Printed from https://fyi.org.nz./request/13963-design-documents-for-st-heliers-safety-upgrade on November 16, 2024 06:52

Design Documents for St Heliers Safety Upgrade

David Harton made this Official Information request to Auckland Transport

The request was successful.

From: David Harton

Dear Auckland Transport,

Please provide design documents for the proposed safety upgrade, including:
Consultant reports including - but not limited to - safety analysis, speed restrictions, walking and cycling, accident analysis, traffic studies, parking, crossing design...
Design proposals (plans and reports)
Marked up design documentation (red lines) showing changes proposed to the initial designs.
Minutes of meetings and emails with interested 3rd parties (including - but not limited to - Residents Association, youth representatives, and representatives from the disability community or road safety advocates)
Minutes of meetings and emails within AT and Auckland Council including with board members and Councillors, regarding this project.

Yours faithfully,

Dave Harton

Link to this

From: AT Official Information (AT)
Auckland Transport

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Kia ora Dave,

Auckland Transport (AT) acknowledges receipt of your request for official
information dated 13 October about design documents for the proposed St
Heliers safety upgrade.

We hope to respond to your request as soon as possible, but not later than
11 November, which is 20 working days after the day your request was
received. If we aren’t able to respond to your request by then, we will
notify you of an extension of that timeframe.

Your case is being managed by Cameron who is one of our LGOIMA (Local
Government Official Information and Meetings Act) Business Partners. If
you have any further queries, you can contact the team on (09) 355 3553
during business hours, quoting Local Government Official Information
request number CAS-228970-H8Z3Q3.

Ngâ mihi,

Emma | Case Coordinator
Customer Care
20 Viaduct Harbour Avenue, Auckland 1010| 
[1]www.at.govt.nz
[2]cid:image001.jpg@01D2927A.134A0850

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From: David Harton

Dear AT Official Information (AT),

Please also add to the request to produce signed copies of all dispensations to depart from AT design rules and guidelines.

Thanks.

Yours sincerely,

David Harton

Link to this

From: AT Official Information (AT)
Auckland Transport

Kia ora David,
 
My name is Cameron and I’m a LGOIMA Business Partner at Auckland
Transport. I’m responsible for looking into the official information
request you made on 13/10/2020 regarding the St Heliers Safety Upgrade. 

As your request is for information that is not available straight away, we
need to treat it as an official information request. This means that we
follow the rules of the Local Government Official Information and Meetings
Act 1987 (LGOIMA)

Update
Auckland Transport can provide you with the requested information but we
first require a refinement to your request. The refinement is necessary as
the requested information is very broad and spans over a 2yr period.
Auckland Transports allows for 5hrs of LGOIMA work, free of charge, and
collating the data will take longer then 5hrs of work.

If possible, I would like to avoid any charges.
If you could you please give us some details as to why you need the data.
This will help us determine what is relevant and what can be left out.

If I have not heard back from you, I will follow up again on the 16
November.

Please let me know if you would like to discuss, simply reply to this
email leaving the subject line as it is. We’ll make sure this information
is added to your case.

Ngā mihi
Cameron 
LGOIMA Business Partner 
Auckland Transport
20 Viaduct Harbour Avenue, Auckland 1010
[1]www.at.govt.nz
[2]https://at.govt.nz/media/383477/atlogo.jpg

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From: David Harton

Dear AT Official Information (AT),

I, and a large number of Aucklanders, do not believe that AT has followed current best practice for the proposed St Heliers Safety Upgrade. It appears that AT has not even followed its own internal guidelines and design rules, or indeed NZTA design rules. I need to see any dispensations from the use of these rules.

I believe that conforming works will mean that this area will need to be reworked after only a few tears as it will need to be upgraded to meet design best practice and to be incorporated into the Tamaki Shared Path now being constructed.

I believe that intensive lobbying from residents and businesses has watered down that design from any proposals developed internally or from consultants reports. I need to see the original design documents and/or consultants reports and how this has changed following these "consultations", ie including red line drawings.

We also need to see correspondence with lobbyists to understand how these modifications were made.

We also need to understand why other stakeholders (eg disabled, youth, and cyclist organisations) were not consulted.

Please provide your response with this priority:
1. Consultant reports.
2. Design proposals (plans and reports)
3. Marked up design documentation (red lines).
4. Signed off dispensations to AT and other design guidelines and rules.
5. Minutes of meetings and emails with 3rd parties (eg lobbyists)
6. Minutes of meetings and emails within AT and Auckland Council

Yours sincerely,

David Harton

Link to this

From: AT Official Information (AT)
Auckland Transport

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Dear David,

Thank you for your patience as we work through your request.

I just wanted to update you and let you know that we are at still in the
process of retrieving the documentation from our subject matter experts.
Unfortunately we wont be able to complete the request before the holiday
period, we will be returning on the 11 January and I will be work on your
request as a priority.

Please let me know if you would like to discuss.

Kind regards
Cameron Kirchoff | LGOIMA – Business Partner
Auckland Transport
Private Bag 92250, Auckland 1142
P 09 355 3553 | E [1][email address] or
[2][email address]
[3]www.at.govt.nz
[4]cid:image003.jpg@01D52062.0ED40F00
[5]cid:image002.jpg@01D2927A.134A0850[6]cid:image003.jpg@01D2927A.134A0850 [7]cid:image004.jpg@01D2927A.134A0850 [8]cid:image005.jpg@01D2927A.134A0850[9]cid:image006.jpg@01D2927A.134A0850

 

We all have an important part to play in helping to reduce the spread of
COVID-19 in our communities. [10]Find the latest information and advice
from Auckland Transport. For the latest news from the Ministry of Health
go to the [11]Unite Against Covid-19 website.

Important notice: The contents of this email and any attachments may be
confidential and subject to legal privilege. If you have received this
email message in error please notify us immediately and erase all copies
of the message and attachments; any use, disclosure or copying of this
message or attachments is prohibited. Any views expressed in this email
may be those of the individual sender and may not necessarily reflect the
views of Auckland Transport.

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. http://www.at.govt.nz/
5. https://www.facebook.com/akltransport
6. https://twitter.com/akltransport
7. https://www.instagram.com/akltransport/
8. https://www.linkedin.com/company/aucklan...
9. https://www.youtube.com/user/aucklandtra...
10. https://at.govt.nz/COVID-19
11. https://covid19.govt.nz/

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From: AT Official Information (AT)
Auckland Transport

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Attachment Merged Plan.pdf
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Attachment Crash stat.pdf
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Attachment Safety Map.pdf
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Kia ora David,

I have been advised that the requested information is now publicly
available. Please find the below links;
[1]https://at.govt.nz/about-us/news-events/...
- Scroll to bottom to view 2019 plans
[2]https://at.govt.nz/projects-roadworks/vi...

I have also attached;

* Safety Map
* Crash stats
* Merged Plan

Should you believe that we have not dealt with your request appropriately,
you are able to make a complaint to the Office of the Ombudsman in
accordance with section 27(3) of the Act and seek an investigation and
review in regard to this matter.

Ngā mihi
Cameron 
LGOIMA Business Partner 
Auckland Transport
20 Viaduct Harbour Avenue, Auckland 1010
[3]www.at.govt.nz
[4]https://at.govt.nz/media/383477/atlogo.jpg

------------------- Original Message

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From: David Harton

Dear AT Official Information (AT),

Thank you for the information, but I am still missing the information below (as requested)

1. Consultant reports.
2. Design proposals (plans and reports) - partially received
3. Marked up design documentation (red lines). - original design documents as circulated within AT for comment (including comments)
4. Signed off dispensations to AT and other design guidelines and rules.
5. Minutes of meetings and emails with 3rd parties (eg lobbyists)
6. Minutes of meetings and emails within AT and Auckland Council

Please advise when I could expect to receive this information.

I believe these are now well overdue, and if I do not receive a satisfactory response I will be contacting the ombudsman

Yours sincerely,

David Harton

Link to this

From: David Harton

Dear AT Official Information (AT),

Please advise when you will be responding in full to this request.

Please note that the Ombudsman has been approached for resolution.

This request is two weeks overdue. It was due March 30th.

Yours sincerely,

David Harton

Link to this

From: AT Official Information (AT)
Auckland Transport

Hi David,

Further information can be found publicly at the below FYI links;

Meetings and Minutes;
https://fyi.org.nz/request/13650/respons...
https://fyi.org.nz/request/11446/respons...
https://fyi.org.nz/request/11446/respons...

Correspondence;
https://fyi.org.nz/request/10217-request...
https://fyi.org.nz/request/10217/respons...

Speed management;
https://fyi.org.nz/request/11446/respons...

Please let me know if you require any further information or if you would like to discuss the request.

Kind regards
Cameron Kirchoff | LGOIMA – Business Partner
Auckland Transport
Private Bag 92250, Auckland 1142
P 09 355 3553 | E [email address] or [email address]
www.at.govt.nz

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From: David Harton

Dear AT Official Information (AT),

This appears to answers 5 & 6 above, but leaves 1 - 4 unanswered.

Please advise when I can receive this information.

Yours sincerely,

David Harton

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From: AT Official Information (AT)
Auckland Transport

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Hi David,
I have gone back to our business unit and confirmed all information
regarding the St Heliers safety update is all publicly available and
updated as of March 2021.
The following [1]link; contains;

* [2]Detailed design 2020 - With comments
* [3]Public engagement 2020
* [4]Safety Maps
* [5]Crash locations
* [6]Details Design 2019
* [7]Public consultant 2019

As the information is made public. The request was closed as under section
17(d) of the act.
Should you believe that we have not dealt with your request appropriately,
you are able to make a complaint to the Office of the Ombudsman in
accordance with section 27(3) of the LGOIMA Act, and seek an investigation
and review in regard to this matter.
 
Kind regards
Cameron Kirchoff | LGOIMA – Business Partner
Auckland Transport
Private Bag 92250, Auckland 1142
P 09 355 3553 | E [8][email address] or
[9][email address]
[10]www.at.govt.nz
[11][IMG][12][IMG] [13][IMG] [14][IMG][15][IMG]
 
 
 

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From: David Harton

Dear AT Official Information (AT),

This does not cover my original request.

Particularly I need to see:
Sign off by senior management of not abiding by AT's own design standards.
"Red Line" markups showing the peer review process for design documents.

I am still waiting and have again informed the Ombudsman of the delay.

Yours sincerely,

David Harton

Link to this

David Harton left an annotation ()

Ombudsman's response has been received. Now up to AT to respond...

Link to this

David Harton left an annotation ()

Our ref
Contact
547719 (Complaint ground: 547724)
Holly McDonald
15 February 2022
Mr David Harton
By email: dave.harton@gmail.com
Dear Mr Harton
Investigation of official information complaint
Request to Auckland Transport for information related to St Heliers safety
I am writing on behalf of Chief Ombudsman Peter Boshier.
On 15 March 2021, you made a complaint about Auckland Transport’s (AT) response to your
request for information. Mr Boshier is investigating your complaint.
Your complaint
On 13 October 2020, you made a request to Auckland Transport (AT) for:
… design documents for the proposed safety upgrade, including:
Consultant reports including - but not limited to - safety analysis, speed restrictions,
walking and cycling, accident analysis, traffic studies, parking, crossing design...
Design proposals (plans and reports)
Marked up design documentation (red lines) showing changes proposed to the initial
designs.
Minutes of meetings and emails with interested 3rd parties (including - but not limited
to - Residents Association, youth representatives, and representatives from the
disability community or road safety advocates)
Minutes of meetings and emails within AT and Auckland Council including with board
members and Councillors, regarding this project.
On 20 October 2020, you added “signed copies of all dispensations to depart from AT design rules
and guidelines,” to your request.
There was ongoing dialogue between you and AT that can be located here via fyi.org.nz.
Responses to your request were sent on 18 December 2020, and 2 March 2021.
On 2 March 2021, you advised AT that you believed parts of your request were still outstanding.
While AT attempted to respond to you with links to publically available information, it ultimately
closed your request relying on section 17(d) of the Local Government Official Information and
Meetings Act 1987 (LGOIMA).Office of the Ombudsman | Tari o te Kaitiaki Mana Tangata
You are dissatisfied with the response to your request. You believe that there is information
within the scope of your request that remains outstanding, including draft documents with mark
ups. You have complained that the response to your request was inadequate.
The investigation
I have today written to the Chief Executive of AT to commence the investigation. I have asked for
further information about its response to your request.
We will keep you updated on the investigation.
Contact person
If you wish to discuss this matter, please contact Investigator Holly McDonald
(holly.mcdonald@ombudsman.parliament.nz). Please also advise Holly McDonald if there is any
relevant change of circumstances.
Yours sincerely
Rich Woodward
Manager, Investigation and Resolution
Encl
Appendix: An Ombudsman’s role
Page 2Office of the Ombudsman | Tari o te Kaitiaki Mana Tangata
Appendix 1. An Ombudsman’s role
An Ombudsman may investigate and review any decision by a local government agency on a
request for official information.
Official information must be made available unless there are grounds under the Local
Government Official Information and Meetings Act (LGOIMA) to refuse a request.
After investigating, the Ombudsman forms an opinion whether:
the request should have been refused under the grounds in the LGOIMA; or
the decision was unreasonable or wrong.
The Ombudsman does not act as an advocate for either the complainant or the agency. The
Ombudsman will form an independent opinion on the merits of the complaint.
The investigation process
The Ombudsman’s first step is to notify the Chief Executive of the agency that an investigation has
been commenced. The Ombudsman will seek the relevant information and the reasons for the
decision.
The complaint may be resolved during the course of the investigation—for example by the agency
offering to release information. If so, the Ombudsman may discontinue the investigation.
If the matter is not resolved, the Ombudsman will provide any party adversely affected an
opportunity to comment before forming a final opinion. Once a final opinion is formed, the
Ombudsman can make any recommendations he or she thinks fit. A public duty to observe any
recommendations made by an Ombudsman is imposed on the agency from the 21 st working day
after those recommendations are made.
If the Ombudsman decides to publish details of the matter, the parties would be advised.
Confidentiality
Ombudsmen must conduct their investigations in private,1 and are required to maintain secrecy in
respect of all matters that come to their knowledge. This is subject only to specific exceptions,
one of which relates to explaining to parties the outcome of an investigation.
Because of this, we ask that you maintain the confidentiality of the Ombudsman’s
correspondence to you, until the outcome of this investigation is finalised. This does not prevent
you from seeking legal advice or support on your complaint.
Further information
Further information about the LGOIMA is available on our website:
www.ombudsman.parliament.nz.
1
Section 18(2) Ombudsmen Act 1975. This also applies to OIA and LGOIMA investigations: see sections 29 and 28,
respectively.
Page 3

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From: David Harton

Dear AT Official Information (AT),

I am sure you have received the response from the Ombudsman (their ref 547719). Please advise when we can expect a further response from AT that covers the information referenced.

Thank you.

Yours sincerely,

David Harton

Link to this

From: AT Official Information (AT)
Auckland Transport

Attachment Binder1.pdf
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Hi David,

I want to confirm that Auckland Transport is not purposely withholding any information. Information on the St Heliers upgrade has been made publicly available and AT will continue to add more information to our website; https://at.govt.nz/projects-roadworks/vi...

From my understanding, this has been worked on as part of a workgroup. Due to the nature of workgroups, plans are discussed live with a lot of the changes captured in the meeting minutes.

I have spoken to our Business unit and they have managed to find a few draft sketches of plans.
It is important to note that these drafts sketches only convey the reviewers thoughts, at that time, and are similarly to the online markups.

Please find attached PDF Binder with draft sketches.

Kind regards
Cameron Kirchoff | LGOIMA – Business Partner
Auckland Transport
Private Bag 92250, Auckland 1142
P 09 355 3553 | E [email address] or [email address]
www.at.govt.nz

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From: David Harton

Dear AT Official Information (AT),

Thanks Cameron, I will look at these documents.

I note your reference to meeting minutes, please provide these minutes as well. They were also requested under this FOI request.

Yours sincerely,

David Harton

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From: David Harton

Dear AT Official Information (AT),

I note that drawings were provided by AECOM. Did they not come with a report?

Please provide this or any other consultant's report as they were also requested at the time of the request.

Yours sincerely,

David Harton

Link to this

From: AT Official Information (AT)
Auckland Transport

Attachment Aecom reduced.pdf
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Hi David,

I have attached the requested report. Please note tat due to the files size, the document had to be reduced in quality.

Kind regards
Cameron Kirchoff | LGOIMA – Business Partner
Auckland Transport
Private Bag 92250, Auckland 1142
P 09 355 3553 | E [email address] or [email address]
www.at.govt.nz

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Link to this

From: AT Official Information (AT)
Auckland Transport

Attachment Minutes.zip
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Hi David,

I have attached is the requested Minutes.

Kind regards
Cameron Kirchoff | LGOIMA – Business Partner Auckland Transport Private Bag 92250, Auckland 1142 P 09 355 3553 | E [email address] or [email address] www.at.govt.nz

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Link to this

From: David Harton

Dear AT Official Information (AT),

Hi Cameron,

I have been unable to download the report. I have tried using alternative browsers (Firefox and Chromium) but neither work.

I have downloaded the minutes, though.

Please resend the report.

Thanks

Yours sincerely,

David Harton

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David Harton left an annotation ()

I have received the report directly from the Ombudsman. It is at https://drive.google.com/drive/folders/1...

Cheers,
Dave

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Things to do with this request

Anyone:
Auckland Transport only: