EXTRAORDINARY MEETING OF
COUNCIL
Open Minutes
Meeting Date:
Friday 29 June 2018
Time:
3.00pm – 4.27pm
Venue
Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
Napier
Present
The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore,
Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and
Wright
In Attendance
Chief Executive, Director Corporate Services, Director
Community Services, Director Infrastructure Services, Director
City Strategy, Manager Communications and Marketing,
Manager City Development, Chief Financial Officer, Manager
Business Excellence & Transformation, Manager Sport &
Recreation, Senior Management Accountant, Corporate
Planner, Venues Manager, Marketing Manager.
Administration
Governance Team
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
Apologies
Nil
Conflicts of interest
Nil
Public forum
Craig Morley
Mr Morley spoke to the War Memorial design, opposing the officer’s recommendation, Option
three – landscape design, for the following reasons:
The design is underwhelming, with no wow factor.
The lack of visual connection between the proposed landscape site and with the war
memorial building.
The proposed design lacks shelter and is not enclosed; the roll of honour (ROH) and
eternal flame were originally outside but were moved inside after exposure to the
elements and vandals caused problems.
The design does not meet the design brief, and there has been no consultation with
Heritage New Zealand or Heritage Hawke’s Bay.
The war memorial was originally intended to be a building and option three is not a
building.
He noted that at the public meeting held at the MTG in 2017, the public were advised that all
designs would go out for public consultation, this has not happened.
In response to questions from Councillors, Mr Morley advised that the WW100 fund was
established to expand and enhance memorials throughout New Zealand, but that funding
must be applied for by Council as they own the memorial.
Les Hewett – President, Royal New Zealand Air Force Assn., Hastings Branch
Mr Hewett spoke on behalf of his membership in relation to the War Memorial design item.
The design options should be democratically shared with the community as a whole. Due to
the amount of information and suggestions made in the Agenda for this meeting, he noted
that he was not qualified to make a comment on the design outlined and he did not believe
that it was prudent for the final decision on the design to be made by Council at this meeting.
The preferred design appears to be a two-stage memorial site, being the forecourt and the
memorial itself. This is not what the public that attended the 2017 public meetings were
anticipating.
Announcements by the Mayor
Nil
Announcements by the management
Nil
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
Confirmation of minutes
Council resolution Councillors Dalton / Hague
That the Draft Minutes of the Extraordinary meeting held on 1 June 2018
be confirmed as a true and accurate record of the meeting, noting the minor
correction to a submission speaker.
Carried
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
NEW REPORTS
1. WAR MEMORIAL DESIGN
Type of Report:
Procedural
Legal Reference:
N/A
Document ID:
519623
Reporting Officer/s & Unit:
Charles Ropitini, Strategic Māori Advisor
1.1 Purpose of Report
To consider and approve the Roll of Honour and preferred design for the reinstatement
of the memorial elements and signage to the War Memorial Centre.
At the meeting
The Mayor advised that the recommendation would be taken in parts to allow Councillors to
speak to each matter separately.
A substitute motion to Part B of the officer’s recommendation was moved, proposing that all
three designs should go out for public consultation, requesting feedback and input into the
potential modifications.
In discussion, the following reasons were noted in favour of all three designs going out for
public consultation:
Guy Natusch, the architect of the original memorial, does not endorse the officer’s
preferred option, and has not been asked to provide formal feedback into the design.
The lack of shelter and connectivity to the building.
The memorial should be at forecourt level and not below in the sunken garden, facing
towards the centre.
Council can learn from the community on this matter.
A number of Councillors noted that they have concerns about all three designs.
Design by consultation can be difficult but this does not override Council’s
responsibility to allow the community to be involved in the process.
The community will tolerate further delay in order to get this right.
The reasons opposing all three options going out for public consultation were noted as being:
Council should go out with a preferred option, noting the other two options and
explaining why they had been ruled out.
It can be incredibly difficult to get the community to agree on a single design. Council
are not going to be able to satisfy all members of the community by going out with all
three designs
Option three is a blank canvas; going out with a preferred option allows Council to ask
the public what modifications they would like made to that design.
This is an emotive issue and consulting on all three options will delay the process
even further. There is a genuine desire in our community to resolve this matter in a
timely manner.
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
An amendment to Part C of the officer’s recommendation was moved, adding that the words
‘Napier War Memorial Centre’ be placed on the external curved wall of the ballroom. A further
addition was made to the amendment that the name should be returned to the building by 1
October 2018, providing this can be physically done.
A number of Councillors agreed that it was important for the name to be returned to the
building.
Officer’s Recommendation
That Council:
a.
Approve display conventions for the presentation of names on the
War Memorial Roll of Honour as follows:
i.
Rank | Surname | First Name in Full | Middle Initials | Military
Awards
b.
Approve Option 3 (landscape solution) as the preferred design to
move forward to a detailed design phase and public consultation:
c.
Approve external signage placement in accordance with Option two
in centre of building forecourt as demarcation of the War Memorial
Centre as a site of significance.
Council
Councillors Taylor / Wright
resolution
That Council:
a.
Approve display conventions for the presentation of names on the
War Memorial Roll of Honour as follows:
i.
Rank | Surname | First Name in Full | Middle Initials | Military
Awards
Carried
Substitute motion Councillors Wise / Wright
Council
That Council:
resolution
b.
Approve that all three designs go out for public consultation
requesting, not only feedback, but input into the potential
modifications.
The division was declared carried by 8 votes to 5 votes, the voting being
as follows:
For:
Councillors Boag, Brosnan, Dallimore, Jeffery, McGrath,
Tapine, Wise and Wright
Against:
Mayor Dalton, Councillors Hague, Price, Taylor and White
Carried
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
Substitute motion Councillors Brosnan / Wright
Council
That Council:
resolution
c.
Approve external signage Option two placement in the forward-most
centre of the building forecourt as demarcation of the War Memorial
Centre as a site of significance; and that the words ‘Napier War
Memorial Centre’ be placed on the external curved wall of the
ballroom, and that the name be returned to the building by 1 October
2018.
Carried
The meeting adjourned briefly at 3.41pm to allow those attending the War Memorial item only
to vacate. The meeting reconvened at 3.42pm.
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
2. AMENDMENT TO FEES AND CHARGES 2018/19
Type of Report:
Legal
Legal Reference:
Local Government Act 2002
Document ID:
461999
Reporting Officer/s & Unit:
Adele Henderson, Director Corporate Services
2.1 Purpose of Report
To amend the fees for water connections fees contained in the Schedule of Fees and
Charges for 2018/19 for 15mm connection fees
At the meeting
No discussion was held on this item.
Council
Councillors White / Brosnan
resolution
a.
That the amended fees of $1,040 + GST for 15mm water
connections contained in the Schedule of Fees and Charges for
2018/19 be updated and approved
Carried
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
3. CARRY FORWARD OF PROJECTS IN PROGRESS TO THE LONG TERM
PLAN 2018-28
Type of Report:
Procedural
Legal Reference:
Local Government Act 2002
Document ID:
461984
Reporting Officer/s & Unit:
Wayne Jack, Chief Executive
3.1 Purpose of Report
To approve the carry forward of projects in progress, funded from prior years in the
capital plan of the Napier City Council Long Term Plan 2018-2028.
At the meeting
The low carry forward amount was commended.
Council
Councillors Wright / Brosnan
resolution
a.
To approve the carry forward of projects in progress funded from
prior years in the capital plan of the Napier City Council Long Term
Plan 2018-2028.
Carried
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
4. ADOPTION OF THE UPDATED UNDERYING DOCUMENTS ASSOCIATED
WITH THE LONG TERM PLAN 2018-28
Type of Report:
Legal and Operational
Legal Reference:
Local Government Act 2002
Document ID:
461993
Reporting Officer/s & Unit:
Wayne Jack, Chief Executive
4.1 Purpose of Report
To adopt the amended Capital Plan, Financial Strategy, Infrastructure Strategy,
Significant planning assumptions and Council policies for inclusion in the Napier City
Council Long Term Plan 2018-28.
At the meeting
In response to questions from Councillors it was noted that the process requires the adoption
of the underlying documents prior to adopting the Long Term Plan.
Council
Councillors Taylor / Price
resolution
That Council:
a.
Adopt the amended Capital Plan, Financial Strategy, Infrastructure
Strategy, Significant planning assumptions and Council policies for
inclusion in the Napier City Council Long Term Plan 2018-28.
Carried
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
5. ADOPTION OF DEVELOPMENT AND FINANCIAL CONTRIBUTION
POLICY
Type of Report:
Legal
Legal Reference:
Local Government Act 2002
Document ID:
461998
Reporting Officer/s & Unit:
Wayne Jack, Chief Executive
5.1 Purpose of Report
To adopt the Development and Financial Contributions policy to be effective 1 July 2018
At the meeting
No discussion was held on this item.
Council
Councillors Hague / Brosnan
resolution
That Council:
a) Resolve that the Development and Financial Contributions policy be
adopted to be effective 1 July 2018.
Carried
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
6. ADOPTION OF LONG TERM PLAN 2018 - 2028
Type of Report:
Legal and Operational
Legal Reference:
Local Government Act 2002
Document ID:
461997
Reporting Officer/s & Unit:
Wayne Jack, Chief Executive
6.1 Purpose of Report
To adopt the Long Term Plan 2018 – 2028 in accordance with the Local Government Act
2002
At the meeting
The Mayor introduced the item, acknowledging that this marks the end of a very long process
that commenced a year ago with public pre-consultation. Council received 812 submissions,
the highest ever received by Napier. The Long Term Plan (LTP) outlines Council’s intentions
at this point in time, and as Council progresses through the delivery of these projects, multiple
other decision points will be reached.
The LTP has received an unqualified Audit opinion; if any changes of significance are now
resolved, Council would be required to undertake an amendment to the LTP. This would
result in further consultation, which would be unlikely to commence before early 2019.
A minor amendment was made to the officer’s recommendation, noting that adoption of the
LTP included the minor changes from Audit New Zealand.
Councillors discussed the LTP, highlighting the major projects, and noting the following
points:
This LTP is an ambitious work programme - $534Million capital programme, with
infrastructure as Council’s highest priority and a clear focus on environment, water
and community needs.
This LTP commits Council to protecting the Estuary and its surrounds through the
Ahuriri Masterplan.
The National Aquarium of New Zealand expansion is an exciting project; however, an
exit strategy is available to Council should external funding not be attained.
The need for chlorination in Napier’s drinking water was acknowledged. Council are
pleased to be able to offer an alternative to the community through de-chlorinated
water stations.
This Council does not appear to have an appetite to sell community housing.
It is important to adopt the LTP today to allow these projects to get underway.
Differing views were expressed by Councillors in relation to the proposed aquatic
centre, specifically around the new location and information provided to Councillors.
Council has received information including seminars etc. to overcome any areas of
concern regarding the aquatic centre.
A number of Councillors expressed concerns but advised they were prepared to
support the adoption of the LTP, subject to the advice given to them by management
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Extraordinary Meeting of Council - 29 June 2018 - Open Minutes
that gateways will be available to them along the way, to seek further information and
make changes, where required.
One councillor expressed specific concerns around what this LTP signals to Napier’s
population, especially lower income earners.
Officer’s Recommendation
a.
That Council adopt the Long Term Plan 2018 – 2028 in accordance
with the Local Government Act 2002.
b.
That the submitters be advised of the Council’s responses in relation
to their submission.
Substitute motion Councillors Hague / Taylor
Council
a.
That Council adopt the Long Term Plan 2018 – 2028 in accordance
resolution
with the Local Government Act 2002, subject to minor changes from
Audit New Zealand.
b.
That the submitters be advised of the Council’s responses in relation
to their submission.
Councillor Tapine against.
Carried
The meeting closed at 4.27pm.
Approved and adopted as a true and accurate record of the meeting.
Chairperson ..................................................................................................................................
Date of approval ...........................................................................................................................
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