive may wish
to scrutinise expenditure.
Enclosed are high level values, & an abbreviated summary. Note that both have also been subject to
competitive tendering processes.
Let me know if you have any questions.
Coffee:
A contract is currently being negotiated with Officemax for the provision of coffee in 90 Devonport
Road, using terms similar to that of Cameron Road and Spring St.
While most floors currently and in future will use instant coffee, the exception will be that of Level 5 in
90D where coffee beans are proposed to be used with coffee machines - this is a deliberate move
1
designed to encourage collaboration and build community across teams using the shared space to
full effect.
The estimated cost of a cup of coffee on level 5 will be 70 cents each (including coffee machine hire), while a
standard instant cup of coffee will cost 40 cents on other floors.
The contracted cost is (estimated to be) over 5 years, $93,000 per annum for the machine / coffee
beans. This is based on one cup per person per day (incorporating remote working / weekly demand
changes etc).
Assuming Council wanted to stop offering coffee bean /machines in 90 Devonport, the maximum
saving would be $66,000 per annum, assuming the machines were replaced with a standard instant
coffee.
Warm regards | Nga mihi
2
Alastair McNeil
| General Manager, Corporate Services | Tauranga City Council | 07 577 7152 | 027 218 3277 |
3
Anthony Steadman
From:
Barbara Dempsey
Sent:
Monday, 24 February 2025 9:34 am
To:
Cr Morris
Subject:
RE: Tender details
Certainly I will get you a copy
From: Councillor Morris
Sent: Monday, February 24, 2025 8:42 AM
To: Barbara Dempsey
Subject: Re: Tender details
Morning Barbara,
May we have a copy of the contract please?
Steve Morris | Pāpāmoa Councillor
Tauranga City Council | 021 0900 1817 |
[email address] | www.tauranga.govt.nz
From: Councillor Morris
Sent: Thursday, February 20, 2025 4:00:28 PM
To: EM Requests <[email address]>
Subject: Tender details
Hi team, may I have more details on this tender please?
1
Steve Morris | Pāpāmoa Councillor
Tauranga City Council | 021 0900 1817 |
[email address] | www.tauranga.govt.nz
2
Anthony Steadman
From:
Sarah Swan on behalf of Barbara Dempsey
Sent:
Friday, 21 February 2025 5:35 pm
To:
Cr Morris
Cc:
EM Requests
Subject:
RE: Tender details
Hi Steve
This contract is for the supply of coffee and machines at the new Council building at Devonport Road as Council staff are
provided with hot drink options in the office buildings. The annual cost of the contract is approximately $93,000 and the
initial contract is for a three year term, with an optional extension of 1 + 1. We are receiving the coffee machines at no
cost and we pay for the coffee that is used, if we use more or less than currently used we would pay at the discounted
rate, dependant on usage
Regards
Barbara Dempsey | General Manager: Community Services
Tauranga City Council | 07 577 7000 | 027 705 4775 | [email address] | www.tauranga.govt.nz
NOTE: Make flexibility work! If you receive this message outside your normal working hours, please note that I am sending it at a time
that is flexible for me - I am not expecting you to respond until your normal working hours.
From: Councillor Morris <[email address]>
Sent: Thursday, February 20, 2025 4:00 PM
To: EM Requests <[email address]>
Subject: Tender details
Hi team, may I have more details on this tender please?
1
Steve Morris | Pāpāmoa Councillor
Tauranga City Council | 021 0900 1817 |
[email address] | www.tauranga.govt.nz
2
Anthony Steadman
From:
Sanjana France <[email address]>
Sent:
Monday, 12 August 2024 9:28 am
To:
Councillor Baker; .Elected Members
Cc:
Monique Etherington
Subject:
RE: Feedback on Councillors' Lounge
Mōrena Cr Baker
Appreciate your feedback.
We’re underway with organising a coffee machine
A printer will also be relocated to the lounge from the Mount Hub when it closes later this month.
Ngā mihi nui
Sanjana
From: Councillor Baker <[email address]>
Sent: Monday, August 12, 2024 9:12 AM
To: Sanjana France <[email address]>; .Elected Members <[email address]>
Cc: Monique Etherington <[email address]>
Subject: Re: Feedback on Councillors' Lounge
More a Sanjana,
I love the space and only added extras I would suggest (more as nice to haves) are easier access to a wharepaku and
coffee machine
Nga manaakitanga
Get Outlook for iOS
From: Sanjana France <[email address]>
Sent: Monday, August 12, 2024 9:08:21 AM
To: .Elected Members <[email address]>
Cc: Monique Etherington <[email address]>
Subject: Feedback on Councillors' Lounge
Mōrena koutou
Our 90 Devonport Road transition team are interested in how you’re finding your current Councillors’ Lounge.
Are you using the space for informal catch ups, for docking your laptops and working, or would tweaks to its set up and
facilities make it more useful for you?
If you have any feedback over the coming weeks, please let me know and I’ll pass it on.
Have a great start to the week.
4
Ngā mihi nui
Sanjana
Sanjana France (she/her) | Senior Advisor: Elected Members | Chief Executive’s Office
Tauranga City Council | Mobile 027 221 6798
[email address] | www.tauranga.govt.nz
5
Anthony Steadman
From:
Councillor Baker <[email address]>
Sent:
Wednesday, 7 August 2024 11:39 am
To:
Sanjana France
Subject:
RE: What is wrong with the meter readers?
Kia ora Sanjana,
That is such great news about the coffee machine too!! Lol
From: Sanjana France <[email address]>
Sent: Wednesday, August 7, 2024 10:19 AM
To: Councillor Baker <[email address]>
Subject: RE: What is wrong with the meter readers?
Mōrena Cr Baker
Hope you’re well this morning.
On a separate note, we’re underway with organising a coffee machine for the Councillors’ Lounge as discussed
Ngā mihi
Sanjana
Sanjana France (she/her) | Senior Advisor: Elected Members | Chief Executive’s Office
Tauranga City Council | Mobile 027 221 6798
[email address] | www.tauranga.govt.nz
6
7
