Printed from https://fyi.org.nz./request/publication_of_all_dhb_policies_19 on November 16, 2024 07:47

Publication of all DHB Policies, Protocols and Best Practice Documents

Amy S Van Wey Lovatt (Account suspended) made this Official Information request to Bay of Plenty District Health Board

The request was partially successful.

From: Amy S Van Wey Lovatt (Account suspended)

Dear DHB,

I have repeatedly been assured from DHB's that they are committed to transparency.

Request 1:
Thus, I respectfully request that your DHB make ALL of your DHB policies, protocols and best practice documents publicly available.

While on the face of it, my request may seem like a time consuming task; however, this should not be the case. Currently, DHB policies, protocols and best practice documents are held electronically and are available on your DHB intranet (employee access only), and in many cases, there are already hyper-links between policies, protocols and best practice documents. Thus, in order to change the setting to the policies, protocols and best practice documents from private (intranet and employee access only) to public ought to be accomplished by a click of a button (or, at most, a line or two of code). Upon completion, I respectfully request a response with the website address to the DHB policies.

Request 2:
Is your DHB laboratory and radiology departments, or the agencies your DHB has contract out pathology and radiology services, IANZ accredited?

Request 3:
In the event that your DHB, or the agencies your DHB has contracted out pathology and radiology services, is IANZ accredited, I respectfully request ALL of the documentation submitted to IANZ for accreditation by your DHB (or contracted agencies) be made publicly available upon your DHB website (or as a link to your contracted agencies website). Again, while this may appear to be a daunting task on the face of it, this information ought to be in electronic form and have been collated prior to submission to IANZ. Thus, again, my request ought to be accomplished by a click of a button or at most, a few lines of code to link the website to the appropriate folder on your internal systems.

I make these request in order to save time, energy and financial resources. By making the requested information publicly available, the DHB will not need to spend valuable time and resources in answering repeated requests for policies, protocols and best practice documentation, and will help your DHB become compliant with Ministry of Health Standards (such as HISO 10064 and 10029) and legislative requirements, such as those described in the Health Information Privacy Code 1994, Health Act 1956, and Health and Disability Commissioner (Code of Health and Disability Services Consumers' Rights) Regulations 1996.

Please note I have made this request to every NZ DHB.

Yours faithfully,

Amy S Van Wey Lovatt

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From: Maria Moller
Bay of Plenty District Health Board

Attachment image001.jpg
6K Download

On behalf of Debbie Brown, Senior Advisor Governance and Quality
 
Dear Amy
 
In response to your request of 30 May 2020, we provide the following
information:

 

Request 1:

Thus, I respectfully request that your DHB make ALL of your DHB policies,
protocols and best practice documents publicly available.  BOPDHB
publishes key policies on its [1]website, noting we have over 2600
policies/protocols.

 

Request 2:

Is your DHB laboratory and radiology departments, or the agencies your DHB
has contract out pathology and radiology services, IANZ accredited?  Yes,
they are required to be in order to practice.

 

Request 3:

In the event that your DHB, or the agencies your DHB has contracted out
pathology and radiology services, is IANZ accredited, I respectfully
request ALL of the documentation submitted to IANZ for accreditation by
your DHB (or contracted agencies) be made publicly available upon your DHB
website (or as a link to your contracted agencies website).  We are
currently in process of upgrading our website and intend to proactively
release a wide range of additional information for the public to access. 
We appreciate your comments and will consider these as we go forward.

 

Kind regards.

 

Maria Moller

PA to Senior Advisor Governance & Quality

 

Governance & Quality / CEO Office

Bay of Plenty District Health Board| Tauranga Hospital | Cameron Road |
Private Bag 12024 | Tauranga 3143 

T: 07 579 8545 | E: [2][email address] | W:
[3]www.bopdhb.govt.nz  

[4]CARE email signature 3

Notice of Legal Status and Confidential Information: This electronic mail
message and any accompanying attachments may contain information that is
privileged and CONFIDENTIAL. If you are not the intended recipient you are
advised that any use, review, dissemination, distribution or reproduction
of the information is strictly prohibited and may be unlawful. If you have
received this document in error, please notify the sender immediately and
destroy the message.

 

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From: Amy S Van Wey Lovatt (Account suspended)

Dear Maria Moller,

I would like to begin by commending you and your colleagues at BoPDHB for making your policies publicly available on your website, and in a way which is easily searchable and accessible.

I appreciate that at this time the accreditation documents have not been linked to the Credentialing Programme Information page or the Radiology and Pathology services pages. To clarify, are all of the policies which are required for IANZ accreditation currently available on the Controlled Documents (polices/protocols) page? If so, then my request would be satisfied by:
(1) a complete list of documents which were submitted to IANZ for Radiology and Pathology services accreditation; and
(2) the expected date that BoPDHB will have the accreditation documents linked to these services or the Credentialing Programme page, or BoPDHB granting IANZ permission to publish the documents on their website.

Again, I commend BoPDHB for their transparency and for having a navigable website. Thank you again for your time.

Yours sincerely,

Amy S Van Wey Lovatt

Link to this

From: Maria Moller
Bay of Plenty District Health Board

Attachment image001.png
49K Download

Attachment image002.jpg
6K Download

On behalf of Debbie Brown, Senior Advisor Governance and Quality
 
Dear Amy

In response to your request of 29 June 2020, we provide the following
information:

 

I appreciate that at this time the accreditation documents have not been
linked to the Credentialing Programme Information page or the Radiology
and Pathology services pages. To clarify, are all of the policies which
are required for IANZ accreditation currently available on the Controlled
Documents (polices/protocols) page?  No.  If so, then my request would be
satisfied by:

 

(1)    a complete list of documents which were submitted to IANZ for
Radiology and Pathology services accreditation; and

 

The following is the list of documents submitted in relation to IANZ
accreditation. The auditors had access to all other related documents on
site.

 

      [1]cid:image001.png@01D65B8F.FCAF34C0

(2)    the expected date that BoPDHB will have the accreditation documents
linked to these services or the Credentialing Programme page, or BoPDHB
granting IANZ permission to publish the documents on their website.  We
are unable to confirm if or when this might be done at present.

 

Kind regards.

 

Maria Moller

PA to Senior Advisor Governance & Quality

 

Governance & Quality / CEO Office

Bay of Plenty District Health Board| Tauranga Hospital | Cameron Road |
Private Bag 12024 | Tauranga 3143 

T: 07 579 8545 | E: [2][email address] | W:
[3]www.bopdhb.govt.nz  

[4]CARE email signature 3

Notice of Legal Status and Confidential Information: This electronic mail
message and any accompanying attachments may contain information that is
privileged and CONFIDENTIAL. If you are not the intended recipient you are
advised that any use, review, dissemination, distribution or reproduction
of the information is strictly prohibited and may be unlawful. If you have
received this document in error, please notify the sender immediately and
destroy the message.

 

 

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Things to do with this request

Anyone:
Bay of Plenty District Health Board only: