Dear Brendan
On behalf of the Director-General of the Department of Conservation, I confirm receipt of your request for official information. Your request has been forwarded to the relevant business group for processing. You will receive a reply in accordance with the requirements of the Official Information Act 1982.
Yours sincerely
Alan Moran
for Director-General

-----Original Message-----
From: Brendan Smith [mailto:[FYI request #5178 email]]
Sent: Tuesday, 3 January 2017 3:46 p.m.
To: OIA <[DOC request email]>
Subject: Official Information request - Loch Katrine Huts

Dear Department of Conservation,

I would like to request the following information regarding the 3 huts at Loch Katrine, built by the Loch Katrine Association with the permission of DOC:

1) Information regarding the number of paid bookings that have been made by the public (i.e. not the hut owners or those who are able to get preferred rates) for the 3 Loch Katrine huts since they have been built. In addition to this please provide details of the total cabin fees charged since the huts were built.

I would also appreciate if, for the last 5 years the bookings could be broken down by each hut, showing the number of bookings as well as the days stayed (by the public) for each month during the period beginning 1 January 2012 to 31 December 2016. I would also appreciate details of the number of occupants and the amounts paid for each of these stays.

If this information is not available, could you please explain why it is not available, and why DOC has not requested a copy of these records under Schedule 3 of the Concession Document dated 22 March 2004 (the "Lease")

2) Information regarding the number of instances since the huts were built that the public has been refused access to the cabins and the reasons for each of these refusals. To the extent this information is unavailable to DOC, could you please explain why this information has not been requested by DOC (under Schedule 3 of the Lease) in order to monitor the compliance with the Lease by the Concessionaire.

3) Proof of, and details of, the annual audit conducted on the Concessionaire’s bank account where all fees collected from the cabin is banked. To the extent this information is not accessible to DOC (as the concessionaire holds this information), could you please provide an explanation as to how DOC is ensuring the condition in Schedule 3 of the Lease is being complied with.

I would also appreciate if you could provide details of the amount spent on the purposes listed in Schedule 3 of the Lease, including details of all spending on maintenance, enhancement/protection projects, and any other spending that has been approved by the Area Manager North Canterbury.

Could you please also explain how DOC is ensuring the money generated from the cabins is spent on the purposes listed in Schedule 3 of the Lease.

4) Details of the current cabin fees as agreed by and approved by DOC, and the date these fees were approved. I would also appreciate details of any previous agreed fees and the dates these fees were effective from and to.

Yours faithfully,

Brendan Smith

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Kia ora

 

Please find attached the Department of Conservation's reply to the
Official Information request regarding the Loch Katrine Huts.

 

Nga mihi

Wendy Osborne

 

Wendy Osborne

Personal Assistant
Department of Conservation—Te Papa Atawhai
03 371 3738 | VPN 5438

 

 [1]http://intranet/Global/Uploads/Images/1R...

 

-----Original Message-----

From: Brendan Smith
[[2]mailto:[FOI #5178 email]]

Sent: Tuesday, 3 January 2017 3:46 p.m.

To: OIA <[3][DOC request email]>

Subject: Official Information request - Loch Katrine Huts

 

Dear Department of Conservation,

 

I would like to request the following information regarding the 3 huts at
Loch Katrine, built by the Loch Katrine Association with the permission of
DOC:

 

1) Information regarding the number of paid bookings that have been made
by the public (i.e. not the hut owners or those who are able to get
preferred rates) for the 3 Loch Katrine huts since they have been built. 
In addition to this please provide details of the total cabin fees charged
since the huts were built.

 

I would also appreciate if, for the last 5 years the bookings could be
broken down by each hut, showing the number of bookings as well as the
days stayed (by the public) for each month during the period beginning 1
January 2012 to 31 December 2016.  I would also appreciate details of the
number of occupants and the amounts paid for each of these stays.

 

If this information is not available, could you please explain why it is
not available, and why DOC has not requested a copy of these records under
Schedule 3 of the Concession Document dated 22 March 2004 (the "Lease")

 

2) Information regarding the number of instances since the huts were built
that the public has been refused access to the cabins and the reasons for
each of these refusals.  To the extent this information is unavailable to
DOC, could you please explain why this information has not been requested
by DOC (under Schedule 3 of the Lease) in order to monitor the compliance
with the Lease by the Concessionaire.

 

3) Proof of, and details of, the annual audit conducted on the
Concessionaire’s bank account where all fees collected from the cabin is
banked.  To the extent this information is not accessible to DOC (as the
concessionaire holds this information), could you please provide an
explanation as to how DOC is ensuring the condition in Schedule 3 of the
Lease is being complied with.

 

I would also appreciate if you could provide details of the amount spent
on the purposes listed in Schedule 3 of the Lease, including details of
all spending on maintenance, enhancement/protection projects, and any
other spending that has been approved by the Area Manager North
Canterbury. 

 

Could you please also explain how DOC is ensuring the money generated from
the cabins is spent on the purposes listed in Schedule 3 of the Lease.

 

4) Details of the current cabin fees as agreed by and approved by DOC, and
the date these fees were approved.  I would also appreciate details of any
previous agreed fees and the dates these fees were effective from and to.

 

Yours faithfully,

 

Brendan Smith

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[4][FOI #5178 email]

 

Is [5][DOC request email] the wrong address for Official Information requests
to Department of Conservation? If so, please contact us using this form:

[6]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[7]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

 

Caution - This message and accompanying data may contain information that
is confidential or subject to legal privilege. If you are not the intended
recipient you are notified that any use, dissemination, distribution or
copying of this message or data is prohibited. If you received this email
in error, please notify us immediately and erase all copies of the message
and attachments. We apologise for the inconvenience. Thank you.

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