NAPIER CITY COUNCIL
Civic Building
231 Hastings Street, Napier
Phone: (06) 835 7579
www.napier.govt.nz
Ordinary Meeting of Council
OPEN
MINUTES
Meeting Date:
Wednesday 27 September 2017
Time:
3.30pm-4.22pm
Venue:
School Hall,
Napier Girls’ High School,
Clyde Road, Bluff Hill,
Napier
Present:
The Mayor (In the Chair), Councillors Boag, Brosnan,
Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor,
White, Wise and Wright
Chief Executive, Director Community Services, Director City
Services, Director Infrastructure Services, Director Finance,
Director City Strategy, Manager Communications, Manager
In Attendance:
Regulatory Solutions, Policy Planner, Strategic Planning Lead,
Manager Business Transformation and Excellence, Manager
City Development
Ordinary Meeting of Council – 27 September 2017 – Open Minutes
APOLOGIES
Nil
CONFLICTS OF INTEREST
Nil
PUBLIC FORUM
Mr Selwyn Hawthorne spoke to his petition on the Re-instatement of the War Memorial
and Eternal Flame and presented a written submission that he tabled with Councillors. He
also noted the apology of Peter Grant of the Taradale RSA and following his submission
recited the Ode. In particular he spoke regarding:
- Public unease of consultation on the original decision to remove the War Memorial
aspects out of the building and change the name.
- The importance of War Memorials; they are a place of respect and mana and exist in
perpetuity.
- The History of the War Memorial Hall.
- Napier’s War Memorial Hall was a place of respect to all those who lost their lives.
- That there should be open and meaningful consultation with the public on design and
on the name.
There were no questions from Councillors.
Dr Robin Gwynn, and Mike McNab from First Union, spoke to their petition on Easter
Sunday Trading. In particular, Dr Gwynn spoke regarding:
- That the process Council undertook to reach their decision was unfair and Council did
not fully consult with all key stakeholders, in particular the churches, and the retail
workers. The timing of the consultation, at a very busy time for churches, made it
difficult for churches to be involved.
- Council should reconsider their decision by undertaking a new process, in particular,
which is a fair and balanced process – in which the key stakeholders are all consulted
with, and in a way that they can fully participate.
Mr McNab, from First Union spoke regarding:
- His organisation had received no contact from Council despite Council advising that
they had in fact emailed the organisation.
- Retail workers want a fair say.
In response to questions raised by Councillors, it was clarified by the petitioners that:
- Any new consultation should be undertaken away from December, which is a busy
time for churches, but in time to meet legislative deadlines for the decision to take
effect next Easter.
- It was unknown how many retail workers were represented by the Union, but the
Union representative would find this information out and provide it to Council.
ANNOUNCEMENTS BY THE MAYOR
Nil
ANNOUNCEMENTS BY THE MANAGEMENT
Nil
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
CONFIRMATION OF MINUTES
COUNCIL
Councillors Brosnan / Wright
RESOLUTION
That the Draft Minutes of the Ordinary meeting head on 16 August
2017 be confirmed as a true and accurate record of the meeting.
CARRIED
COUNCIL
Councillors Hague / Dallimore
RESOLUTION
That the Draft Minutes of the Ordinary meeting head on 4
September 2017 be confirmed as a true and accurate record of the
meeting.
CARRIED
COUNCIL
Councillors Taylor / Wright
RESOLUTION
That the Draft Minutes of the Ordinary meeting head on 8
September 2017 be confirmed as a true and accurate record of the
meeting.
CARRIED
LOCAL GOVERNMENT ACT 2002
COUNCIL
Councillors Brosnan / Boag
RESOLUTION
The Council resolves, in terms of Section 82 (3) of the Local
Government Act 2002, that the principles set out in that section
have been observed in such manner that the Napier City
Council consider, in its discretion, is appropriate to make
decisions on the recommendations set out in this agenda
(including the Public Excluded section).
CARRIED
3
Ordinary Meeting of Council – 27 September 2017 – Open Minutes
NEW REPORTS
1.
WAR MEMORIAL AND ROLL OF HONOUR
Type of Report:
Enter Significance of Report
Legal Reference:
Enter Legal Reference
Document ID:
391117
Reporting Officer/s & Unit:
Sally Jackson, Manager Visitor Experience
1.1 Purpose of Report
To update the Napier City Council on the preferred location of Napier’s War Memorial.
At the meeting
An amendment to the Officer’s recommendation was raised straight away by Councillor
Wise, for reasons that:
- the community in Napier has demonstrated their passion about the War
Memorial Hall, in particular, across all demographics, and whether they have
a connection with the military or not.
- the community has told Council they are unhappy with previous decisions that
Council has made on the War Memorial.
- in order to listen to the community and provide an opportunity to consult with
them on future decisions on the War Memorial.
- at the public meeting held recently, there was a promise made to the
community that Council will consult fully with them on the design concept and
name.
Other comments raised by Councillors included:
- Council must restore mana and memories and undo the mistakes of previous
decisions.
- Council must ensure consultation will take place on the plaques, and separate
the War Memorial aspects from the conversation on commercialism, and
redefine the War Memorial as a special place, respecting the words, ‘lest we
forget’.
- Memorials are in perpetuity, the hall will always be the War Memorial, and
any new place of remembrance will be in addition to that.
- Once the design concept has been decided upon over the upcoming months,
consultation should occur on that and the name.
COUNCIL
Councillors Wise / White
RESOLUTION
That Council:
i.
Approve that the current Floral Clock site is the new
location for the War Memorial incorporating the
Eternal Flame and updated Roll of Honour with the
Floral Clock to be relocated to the Sunken Gardens.
ii.
Note that the existing Roll of Honour plaques be
retained in storage until consultation is undertaken
with the community to decide how they could be
incorporated into the new War Memorial.
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
iii.
Note Council Officers will report back to Council
with detailed design concepts and project costs for
the War Memorial and that the original architect Guy
Natusch will be consulted on the design.
iv.
Note that additional funding will be allocated to the
project upon completion of the decision concepts
and associated costings.
v.
Agree that community consultation is undertaken on
the future of the existing Roll of Honour plaques, the
design concept and the name of the centre.
CARRIED
2.
MTG FEES AND CHARGES REVIEW
Type of Report:
Procedural
Legal Reference:
Enter Legal Reference
Document ID:
387748
Reporting Officer/s & Unit:
Antoinette Campbell, Director Community Services
2.1 Purpose of Report
To revise the 2017-18 schedule of fees and charges set for MTG Hawke’s Bay.
At the meeting
In response to a question from Councillors, it was clarified that staff had not explored a
tourist charge because logistically that would be difficult to implement. Staff advised that
they could explore a local discount in the future.
COUNCIL
Councillors White / Price
RESOLUTION
That Council
a.
Remove the current general admission fee from Monday
2nd October 2017 and amend this to “No Charge” for the
following admissions:
i.
Adults
ii.
Student (15 years plus with Student ID)
iii.
Senior Citizens (65+)
and Community Services Card holders
iv.
Group – 10 or more Adults
b.
Add the following admission charge:
i.
Touring exhibition Price to be determined.
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
3.
GROUND LEASE - BLOKART HAWKES BAY INCORPORATED
Type of Report:
Legal and Operational
Legal Reference:
N/A
Document ID:
387051
Reporting Officer/s & Unit:
Bryan Faulknor, Manager Property
Jenny Martin, Property and Facilities Officer
3.1 Purpose of Report
To obtain Council approval to a ground lease to Blokart Hawkes Bay Incorporated for part
of Council’s property known as Lagoon Farm for a term of five years with one five-year
right of renewal.
COUNCIL
Councillors Wise / McGrath
RESOLUTION
That Council
a.
Approve a ground lease to Blokart Hawkes Bay
Incorporated for part of Council’s property known as
Lagoon Farm for a term of five years with one five-year
right of renewal.
b.
That the terms and conditions of the lease be as per
Council’s standard terms for leases to community groups.
CARRIED
4.
COUNCIL MEETING SCHEDULE 2018
Type of Report:
Procedural
Legal Reference:
Local Government Act 2002
Document ID:
390768
Reporting Officer/s & Unit:
Jane McLoughlin, Team Leader Governance
4.1 Purpose of Report
To provide an updated schedule for Standing Committees and Council meetings for
Napier City Council for 2018.
At the meeting
In response to questions from Councillors, it was clarified that:
- the meeting schedule could be amended to accommodate a new time for the
Maori Consultative Committee meetings, should that occur.
- Council staff would look into the value proposition of live-streaming Council
meetings given the new venue at the Hawke’s Bay Regional Council has the
facilities.
COUNCIL
Councillors Tapine / Boag
RESOLUTION
That Council
a.
Endorse the schedule of Standing Committees and
Council meetings for Napier City Council for 2018.
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
b.
Note that additional ordinary, extraordinary and multi-day
meetings may be scheduled from time to time in
consultation with the Mayor and Chief Executive.
c.
Note that meeting times for other committees and
subcommittees will be formally notified when they are
required in accordance with the Local Government
Official Information and Meetings Act 1987 and Local
Government Act 2002.
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES
MAORI CONSULTATIVE COMMITTEE MEETING - 20 SEPTEMBER 2017
COUNCIL
Councillors Tapine / Hague
RESOLUTION
That the Maori Consultative Committee Minutes be received.
CARRIED
Note:
The Maori Consultative Committee Recommendations in relation to the Standing
Committees items are recorded with each specific item.
REPORTS FROM STRATEGY AND INFRASTRUCTURE COMMITTEE
HELD 30 AUGUST 2017
1.
PEDESTRIAN SAFETY ON GLOUCESTER STREET ADJACENT TO ATAWHAI
RETIREMENT VILLAGE
Type of Report:
Operational
Legal Reference:
Local Government Act 2002
Document ID:
380677
Reporting Officer/s & Unit:
Tony Mills, Senior Roading Engineer
1.1 Purpose of Report
The purpose of this report is to identify the different options considered for the provision of
a safe pedestrian crossing facility on Gloucester Street adjacent to Atawhai Retirement
Village, and to obtain a decision supporting the provision of a central refuge and additional
road markings and signage.
This proposal arises from the community concern around the safety of the existing
crossing facility.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Mayor Dalton / T Aranui
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Price / Hague
RESOLUTION
That Council
a.
Approve the installation of an upgrade to the existing
crossing facility to include a central pedestrian refuge.
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
b.
Direct Officers to undertake a review of the installation
after 6 months to assess its effectiveness.
CARRIED
2.
REVOCATION OF MEEANEE QUAY - DECLARATION OF PREBENSEN DRIVE
Type of Report:
Information
Legal Reference:
Enter Legal Reference
Document ID:
380678
Reporting Officer/s & Unit:
Tony Mills, Senior Roading Engineer
2.1 Purpose of Report
The purpose of this report is:
To update Council on the intended declaration of Prebensen Drive from the
expressway to Hyderabad Road as State Highway and the revocation of SH2 from
Watchman Road to Hyderabad Road to Napier City Council control.
To seek delegated authority for the Director of Infrastructure to negotiate a final
agreement with NZTA.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Mayor Dalton / T Aranui
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Price / Hague
RESOLUTION
That Council
a.
receives this report for information; and
b.
Delegates authority to the Director of Infrastructure to
finalise an agreement with NZTA in relation to the State
Highway declaration and revocation processes identified in
this report.
CARRIED
3.
ELECTORAL SYSTEMS FOR ELECTION 2019
Type of Report:
Legal
Legal Reference:
Local Electoral Act 1991
Document ID:
378902
Reporting Officer/s & Unit:
Jane McLoughlin, Team Leader Governance
3.1 Purpose of Report
To outline the feedback received from the community consultation on the electoral
systems and seek a decision from Council on which electoral system to use for the 2019
election.
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
This was already a decision of Council at the Strategy and Infrastructure Committee on 30
August 2017.
4.
REPRESENTATION REVIEW
Type of Report:
Information
Legal Reference:
Local Electoral Act 2001
Document ID:
383447
Reporting Officer/s & Unit:
Jane McLoughlin, Team Leader Governance
4.1 Purpose of Report
To introduce the key legislative requirements for undertaking a representation review and
outline the process for the review of Napier City’s representation arrangements for 2018.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Mayor Dalton / T Aranui
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Price / Hague
RESOLUTION
That Council
a.
Receive the report titled Representation Review.
b.
Note that pre-consultation will be undertaken with the
public to help inform the Council of local issues and
needs.
Pre-consultation
will
occur
prior
to
a
representation model being developed, and then formal
consultation will occur with the public on the model.
c.
Note that Council will be asked to make a decision on the
representation model in March 2018, which is then put
through the statutory process of consultation.
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
5.
NATIONAL AQUARIUM OF NEW ZEALAND EXPANSION PROJECT
Type of Report:
Enter Significance of Report
Legal Reference:
Enter Legal Reference
Document ID:
383013
Reporting Officer/s & Unit:
Sally Jackson, Manager Visitor Experience
5.1 Purpose of Report
To request that Council accept the Indicative Business Case for the Expansion project of
the National Aquarium of New Zealand and to instruct Council officers to proceed with the
next steps of the project.
At the meeting
In response to questions from Councillors, it was clarified that:
- Securing funding from central government is essential for the viability of the
project.
- The resolution on the table today is not requesting Councillors to approve a
second business case.
- Council staff have approached Hawke’s Bay Regional Council who have been
very receptive and supportive of the project, particularly due to the focus on
the environment and marine science.
- Council will present the project to other Territorial Local Authorities however
they are unlikely to be key funders of the project.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Mayor Dalton / T Aranui
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Wright / Taylor
RESOLUTION
That Council:
a. Accept the Indicative Business Case for the Expansion
project for the National Aquarium of New Zealand.
b. Instruct officers to proceed with the next steps of the
project, specifically
i.
Present the final indicative business case to
Central Government agencies and seek their
feedback and endorsement.
ii.
Include funding in the Long Term Plan of
$7,000,000 to be spread across two financial
years with timings to be determined.
iii.
Report back to Council on the development of the
next stage of the business case following
endorsement from Central Government.
Councillor Boag abstained
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
6.
MULTI-USE SPORTS FACILITY BUSINESS CASE
Type of Report:
Enter Significance of Report
Legal Reference:
Enter Legal Reference
Document ID:
383123
Reporting Officer/s & Unit:
Antoinette Campbell, Director Community Services
6.1 Purpose of Report
To seek a decision from Council to suspend further progress on the Detailed Business
Case for the Multi-Use Sports Facility and that the information developed in the draft
business case is provided to the Regional Indoor Sports and Events Centre (RISEC) Trust
for the purpose of developing an independent Detailed Business Case for Indoor Courts.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Mayor Dalton / T Aranui
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Price / Hague
RESOLUTION
a.
That the progress on the Multi-Use Sports Facility Business
Case is suspended until such a time that national
community
recreation
projects
are
prioritised
and
sequenced in the future by Sport New Zealand.
b.
That funding allocated for the Multi-Use Sports Facility be
reallocated through the Long Term Plan 2018-28 process to
other projects that support community well-being.
c.
That Council officers work with the Regional Indoor Sports
and Events Centre (RISEC) Trust in the development of a
detailed business case for additional indoor court space at
Pettigrew Green Arena.
CARRIED
7.
OMARUNUI REFUSE LANDFILL JOINT COMMITTEE - DRAFT MINUTES 28 JULY
2017
Type of Report:
Information
Legal Reference:
N/A
Document ID:
382394
Reporting Officer/s & Unit:
Deborah Smith, Governance Advisor
7.1 Purpose of Report
To present to Council the draft minutes of the Omarunui Refuse Landfill Joint Committee
meeting of 28 July 2017.
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Mayor Dalton / T Aranui
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Price / Hague
RESOLUTION
That Council
a.
Receive the draft minutes of the Omarunui Refuse Landfill
Joint Committee meeting of 28 July 2017.
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
REPORTS
FROM
REGULATORY
COMMITTEE
HELD 30 AUGUST 2017
1.
FREEDOM CAMPING WORKING GROUP RECOMMENDATIONS
Type of Report:
Legal and Operational
Legal Reference:
Local Government Act 2002
Document ID:
382371
Reporting Officer/s & Unit:
Kim Anstey, Planner Policy/Analyst
Paulina Wilhelm, Manager City Development
1.1 Purpose of Report
The purpose of this report is to recommend that Council adopt the Napier City Council
Freedom Camping Working Group recommendations to manage freedom camping in
Napier.
AT THE MEETING
Councillors Price and Wright declared their interest in the foreshore reserve site.
Speaking against the resolution, Councillor Price commented that although he is not
opposed to freedom camping, Council should ensure first and foremost that it should not
impact on Napier residents.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
T Aranui / Mayor Dalton
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Brosnan / Hague
RESOLUTION
That the Council
a.
Adopt the following working group recommendations:
i. That the current provision of freedom camping sites
for self-contained vehicles be confirmed.
ii. That the foreshore reserve site for non-self-contained
vehicles be reduced from 35 spaces to 8 clearly
marked spaces from 1 November 2017.
iii. That officers report back to Council on the monitoring
outcomes for the foreshore reserve non-self-contained
site by May 2018.
b.
That the revised programme of non-regulatory and
regulatory methods and tools to manage freedom
camping over the coming summer be undertaken and
monitored.
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
Councillors Price and McGrath against
Councillor Dallimore abstained
CARRIED
2.
SET TIME RESTRICTIONS FOR RIVERSIDE PARK PARKING
Type of Report:
Legal and Operational
Legal Reference:
Traffic Regulations
Document ID:
380071
Reporting Officer/s & Unit:
Hayleigh Brereton, Manager Regulatory Solutions
2.1 Purpose of Report
To consider enforcing P120 time restriction for parking at the recreational facilities at
Riverside Park.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
T Aranui / Mayor Dalton
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Brosnan / Boag
RESOLUTION
a.
That a P120 time restriction apply to the Riverside Park
parking area accessed from Gloucester Street.
CARRIED
3.
ANNUAL DOG CONTROL REPORT 2016/17
Type of Report:
Legal
Legal Reference:
Dog Control Act 1996
Document ID:
380169
Reporting Officer/s & Unit:
Hayleigh Brereton, Manager Regulatory Solutions
3.1 Purpose of Report
To present the territorial authority report on dog control policies and practices for the dog
control registration year 1 July 2016 – 30 June 2017, for adoption by Council as required
under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary
for Local Government and being made publically available.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
T Aranui / Mayor Dalton
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
COUNCIL
Councillors Brosnan / Boag
RESOLUTION
a.
That the Napier City Council Annual Dog Control Report
2016/17 be adopted by Council, submitted to the Secretary
for Local Government, and published in accordance with the
Dog Control Act 1996.
CARRIED
4.
CITY STRATEGY REGULATORY ACTIVITY REPORTS
Type of Report:
Information
Legal Reference:
N/A
Document ID:
374549
Reporting Officer/s & Unit:
Hayleigh Brereton, Manager Regulatory Solutions
Malcolm Smith, Manager Building Consents
Paul O'Shaughnessy, Team Leader Resource Consents
4.1 Purpose of Report
To provide an information update on regulatory activity in the city in each quarter. The
attached reports covers cover the quarters from 1 January until 31 March 2017 and 1 April
until 30 June 2017.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
T Aranui / Mayor Dalton
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Brosnan / Boag
RESOLUTION
That Council
a. Receive the Quarterly City Strategy Regulatory Activity
Report for the period 1 January 2017 to 31 March 2017.
b. Receive the Quarterly City Strategy Regulatory Activity
Report for the period 1 April 2017 to 30 June 2017.
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
REPORTS
FROM
FINANCE
COMMITTEE
HELD 13 SEPTEMBER 2017
1.
STATEMENT OF PROPOSAL - CIVIC SITE OPTIMISATION
Type of Report:
Procedural
Legal Reference:
Local Government Act 2002
Document ID:
383441
Reporting Officer/s & Unit:
Fleur Lincoln, Strategic Planning Lead
1.1 Purpose of Report
The purpose of this report is to approve the Statement of Proposal that provides Council
with the option to divest, by way of sale or long-term lease, the site currently occupied by
the Civic Administration Building to a private developer for commercial development. The
Statement of Proposal contains an outline of what is proposed; the reasons for the
proposal; the options being considered their advantages and disadvantages; and the
feasibility of the preferred option.
The Business Case contains the detailed information and analysis supporting the option
put forward in the Statement of Proposal.
An Engagement Plan summary and methodology is also provided for Council approval.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Councillor Tapine / T Aranui
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Taylor / Wright
RESOLUTION
a.
That the Statement of Proposal – Civic Site Optimisation be
approved
for
consultation
in
accordance
with the
Engagement Plan Summary.
b.
That the Statement of Proposal is notified to the public on
the 4th October 2017, with submissions closing 3 November
2017.
CARRIED
2.
LOAN RAISING 2017/18
Type of Report:
Procedural
Legal Reference:
Local Government Act 2002
Document ID:
371199
Reporting Officer/s & Unit:
Ian Condon, Revenue and Treasury Manager
2.1 Purpose of Report
To approve new loan authorities and loan raising for 2017/18.
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Councillor Tapine / T Aranui
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Taylor / Wright
RESOLUTION
That the Council resolve as follows:
a. That Council borrow such amounts and enter into such
incidental arrangements on such terms and conditions as
any of the Authorised Persons named in Resolution d.
below may determine from time to time.
b. That every borrowing or incidental arrangement incurred or
entered into by the Council on the terms and conditions
determined by any of the Authorised Persons shall:
i. Be for the purposes specified below, or for general
working capital purposes of the Council, subject, in
each case, to the financial limitations contained in the
Liability Management Policy.
NAME
PURPOSE
AMOUNT
Roading Loan 2017
Embankment Road Bridge
1,050,000
CBD Development CBD Development
833,000
Loan 2017
Whakarire
Loan Whakarire Ave Groyne
500,000
2017
Park Island Loan Park Island Expansion
1,260,000
2017
Sportsgrounds
Sportsgrounds Infrastructure
2,268,000
Loan 2017
Sportsgrounds
Sportsgrounds Development
657,000
Growth Loan 2017
City General Loan General Borrowing
400,000
2017
CBD
Stormwater CBD Stormwater Upgrade
355,000
Loan 2017
Taradale
Taradale Stormwater Upgrade
350,000
Stormwater
Loan
2017
Conference Centre Conference Centre Upgrade
1,115,000
Loan 2017
$8,788,000
ii. Be secured by and have the benefit of a Debenture
Trust Deed, creating a charge over rates.
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
c. That the Council considers that the financial limitations
contained in the Ten Year Plan and Liability Management
Policy address the risks and benefits of the proposed loan
and security to be given by the Council.
d. That the persons holding the following offices with the
Council be designated as “Authorised Persons”:
i.
Director Corporate Services
ii.
Chief Financial Officer
iii.
Revenue and Treasury Manager
e. That any of the Authorised Persons are hereby authorised,
empowered and appointed, on behalf of the Council, (but
subject to Resolutions a. and b. above) to:
i. Negotiate and approve the specific terms and
conditions of the borrowing in accordance with the
financial
limitations
contained
in
the
Liability
Management Policy;
ii. Negotiate, execute and deliver such documents and
take all actions as any of the Authorised Persons may
consider necessary for the purpose of giving effect to
the borrowing and the security which may be given in
respect thereof; and
iii. Sign, despatch, any letter, acknowledgement, notice,
certificate, authority, approval, payment, or other
document on behalf of the Council as any of the
Authorised Persons may consider necessary or
desirable in connection with, or incidental to, the
matters referred to or authorised in paragraphs i or ii
above.
f. That
all
further
actions,
documents,
agreements,
authorities, letters, payments, approvals or notices
required in connection with the matters approved and
authorised by these Resolutions be from time to time
undertaken, executed, entered into, or given on behalf of
the Council by any Authorised Persons, such further
matters to be in the form and/or on the terms and
conditions approved by an Authorised Person and the
execution of any document/s relating to such matters by an
Authorised Person shall be conclusive evidence of the
agreement to and authorisation, approval and confirmation
of that matter by the Council and the Authorised Persons.
g. That the authorisations set out in Resolutions d. to f.
inclusive above shall remain in full force and effect until
written notice of their revocation by resolution of the
Council has been received by the Authorised Persons,
provided that any person dealing with the Authorised
Persons shall be entitled to assume that the Authorisations
have not been revoked and remain in full force and effect
and, in so assuming, shall be protected unless and until he
or she has actual notice of such revocation
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
h. That the Council provides for the repayment of loans
through the establishment of Redemption Funds or by
such other mechanisms that are in accordance with the
Liability Management Policy.
i. That copies of this resolution and all other resolutions,
orders and documents relating to the said loans, certified
by the Mayor and Chief Executive as correct extracts from
the minutes of all proceedings of the Council may from
time to time be sealed with the Common Seal of the
Council as evidence of the same and issued as required.
CARRIED
3.
BUDGETS TO BE CARRIED FORWARD TO 2017/18
Type of Report:
Enter Significance of Report
Legal Reference:
Enter Legal Reference
Document ID:
384406
Reporting Officer/s & Unit:
Mary Quinn, Senior Management Accountant
Caroline Thomson, Chief Financial Officer
3.1 Purpose of Report
To seek Council approval to carry forward budgets into 2017/18.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Councillor Tapine / T Aranui
That the Council resolve that the Committee’s recommendation be adopted.
CARRIED
COUNCIL
Councillors Taylor / Wright
RESOLUTION
That Council
a.
Approve carrying forward budgeted expenditure of
$1,499,000 from 2016/17 into 2017/18.
b.
Approve the release of additional budget of $200,000 for
the skate ramps at Bay Skate funded from the capital
reserve.
c.
Approve unbudgeted expenditure of $35,000 for street
lighting for safety purposes at the Dickens Street West
carpark, funded from the parking fund.
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
4.
CHRISTMAS CHEER FUNDING APPLICATIONS
Type of Report:
Operational
Legal Reference:
N/A
Document ID:
382414
Reporting Officer/s & Unit:
Belinda McLeod, Community Funding Advisor
4.1 Purpose of Report
To seek approval to apply for external funding to support the Christmas Cheer Appeal
for 2017.
This was already a decision of Council at the Finance Committee meeting held on 13
September 2017.
REPORTS
FROM
MAORI
CONSULTATIVE
COMMITTEE
HELD 20 SEPTEMBER 2017
1.
CONSULTATION ON MAORI WARDS UPDATE
Type of Report:
Information
Legal Reference:
Local Government Act 2002
Document ID:
387578
Reporting Officer/s & Unit:
Jane McLoughlin, Team Leader Governance
1.1 Purpose of Report
To update the Māori Consultative Committee on community feedback on the survey on
whether to establish Māori Wards in Napier City.
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Mayor Dalton / Councillor Tapine
That the Māori Consultative Committee
a.
Receive the update on engagement with the public on Māori Wards to date.
b.
Note that Council has approached leaders of Māori Organisations to discuss
Māori Wards.
c.
Note that Council will report back to the Māori Consultative Committee on 1
November 2017 with any further feedback received from Māori Organisations,
and at that point, the Committee will be asked to make a recommendation to
Council.
d.
Note that Council’s decision on Māori Wards will be put to Council for decision on
8 November 2017.
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
COUNCIL
Councillors Tapine / Boag
RESOLUTION
Mayor Dalton / Councillor Tapine
That the Māori Consultative Committee
a.
Receive the update on engagement with the public on
Māori Wards to date.
b.
Note that Council has approached leaders of Māori
Organisations to discuss Māori Wards.
c.
Note that Council will report back to the Māori
Consultative Committee on 1 November 2017 with any
further feedback received from Māori Organisations, and
at that point, the Committee will be asked to make a
recommendation to Council.
d.
Note that Council’s decision on Māori Wards will be put to
Council for decision on 8 November 2017.
CARRIED
2.
UPDATE ON REVIEW OF MĀORI CONSULTATIVE COMMITTEE TOR
Type of Report:
Information
Legal Reference:
N/A
Document ID:
390365
Reporting Officer/s & Unit:
Charles Ropitini, Strategic Maori Advisor
2.1 Purpose of Report
To outline progress since the last update on the review of the Māori Consultative
Committee’s Terms of Reference (TOR).
MAORI CONSULTATIVE COMMITTEE'S RECOMMENDATION
Mayor Dalton / Councillor Tapine
That the Māori Consultative Committee:
a.
Receive a verbal update on progress of the review of the Māori Consultative
Committee.
CARRIED
COUNCIL
Councillors Tapine / Boag
RESOLUTION
Mayor Dalton / Councillor Tapine
That the Māori Consultative Committee:
a.
Receive a verbal update on progress of the review of the
Māori Consultative Committee.
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
REPORTS UNDER DELEGATED AUTHORITY
1.
REQUESTS FOR OFFICIAL INFORMATION
Type of Report:
Information
Legal Reference:
Local Government Official Information and Meetings Act
1987
Document ID:
391501
Reporting Officer/s & Unit:
Sarah Ashworth, PA to Chief Executive
1.1 Purpose of Report
To report on written requests for official information received to 15 September 2017.
COUNCIL
Councillors Jeffery / Price
RESOLUTION
That Council:
Receives the report.
CARRIED
2.
TENDERS LET
Type of Report:
Information
Legal Reference:
Enter Legal Reference
Document ID:
391504
Reporting Officer/s & Unit:
Sarah Ashworth, PA to Chief Executive
2.1 Purpose of Report
To report on Tenders Let under delegated authority from 1 August to
15 September.
COUNCIL
Councillors Jeffery / Price
RESOLUTION
That Council:
Receives the report.
CARRIED
3.
RESOURCE CONSENTS
Type of Report:
Information
Legal Reference:
Resource Management Act 1991
Document ID:
391507
Reporting Officer/s & Unit:
Sarah Ashworth, PA to Chief Executive
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
3.1 Purpose of Report
To present the report on Resource Consents issued under delegated authority from 2
August to 19 September.
COUNCIL
Councillors Jeffery / Price
RESOLUTION
That Council:
Receives the report.
CARRIED
4.
SCHEDULE OF DOCUMENTS EXECUTED UNDER SEAL
Type of Report:
Information
Legal Reference:
N/A
Document ID:
391511
Reporting Officer/s & Unit:
Sarah Ashworth, PA to Chief Executive
4.1 Purpose of Report
To report Documents Executed Under Seal from 1 August to 15 September.
COUNCIL
Councillors Jeffery / Price
RESOLUTION
That Council:
Receives the report.
CARRIED
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
PUBLIC EXCLUDED ITEMS
COUNCIL
Councillors Wise / Tapine
RESOLUTION
That the public be excluded from the following parts of the
proceedings of this meeting.
CARRIED
Reports from Finance Committee held 13 September 2017
1.
Service Delivery Review (17A) for Transport
2.
Service Delivery Review for Waste Minimisation
3.
Council Projects Fund - Applications
The general subject of each matter to be considered while the public was excluded, the reasons for
passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of
the Local Government Official Information and Meetings Act 1987 for the passing of this resolution
were as follows:
GENERAL
REASON FOR PASSING THIS
GROUND(S) UNDER SECTION
SUBJECT OF
RESOLUTION IN RELATION TO
48(1) TO THE PASSING OF THIS
EACH MATTER
EACH MATTER
RESOLUTION
TO BE
That the public conduct of the whole or the
48(1)(a) That the public conduct of the
CONSIDERED
relevant part of the proceedings of the
whole or the relevant part of the
meeting would be likely to result in the
proceedings of the meeting would be
disclosure of information where the
likely to result in the disclosure of
withholding of the information is necessary
information for which good reason for
to:
withholding would exist:
Reports from Finance Committee held 13 September 2017
1. Service Delivery 7(2)(b)(ii) Protect information where the
48(1)A That the public conduct of the
Review (17A)
making available of the information would
whole or the relevant part of the
for Transport
be likely unreasonably to prejudice the
proceedings of the meeting would be
commercial position of the person who
likely to result in the disclosure of
supplied or who is the subject of the
information for which good reason for
information
withholding would exist:
(i) Where the local authority is named or
7(2)(i) Enable the local authority to carry on, specified in Schedule 1 of this Act,
without prejudice or disadvantage,
under Section 6 or 7 (except 7(2)(f)(i))
negotiations (including commercial and
of the Local Government Official
industrial negotiations)
Information and Meetings Act 1987.
2. Service Delivery 7(2)(h) Enable the local authority to carry
48(1)A That the public conduct of the
Review for
out, without prejudice or disadvantage,
whole or the relevant part of the
Waste
commercial activities
proceedings of the meeting would be
Minimisation
likely to result in the disclosure of
7(2)(i) Enable the local authority to carry on, information for which good reason for
without prejudice or disadvantage,
withholding would exist:
negotiations (including commercial and
(i) Where the local authority is named or
industrial negotiations)
specified in Schedule 1 of this Act,
under Section 6 or 7 (except 7(2)(f)(i))
of the Local Government Official
Information and Meetings Act 1987.
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Ordinary Meeting of Council – 27 September 2017 – Open Minutes
3. Council Projects 7(2)(b)(ii) Protect information where the
48(1)A That the public conduct of the
Fund -
making available of the information would
whole or the relevant part of the
Applications
be likely unreasonably to prejudice the
proceedings of the meeting would be
commercial position of the person who
likely to result in the disclosure of
supplied or who is the subject of the
information for which good reason for
information
withholding would exist:
(i) Where the local authority is named or
specified in Schedule 1 of this Act,
under Section 6 or 7 (except 7(2)(f)(i))
of the Local Government Official
Information and Meetings Act 1987.
The meeting closed at 4.22pm.
APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING
CHAIRPERSON:_____________________________
DATE OF APPROVAL:____________________
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