Data logging of Students internet usage
Mr Murphy made this Official Information request to Alfriston College
The request was successful.
From: Mr Murphy
Dear Alfriston College,
This is a request for information, made under ss 4 and 5 of the
Official Information Act 1982 (“the Act”). I therefore would like
the following information;
1. How internet usage of students is stored.
2. How does the school or it's networks block or restrict access to the internet
3. Can teachers access students files.
4. Can the school or it's network admins in any way change, edit, or influence any sites accessed by students.
5. Any internal discussions or documents about or related to Data logging of Students internet usage.
6. How much does the school pay for it's internet bandwidth.
7. What is the school's policy for Tor.
8. What is the school's policy for VPNs.
9. What is the school's policy for 'Yik Yak' a social network.
I also request any internal discussions or documents about or related to the questions/subjects above.
Please CONFIRM receipt of this email to prevent unnecessary
follow-up emails and extensions being requested.
------------------------------------------------------------------------------------------------------------------
As required by s12(1) of the Act, I am a New Zealand citizen. I
will provide confirmation of this, if required. However, since all
of our correspondence will be published on the FYI.org.nz site, I
will only do so over the phone or email, with which you provide.
This would only be for the purpose of citizenship confirmation, and
nothing further related to this request.
As required by s13(c) of the Act, if this request “has not been
made … to the appropriate department or Minister of the Crown or
organisation or local authority”, it is your duty to give
reasonable assistance to me to direct my request to the appropriate
department or Minister of the Crown or organisation or local
authority.
Further to the above statutory requirement, under s14 of the Act,
if the information I seek is either not held or you believe it is
more closely connected with another department or Minister of the
Crown or organisation, or of a local authority you shall promptly,
and in any case not later than 10 working days after the day on
which the request is received, transfer the request to the other
department or Minister of the Crown or organisation, or to that
local authority, AND inform me accordingly.
As required under s15A of the Act, if you believe that a time
extension is warranted for this request, you must under
ss15A(2),(3) and (4) give notice to me of this extension within 20
working days after the day on which my request was received. In
that notice, you should state; the period of the extension, give
reasons for the extension and remind me of my right to complain to
the Ombudsman under s28(3). Finally, the extension must be for a
reasonable time, having regards to the circumstances.
As required by s18B of the Act, you must consider consulting me
before refusing my request under the provisions of ss18(e) and (f)
which relate to a document not being able to be found or existing
or where substantial collation and research would be required for
my current request.
As required by s19(a)(i), you must provide reasons if you refuse
any parts of this request.
I will, if required, complain to the Ombudsman, as is my right
under s28(3) of the Act, if any of the above statutory requirements
on you are not complied with. Further to this, if your reply is not
“as soon as reasonably practicable, and in any case not later than
20 working days after the day on which the request is received” as
required under s15(1) of the Act, I will also complain to the
Ombudsman.
This request is made through the site FYI.org.nz. All
correspondence will be automatically forwarded to me through the
site and published online immediately. I require, where
appropriate, all electronic copies of all documents in your
response. For more information on how the site works, please visit
www.fyi.org.nz/help/about.
Yours faithfully,
Mr Murphy
From: Robert Solomone
Alfriston College
Dear Mr Murphy
Thank you for your interest in our College.
Below are some initial responses to your request.
As part of our ICT contract, Internet usage of our students is monitored and managed by our external contractor, New Era Limited.
1. How internet usage of students is stored.
New Era manages our own servers which stores only school related student work and appropriate activity for the duration of the school year.
2. How does the school or it's networks block or restrict access to the internet
Our contractor manages this using their expertise and resources as they see fit in consultation with school leadership.
3. Can teachers access students files.
Teachers have access to student files stored on our servers.
4. Can the school or it's network admins in any way change, edit, or influence any sites accessed by students.
Access to sites are strictly monitored and managed.
5. Any internal discussions or documents about or related to Data logging of Students internet usage.
NA
6. How much does the school pay for it's internet bandwidth.
We pay CallPlus about $560 per month.
7. What is the school's policy for Tor.
Strict monitoring and restricted access.
8. What is the school's policy for VPNs.
No VPNs.
9. What is the school's policy for 'Yik Yak' a social network.
No access to Yik Yak and like social networking sites on school devices and related activities.
Kind regards
Robert Solomone
School Leader
-----Original Message-----
From: Jolie Kay
Sent: Tuesday, December 15, 2015 11:32 AM
To: Robert Solomone <[email address]>
Subject: FW: Official Information Act request - Data logging of Students internet usage
Importance: High
Jolie Kay-Cassin
Human Resources Leader, Alfriston College
550 Porchester Road, Randwick Park, AUCKLAND 2105 PO Box 75 448, Manurewa, AUCKLAND 2243
Ph: +64 9 269 0080 ext 805 Fax: +64 9 269 0083
Email: [email address]
-----Original Message-----
From: Reception
Sent: Tuesday, 15 December 2015 8:04 a.m.
To: Jolie Kay
Subject: FW: Official Information Act request - Data logging of Students internet usage
-----Original Message-----
From: Mr Murphy [mailto:[OIA #3468 email]]
Sent: Sunday, 13 December 2015 12:53 a.m.
To: Reception
Subject: Official Information Act request - Data logging of Students internet usage
Dear Alfriston College,
This is a request for information, made under ss 4 and 5 of the Official Information Act 1982 (“the Act”). I therefore would like the following information;
1. How internet usage of students is stored.
2. How does the school or it's networks block or restrict access to the internet 3. Can teachers access students files.
4. Can the school or it's network admins in any way change, edit, or influence any sites accessed by students.
5. Any internal discussions or documents about or related to Data logging of Students internet usage.
6. How much does the school pay for it's internet bandwidth.
7. What is the school's policy for Tor.
8. What is the school's policy for VPNs.
9. What is the school's policy for 'Yik Yak' a social network.
I also request any internal discussions or documents about or related to the questions/subjects above.
Please CONFIRM receipt of this email to prevent unnecessary follow-up emails and extensions being requested.
------------------------------------------------------------------------------------------------------------------
As required by s12(1) of the Act, I am a New Zealand citizen. I will provide confirmation of this, if required. However, since all of our correspondence will be published on the FYI.org.nz site, I will only do so over the phone or email, with which you provide.
This would only be for the purpose of citizenship confirmation, and nothing further related to this request.
As required by s13(c) of the Act, if this request “has not been made … to the appropriate department or Minister of the Crown or organisation or local authority”, it is your duty to give reasonable assistance to me to direct my request to the appropriate department or Minister of the Crown or organisation or local authority.
Further to the above statutory requirement, under s14 of the Act, if the information I seek is either not held or you believe it is more closely connected with another department or Minister of the Crown or organisation, or of a local authority you shall promptly, and in any case not later than 10 working days after the day on which the request is received, transfer the request to the other department or Minister of the Crown or organisation, or to that local authority, AND inform me accordingly.
As required under s15A of the Act, if you believe that a time extension is warranted for this request, you must under
ss15A(2),(3) and (4) give notice to me of this extension within 20 working days after the day on which my request was received. In that notice, you should state; the period of the extension, give reasons for the extension and remind me of my right to complain to the Ombudsman under s28(3). Finally, the extension must be for a reasonable time, having regards to the circumstances.
As required by s18B of the Act, you must consider consulting me before refusing my request under the provisions of ss18(e) and (f) which relate to a document not being able to be found or existing or where substantial collation and research would be required for my current request.
As required by s19(a)(i), you must provide reasons if you refuse any parts of this request.
I will, if required, complain to the Ombudsman, as is my right under s28(3) of the Act, if any of the above statutory requirements on you are not complied with. Further to this, if your reply is not “as soon as reasonably practicable, and in any case not later than
20 working days after the day on which the request is received” as required under s15(1) of the Act, I will also complain to the Ombudsman.
This request is made through the site FYI.org.nz. All correspondence will be automatically forwarded to me through the site and published online immediately. I require, where appropriate, all electronic copies of all documents in your response. For more information on how the site works, please visit www.fyi.org.nz/help/about.
Yours faithfully,
Mr Murphy
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hide quoted sections
From: Robert Solomone
Alfriston College
Some additional detail:
1. Internet usage is stored on a FortiAnalyzer, a device purchased by the school to log and report on internet traffic of all users.
2. We use FortiGate, a firewall purchased by the school to control all connections coming in and out of the school.
3. Yes, Usually by request to the network administrator but teachers have access to the student's google drives' when the 'sharing' process is utilised.
4. This question varies a lot, what do you mean by this?
Can we change the way facebook is accessed? Can we change the way students log into office 365 via SSO?
We can block students access altogether if need be.
5. With Fortigate, monthly and weekly reports are generated and sent out to specific staff who deal with any malicious content or overuse that is found.
6. Nothing, the school is on N4L as provided by the government.
7. We don't endorse it at all, any student or staff found using Tor will be dealt with as decided by school administration
8. Under the cybersafety agreement that students and staff sign, this is considered bypassing the firewall and filtering and are also dealt with by School Administration
9. The school itself blocks Yik Yak via any internal networks. Students of course can use their own mobile data (3G/4G) to get around this, but a geofencing block has been setup by Yik Yak themselves to block anyone in the vicinity of the school from accessing it. This is to prevent bullying as that is what the app is commonly known for.
-----Original Message-----
From: Robert Solomone
Sent: Monday, January 18, 2016 3:57 PM
To: '[OIA #3468 email]' <[OIA #3468 email]>
Subject: RE: Official Information Act request - Data logging of Students internet usage
Dear Mr Murphy
Thank you for your interest in our College.
Below are some initial responses to your request.
As part of our ICT contract, Internet usage of our students is monitored and managed by our external contractor, New Era Limited.
1. How internet usage of students is stored.
New Era manages our own servers which stores only school related student work and appropriate activity for the duration of the school year.
2. How does the school or it's networks block or restrict access to the internet Our contractor manages this using their expertise and resources as they see fit in consultation with school leadership.
3. Can teachers access students files.
Teachers have access to student files stored on our servers.
4. Can the school or it's network admins in any way change, edit, or influence any sites accessed by students.
Access to sites are strictly monitored and managed.
5. Any internal discussions or documents about or related to Data logging of Students internet usage.
NA
6. How much does the school pay for it's internet bandwidth.
We pay CallPlus about $560 per month.
7. What is the school's policy for Tor.
Strict monitoring and restricted access.
8. What is the school's policy for VPNs.
No VPNs.
9. What is the school's policy for 'Yik Yak' a social network.
No access to Yik Yak and like social networking sites on school devices and related activities.
Kind regards
Robert Solomone
School Leader
-----Original Message-----
From: Jolie Kay
Sent: Tuesday, December 15, 2015 11:32 AM
To: Robert Solomone <[email address]>
Subject: FW: Official Information Act request - Data logging of Students internet usage
Importance: High
Jolie Kay-Cassin
Human Resources Leader, Alfriston College
550 Porchester Road, Randwick Park, AUCKLAND 2105 PO Box 75 448, Manurewa, AUCKLAND 2243
Ph: +64 9 269 0080 ext 805 Fax: +64 9 269 0083
Email: [email address]
-----Original Message-----
From: Reception
Sent: Tuesday, 15 December 2015 8:04 a.m.
To: Jolie Kay
Subject: FW: Official Information Act request - Data logging of Students internet usage
-----Original Message-----
From: Mr Murphy [mailto:[OIA #3468 email]]
Sent: Sunday, 13 December 2015 12:53 a.m.
To: Reception
Subject: Official Information Act request - Data logging of Students internet usage
Dear Alfriston College,
This is a request for information, made under ss 4 and 5 of the Official Information Act 1982 (“the Act”). I therefore would like the following information;
1. How internet usage of students is stored.
2. How does the school or it's networks block or restrict access to the internet 3. Can teachers access students files.
4. Can the school or it's network admins in any way change, edit, or influence any sites accessed by students.
5. Any internal discussions or documents about or related to Data logging of Students internet usage.
6. How much does the school pay for it's internet bandwidth.
7. What is the school's policy for Tor.
8. What is the school's policy for VPNs.
9. What is the school's policy for 'Yik Yak' a social network.
I also request any internal discussions or documents about or related to the questions/subjects above.
Please CONFIRM receipt of this email to prevent unnecessary follow-up emails and extensions being requested.
------------------------------------------------------------------------------------------------------------------
As required by s12(1) of the Act, I am a New Zealand citizen. I will provide confirmation of this, if required. However, since all of our correspondence will be published on the FYI.org.nz site, I will only do so over the phone or email, with which you provide.
This would only be for the purpose of citizenship confirmation, and nothing further related to this request.
As required by s13(c) of the Act, if this request “has not been made … to the appropriate department or Minister of the Crown or organisation or local authority”, it is your duty to give reasonable assistance to me to direct my request to the appropriate department or Minister of the Crown or organisation or local authority.
Further to the above statutory requirement, under s14 of the Act, if the information I seek is either not held or you believe it is more closely connected with another department or Minister of the Crown or organisation, or of a local authority you shall promptly, and in any case not later than 10 working days after the day on which the request is received, transfer the request to the other department or Minister of the Crown or organisation, or to that local authority, AND inform me accordingly.
As required under s15A of the Act, if you believe that a time extension is warranted for this request, you must under
ss15A(2),(3) and (4) give notice to me of this extension within 20 working days after the day on which my request was received. In that notice, you should state; the period of the extension, give reasons for the extension and remind me of my right to complain to the Ombudsman under s28(3). Finally, the extension must be for a reasonable time, having regards to the circumstances.
As required by s18B of the Act, you must consider consulting me before refusing my request under the provisions of ss18(e) and (f) which relate to a document not being able to be found or existing or where substantial collation and research would be required for my current request.
As required by s19(a)(i), you must provide reasons if you refuse any parts of this request.
I will, if required, complain to the Ombudsman, as is my right under s28(3) of the Act, if any of the above statutory requirements on you are not complied with. Further to this, if your reply is not “as soon as reasonably practicable, and in any case not later than
20 working days after the day on which the request is received” as required under s15(1) of the Act, I will also complain to the Ombudsman.
This request is made through the site FYI.org.nz. All correspondence will be automatically forwarded to me through the site and published online immediately. I require, where appropriate, all electronic copies of all documents in your response. For more information on how the site works, please visit www.fyi.org.nz/help/about.
Yours faithfully,
Mr Murphy
-------------------------------------------------------------------
This is an OIA request done via the FYI website.
Please do not send progress updates as PDF files.
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an OIA officer, please ask your web manager to link to us from your organisation's OIA page.
-------------------------------------------------------------------
______________________________________________________________________________
This email has been filtered by SMX.
For more information visit http://smxemail.com
______________________________________________________________________________
hide quoted sections
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