OIA Procedures
Sean Richards made this Official Information request to New Zealand Police
The request was successful.
From: Sean Richards
Dear New Zealand Police,
I respectfully ask for the following information and answers to questions under the Official Information Act (OIA):
1. The documents:
- "Introduction to disclosure of information"
- "Disclosure under the Privacy Act 1993"
referred to in Police's "Disclosure under the Official Information Act 1982 (OIA)" guide. If these documents have been superseded by some other documents, please provide those documents.
2. How many people at PNHQ respond to OIA requests lodged either in writing to PNHQ or via FYI.org.nz? i.e., how large is the team that handles OIA requests?
3. How are OIA requests stored internally to NZ Police: when an OIA request is received, is it stored in a single central database, and is that database digital or physical?
In making this request:
- I confirm I am a New Zealand citizen, and am eligible to make this request,
- I acknowledge I am entitled to make this request in any form, including via email and FYI.org.nz,
- I acknowledge that Police have, under s 15(1)(b) of the OIA, a maximum of 20 working days to make a decision on whether or not to grant this request and communicate that decision to me, unless the request is extended under s 15A of the Act.
Ngā mihi nui,
Sean Richards
New Zealand Police
Dear Mr Richards
I acknowledge receipt of your Official Information Act (OIA) request
below, received by NZ Police on 6 June 2020.
Your request is being actioned pursuant to the Act with a response due to
you on or before 6 July 2020.
Kind regards
Fiona
Ministerial Services
PNHQ
-----"Sean Richards" <[FOI #13044 email]>
wrote: -----
To: "OIA/LGOIMA requests at New Zealand Police"
<[New Zealand Police request email]>
From: "Sean Richards" <[FOI #13044 email]>
Date: 06/06/2020 01:44PM
Subject: Official Information request - OIA Procedures
Dear New Zealand Police,
I respectfully ask for the following information and answers to questions
under the Official Information Act (OIA):
1. The documents:
- "Introduction to disclosure of information"
- "Disclosure under the Privacy Act 1993"
referred to in Police's "Disclosure under the Official Information Act
1982 (OIA)" guide. If these documents have been superseded by some other
documents, please provide those documents.
2. How many people at PNHQ respond to OIA requests lodged either in
writing to PNHQ or via FYI.org.nz? i.e., how large is the team that
handles OIA requests?
3. How are OIA requests stored internally to NZ Police: when an OIA
request is received, is it stored in a single central database, and is
that database digital or physical?
In making this request:
- I confirm I am a New Zealand citizen, and am eligible to make this
request,
- I acknowledge I am entitled to make this request in any form, including
via email and FYI.org.nz,
- I acknowledge that Police have, under s 15(1)(b) of the OIA, a maximum
of 20 working days to make a decision on whether or not to grant this
request and communicate that decision to me, unless the request is
extended under s 15A of the Act.
Ngā mihi nui,
Sean Richards
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
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show quoted sections
From: Sean Richards
Dear New Zealand Police,
Thanks for the acknowledgement Fiona, but can you please confirm the latest reply date. Both the OIA timeframe calculator on the Ombudsman website, and the counter on the FYI.org.nz page for this request indicate that, since you received this request on the 6th June, the latest reply date is 3rd July.
Yours faithfully,
Sean Richards
New Zealand Police
Dear Mr Richards
Please accept my apologies for the error in the acknowledgement email I
sent to you. I can confirm that the response to your OIA request is due to
you on or before 3 July 2020.
Kind regards
Fiona
Ministerial Services
PNHQ
-----"Sean Richards" <[FOI #13044 email]>
wrote: -----
To: "OIA/LGOIMA requests at New Zealand Police"
<[New Zealand Police request email]>
From: "Sean Richards" <[FOI #13044 email]>
Date: 09/06/2020 04:07PM
Subject: Re: OIA Request Acknowledgement IR-01-20-15549 - OIA Procedures
Dear New Zealand Police,
Thanks for the acknowledgement Fiona, but can you please confirm the
latest reply date. Both the OIA timeframe calculator on the Ombudsman
website, and the counter on the FYI.org.nz page for this request indicate
that, since you received this request on the 6th June, the latest reply
date is 3rd July.
Yours faithfully,
Sean Richards
show quoted sections
Sean Richards left an annotation ()
Complaint filed with the Ombudsman - response was due last Friday.
New Zealand Police
Introduction to disclosure of information.pdf
137K
Download
View as HTML
Disclosure under the Privacy Act 1993.pdf
239K
Download
View as HTML
Richards Sean IR 0 1 20 15549 signed response.pdf
218K
Download
View as HTML
Kia ora Sean
Please find attached the NZ Police response to your OIA.
Our sincere apologies for the delay.
Kind regards
Hannah
Ministerial Services
PNHQ
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Mark Hanna left an annotation ()
Interesting. Police miscalculated the due date of one of my recent OIA requests as well. Though when I asked for clarification, like you have, they were quick to correct it.
It's a bit worrying to see this happen more than once, so close together.
Link to this